Xerox B305 User manual

VERSION 1.0
FEBRUARY 2022
702P08657
Xerox®B305/B315
Multifunction Printer
User Guide

© 2022 Xerox Corporation. All rights reserved. Xerox®and Xerox and Design®are trademarks of Xerox Corporation in
the United States and other countries.
Ado e®, Ado e PDF logo, Ado e®Reader®, Ado e®Type Manager®, ATM™, Flash®, Macromedia®, Photoshop®, and
PostScript®are trademarks or registered trademarks of Ado e Systems, Inc.
Apple®, Bonjour®, EtherTalk™, TrueType®, iPad®, iPhone®, iPod®, iPod touch®, AirPrint®and the AirPrint Logo®, Mac®, Mac
OS®, and Macintosh®are trademarks or registered trademarks of Apple Inc. in the U.S. and other countries.
Gmail™we mail service, and Android™mo ile technology platform are trademarks of Google, Inc.
HP-GL®, HP-UX®, and PCL®are registered trademarks of Hewlett-Packard Corporation in the United States and/or
other countries.
IBM®and AIX®are registered trademarks of International Business Machines Corporation in the United States and/
or other countries.
McAfee®, ePolicy Orchestrator®, and McAfee ePO™are trademarks or registered trademarks of McAfee, Inc. in the
United States and other countries.
Microsoft®, Windows Vista®, Windows®, Windows Server®, and OneDrive®are registered trademarks of Microsoft
Corporation in the United States and other countries.
Mopria is a trademark of the Mopria Alliance.
PANTONE®and other Pantone, Inc. trademarks are the property of Pantone, Inc.
UNIX®is a trademark in the United States and other countries, licensed exclusively through X/ Open Company
Limited.
Linux®is a registered trademark of Linus Torvalds.
Wi-Fi CERTIFIED Wi-Fi Direct®is a trademark of the Wi-Fi Alliance.
PCL®is a registered trademark of the Hewlett-Packard Company. PCL is a designation of a set of printer commands
(language) and functions included in its printer products. This printer is intended to e compati le with the PCL
language. This means the printer recognizes PCL commands used in various application programs, and that the
printer emulates the functions corresponding to the commands.
All other trademarks are the property of their respective owners.

Xerox®B305/B315 Multifunction Printer User Guide 3
Contents
Safety information...............................................................................................................................11
Conventions.................................................................................................................................12
Product Statements.......................................................................................................................13
Maintenance Safety ......................................................................................................................16
Consuma le Information................................................................................................................17
Learn a out the printer.........................................................................................................................19
Finding Information A out the Printer...............................................................................................20
Printer configuration......................................................................................................................22
Using the control panel..................................................................................................................23
Customizing the home screen..........................................................................................................24
Changing the language of the key oard on the display. .. .. .. . . .. .. .. .. . . .. .. .. . . .. .. .. .. . . .. .. .. . . .. .. .. .. . . .. .. . . .. .. .. .. .. . 25
Understanding the status of the indicator light . .. . . .. . . .. .. . . .. . .. . . .. . . .. . . .. .. .. .. . . .. .. .. . . .. .. .. .. . . .. .. .. . . .. .. .. .. . . .. .. .. . 26
Selecting paper.............................................................................................................................27
Paper guidelines.....................................................................................................................27
Paper characteristics................................................................................................................27
Unaccepta le paper................................................................................................................28
Selecting preprinted forms and letterhead. ... .. .. ... .. .. .. . .. .. .. .. ... .. .. ... .. .. .. ... .. .. .. ... .. .. .. . .. .. .. ... .. .. .. .. . .. .. 28
Storing paper.........................................................................................................................29
Supported paper sizes .............................................................................................................29
Supported paper types ............................................................................................................32
Supported paper weights.........................................................................................................33
Set up, Install, and Configure .................................................................................................................35
Selecting a location for the printer....................................................................................................36
Attaching ca les ...........................................................................................................................38
Finding the IPAddress of the Printer.................................................................................................40
Installing optional trays..................................................................................................................41
Initial Setup Wizard ......................................................................................................................42
Networking ..................................................................................................................................43
Connecting the printer to a wired Ethernet network . . .. . . .. .. .. .. .. . . .. .. . . .. .. .. .. . . .. .. .. . . .. .. .. .. . . .. .. .. . . .. .. .. .. . . 43
Connecting the printer to a Wi-Fi network . .. . . .. .. .. . . .. .. .. .. . . .. .. .. . . .. .. .. .. . . .. .. . . .. .. .. .. .. . . .. .. . . .. .. .. .. .. . . .. .. . . 43
Connecting the printer to a wireless network using Wi-Fi Protected Setup (WPS) . . .. .. . . .. .. . . .. .. .. .. .. . . .. .. . . 43
Configuring Wi-Fi Direct...........................................................................................................44
Connecting a mo ile device to the printer . . . .. . . .. .. . . .. .. .. .. . . .. .. .. . . .. .. .. .. . . .. .. . . .. .. .. .. .. . . .. .. . . .. .. .. .. .. . . .. .. . . 45
Connecting a computer to the printer.........................................................................................45
Deactivating the Wi-Fi network .................................................................................................46
Checking the printer connectivity...............................................................................................46
Setting up the printer to fax............................................................................................................47
Setting up the fax function.......................................................................................................47
Setting up fax using a standard telephone line. . .. . . .. .. .. .. . . .. .. .. . . .. .. .. .. . . .. .. .. . . .. .. .. .. . . .. .. .. . . .. .. . . .. .. .. .. .. . 48
Setting up fax in countries or regions with different telephone wall jacks and plugs . . .. . . .. . . .. .. .. . . .. .. .. .. . . 49
Connecting to a distinctive ring service .. . . .. .. . . .. .. .. .. . . .. .. . . .. .. .. .. .. . . .. .. . . .. .. .. .. .. . . .. .. . . .. .. .. .. .. . . .. .. . . .. .. .. . 51

4Xerox®B305/B315 Multifunction Printer User Guide
Setting the fax date and time...................................................................................................51
Configuring daylight saving time...............................................................................................51
Configuring the fax speaker settings...........................................................................................51
Configuring the e-mail SMTP settings................................................................................................52
Using the e-mail setup wizard in the printer . . .. . . .. .. . . .. .. .. . . .. .. .. .. . . .. .. .. . . .. .. .. .. . . .. .. .. . . .. .. .. .. . . .. .. .. . . .. .. .. .. . . .. . 53
Using the Settings menu in the printer..............................................................................................54
Using the Em edded We Server.....................................................................................................55
Email Service Providers ............................................................................................................55
Loading paper and specialty media ..................................................................................................63
Setting the paper size and type.................................................................................................63
Configuring Universal paper settings..........................................................................................63
Loading Trays ........................................................................................................................63
Loading the Multipurpose Feeder...............................................................................................65
Linking trays ..........................................................................................................................66
Installing and updating software, drivers, and firmware.. .. .. .. . . ... .. .. ... .. .. .. . . . .. .. .. ... .. .. .. . . . .. .. .. ... .. .. ... .. .. .. . . . 67
Installing the printer software...................................................................................................67
Adding printers to a computer ..................................................................................................67
Installing the fax driver............................................................................................................68
Installing the Software ............................................................................................................68
Updating Firmware.................................................................................................................72
Exporting or importing a configuration file . . .. . . .. .. .. . . .. .. .. . . .. .. .. .. . . .. .. .. . . .. .. . . .. .. .. .. .. . . .. .. . . .. .. .. .. .. . . .. .. . . 73
Adding availa le options in the print driver.. .. .. . . .. .. .. .. . . .. .. .. . . .. .. .. .. . . .. .. .. . . .. .. .. .. . . .. .. .. . . .. .. .. .. . . .. .. .. . . .. 73
Printing the Menu Settings Page ......................................................................................................74
Secure the printer ................................................................................................................................75
Locating the security slot ................................................................................................................76
Erasing printer memory..................................................................................................................77
Restoring factory default settings .....................................................................................................78
Statement of Volatility...................................................................................................................79
Print ..................................................................................................................................................81
Printing from a computer................................................................................................................82
Printing from a mo ile device..........................................................................................................83
Printing from a mo ile device using Mopria Print Service.... .. .. . . . .. .. .. ... .. .. .. . . . .. .. .. ... .. .. ... . . .. .. .. ... .. .. ... . 83
Printing from a mo ile device using AirPrint. . .. .. .. . . .. .. .. . . .. .. .. .. . . .. .. .. . . .. .. .. .. . . .. .. .. . . .. .. .. .. . . .. .. . . .. .. .. .. .. . 83
Printing from a mo ile device using Wi-Fi Direct® .. . . .. . . .. .. .. .. .. . . .. .. . . .. .. .. .. . . .. .. .. . . .. .. .. .. . . .. .. .. . . .. .. .. .. . . 83
Printing from a flash drive...............................................................................................................84
Supported flash drives and file types.................................................................................................85
Flash drives............................................................................................................................85
File types ..............................................................................................................................85
Configuring confidential jo s...........................................................................................................86
Printing confidential and other held jo s. . . .. . . .. .. .. . . .. .. . . .. .. .. .. . . .. .. .. . . .. .. .. .. . . .. .. .. . . .. .. .. .. . . .. .. .. . . .. .. . . .. .. .. .. .. . 87
For Windows users..................................................................................................................87
For Macintosh users ................................................................................................................87
Printing a font sample list ...............................................................................................................88
Contents

Xerox®B305/B315 Multifunction Printer User Guide 5
Placing separator sheets etween copies . .. . . .. . . .. .. .. .. .. . . .. .. . . .. . .. . . .. . . .. .. .. . . .. .. . . .. .. .. .. .. . . .. .. . . .. . .. . . .. . . .. .. .. . . .. 89
Canceling a print jo ......................................................................................................................90
From the printer control panel...................................................................................................90
From the computer.................................................................................................................90
Adjusting toner darkness ................................................................................................................91
Copy..................................................................................................................................................93
Using the automatic document feeder and scanner glass .. .. . . .. .. .. .. . . .. .. .. .. . . .. .. .. . . .. .. .. .. . . .. .. .. . . .. .. .. .. . . .. .. .. . 94
Making copies ..............................................................................................................................95
Copying photos ............................................................................................................................96
Copying on letterhead....................................................................................................................97
Copying on oth sides of the paper..................................................................................................98
Reducing or enlarging copies...........................................................................................................99
Copying multiple pages onto a single sheet ... .. .. .. . . . .. .. .. ... .. .. .. . . . .. .. .. ... .. .. ... .. .. .. . . ... .. .. ... .. .. .. . . . .. .. .. ... .. . 100
Collating copies ..........................................................................................................................101
Copying cards.............................................................................................................................102
Creating a copy shortcut...............................................................................................................103
E-mail..............................................................................................................................................105
Using the automatic document feeder and scanner glass . ... .. .. .. . . . .. .. .. ... .. .. .. . .. .. .. .. ... .. .. ... .. .. .. . .. .. .. .. ... .. 106
Sending an e-mail .......................................................................................................................107
Using the control panel..........................................................................................................107
Using a shortcut num er........................................................................................................107
Creating an e-mail shortcut...........................................................................................................108
Fax..................................................................................................................................................109
Using the automatic document feeder and scanner glass . ... .. .. .. . . . .. .. .. ... .. .. .. . .. .. .. .. ... .. .. ... .. .. .. . .. .. .. .. ... .. 110
Sending a fax .............................................................................................................................111
Using the control panel..........................................................................................................111
Using the computer ..............................................................................................................111
Scheduling a fax .........................................................................................................................112
Creating a fax destination shortcut.................................................................................................113
Changing the fax resolution ..........................................................................................................114
Adjusting the fax darkness............................................................................................................115
Printing a fax log.........................................................................................................................116
Blocking junk faxes......................................................................................................................117
Holding a fax..............................................................................................................................118
Forwarding a fax .........................................................................................................................119
Scan................................................................................................................................................121
Using the automatic document feeder and scanner glass . ... .. .. .. . . . .. .. .. ... .. .. .. . .. .. .. .. ... .. .. ... .. .. .. . .. .. .. .. ... .. 122
Scanning to a computer ...............................................................................................................123
For Windows users................................................................................................................123
Contents

6Xerox®B305/B315 Multifunction Printer User Guide
For Macintosh users ..............................................................................................................124
Scanning to an FTP server using a shortcut .. ... .. .. ... .. .. .. .. ... .. .. ... .. .. .. . . . .. .. .. ... .. .. .. . . . .. .. .. ... .. .. ... .. .. .. . . . .. .. 125
Scanning to a network folder using a shortcut .. ... .. .. .. . .. .. .. ... .. .. .. ... .. .. .. . .. .. .. ... .. .. .. .. . .. .. .. ... .. .. ... .. .. .. .. . .. 126
Scanning to a flash drive ..............................................................................................................127
Use printer menus..............................................................................................................................129
Menu map.................................................................................................................................130
Device.......................................................................................................................................131
Preferences..........................................................................................................................131
Eco-Mode............................................................................................................................132
Remote Operator Panel..........................................................................................................133
Notifications........................................................................................................................134
Power Management..............................................................................................................136
Restore Factory Defaults ........................................................................................................137
Maintenance.......................................................................................................................138
Visi le Home Screen Icons .....................................................................................................142
A out this Printer..................................................................................................................142
Print..........................................................................................................................................143
Layout................................................................................................................................143
Setup .................................................................................................................................144
Quality ...............................................................................................................................145
PDF....................................................................................................................................146
PostScript............................................................................................................................146
PCL....................................................................................................................................147
Image................................................................................................................................149
Paper........................................................................................................................................150
Tray Configuration................................................................................................................150
Media Configuration .............................................................................................................151
Copy.........................................................................................................................................154
Copy Defaults......................................................................................................................154
Fax...........................................................................................................................................156
Fax Defaults.........................................................................................................................156
E-mail .......................................................................................................................................165
E-mail Setup........................................................................................................................165
E-mail Defaults.....................................................................................................................166
FTP...........................................................................................................................................170
FTP Defaults........................................................................................................................170
USB Drive ..................................................................................................................................173
Flash Drive Scan...................................................................................................................173
Flash Drive Print ...................................................................................................................175
Network/Ports.............................................................................................................................177
Network Overview.................................................................................................................177
Wireless..............................................................................................................................178
Wi-Fi Direct .........................................................................................................................181
AirPrint ...............................................................................................................................182
Ethernet..............................................................................................................................182
Contents

Xerox®B305/B315 Multifunction Printer User Guide 7
TCP/IP................................................................................................................................184
SNMP.................................................................................................................................186
IPSec..................................................................................................................................188
802.1x................................................................................................................................189
LPD Configuration ................................................................................................................190
HTTP/FTP Settings................................................................................................................191
USB ...................................................................................................................................192
Restrict external network access ..............................................................................................193
Security.....................................................................................................................................194
Login Methods.....................................................................................................................194
Certificate Management........................................................................................................199
Schedule USB Devices ...........................................................................................................199
Login Restrictions..................................................................................................................199
Confidential Print Setup.........................................................................................................200
Erase Temporary Data Files ....................................................................................................201
Solutions LDAP Settings.........................................................................................................201
Miscellaneous......................................................................................................................202
Reports......................................................................................................................................203
Menu Settings Page..............................................................................................................203
Device................................................................................................................................203
Print...................................................................................................................................203
Shortcuts.............................................................................................................................203
Fax.....................................................................................................................................204
Network..............................................................................................................................204
Supplies Plan..............................................................................................................................205
Plan Activation.....................................................................................................................205
Plan Conversion....................................................................................................................205
Trou leshooting..........................................................................................................................206
Maintain the printer...........................................................................................................................207
Checking the status of parts and supplies .. .. .. .. .. . .. .. .. ... .. .. .. . . . .. .. .. ... .. .. ... .. .. .. . . . .. .. .. ... .. .. .. . . . .. .. .. ... .. .. ... 208
Configuring supply notifications.....................................................................................................209
Setting up e-mail alerts ................................................................................................................210
Viewing reports...........................................................................................................................211
Ordering Parts and Supplies...........................................................................................................212
Using Genuine Xerox Supplies.................................................................................................212
Replacing parts and supplies .........................................................................................................213
Replacing the toner cartridge..................................................................................................213
Replacing the imaging unit.....................................................................................................215
Replacing the tray.................................................................................................................217
Cleaning printer parts ..................................................................................................................218
Cleaning the printer..............................................................................................................218
Cleaning the touch screen......................................................................................................218
Cleaning the Scanner ............................................................................................................219
Saving energy and paper..............................................................................................................221
Configuring the power save mode settings . . . . .. .. .. ... .. .. .. . . . .. .. .. ... .. .. ... . . .. .. .. ... .. .. ... .. .. .. . . . .. .. .. ... .. .. .. 221
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8Xerox®B305/B315 Multifunction Printer User Guide
Adjusting the rightness of the printer display .... .. .. .. . . . .. .. .. ... .. .. .. . . . .. .. .. ... .. .. ... .. .. .. . . . .. .. .. ... .. .. .. . . . . 221
Conserving supplies...............................................................................................................221
Moving the Printer to Another Location...........................................................................................222
Trou leshoot a pro lem ......................................................................................................................223
Print quality pro lems ..................................................................................................................224
Printing pro lems........................................................................................................................226
Print quality is poor...............................................................................................................226
Print jo s do not print............................................................................................................254
Slow printing .......................................................................................................................255
Jo prints from the wrong tray or on the wrong paper . . . .. .. .. ... .. .. ... .. .. .. . . . .. .. .. ... .. .. .. . . . .. .. .. ... .. .. ... .. . 257
Confidential and other held documents do not print .. .. .. . . . .. .. .. ... .. .. ... .. .. .. . . . .. .. .. ... .. .. .. . . . .. .. .. ... .. .. .. 258
The printer is not responding.........................................................................................................260
Una le to read flash drive.............................................................................................................262
Ena ling the USB port..................................................................................................................263
Network connection pro lems .......................................................................................................264
Cannot open Em edded We Server........................................................................................264
Cannot connect the printer to the Wi-Fi network .. .. .. .. . .. .. .. .. ... .. .. .. . .. .. .. ... .. .. .. ... .. .. .. . .. .. .. ... .. .. .. .. . .. 265
Issues with supplies .....................................................................................................................267
Replace cartridge, printer region mismatch... .. . . . .. .. .. ... .. .. ... .. .. .. . . . .. .. .. ... .. .. .. . . . .. .. .. ... .. .. ... .. .. .. .. ... .. 267
Non-Xerox Supply.................................................................................................................267
Clearing jams .............................................................................................................................268
Avoiding jams......................................................................................................................268
Identifying jam locations.......................................................................................................269
Paper jam in the automatic document feeder .. .. .. ... .. .. ... .. .. .. . . . .. .. .. ... .. .. .. . . . .. .. .. ... .. .. ... . . .. .. .. ... .. .. .. 269
Paper Jam in the Standard Output Tray .. .. .. ... .. .. .. . . . .. .. .. ... .. .. ... .. .. .. . . . .. .. .. ... .. .. .. . . . .. .. .. ... .. .. ... .. .. .. . 270
Paper Jam in the Multipurpose Feeder......................................................................................271
Paper Jam in Trays................................................................................................................274
Paper Jam in the Duplex Unit..................................................................................................278
Paper Jam in the Rear Door....................................................................................................281
Paper feed pro lems....................................................................................................................285
Envelope seals when printing..................................................................................................285
Collated printing does not work...............................................................................................286
Tray linking does not work......................................................................................................287
Paper frequently jams............................................................................................................288
Jammed pages are not reprinted.............................................................................................289
E-mailing pro lems......................................................................................................................290
Disa ling the “SMTP server not set up” error message... .. .. .. . . ... .. .. ... .. .. .. . .. .. .. .. ... .. .. ... .. .. .. ... .. .. .. ... .. 290
Cannot send e-mails..............................................................................................................290
Faxing pro lems..........................................................................................................................291
Caller ID is not shown............................................................................................................291
Cannot send or receive faxes ..................................................................................................291
Can receive ut not send faxes................................................................................................294
Can send ut not receive faxes................................................................................................294
Poor fax print quality.............................................................................................................295
Scanning pro lems......................................................................................................................296
Contents

Xerox®B305/B315 Multifunction Printer User Guide 9
Cannot scan to a computer....................................................................................................296
Cannot scan to a network folder..............................................................................................297
Partial copies ofdocument or photo.........................................................................................299
Scan jo was not successful....................................................................................................300
Poor copy quality..................................................................................................................301
Vertical dark streaks on output when scanning from the ADF... ... .. .. ... .. .. .. . . . .. .. .. ... .. .. .. . . . .. .. .. ... .. .. ... 301
Scanner does not close..........................................................................................................302
Scanning takes too long or freezes the computer. .. .. ... .. .. .. . . . .. .. .. ... .. .. ... . . .. .. .. ... .. .. ... .. .. .. . . . .. .. .. ... .. . 302
Scanner does not respond......................................................................................................303
Adjusting scanner registration.................................................................................................303
Adjusting ADF registration......................................................................................................304
Contacting customer support ........................................................................................................305
A Regulatory Information....................................................................................................................307
Basic Regulations ........................................................................................................................308
Noise Emission Levels............................................................................................................308
Static Sensitivity Notice .........................................................................................................308
ENERGY STAR......................................................................................................................308
Temperature Information.......................................................................................................308
Información de la energía de México .......................................................................................309
Laser Notice ........................................................................................................................309
Power.................................................................................................................................309
Telecommunication Regulatory Notices ... . .. .. .. ... .. .. .. . . . .. .. .. ... .. .. ... . . .. .. .. ... .. .. ... .. .. .. . . . .. .. .. ... .. .. .. . . . . 310
Regulatory Notices for Wireless Products ... .. .. .... .. ... .... .. .. .. .... .. .. .... .. .... ... .... .. .. .... .. .. .. .... .. .... .. ... ... 313
Federal Communications Commission (FCC) Compliance Information Statement .. .. .. ... .. .. .. .. .. .. ... .. .. . 315
Innovation, Science and Economic Development Canada Compliance Statement . ... .. .. .. . . . .. .. .. ... .. .. .. 315
Germany.............................................................................................................................316
Turkey RoHS Regulation .........................................................................................................316
Ukraine RoHS Compliance......................................................................................................316
Copy Regulations ........................................................................................................................317
United States.......................................................................................................................317
Canada...............................................................................................................................318
Other Countries....................................................................................................................319
Material Safety Data Sheets..........................................................................................................320
B Recycling and Disposal.....................................................................................................................321
Product Disposal and Recycling......................................................................................................322
North America............................................................................................................................323
Xerox Green World Alliance ...........................................................................................................324
Waste from Electrical and Electronic Equipment (WEEE) Directive.. ... .. .. .. . .. .. .. ... .. .. .. .. . .. .. .. ... .. .. ... .. .. .. .. . .. 325
India E-Waste notice.............................................................................................................325
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10 Xerox®B305/B315 Multifunction Printer User Guide
Contents