Xerox Document Centre 240 DC User manual

Document Centre STDocument Centre DC
Xerox Document Centre 470 DC/ST
460 DC/ST
265 DC/ST
255 DC/ST
240 DC/ST
User Guide
February 2000 701P34104

Xerox Document Centre Model _______________
Serial Number ____________________________
If you have a problem or need supplies:
In the USA
Calling for Service and ordering Replaceable Units 1-800-821-2797 (USA)
Ordering Supplies 1-800 822-2200 (USA)
In Canada
Calling for Service 1-800-939-3769 (Canada)
Ordering Supplies and Replaceable Units 1-800-668-0199 (Canada)
Document Centre
470/460/265/255/240 DC/ST
User Guide
February 2000 701P34115

ii Xerox Document Centre User Guide
Xerox Corporation
Global Knowledge & Language Services
800 Phillips Road - Bldg 845-17S
Webster, New York 14580
USA
©2000 by Xerox Corporation. All rights reserved.
Printed in the United States of America
Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by
statutory or judicial law or hereinafter granted, including without limitation material generated from the software
programs that are displayed on the screen such as icons, screen display looks, etc.
XEROX®, The Document Company® and the stylized X and identifying product names and numbers are registered
trademarks of XEROX CORPORATION and Xerox Canada Ltd. is a licensee of all the trademarks.
Xeroxmd, Les Gens De Documentsmd, le X stylisé et Document Centre sont des marques de commerce de Xerox
Corporation pour lesquelles Xerox Canada ltée détient des permis d'utilisation.
The Document Centre ST model includes an implementation of LZW licensed under U.S. Patent 4,558,302.
Product names used in this guide may be trademarks or registered trademarks of their respective companies and are
hereby acknowledged.
This document contains images of screens that were created using Zinc Application Framework software version 3.5
© January 1997 Zinc Software Inc.
As an ENERGY STAR® partner, Xerox Corporation has determined that this product meets the ENERGY STAR®
guidelines for energy efficiency.
Terra Choice Environmental Services Inc. of Canada has verified that this Xerox product conforms to all applicable
Environmental Choice EcoLogo requirements for minimized impact to the environment.
While the information in this Guide is correct at the time of first publication, Xerox reserves the right at any time to
change the information without notice. Changes are made periodically to this document. Changes and technical updates
will be added in subsequent editions.

Xerox Document Centre User Guide iii
The Document Centre ST model includes software provided by the Internet Software Consortium.
Copyright (c) 1995, 1996, 1997, 1998, 1999
The Internet Software Consortium - DHCP. All rights reserved.
Redistribution and use in source and binary forms, with or without modification, are permitted provided that the
following conditions are met:
Redistributions of source code must retain the above copyright notice, this list of conditions and the following
disclaimer.
Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following
disclaimer in the documentation and/or other materials provided with the distribution.
Neither the name of The Internet Software Consortium - DHCP nor the names of its contributors may be used to endorse
or promote products derived from this software without specific prior written permission.
This Software Is Provided By The Internet Software Consortium And Contributors "As Is" And Any Express Or
Implied Warranties, Including, But Not Limited To, The Implied Warranties Of Merchantability And Fitness For A
Particular Purpose Are Disclaimed. In No Event Shall The Internet Software Consortium Or Contributors Be Liable For
Any Direct, Indirect, Incidental, Special, Exemplary, Or Consequential Damages (Including, But Not Limited To,
Procurement Of Substitute Goods Or Services; Loss Of Use, Data, Or Profits; Or Business Interruption) However
Caused And On Any Theory Of Liability, Whether In Contract, Strict Liability, Or Tort (Including Negligence Or
Otherwise) Arising In Any Way Out Of The Use Of This Software, Even If Advised Of The Possibility Of Such
Damage.

iv Xerox Document Centre User Guide
Radio Frequency Notice
US Federal Communications Commission
This equipment has been tested and found to comply with the
Class B digital device, pursuant to part 15 of the FCC Rules.
These limits are designed to provide reasonable protection
against harmful interference in a residential installation. This
equipment generates, uses and can radiate radio frequency
energy and, if not installed and used in accordance with the
instructions, may cause harmful interference to radio
communications. However, there is no guarantee that
interference will not occur in a particular installation. If this
equipment does cause harmful interference to radio or
television reception, which can be determined by turning the
equipment off and on, the user is encouraged to try to correct
the interference by one or more of the following measures:
l Reorient or relocate the receiving antenna
l Increase the separation between the equipment and
receiver
l Connect the equipment into an outlet on a circuit different
from that to which the receiver is connected
l Consult the dealer or an experienced radio/TV technician
for help
Changes or modifications to this equipment not specifically
approved by the Xerox Corporation may void the authority
granted by the FCC to operate this equipment.
Canadian EME
This Class B digital apparatus complies with Canadian ICES-
003.
Cet appareil numérique de la classe B est conforme la norme
NMB-003 du Canada.

Xerox Document Centre User Guide v
Telephone Requirements Notice
US Federal Communications Commission
1. The FCC has established rules that permit this device to be
directly connected to the telephone network. Standardized jacks
are used for these connections. This equipment should not be
used on party lines or coin lines.
2. If this device is malfunctioning, it may also be causing harm to
the telephone network; this device should be disconnected until
repair has been made. If this is not done, the telephone company
may temporarily disconnect service.
3. The telephone company may make changes in its technical
operations and procedures; if such changes affect the
compatibility or use of this device, the telephone company is
required to give adequate notice of the changes. You will be
advised of your right to file a complaint with the FCC.
4. If the telephone company requests information on what
equipment is connected to their lines, inform them of:
A. the telephone number this unit is connected to.
B. the ringer equivalence number.
C. the USOC jack required.
D. the FCC Registration number.
Items ‘B’and ‘D’are indicated on the label.
The Ringer Equivalence Number (REN) is used to determine
how many devices can be connected to your telephone line. In
most areas, the sum of the RENs of all devices on any one line
should not exceed five (5.0). If too many devices are attached,
they may not ring correctly.
Service Requirements
In the event of equipment malfunction, all repairs should be
performed by Xerox or authorized agent. It is the responsibility
of users requiring service to report the need for service to Xerox
or to an authorized agent. Service can be obtained at:
Xerox Customer Support
1301 Ridgeview Drive, Bldg. 301
Lewisville, TX 75067
Telephone: [phone]

vi Xerox Document Centre User Guide
Canadian Industry Requirements
Notice: The Canadian Industry Canada label identifies certified
equipment. This certification means that the equipment meets
certain telecommunications network protective, operational and
safety requirements. The Department does not guarantee the
equipment will operate to the user’s satisfaction.
Before installing this equipment, users should ensure that it is
permissible to be connected to the facilities of the local
telecommunications company. The equipment must also be installed
using an acceptable method of connection. In some cases, the
company’s inside wiring associated with a single line individual
service may be extended by means of a certified connector assembly
(telephone extension cord). The customer should be aware that
compliance with the above conditions may not prevent degradation
of service in some situations.
Repairs to certified equipment should be made by an authorized
Canadian maintenance facility designated by the supplier. Any
repairs or alterations made by the user to this equipment, or
equipment malfunctions, may give the telecommunications
company cause to request the user to disconnect the equipment.
Users should ensure for their own protection that the electrical
ground connections of the power utility, telephone lines and internal
metallic water pipe system, if present, are connected together. This
precaution may be particularly important in rural areas.
Caution: Users should not attempt to make such connections
themselves, but should contact the electric inspection authority, or
electrician, as appropriate.
The Load Number (LN) assigned to each terminal device denotes
the percentage of the total load to be connected to a telephone loop
that is used by the device, to prevent overloading. The termination
on a loop may consist of any combination of devices subject only to
the requirement that the total of the Load Numbers of all the devices
does not exceed 100.
For service in Canada call [phone]

Xerox Document Centre User Guide vii
In the USA, it’s Illegal to copy the following
Congress, by statute, has forbidden the copying of the following
items. Penalties of fine or imprisonment may be imposed on those
guilty of making such copies. This list is not all-inclusive. In case of
doubt, consult your attorney.
1. Copyrighted material, unless permission of the copyright owner
has been obtained or the copying falls within the “fair use”or
library reproduction provisions of the copyright law. Further
information of these provisions may be obtained from the
Copyright Office, Library of Congress, Washington, DC 20559
(circular R21).
2. United States Government obligations or securities such as:
l Certificates of Indebtedness
l Coupons from Bonds
l Gold and Silver Certificates
l Treasury Notes and United States Bonds
l Federal Reserve and Federal Reserve Bank Notes
l Certificates of Deposit
l National Bank currency
l Fractional Notes
l Paper money and Postal Money Orders
l Bonds and obligations of certain agencies of the
government, such as FHA
l Bonds. (US Savings Bonds may be photographed only for
publicity purposes in connection with the campaign for the
sale of such bonds)
l Internal Revenue Stamps. (If it is necessary to copy a legal
document on which there is a cancelled revenue stamp, this
may be done provided the reproduction of the document is
performed for lawful purposes)
l Postage Stamps, cancelled or uncancelled. (For philatelic
purposes, postage stamps may be photographed provided
the reproduction is black and white and less than 3/4 or
more than 1 1/2 times the linear dimensions of the original)
l Bills, checks, or drafts for money drawn by or on authorized
offices of the United States

viii Xerox Document Centre User Guide
l Stamps and other representatives of value, of whatever
denomination, which may be or have been issued under any
Act of Congress
3. Adjusted compensation Certificates for veterans of the World
Wars.
4. Obligations or Securities of any foreign government, bank, or
corporation.
5. Certificates of Citizenship or Naturalization. (Foreign
naturalization certificates may be photographed).
6. Passports. (Foreign passports may be photographed).
7. Immigration papers.
8. Badges, identification cards, passes or insignias carried by
military or Naval personnel, or by members of the various
Federal Departments and Bureaus, such as the FBI and Treasury
(unless the photograph is ordered by the head of such
Department or Bureau).
9. Copying of the following is also prohibited in certain states:
automobile licences, driver’s licenses, and automobile
Certificates of Title.
10. Draft Registration cards and Selective Service Induction papers
which bear any of the following information:
l Registrant’s earnings or income
l Registrant’s dependency status
l Registrant’s court record
l Registrant’s previous military service
l Registrant’s physical or mental condition
Exception: US Army and Navy discharge certificates may be
photographed.

Xerox Document Centre User Guide xi
Table of Contents
Safety Notes ................................................................................................. 1
Symbology .............................................................................................. 2
Electrical Safety ...................................................................................... 2
Emergency Power Off ............................................................................ 3
Ozone Information .................................................................................. 4
Laser Safety ............................................................................................ 5
Operational Safety .................................................................................. 6
Safety Extra Low Voltage Approval ...................................................... 8
Welcome ....................................................................................................... 9
Features for printing from your workstation ......................................... 10
Features at the machine ......................................................................... 11
Quick Reference ................................................................................... 14
Quick Start ................................................................................................. 21
Making Copies ...................................................................................... 22
Scanning Documents (Optional Feature) .............................................. 24
Faxing Documents (Optional Feature) ................................................. 26
Loading paper ....................................................................................... 28
Using the Job Queue ............................................................................. 29

xii Xerox Document Centre User Guide
Internal Auditron Login ........................................................................ 30
Network Accounting (Optional Feature) Login .................................... 31
Getting a Secure Print (for ST models) ................................................ 32
Try These Jobs ........................................................................................... 33
Making Copies ...................................................................................... 34
Stapling Copy Jobs ............................................................................... 35
Making 2-Sided Copies ........................................................................ 36
Improving Image Quality ...................................................................... 37
Removing Unwanted Marks on the Edges of Copies ........................... 38
Copying Pages from Books or other Bound Documents ...................... 39
Using Reduction/Enlargement .............................................................. 40
Shifting an Image .................................................................................. 41
Adding covers ....................................................................................... 42
Placing Multiple Images on a Single Page ........................................... 43
Making Transparencies with Dividers .................................................. 44
Making Brochures and Booklets ........................................................... 45
Copying Mixed Size Originals ............................................................. 46
Build Job - Overview ............................................................................ 47
Copying Bound Documents using Build Job ........................................ 48
Using Build Job and Sample Set ........................................................... 49
FAX Overview (Optional Feature) ....................................................... 50
Faxing a Document to a Single Number ............................................... 51
Faxing a Document to Multiple Numbers ............................................ 52
Scanning Overview (Optional Feature) ................................................ 53
Scan to File ........................................................................................... 54
Scan a Document to E-Mail Distribution ............................................. 55
Scan a Document to the Desktop .......................................................... 56
Scan to Fax ............................................................................................ 57
Index

Xerox Document Centre User Guide Page 1
Safety Notes
Safety Notes
Your Xerox product and supplies have been designed and tested to meet strict
safety requirements. These include safety agency examination and approval,
and compliance to established environmental standards. Please read the
following instructions carefully before operating the machine and refer to them
as needed to ensure the continued safe operation of your machine. The safety
testing and performance of this product have been verified using Xerox
materials only.
Follow all warnings and instructions marked on or supplied with the product.

Page 2 Xerox Document Centre User Guide
Symbology
This symbol on the machine indicates heated surface
Electrical Safety
CAUTION Ensure that the power connection for your machine
satisfies these requirements.
The Document Centre requires a 115V outlet. The 470/
460/265/255 DC or ST each require a dedicated 20A
circuit. The 240 DC or ST requires a dedicated 15A
circuit.
1. The power receptacle for the machine must meet the
requirements stated on the data plate on the rear of the
machine.
2. The socket outlet shall be installed near the equipment and
shall be easily accessible.
3. Use the power cable that is supplied with your Document
Centre. Do not use an extension cord or remove or modify
the power cord plug.
4. Plug the power cable directly into a correctly grounded
electrical outlet. If you are not sure, consult an electrician.
5. Do not use an adapter to connect the Document Centre to
an electrical outlet that lacks a ground connection terminal.
6. The power cord is the disconnect device for this machine.
7. Do not override or disable electrical or mechanical
interlocks.
8. Do not push objects into slots or openings on the machine.
Electrical shock or fire may result.
9. Do not obstruct ventilation openings. These openings
prevent overheating of the Document Centre.

Xerox Document Centre User Guide Page 3
Safety Notes
Safety Notes
Emergency Power Off
If any of the following conditions occur, turn off the
Document Centre immediately and disconnect the
power cable from the electrical outlet. Contact an
authorized Xerox Service Representative to correct the
problem.
l The Document Centre emits unusual odors, or
makes unusual noises.
l The power cable is damaged or frayed.
l A wall panel circuit breaker, fuse, or other safety
device has been tripped.
l Liquid is spilled into the Document Centre.
l The Document Centre is exposed to water.
l Any part of the Document Centre is damaged.
NOTE The only method to remove all power from the
Document Centre is to disconnect the power cable from
the electrical outlet.

Page 4 Xerox Document Centre User Guide
Ozone Information
This product produces ozone during normal operation.
The ozone produced is dependent on copy volume and is
heavier than air. Install the system in a well ventilated
room with the minimum cubic requirements size listed
below. Providing the correct environmental parameter
will ensure the concentration levels meet safe limits.
The minimum cubic requirements are listed below:
To determine if the room has the required volume to
meet the ozone requirement, the length of the room
multiplied by its width and height should be equal to or
greater than the cubic volume listed above.
If you need additional information about ozone, please
request the Xerox publication Ozone (part number
600E74140) by calling 1-800-828-6571 in the United
States and Canada.
Table 1: Ozone requirements
Document Centre Product Ozone Cubic
requirement
470/460/265/255 DC or ST 1,060 ft3
240 DC 710 ft3
240 ST 1,060 ft3

Xerox Document Centre User Guide Page 5
Safety Notes
Safety Notes
Laser Safety
CAUTION Use of controls, adjustments or procedures other than
those specified in this guide may result in hazardous
light exposure.
The Document Centre complies with international safety
standards and is certified as a Class 1 Laser Product.
With specific regard to lasers, the equipment complies
with laser product performance standards set by
governmental, national, and international agencies as a
Class 1 Laser Product. It does not emit hazardous light,
as the beam is totally enclosed during all phases of
customer operation and maintenance.

Page 6 Xerox Document Centre User Guide
Operational Safety
Xerox equipment and supplies have been designed and
tested to meet strict safety requirements. These include
safety agency examination, approval and compliance
with established environmental standards.
Follow these safety guidelines at all times:
Always Do These
l Always connect equipment to a correctly grounded
power outlet. If in doubt, have the outlet checked by
a qualified electrician.
l Always follow all warnings and instructions that are
marked on or are supplied with the equipment.
l Always exercise care when moving or relocating the
equipment. Please contact your local Xerox Service
Department to arrange relocation of the machine to a
location outside of your building.
l Always locate the machine on a solid support surface
(not on plush carpet) that has adequate strength to
support the weight of the machine.
l Always locate the machine in an area that has
adequate ventilation and room for servicing.
l Always use materials and supplies that are
specifically designed for your Xerox equipment. Use
of unsuitable materials may result in poor
performance and possibly a hazardous situation.
NOTE Your Document Centre is equipped with an energy
saving device to conserve power when the machine is
not in use. The machine may be left on continuously.

Xerox Document Centre User Guide Page 7
Safety Notes
Safety Notes
Never Do These
l Never use an adapter plug to connect equipment to a
power source that lacks a ground connection
terminal.
l Never obstruct ventilation openings. They are
provided to prevent overheating.
l Never push objects of any kind into the ventilation
openings.
l Never attempt any maintenance function that is not
specifically described in the documentation.
l Never remove any covers or guards that are fastened
with screws. There are no operator serviceable areas
within these covers.
l Never position the machine near a radiator or any
other heat source.
l Never override or “cheat”any of the electrical or
mechanical interlock devices.
l Never operate the equipment if you notice unusual
noises or odors. Disconnect the power cord from the
power outlet and contact Xerox.

Page 8 Xerox Document Centre User Guide
Safety Extra Low Voltage Approval
These Xerox Digital Copiers/Printers are in compliance
with various governmental agencies and national safety
regulations. All system ports meet the requirements for
Safety Extra Low Voltage (SELV) circuits for
connection to customer-owned devices and networks.
Additions of customer-owned or third-party accessories
that are attached to these printers/copiers must meet or
exceed the requirements previously listed. All modules
that require external connection must be installed per
Xerox installation procedures.