Xerox Document WorkCentre 450c User manual

Safety
Requirements
and Legal

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Chapter 1
Introduction
Welcome!
Where to find helpful information
System Requirements
Introduction to the Document WorkCentre 450c
WorkCentre features
Control panel keys
How to navigate the WorkCentre menus
Using the numeric keypad
Understanding the document flow icons
Using the ControlCentre software
Setting the ControlCentre properties
Selecting and Ordering Supplies
WorkCentre 450c Specifications
Keypad Character Assignments
Keypad character assignments for North and South America
Keypad character assignments for Europe

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Welcome!
Thank you for choosing the Xerox Document WorkCentre
450c, the dependable and efficient multi-function device
that handles your office tasks with ease. The WorkCentre
works the way you do, performing more than one job at a
time.
Using the WorkCentre, you can:
• Send and receive paper and electronic faxes
• Print color and black-and-white documents
• Copy, collate, reduce, and enlarge documents
• Scan paper documents and convert them to fully
editable electronic documents
The WorkCentre CD-ROM includes Xerox Pagis™ Pro 97
and TextBridge™ Pro software. Using Pagis Pro you can
scan, organize, and retrieve the documents in your office.
TextBridge optical character recognition software lets you
easily convert your paper documents to electronic
documents, while retaining text formatting and pictures.

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Where to find helpful information
Document WorkCentre 450c Quick Installation &
Quick Reference Guide
Step-by-step instructions explain how to set up the
WorkCentre, install the ControlCentre™ software,
and perform frequently used tasks.
Document WorkCentre 450c Guided Tour
An online introduction to the WorkCentre 450c and
its ControlCentre software. To run the guided tour,
click the Help button in the WorkCentre Status
window and then double-click the WorkCentre 450c
Guided Tour.
Document WorkCentre 450c Online Help
Concise explanations and procedures on
WorkCentre tasks and features. To open Help, click
the Help button in the WorkCentre Status window.
Document WorkCentre 450c User Guide
This online guide provides complete instructions on
how to use the WorkCentre, descriptions of
maintenance and troubleshooting tasks, and
reference information.
To obtain a printed version of the guide, use the
order form included with the WorkCentre.

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Pagis Pro Multimedia Tutorial
A comprehensive and entertaining summary of the
features and benefits of Pagis Pro 97. To run the
tutorial, insert the WorkCentre 450c CD-ROM,
open the folders (directories):
English\Pagis\Tutorial
Double-click Tutorial.exe. For best results, your PC
should be equipped with a sound card and
multimedia speakers.
http://www.teamxrx.com
Visit the Document WorkCentre 450c Web Site for
product and technical information.
1-800-TEAM XRX
(United States and Canada only)
For technical help, call the Xerox Customer Support
Center.

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The software that is included with the WorkCentre 450c
requires an IBM compatible PC with the following
specifications:
Xerox ControlCentre
• an Intel (or compatible) 80386, 80486, or Pentium™
microprocessor
• VGA, SVGA, or Multi-sync color monitor
• 8 megabytes (Mb) of random access memory
(RAM)
• a hard disk with a minimum of 10Mb of free space
System
Requirements

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Pagis Pro (Windows95 only)
• an Intel (or compatible) 80486 or Pentium™
microprocessor
• VGA, SVGA, or Multi-sync color monitor
• 16 megabytes (Mb) of random access memory
(RAM) and at least 16 megabytes (16Mb) of virtual
memory (swap space on your hard disk)
• a hard disk with a minimum of 20Mb of free space
in which to install Pagis Pro; the 20Mb minimum
disk space requirement enables installation of all
Pagis Pro application software and one OCR
language pack. Please allow 700Kb for each
additional language pack you intend to install.
Textbridge Pro
(Windows 3.1/3.11 only)
• an Intel (or compatible) 80486 or Pentium™
microprocessor
• VGA, SVGA, or Multi-sync color monitor
• 8 megabytes (Mb) of random access memory
(RAM)
• a hard disk with a minimum of 20Mb of free space

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Introduction to the Document
WorkCentre 450c
The Document WorkCentre 450c features an easy-to-use
control panel that simplifies your routine tasks. With the
press of a few keys, you fax, print, copy, and scan
documents.
Paper tray
Printer output tray
Document tray
Scanner cover
Control panel
Paper tray extension
Document output tray

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Using the ControlCentre software, you can efficiently
monitorthe WorkCentre’sstatus fromyour PC,change any
ofthe default settings, and set up a Phonebookof speed dial
numbers.
WorkCentre features
The WorkCentre 450c’s advanced design lets you easily
access its components. Its compact size allows the
WorkCentre to fit into any office environment.
The control panel includes function keys, a numeric
keypad, document flow icons, and a liquid crystal display
(LCD) that shows menus and system messages.
Control panel keys
Press this key To do this
SCAN Automatically run the scanning application on
your PC.
MODE Switch among the print modes: print & fax,
offline, printer only.
FEED Load a single sheet of paper into the printer,
or clear a jammed page from the printer.
CARTRIDGE Switch among the cartridge maintenance
options: change, clean, replace color head.
COPY Start a copy job.

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SIZE Switch among the resize options for copies:
95%, 100% (same size), enlarge 125%,
enlarge 150%, 75%, 80%, 85%, 90%.
JOB STATUS Display the WorkCentre’s active and pending
jobs.
COVER PAGE Toggle the fax cover page option on and off.
CONFIRM Toggle the fax confirmation report feature on
and off.
CONTRAST Switch among the contrast settings for outgo-
ing faxes and copies: lighten, normal,
darken, photo lighten, photo normal, photo
darken.
RESOLUTION Switch among the resolution settings for out-
going faxes: standard, fine, superfine.
LEFT ARROW Display the previous menu or option, or when
entering text, move the cursor one position to
the left.
RIGHT ARROW Display the next menu or option, or when
entering text, move the cursor one position to
the right.
EXIT/CLEAR Display the previous menu. When entering
text, delete the blinking character or, if the
cursor is to the right of the text, delete the last
character.
or
Clear a document from the scanner.
Press this key To do this

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How to navigate the
WorkCentre menus
Using control panel keys and the numeric keypad, you can
easily navigate the WorkCentre menus. As you navigate
the menus, the LCD displays the options you can choose
and provides helpful prompts to guide you.
ENTER Choose a menu and display its submenu or
options, or choose the option or text you
entered.
MENU Display the first top-level menu.
SPEED DIAL Enter a speed dial number from your Phone-
book.
PAUSE Insert a timed interval in the dialing sequence.
REDIAL Redial the last fax number dialed, combine
several numbers during a single dialing
sequence, or add a plus (+) to a speed dial
entry in a Phonebook.
HELP Print the WorkCentre menus and the current
default settings.
STOP Halt a process or exit the menu system.
START Begin the specified job.
Press this key To do this

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To access the WorkCentre menu system, press the MENU
key. The first top-level menu displays:
Menu (1-6)
1 Fax job
To display the second top-level menu, press the RIGHT
ARROW key or the 2key:
Menu (1-6)
2 Reports
Press the ENTER key to choose the Reports menu and
display the first Reports menu:
Reports (1-2)
1 Print report
Press ENTER to choose the Print report menu and display
the first Print report option:
Print report (1-6)
1 Activity
Press ENTER to choose Activity.
At any time you can press the EXIT/CLEARkey to display
the previous menu or press the STOP key to exit the
menus.

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Note: To print a diagram of the WorkCentre menus,
press the HELP key.
Using the numeric keypad
You use the numeric keypad to enter numbers, letters, and
symbols. Most WorkCentre tasks require a numeric entry,
forexample,afax number. To enteranumber atthecontrol
panel, press the number key you want.
The primary letters corresponding to each number key are
shown above the key. Additional characters and symbols
are also assigned to each key on the numeric keypad.
To enter a letter or symbol, you repeatedly press the
appropriate key untilthe characteryou want displayson the
LCD. For example, to enter the letter “C,” press the 2key
three times.

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Understanding the document flow
icons
Document flow icons indicate when the WorkCentre is
receiving and sending information.
Indicator lights between the telephone and WorkCentre
iconsilluminatewhena faxisbeingsent orreceived. When
you’re printingorscanning,theindicatorlightsbetweenthe
PC and the WorkCentre icons illuminate.
Using the ControlCentre software
The ControlCentre software on your PC enables you to
easily view the WorkCentre’s status and change any of the
WorkCentre’s default settings. For faster dialing when
sending faxes, you can use the ControlCentre to set up your
Phonebook of speed dial numbers. You can also get help
quickly on a particular task or dialog box from the
ControlCentre.

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When you start Windows, the WorkCentre 450c icon
automatically displays in the notification area on the
taskbar. (In Windows 3.1/3.11, the icon displays on the
desktop.)
The icon’s appearance indicates the WorkCentre’s
condition.
Note When you move the mouse pointer over the
WorkCentre icon in Windows 95, a ToolTip window
displays. The ToolTip provides a brief description of
the WorkCentre’s status.
The WorkCentre is readyto use. You can fax, copy,
print, or scan a document.
The WorkCentre is not operational and requires
your immediate attention. For example, you might
need to load paper or clear a jam.
The WorkCentre is is operational, but will soon need
a replacement part. For example, the ink supply
may be running low and you’ll need to install a new
ink cartridge.

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To open the ControlCentre on your PC, do one of the
following:
• In Windows 95, double-click the WorkCentre icon
in the notification area on the taskbar.
• In Windows 3.1 or 3.11, double-click the
WorkCentre icon on your desktop.
Note You can also find the WorkCentre icon in the
WorkCentre 450c program folder (program group)
and Windows Control Panel.

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The WorkCentre Status window displays, which provides
the information shown below.
When the WorkCentre’s status changes, the graphic
indicates thecondition anda helpfulmessageappears inthe
window. You can find out more about the WorkCentre’s
status, including how to correct a problem, by clicking the
Help button.
WorkCentre 450c
graphic that changes,
depending on its status
Helpful status message
Ink level gauges
Message displayed on
the control panel LCD
Photo, contrast, and
resolution settings
Document
flow icons
Conditions under which the
WorkCentre 450c Status window
opens on your desktop

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Setting the ControlCentre
properties
Using the ControlCentre Properties dialog box, you can
change the conditions under which the WorkCentre Status
window automatically opens on your desktop. For
example, you can set the window to open any time an error
occurs, such as when the WorkCentreis out of paper or ink.
You also use the dialog box to choose which scanning
application to run when you press the SCAN key on the
WorkCentre control panel.
1. At your PC, do one of the following:
• In Windows 95, click the WorkCentre icon on the
taskbar with the right mouse button and then click
Properties.
• In Windows 3.1 or 3.11, click the WorkCentre icon
on the desktop with the left mouse button and then
click Properties.
The ControlCentre Properties dialog box displays.
2. Under Display status window, click one of the
following:
• At start-up, to open the WorkCentre Status window
when you run Windows.

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• On error, to open the WorkCentre Status window
when an error occurs.
• On warning to open the WorkCentre Status window
when a warning condition occurs.
Note: You can also click one or more of the Display
status window check boxes in the WorkCentre 450c
Status window to change the condition under which
the window opens.
3. To not display the WorkCentre icon on your taskbar or
desktop, do one of the following:
• In Windows 95, click Show icon on the taskbar to
remove the check mark.
• In Windows 3.1 or 3.11, click Show icon on the
desktop to remove the check mark.
You can access the WorkCentre icon from the
WorkCentre 450c program folder (group) and
Windows Control Panel.
4. To choose the scanning application to run
automatically when you press the SCAN key on the
WorkCentre, do the following:
• Click Run scanning application.
• Click the Browse button to find the scanning
application’s location.

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• Click the application and then click Open.
The application’s location displays in the Run
scanning application box.
5. Click OK
Selecting and Ordering Supplies
You can purchase supplies from your local Xerox retailer.
To find the location nearest you, call 1-800-832-6979. If
your retailer is out of stock, you can order supplies through
Xerox:
•In the United States, call 1-800-822-2200
•In Canada, call 1-800-668-0199 (English) or
1-800-668-0133 (French).
Item Description Reorder
number
Color ink cartridges
Black Black ink cartridge 8R7660
Cyan Cyan ink cartridge 8R7661
Magenta Magenta ink cartridge 8R7662
Yellow Yellow ink cartridge 8R7663
Color print head Black housing that holds the
color ink cartridges 8R7659