Xerox VersaLink B7025 User manual

Xerox®VersaLink®B7025/B7030/B7035
Multifunction Printer
User Guide

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Document version 1.0: May 2017

Xerox®VersaLink®B7025/B7030/B7035 Multifunction Printer 3
User Guide
Contents
1 Safety 11
Notices and Safety....................................................................................................................................................... 12
Electrical Safety............................................................................................................................................................. 13
General Guidelines................................................................................................................................................ 13
Power Cord .............................................................................................................................................................. 14
Emergency Power Off.......................................................................................................................................... 14
Telephone Line Cord............................................................................................................................................ 14
Operational Safety....................................................................................................................................................... 15
Operational Guidelines ....................................................................................................................................... 15
Ozone Release........................................................................................................................................................ 15
Printer Location ..................................................................................................................................................... 16
Printer Supplies ...................................................................................................................................................... 16
Maintenance Safety .................................................................................................................................................... 17
Printer Symbols.............................................................................................................................................................. 18
Environmental, Health, and Safety Contact Information............................................................................. 20
2 Getting Started 21
Parts of the Printer ....................................................................................................................................................... 22
Front View................................................................................................................................................................ 22
Duplex Automatic Document Feeder............................................................................................................ 23
Control Panel .......................................................................................................................................................... 24
Internal Parts.......................................................................................................................................................... 26
Rear View ................................................................................................................................................................. 26
Configurations ....................................................................................................................................................... 27
Power Options................................................................................................................................................................ 28
Powering On the Printer ..................................................................................................................................... 28
Powering Off the Printer..................................................................................................................................... 29
Entering and Exiting Sleep Mode and Low Power Mode ....................................................................... 29
Power Saver............................................................................................................................................................. 30
Accessing the Printer ................................................................................................................................................... 31
Accounting............................................................................................................................................................... 31
Logging In................................................................................................................................................................ 31
Convenience Authentication ............................................................................................................................ 31
Introduction to Apps ................................................................................................................................................... 32
Information Pages ....................................................................................................................................................... 33
Printing Information Pages............................................................................................................................... 33
Configuration Report................................................................................................................................................... 34
Printing the Configuration Report.................................................................................................................. 34
The Embedded Web Server............................................................................................................................... 34

Contents
4 Xerox®VersaLink®B7025/B7030/B7035 Multifunction Printer
User Guide
Installation and Setup ................................................................................................................................................ 36
Installation and Setup Overview..................................................................................................................... 36
Selecting a Location for the Printer ............................................................................................................... 36
Connecting the Printer........................................................................................................................................ 37
More Information......................................................................................................................................................... 52
3 Customize and Personalize 53
Customize and Personalize Overview.................................................................................................................... 54
Customizing or Personalizing the Home Screen................................................................................................ 55
Customizing or Personalizing the Apps................................................................................................................. 56
Customizing or Personalizing the Feature List........................................................................................... 56
Customizing or Personalizing the Entry Screen ......................................................................................... 56
Saving Presets ........................................................................................................................................................ 57
Removing App Customization.......................................................................................................................... 57
Customizing App Default Settings ................................................................................................................. 58
4 Xerox®Apps 59
Xerox®App Gallery....................................................................................................................................................... 60
Xerox®App Gallery Overview ........................................................................................................................... 60
Setting up the Xerox®App Gallery................................................................................................................. 60
Accessing the Xerox®App Gallery .................................................................................................................. 62
Installing or Updating an App from the Xerox®App Gallery............................................................... 63
Logging out of your App Gallery Account ................................................................................................... 64
Device................................................................................................................................................................................ 65
Device Overview .................................................................................................................................................... 65
About ......................................................................................................................................................................... 66
Supply Status.......................................................................................................................................................... 66
Billing and Usage Counters............................................................................................................................... 67
Reset to Factory Defaults .................................................................................................................................. 68
Remote Services .................................................................................................................................................... 68
Address Book .................................................................................................................................................................. 69
Address Book Overview....................................................................................................................................... 69
Editing the Address Book ................................................................................................................................... 69
Managing Favorites............................................................................................................................................. 73
Jobs .................................................................................................................................................................................... 74
Jobs Overview......................................................................................................................................................... 74
Managing Jobs....................................................................................................................................................... 74
Managing Special Job Types............................................................................................................................ 76
Managing Jobs using the Embedded Web Server.................................................................................... 80
Copy................................................................................................................................................................................... 81
Copy Overview........................................................................................................................................................ 81
Making a Copy ....................................................................................................................................................... 82
Copy Workflows..................................................................................................................................................... 84

Contents
Xerox®VersaLink®B7025/B7030/B7035 Multifunction Printer 5
User Guide
ID Card Copy .................................................................................................................................................................. 92
ID Card Copy Overview....................................................................................................................................... 92
Copying an ID Card.............................................................................................................................................. 92
Email .................................................................................................................................................................................. 93
Email Overview....................................................................................................................................................... 93
Sending a Scanned Image in an Email......................................................................................................... 93
Scan To ............................................................................................................................................................................. 95
Scan To Overview.................................................................................................................................................. 95
Scanning to an Email Address.......................................................................................................................... 96
Scanning to a User Home Folder .................................................................................................................... 97
Scan to Desktop..................................................................................................................................................... 98
Scanning to a Shared Folder on a Network Computer ........................................................................... 98
Scanning Images into an Application on a Connected Computer ..................................................101
Fax ....................................................................................................................................................................................102
Fax Overview.........................................................................................................................................................102
Sending a Fax.......................................................................................................................................................103
Fax Workflows......................................................................................................................................................105
USB...................................................................................................................................................................................112
USB Overview .......................................................................................................................................................112
Scanning to a USB Flash Drive.......................................................................................................................112
Printing From a USB Flash Drive ...................................................................................................................113
5 Printing 115
Printing Overview........................................................................................................................................................116
Selecting Printing Options .......................................................................................................................................117
Print Driver Help ..................................................................................................................................................117
Windows Printing Options ...............................................................................................................................118
Macintosh Printing Options ............................................................................................................................120
UNIX and Linux Printing...................................................................................................................................121
Mobile Printing Options....................................................................................................................................124
Print Jobs........................................................................................................................................................................125
Managing Jobs.....................................................................................................................................................125
Printing Special Job Types...............................................................................................................................126
Printing Features.........................................................................................................................................................130
Selecting Paper Options for Printing............................................................................................................130
Printing on Both Sides of the Paper.............................................................................................................131
Print Quality ..........................................................................................................................................................132
Image Options .....................................................................................................................................................132
Printing Multiple Pages to a Single Sheet..................................................................................................132
Printing Booklets .................................................................................................................................................133
Using Special Pages ...........................................................................................................................................133
Orientation ............................................................................................................................................................136
Advanced Tab ......................................................................................................................................................137
Using Custom Paper Sizes .......................................................................................................................................139
Defining Custom Paper Sizes..........................................................................................................................139
Printing on Custom Paper Sizes.....................................................................................................................140

Contents
6 Xerox®VersaLink®B7025/B7030/B7035 Multifunction Printer
User Guide
6 Paper and Media 141
Paper and Media Overview .....................................................................................................................................142
Supported Paper..........................................................................................................................................................143
Ordering Paper.....................................................................................................................................................143
General Paper Loading Guidelines ...............................................................................................................143
Paper That Can Damage Your Printer.........................................................................................................144
Paper Storage Guidelines.................................................................................................................................144
Supported Paper Types and Weights..........................................................................................................145
Supported Standard Paper Sizes...................................................................................................................146
Supported Standard Paper Sizes for Automatic 2-Sided Printing ....................................................147
Supported Paper Types and Weights for Automatic 2-Sided Printing ...........................................147
Supported Custom Paper Sizes......................................................................................................................147
Paper Tray Settings....................................................................................................................................................148
Configuring Tray Settings................................................................................................................................148
Configuring Trays 3 and 4 of the Tandem Tray Module .....................................................................149
Configuring Tray 6..............................................................................................................................................150
Loading Paper ..............................................................................................................................................................153
Loading Paper in Trays 1–4.............................................................................................................................153
Loading Paper in Trays 3 and 4 of the Tandem Tray Module...........................................................157
Loading Paper in the Bypass Tray ................................................................................................................158
Loading Paper in Tray 6 ...................................................................................................................................161
Printing on Special Paper.........................................................................................................................................163
Envelopes ...............................................................................................................................................................163
Labels.......................................................................................................................................................................167
7 Maintenance 175
General Precautions...................................................................................................................................................176
Cleaning the Printer ...................................................................................................................................................177
Cleaning the Exterior of the Printer .............................................................................................................177
Cleaning the Interior .........................................................................................................................................179
Supplies...........................................................................................................................................................................181
Consumables ........................................................................................................................................................181
Routine Maintenance Items...........................................................................................................................181
Ordering Supplies................................................................................................................................................189
Toner Cartridges..................................................................................................................................................192
Recycling Supplies...............................................................................................................................................192
Adjustments and Maintenance Procedures......................................................................................................193
Adjusting Paper Registration..........................................................................................................................193
Adjusting the Altitude.......................................................................................................................................195
Managing the Printer ................................................................................................................................................196
Viewing the Meter Reading ............................................................................................................................196
Printing the Billing Summary Report...........................................................................................................197
Moving the Printer......................................................................................................................................................198

Contents
Xerox®VersaLink®B7025/B7030/B7035 Multifunction Printer 7
User Guide
8 Troubleshooting 199
General Troubleshooting .........................................................................................................................................200
Printer Does Not Power On..............................................................................................................................200
Printer Resets or Powers Off Frequently.....................................................................................................201
Printer Does Not Print........................................................................................................................................201
Printing Takes Too Long...................................................................................................................................202
Document Prints From Wrong Tray .............................................................................................................203
Automatic 2-Sided Printing Problems .........................................................................................................203
Printer is Making Unusual Noises..................................................................................................................203
Paper Tray Does Not Close..............................................................................................................................203
Condensation has Formed Inside the Printer...........................................................................................204
Paper Jams ....................................................................................................................................................................205
Locating Paper Jams..........................................................................................................................................205
Minimizing Paper Jams.....................................................................................................................................207
Clearing Paper Jams ..........................................................................................................................................208
Troubleshooting Paper Jams ..........................................................................................................................217
Clearing Finisher Jams ......................................................................................................................................219
Print-Quality Problems ..............................................................................................................................................228
Controlling Print-Quality...................................................................................................................................228
Paper and Media.................................................................................................................................................229
Solving Print-Quality Problems.......................................................................................................................229
Copy and Scan Problems .........................................................................................................................................233
Fax Problems ................................................................................................................................................................234
Problems Sending Faxes...................................................................................................................................234
Problems Receiving Faxes................................................................................................................................235
Getting Help..................................................................................................................................................................236
Viewing Warning Messages on the Control Panel..................................................................................236
Viewing Current Errors on the Control Panel............................................................................................236
Using the Integrated Troubleshooting Tools...........................................................................................236
Online Support Assistant..................................................................................................................................237
Information Pages..............................................................................................................................................237
More Information...............................................................................................................................................238

Contents
8 Xerox®VersaLink®B7025/B7030/B7035 Multifunction Printer
User Guide
A Specifications 239
Printer Configurations and Options.....................................................................................................................240
Available Configurations..................................................................................................................................240
Features..................................................................................................................................................................240
Options and Upgrades......................................................................................................................................242
Physical Specifications..............................................................................................................................................243
Weights and Dimensions .................................................................................................................................243
Total Space Requirements...............................................................................................................................246
Environmental Specifications.................................................................................................................................249
Temperature.........................................................................................................................................................249
Relative Humidity ...............................................................................................................................................249
Elevation.................................................................................................................................................................249
Electrical Specifications............................................................................................................................................250
Power Supply Voltage and Frequency ........................................................................................................250
Power Consumption...........................................................................................................................................250
ENERGY STAR Qualified Product...................................................................................................................250
Germany - Blue Angel........................................................................................................................................251
Recycling Supplies...............................................................................................................................................251
Performance Specifications ....................................................................................................................................252
Print Speed ............................................................................................................................................................252

Contents
Xerox®VersaLink®B7025/B7030/B7035 Multifunction Printer 9
User Guide
B Regulatory Information 253
Basic Regulations........................................................................................................................................................254
United States FCC Regulations......................................................................................................................254
Canada....................................................................................................................................................................254
Certifications in Europe ....................................................................................................................................255
European Union Lot 4 Imaging Equipment Agreement Environmental Information..............255
Germany.................................................................................................................................................................258
Turkey RoHS Regulation...................................................................................................................................258
Eurasian Economic Community Certification ..........................................................................................258
Regulatory Information for 2.4 GHz Wireless Network Adapter ......................................................259
Ozone Release......................................................................................................................................................259
Copy Regulations........................................................................................................................................................260
United States........................................................................................................................................................260
Canada....................................................................................................................................................................261
Other Countries....................................................................................................................................................262
Fax Regulations ...........................................................................................................................................................263
United States........................................................................................................................................................263
Canada....................................................................................................................................................................265
European Union...................................................................................................................................................266
New Zealand.........................................................................................................................................................267
South Africa ..........................................................................................................................................................268
Safety Certification....................................................................................................................................................269
Material Safety Data Sheets ..................................................................................................................................270

Contents
10 Xerox®VersaLink®B7025/B7030/B7035 Multifunction Printer
User Guide
C Recycling and Disposal 271
All Countries..................................................................................................................................................................272
North America..............................................................................................................................................................273
European Union...........................................................................................................................................................274
Domestic/Household Environment ..............................................................................................................274
Professional/Business Environment .............................................................................................................274
Collection and Disposal of Equipment and Batteries............................................................................275
Battery Symbol Note .........................................................................................................................................275
Battery Removal..................................................................................................................................................275
Other Countries............................................................................................................................................................276
D Apps Features 277

Xerox®VersaLink®B7025/B7030/B7035 Multifunction Printer 11
User Guide
This chapter includes:
•Notices and Safety...........................................................................................................................................................12
•Electrical Safety.................................................................................................................................................................13
•Operational Safety...........................................................................................................................................................15
•Maintenance Safety ........................................................................................................................................................17
•Printer Symbols..................................................................................................................................................................18
• Environmental, Health, and Safety Contact Information.................................................................................20
Your printer and the recommended supplies have been designed and tested to meet strict safety
requirements. Attention to the following information ensures the continued safe operation of your Xerox
printer.
1
Safety

Safety
12 Xerox®VersaLink®B7025/B7030/B7035 Multifunction Printer
User Guide
Notices and Safety
Read the following instructions carefully before operating your printer. Refer to these instructions to
ensure the continued safe operation of your printer.
Your Xerox®printer and supplies are designed and tested to meet strict safety requirements. These
include safety agency evaluation and certification, and compliance with electromagnetic regulations
and established environmental standards.
The safety and environment testing and performance of this product have been verified using Xerox®
materials only.
Note: Unauthorized alterations, which can include the addition of new functions or connection of
external devices, can affect the product certification. For more information, contact your Xerox
representative.

Safety
Xerox®VersaLink®B7025/B7030/B7035 Multifunction Printer 13
User Guide
Electrical Safety
This section includes:
•General Guidelines ...........................................................................................................................................................13
•Power Cord ..........................................................................................................................................................................13
•Emergency Power Off......................................................................................................................................................14
•Telephone Line Cord........................................................................................................................................................14
General Guidelines
WARNINGS:
•Do not push objects into slots or openings on the printer. Touching a voltage point or
shorting out a part could result in fire or electric shock.
•Do not remove the covers or guards that are fastened with screws unless you are
installing optional equipment and are instructed to do so. Power off the printer when
performing these installations. Disconnect the power cord when removing covers and
guards for installing optional equipment. Except for user-installable options, there
are no parts that you can maintain or service behind these covers.
The following are hazards to your safety:
•The power cord is damaged or frayed.
•Liquid is spilled into the printer.
•The printer is exposed to water.
•The printer emits smoke, or the surface is unusually hot.
•The printer emits unusual noise or odors.
•The printer causes a circuit breaker, fuse, or other safety device to activate.
If any of these conditions occur, do the following:
1. Power off the printer immediately.
2. Disconnect the power cord from the electrical outlet.
3. Call an authorized service representative.

Safety
14 Xerox®VersaLink®B7025/B7030/B7035 Multifunction Printer
User Guide
Power Cord
Use the power cord supplied with your printer.
Plug the power cord directly into a properly grounded electrical outlet. Ensure that each end of the cord
is connected securely. If you do not know if an outlet is grounded, ask an electrician to check the outlet.
WARNING: To avoid risk of fire or electrical shock, do not use extension cords, power
strips, or power plugs for more than 90 days. When a permanent outlet receptacle cannot
be installed, use only one factory-assembled extension cord of the appropriate gauge for
each printer or multifunction printer. Always adhere to national and local building, fire,
and electrical codes regarding length of cord, conductor size, grounding, and protection.
•Do not use a ground adapter plug to connect the printer to an electrical outlet that does not have a
ground connection terminal.
•Verify that the printer is plugged into an outlet that is providing the correct voltage and power.
Review the electrical specification of the printer with an electrician if necessary.
•Secure the power cord in place using the bracket provided with the printer.
•Do not place the printer in an area where people can step on the power cord.
•Do not place objects on the power cord.
•Do not plug or unplug the power cord while the power switch is in the On position.
•If the power cord becomes frayed or worn, replace it.
•To avoid electrical shock and damage to the cord, grasp the plug when unplugging the power cord.
The power cord is attached to the printer as a plug-in device on the back of the printer. If it is necessary
to disconnect all electrical power from the printer, disconnect the power cord from the electrical outlet.
Emergency Power Off
If any of thefollowing conditions occur, power offtheprinter immediately and disconnect the power
cord from theelectrical outlet. Contact an authorized Xerox service representative to correct the
problem if:
•The equipment emits unusual odors or makes unusual noises.
•The power cable is damaged or frayed.
•A wall panel circuit breaker, fuse, or other safety device has been tripped.
•Liquid is spilled into the printer.
•The printer is exposed to water.
•Any part of the printer is damaged.
Telephone Line Cord
WARNING: To reduce the risk of fire, use only No. 26 American Wire Gauge (AWG) or
larger telecommunication line cord.

Safety
Xerox®VersaLink®B7025/B7030/B7035 Multifunction Printer 15
User Guide
Operational Safety
Your printer and supplies were designed and tested to meet strict safety requirements. These include
safety agency examination, approval, and compliance with established environmental standards.
Your attention to the following safety guidelines helps to ensure the continued, safe operation of your
printer.
Operational Guidelines
•Do not remove any trays while the printer is printing.
•Do not open the doors when the printer is printing.
•Do not move the printer while is printing.
•Keep hands, hair, neckties, and so on away from the exit and feed rollers.
•Covers, which require tools for removal, protect the hazard areas within the printer. Do not remove
the protective covers.
•Do not override any electrical or mechanical interlock devices.
•Do not attempt to remove paper that is jammed deeply inside the product. Switch off the product
promptly and contact your local Xerox representative.
WARNING: The metallic surfaces in the fuser area are hot. Always use caution when
removing paper jams from this area and avoid touching any metallic surfaces.
Ozone Release
This printer produces ozone during normal operation. The amount of ozone produced is dependent on
copy volume. Ozone is heavier than air and is not produced in amounts large enough to harm anyone.
Install the printer in a well-ventilated room.
For more information in the United States and Canada, go to www.xerox.com/environment. In other
markets, please contact your local Xerox representative or go to www.xerox.com/environment_europe.

Safety
16 Xerox®VersaLink®B7025/B7030/B7035 Multifunction Printer
User Guide
Printer Location
•Place the printer on a level, solid, non-vibrating surface with adequate strength to hold its weight.
To find the weight for your printer configuration, refer to Physical Specifications on page 243.
•Do not block or cover the slots or openings on the printer. These openings are provided for
ventilation and to prevent overheating of the printer.
•Place the printer in an area where there is adequate space for operation and servicing.
•Place the printer in a dust-free area.
•Do not store or operate the printer in an extremely hot, cold, or humid environment.
•Do not place the printer near a heat source.
•Do not place the printer in direct sunlight to avoid exposure to light-sensitive components.
•Do not place the printer where it is directly exposed to the cold air flow from an air conditioning
system.
•Do not place the printer in locations susceptible to vibrations.
•For optimum performance, use the printer at the elevations specified in Elevation.
Printer Supplies
•Use the supplies designed for your printer. The use of unsuitable materials can cause poor
performance and a possible safety hazard.
•Follow all warnings and instructions marked on, or supplied with, the product, options, and supplies.
•Store all consumables in accordance with the instructions given on the package or container.
•Keep all consumables away from the reach of children.
•Never throw toner, toner cartridges, drum cartridges, or waste cartridges into an open flame.
•When handling cartridges, for example toner and such, avoid skin or eye contact. Eye contact can
cause irritation and inflammation. Do not attempt to disassemble the cartridge, which can increase
the risk of skin or eye contact.
CAUTION: Use of non-Xerox supplies is not recommended. The Xerox Warranty, Service
Agreement, and Total Satisfaction Guarantee do not cover damage, malfunction, or
degradation of performance caused by use of non-Xerox supplies, or the use of Xerox
supplies not specified for this printer. The Total Satisfaction Guarantee is available in the
United States and Canada. Coverage could vary outside these areas. Please contact your
Xerox representative for details.

Safety
Xerox®VersaLink®B7025/B7030/B7035 Multifunction Printer 17
User Guide
Maintenance Safety
Do not attempt any maintenance procedure that is not specifically described in the documentation
supplied with your printer.
•Clean the device with a dry lint-free cloth only.
•Do not burn any consumables or routine maintenance items. For information on Xerox®supplies
recycling programs, go to www.xerox.com/gwa.
WARNING: Do not use aerosol cleaners. Aerosol cleaners can be explosive or
flammable when used on electromechanical equipment.
When installing the device in a hallway or similar restricted area, additional space requirements can
apply. Ensure that you comply with all workspace safety regulations, building codes, and fire codes for
your area.

Safety
18 Xerox®VersaLink®B7025/B7030/B7035 Multifunction Printer
User Guide
Printer Symbols
Symbol Description
Warning:
Indicates a serious hazard that can result in death or serious injury if not avoided.
Hot Warning:
Hot surface on or in the printer. Use caution to avoid personal injury.
Warning: Moving parts. To avoid personal injury, use caution.
Caution:
Indicates a mandatory action to take in order to avoid damage to the property.
Caution:
To avoid damage to the property, be careful not to spill toner when handling the
waste cartridge.
Do not touch the part or area of the printer.
Do not expose the drum cartridges to direct sunlight.
Do not burn the toner cartridges.
Do not burn the waste cartridge.
Do not burn the drum cartridges.
Do not use paper attached with staples or any form of binding clip.

Safety
Xerox®VersaLink®B7025/B7030/B7035 Multifunction Printer 19
User Guide
Symbol Description
Do not use folded, creased, curled, or wrinkled paper.
Do not use inkjet paper.
Do not use transparencies or overhead projector sheets.
Do not reload paper previously printed on or used.
Do not copy money, revenue stamps, or postage stamps.
For details about all the printer symbols that appear on your printer, refer to the Printer Symbols guide at
www.xerox.com/office/VLB70XXdocs.

Safety
20 Xerox®VersaLink®B7025/B7030/B7035 Multifunction Printer
User Guide
Environmental, Health, and Safety Contact
Information
For more information on Environment, Health, and Safety in relation to this Xerox product and supplies,
contact the following customer help lines:
United States and Canada: 1-800-ASK-XEROX (1-800-275-9376)
Europe: [phone]
For product safety information in the United States and Canada, go to www.xerox.com/environment.
For product safety information in Europe, go to www.xerox.com/environment_europe.