Xerox WorkCentre 7232 Operating manual

Quick Use Guide
WorkCentre 7232/7242
701P46458

NOTE: BLUE title is for IT administrator type personnel, GREEN for end users and RED
means machine needs attention. Depending on the configuration of the machine, some User
Interface screens may vary.
Microsoft, MS-DOS, Windows, Windows NT, Microsoft Network, and Windows Server are
either trademarks or registered trademarks of Microsoft Corporation in the United States
and/or other countries.
Novell, NetWare, IntranetWare and NDS are registered trademarks of Novell, Inc. in the
United States and other countries.
Adobe, Acrobat, PostScript, PostScript3, and PostScript Logo are trademarks of Adobe
Systems Incorporated.
Apple, AppleTalk, EtherTalk, LocalTalk, Macintosh, MacOS and TrueType are trademarks of
Apple Computer, Inc., registered in the U.S. and other countries.
HP, HPGL, HPGL/2, and HP-UX are registered trademarks of Hewlett-Packard Corporation.
All product/brand names are trademarks or registered trademarks of the respective holders.
The data saved in the hard disk of the machine may be lost if there is any problem in the hard
disk. Xerox is not responsible for any direct and indirect damages arising from or caused by
such data loss.Xerox is not responsible for any breakdown of machines due to infection of
computer virus or computer hacking.
Important(1) This manual is copyrighted with all rights reserved. Under the copyright laws, this
manual may not be copied or modified in whole or part, without the written consent of the
publisher.(2) Parts of this manual are subject to change without prior notice.(3) We welcome
any comments on ambiguities, errors, omissions, or missing pages.(4) Never attempt any
procedure on the machine that is not specifi cally described in this manual. Unauthorised
operation can cause faults or accidents.
Xerox is not liable for any problems resulting from unauthorised operation of the equipment.
An export of this product is strictly controlled in accordance with Laws concerning Foreign
Exchange and Foreign Trade of Japan and/or the export control regulations of the United
States.
Xerox and Ethernet are registered trademarks.

WorkCentre 7232/7242 WorkCentre 7232/7242 Quick Use Guide
Table of Contents
Control Panel
Setting the Fax Country Code
3
17
Banner Sheets 23
5
Replacing the Toner Cartridges
25
Paper Tray Settings
7
Booklet Creation
9
ID Card Copying
13
Auditron Setup 19
Simple LAN Faxing
Simple Scan to Mailbox
Billing Meters
15
27

WorkCentre 7232/7242 WorkCentre 7232/7242 Quick Use Guide
Control Panel
1.
2.
3.
Touch Screen
The touch screen allows you to select all the available programming features. It
also displays fault clearance procedures and general machine information.
All Services Button
Displays the All Services screen on the touch screen.
Features Button
Returns the touch screen to the previous copy, fax, or scan feature screen.
4. Job Status Button
Displays job progress information on the touch screen.
5. Machine Status Button
Displays the current status of the machine on the touch screen.
Copy E-Mail Internet Fax
Fax Network Scanning
Send from Mailbox
Scan to PC
Scan to Mailbox
WorkCentre 7242 23
*
6
5
4
1
87 9
C
#
-
0

WorkCentre 7232/7242 WorkCentre 7232/7242 Quick Use Guide
Control Panel
6.
7.
11.
14.
13.
12.
10.
9.
8.
Dial Pause
Enters a pause in a telephone number when transmitting a fax.
Language
Changes text to an alternative language (when available).
# (Pound)
Indicates the dialing character or designates a group dial number.
Interrupt
Temporarily stops the current copy job to allow a priority job to be run.
Clear
Deletes numeric values or the last digit entered.
Log In/Out
Provides password protected access to the Tools used to adjust the defaults
of the machine.
Start
Starts the job.
Stop
Temporarily stops the current job. Follow the message to cancel or resume your
job.
Clear All
If pressed once, resets the default settings and displays the first screen for the
current pathway. If pressed twice, resets all the features to their machine default
settings.

WorkCentre 7232/7242 WorkCentre 7232/7242 Quick Use Guide
Paper Tray Settings
Your machine uses a system of programmable settings to manage
the trays and stock. These settings are established by your Machine
Administrator.
Depending on which setting the tray is set to determines whether a
user can change the programmed stock attributes of size, type, and
colour.
Group
Billing Information Tools
Features
System Settings
Machine Information
Touch Common Service Settings.
Faults
Supplies
Paper Tray Settings
Setup and Calibration
Accounting
Authentication and Security
Settings
Scan Mode Settings
Copy Mode Settings
Image Quality Adjustment
Reports

WorkCentre 7232/7242 WorkCentre 7232/7242 Quick Use Guide
Paper Tray Settings
The tray information screen will be displayed on the touch screen. If
the tray information is correct, select the Confirm button. Alternatively
change the paper size, paper type, or paper colour by selecting the
corresponding button on the touch screen.
That completes the procedure for loading the paper tray.
Paper Size/
Auto Paper Select
Cancel Confirm
Tray 1
A4 Paper Type/
Color

WorkCentre 7232/7242 WorkCentre 7232/7242 Quick Use Guide
Booklet Creation
The Booklet creation feature is switched on from a button
on the Output Format tab.
When Booklet creation is switched on, you need to tell the
machine that your originals are 1-sided or 2-sided. When
you have made your selection you must select Save so
that you can programme any other features you may
require from the control panel.
Switch on Booklet creation by selecting the Output
Format tab, the Booklet Creation button and the Create
Left/Top Bound Booklet button.
Booklet creation enables the production of booklets or multi-
page copies from 1 or 2-sided originals. The machine will
scan your originals and automatically reduce and arrange
the images in the correct sequence on your selected copy
paper so that a booklet is created when the copy set is
folded in half.
Copy Job Assembly
Image Quality Layout Adjustment Output Format
Page Layout
Poster
Covers Transparency Options
Off
Off
Off
Off
Annotations
Off
Booklet Creation
Off

WorkCentre 7232/7242 WorkCentre 7232/7242 Quick Use Guide
Booklet Creation
There are 2 simple rules that must be followed when making
booklets:
First select the tray that contains the paper you want to use.
Always load your documents with the long edge to the left.
1.
2.
Booklet Creation
Off
Create Left/Top Bound
Booklet
Binding Shift
Covers
Divide Output
Output Destination
Last Page on Back Cover
Cancel Save

WorkCentre 7232/7242 WorkCentre 7232/7242 Quick Use Guide
ID Card Copying
Whether needing to copy insurance cards, a driver's license, or
any other form of identification, the ID Card Copying feature
offers a simple and efficient way to save time.
Information on both sides of the ID Card can be copied onto
one side of one sheet of paper, without the need to reload the
paper into the paper or bypass tray.

WorkCentre 7232/7242 WorkCentre 7232/7242 Quick Use Guide
ID Card Copying
Pressing the Clear All (AC) button once will cancel any
previous screen programming selections.
Select the All Services icon, then select the Copy icon.
1.
Copy E-Mail Internet Fax
Fax Network Scanning
Send from Mailbox
Scan to PC
Scan to Mailbox
WorkCentre 7242

WorkCentre 7232/7242 WorkCentre 7232/7242 Quick Use Guide
ID Card Copying
The ID Card Copying option is accessed from a button on the
Output Format tab.
Access the ID Card Copying feature by selecting the
Output
Format tab, then the ID Card Copying button.
Copy Job Assembly
Image Quality Layout Adjustment Output Format
ID Card Copying
Off
Watermark
Off
2.

WorkCentre 7232/7242 WorkCentre 7232/7242 Quick Use Guide
ID Card Copying
Follow the instructions below to complete the ID Card Copy
process:
Step 1.
Lift the Document Feeder and place the ID Card on the top left
corner of the document glass. Gently lower the Document
Feeder.
Step 2.
Use the number keypad to enter the number of copies you
require.
Step 3.
Press Start to begin scanning side 1.
Step 4.
Lift the Document Feeder and turn the ID Card over to copy
side 2. Gently lower the Document Feeder.
Step 5.
Press Start to begin scanning side 2.
Printing begins and copies are delivered into the Output Tray.
3.

WorkCentre 7232/7242 WorkCentre 7232/7242 Quick Use Guide
Simple LAN Faxing
Open the Print Driver
1.
Select Fax as Job Type
2.
Enter the Recipient Details
3.
Paper/Output Image OptionsLayout/Watermark Advanced
Xerox WorkCentre 7345
Fax
OK Cancel
Job Type
Paper
2 Sided Printing
Stapling
Output Color
Output Destination
OK Defaults
Auto
Color
1 Staple
1 Sided
8.5x11", White, Printer Default Type
Retrieve Saved Settings
Retrieve Saved Settings
Recipients Cover Page Options:
Fax
Preferences OK Cancel
Help
Fax Number Name Group

WorkCentre 7232/7242 WorkCentre 7232/7242 Quick Use Guide
Simple LAN Faxing
Set the Fax Options
4.
Send the Fax
5.
When you have selected all the options you require, select OK.
Select OK on the print driver screen and OK on the Print Screen.
The Fax Confirmation screen will appear with the list of
recipients you have chosen. If you wish to make any changes,
select Edit. If the details are correct, select the OK button and
your fax will be submitted to the machine fax queue ready to be
transmitted.
Paper/Output
I
mage Optio
ns
Layout/Watermark Advanced
Xerox WorkCentre 7345
OK
Cancel
OK
Defaults
Retrieve Saved Settings
Retrieve Saved Settings
Lighten / Darken
Background Suppression:
Auto Suppression
Image Quality
Normal
Margin Erase
Off
Invert Image
Mirror Image

WorkCentre 7232/7242 WorkCentre 7232/7242 Quick Use Guide
Simple Scan to Mailbox
1. Load the documents
2. Select the Scan to Mailbox icon
3. Select the appropriate Mailbox
Scan to Mailbox is an optional feature and may not be
available on your machine. Contact your system
administrator to set up this feature on your machine.

WorkCentre 7232/7242 WorkCentre 7232/7242 Quick Use Guide
Simple Scan to Mailbox
4. Select the Features
If you need to change the scan settings, select the General
Settings, Advanced Settings, Layout Adjustment, or
Filing Options tabs, then select the desired settings.
5. Press Start
Once you have pressed Start, each document is scanned
once.
6. Access the scanned document in the Mailbox
Access the electronic version of the document at the
machine in the specified Mailbox.

WorkCentre 7232/7242 WorkCentre 7232/7242 Quick Use Guide
Setting the Fax Country Code
Follow the steps below to set the Country Code for the Fax
option.
Press the Log In/Out button on the Control Panel.
Enter the System Administrator Login ID, then touch
Enter.
Press the Machine Status button on the Control Panel.
Touch the Tools tab.
Touch System Settings.
1.
2.
3.
4.
5.
Group
Billing Information Tools
Features
System Settings
Machine Information
Touch Common Service Settings.
FaultsSupplies
Maintenance
Setup and Calibration
Accounting
Authentication and Security
Settings
Scan Mode Settings
Copy Mode Settings
Watermark
Other Settings

WorkCentre 7232/7242 WorkCentre 7232/7242 Quick Use Guide
Setting the Fax Country Code
Touch Common Service Settings.
Touch Other Settings.
Scroll down, then touch Country.
Select the appropriate Country from the list provided.
Touch Save.
The machine will reboot after you touch Save.
8.
9.
10.
7.
6.

WorkCentre 7232/7242 WorkCentre 7232/7242 Quick Use Guide
Auditron Setup
To setup Auditron you must first create user accounts and
then enable Auditron. Users will then be required to enter
the User ID setup with their account to perform certain
machine functions. You can create up to 1000 accounts.
All user accounts must have the following defined:
• User ID
• User Name
• Feature Access
• Account Limit
Once accounts are defined and created, enable the desired
accounts to begin Auditron usage. User IDs and User
Names must be unique from other User IDs and User
Names.