Xerox WorkCentre 7232 Operating manual

Quick Use Guide
WorkCentre 7232/7242
701P46458

NOTE: BLUE title is for IT administrator type personnel, GREEN for end users and RED
means machine needs attention. Depending on the configuration of the machine, some User
Interface screens may vary.
Microsoft, MS-DOS, Windows, Windows NT, Microsoft Network, and Windows Server are
either trademarks or registered trademarks of Microsoft Corporation in the United States
and/or other countries.
Novell, NetWare, IntranetWare and NDS are registered trademarks of Novell, Inc. in the
United States and other countries.
Adobe, Acrobat, PostScript, PostScript3, and PostScript Logo are trademarks of Adobe
Systems Incorporated.
Apple, AppleTalk, EtherTalk, LocalTalk, Macintosh, MacOS and TrueType are trademarks of
Apple Computer, Inc., registered in the U.S. and other countries.
HP, HPGL, HPGL/2, and HP-UX are registered trademarks of Hewlett-Packard Corporation.
All product/brand names are trademarks or registered trademarks of the respective holders.
The data saved in the hard disk of the machine may be lost if there is any problem in the hard
disk. Xerox is not responsible for any direct and indirect damages arising from or caused by
such data loss.Xerox is not responsible for any breakdown of machines due to infection of
computer virus or computer hacking.
Important(1) This manual is copyrighted with all rights reserved. Under the copyright laws, this
manual may not be copied or modified in whole or part, without the written consent of the
publisher.(2) Parts of this manual are subject to change without prior notice.(3) We welcome
any comments on ambiguities, errors, omissions, or missing pages.(4) Never attempt any
procedure on the machine that is not specifi cally described in this manual. Unauthorised
operation can cause faults or accidents.
Xerox is not liable for any problems resulting from unauthorised operation of the equipment.
An export of this product is strictly controlled in accordance with Laws concerning Foreign
Exchange and Foreign Trade of Japan and/or the export control regulations of the United
States.
Xerox and Ethernet are registered trademarks.

WorkCentre 7232/7242 WorkCentre 7232/7242 Quick Use Guide
Table of Contents
Control Panel
Setting the Fax Country Code
3
17
Banner Sheets 23
5
Replacing the Toner Cartridges
25
Paper Tray Settings
7
Booklet Creation
9
ID Card Copying
13
Auditron Setup 19
Simple LAN Faxing
Simple Scan to Mailbox
Billing Meters
15
27

WorkCentre 7232/7242 WorkCentre 7232/7242 Quick Use Guide
Control Panel
1.
2.
3.
Touch Screen
The touch screen allows you to select all the available programming features. It
also displays fault clearance procedures and general machine information.
All Services Button
Displays the All Services screen on the touch screen.
Features Button
Returns the touch screen to the previous copy, fax, or scan feature screen.
4. Job Status Button
Displays job progress information on the touch screen.
5. Machine Status Button
Displays the current status of the machine on the touch screen.
Copy E-Mail Internet Fax
Fax Network Scanning
Send from Mailbox
Scan to PC
Scan to Mailbox
WorkCentre 7242 23
*
6
5
4
1
87 9
C
#
-
0

WorkCentre 7232/7242 WorkCentre 7232/7242 Quick Use Guide
Control Panel
6.
7.
11.
14.
13.
12.
10.
9.
8.
Dial Pause
Enters a pause in a telephone number when transmitting a fax.
Language
Changes text to an alternative language (when available).
# (Pound)
Indicates the dialing character or designates a group dial number.
Interrupt
Temporarily stops the current copy job to allow a priority job to be run.
Clear
Deletes numeric values or the last digit entered.
Log In/Out
Provides password protected access to the Tools used to adjust the defaults
of the machine.
Start
Starts the job.
Stop
Temporarily stops the current job. Follow the message to cancel or resume your
job.
Clear All
If pressed once, resets the default settings and displays the first screen for the
current pathway. If pressed twice, resets all the features to their machine default
settings.

WorkCentre 7232/7242 WorkCentre 7232/7242 Quick Use Guide
Paper Tray Settings
Your machine uses a system of programmable settings to manage
the trays and stock. These settings are established by your Machine
Administrator.
Depending on which setting the tray is set to determines whether a
user can change the programmed stock attributes of size, type, and
colour.
Group
Billing Information Tools
Features
System Settings
Machine Information
Touch Common Service Settings.
Faults
Supplies
Paper Tray Settings
Setup and Calibration
Accounting
Authentication and Security
Settings
Scan Mode Settings
Copy Mode Settings
Image Quality Adjustment
Reports

WorkCentre 7232/7242 WorkCentre 7232/7242 Quick Use Guide
Paper Tray Settings
The tray information screen will be displayed on the touch screen. If
the tray information is correct, select the Confirm button. Alternatively
change the paper size, paper type, or paper colour by selecting the
corresponding button on the touch screen.
That completes the procedure for loading the paper tray.
Paper Size/
Auto Paper Select
Cancel Confirm
Tray 1
A4 Paper Type/
Color

WorkCentre 7232/7242 WorkCentre 7232/7242 Quick Use Guide
Booklet Creation
The Booklet creation feature is switched on from a button
on the Output Format tab.
When Booklet creation is switched on, you need to tell the
machine that your originals are 1-sided or 2-sided. When
you have made your selection you must select Save so
that you can programme any other features you may
require from the control panel.
Switch on Booklet creation by selecting the Output
Format tab, the Booklet Creation button and the Create
Left/Top Bound Booklet button.
Booklet creation enables the production of booklets or multi-
page copies from 1 or 2-sided originals. The machine will
scan your originals and automatically reduce and arrange
the images in the correct sequence on your selected copy
paper so that a booklet is created when the copy set is
folded in half.
Copy Job Assembly
Image Quality Layout Adjustment Output Format
Page Layout
Poster
Covers Transparency Options
Off
Off
Off
Off
Annotations
Off
Booklet Creation
Off

WorkCentre 7232/7242 WorkCentre 7232/7242 Quick Use Guide
Booklet Creation
There are 2 simple rules that must be followed when making
booklets:
First select the tray that contains the paper you want to use.
Always load your documents with the long edge to the left.
1.
2.
Booklet Creation
Off
Create Left/Top Bound
Booklet
Binding Shift
Covers
Divide Output
Output Destination
Last Page on Back Cover
Cancel Save

WorkCentre 7232/7242 WorkCentre 7232/7242 Quick Use Guide
ID Card Copying
Whether needing to copy insurance cards, a driver's license, or
any other form of identification, the ID Card Copying feature
offers a simple and efficient way to save time.
Information on both sides of the ID Card can be copied onto
one side of one sheet of paper, without the need to reload the
paper into the paper or bypass tray.