Xerox WorkCentre Pro 412 User manual

Xerox WorkCentre Pro 412
Quick Start Guide
610E35560
Control Panel
Automatic Document
Feeder
USB Connector
Side Cover
Front Cover
Bypass Tray
Parallel
Connector
Telephone
Connections:
EXT.
LINE
Document Cover
Document
Guides
Scan Module
Connector
Document
Input Tray
AC Power Cord
Connector
Scanner Module
Paper Cassette
Release Latch
Document
Output
Tray Document Glass
X

Page 2
Welcome to your WorkCentre Pro 412....
Thank you for choosing the Xerox WorkCentre Pro 412.
To support the delivery of your new machine please refer to the following:
½ Quick Start Guide
½ Installation Sheet
½ Customer Documentation CD for use by End Users/Key Operators
The following pages contain an overview of the main features to help you get
started. If you require more detailed information about any of the features
available on your WorkCentre Pro 412, please refer to the enclosed CD which
contains viewable print ready files of the complete documentation suite that
supports your machine. Copy these documents onto your server to provide
your users with easy access.
The Document Company Xerox
GKLS European Operations
Bessemer Road
Welwyn Garden City
Hertfordshire
AL7 1HE
ENGLAND
©2001 by Xerox Corporation. All rights reserved.
Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed
by statutory or judicial law or hereinafter granted, including without limitations, material generated from the
software programs which are displayed on the screen, such as icons, screen displays, looks etc.
Xerox®, The Document Company®, the digital X®and all Xerox products mentioned in this publication are
trademarks of Xerox Corporation. Product names and trademarks of other companies are hereby acknowledged.

Page 3
Working around the control panel....
Key Function
1Pause PC
Printing Use to pause a print job
2Reports Use to display a list of available
reports for printing
32-Sided
Copy Use to make one or two-sided copies
4Output Use to collate outputs in copy
mode
5Reduce/
Enlarge Use to reduce or enlarge the image
6Lighten/
Darken Use to adjust image contrast level
7Paper
Supply Use to select the required paper supply source
8Resolution Use to adjust the resolution or
sharpness for Fax and Scan jobs
9Original
Type Use to select the type of original being scanned
10 Scan
Options Use to select COLOR, B&W or GRAY mode for scanning
In Fax mode, B&W or COLOR
mode is selectable
11 Mode Key Use to select the required Mode,
COPY, FAX or SCAN
12 LCD Shows the current status and
guides the user through various
tasks
Key Function
13 Navigation
Keys Use to navigate the menu list vertically and horizontally
14 Select Saves a current selection
15 Job Status Displays current job status and
pending jobs
16 Menu/Exit Use to enter or exit Menu mode
17 Manual
Group Use to send a fax job to multiple destinations
18 Manual
Dial Use for manual dialing
19 Speed Dial Use to enter a 2 digit Speed Dial
number which has been stored in
the machine’s phone book
memory
20 Pause/
Redial Use to redial the last phone number called or to add a pause
21 Numeric
Keypad Use to enter characters, or to choose special functions in
conjunction with the Menu button
22 Start Use to start a job
23 Stop Use to stop an operation
24 Clear/
Clear All Use to clear selections and entries
25 Machine
Graphic Illuminates when a system error occurs

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Making connections....
1If required, connect your
answering machine and/or
telephone to the EXT jack
and connect the telephone
line cord from the wall jack
to the LINE jack.
2CAUTION:Shut down your
computer before connecting
the cable.
Connect the USB Cable
directly to your computer.
OR
Connect a Parallel Port
Cable (sold separately).
3CAUTION:Pull the scan
unlock switch toward you to
unlock the scanner before
connecting the power.
Connect the AC Power
Cord to your machine and
a power outlet. When
pluggedin,the WorkCentre
Pro 412 is switched on.

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Loading paper....
1Pull open the paper
cassette and push down
on the pressure plate until
it locks into position.
2Adjust the rear paper guide
to the required paper
length.
To load a different size
paper, lift and insert the
rear guide into the
corresponding position.
Fan the paper and insert
into the cassette.
LGL FOLIO A4 LTR
Rear Guide
3NOTE: Ensure the paper
corners are under the snubbers
and do not fill above the max fill
line.
While squeezing the side
guide, move it toward the
stack of paper until it
gently touches the stack
and then close the paper
cassette.
Max Fill Line
Snubbers
Side Guide

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Setting the language....
1
Press [Menu/Exit] on the control panel.
The display shows the first menu
‘SYSTEM DATA’.
Scroll to the ‘SYSTEM SETUP’menu by
pressing repeatedly, then press
[Select].
2
Scroll to the ‘SELECT LANGUAGE’
option by pressing repeatedly.
3
Using the and navigation keys,
select the required language option and
press [Select].
The language will change to the required
setting.
4
Press [Menu/Exit] to exit.
5

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Installing software....
1 Switch on your PC and start Windows.
NOTE: If a window appears concerning New
Hardware, select Cancel.
Insert the Setup CD into the CD-ROM
drive of your PC. If the Xerox screen
appears automatically, go to step 4.
2
From the Start menu, select [Run]. Type
D:\XINSTALL.EXE (where “D”is the letter
of your CD-ROM drive), then click [OK].
3
Follow the on-screen instructions to
complete the software installation.
4
After installing all of your software,
reboot your PC. For Windows 95/98,
upon restart eject the CD.
5

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Making copies....
1Ensure the LCD displays
‘READY TO COPY’. If not,
press the [Copy/Fax/
Scan] Key repeatedly
until COPY MODE
displays and press
[Select]. Copy/Fax/Scan
Key
or
2Load the originals
using the automatic
documentfeederorthe
document glass.
3Select Copy features,
enter the copy
quantity required and
press [Start].
Start Key
Copy features include....
½ Lighten/Darken
½ Original Type
½ 2-Sided Copy
½ Reduce/Enlarge
½ Output

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Printing from an application....
The following steps describe the typical process to print from a Windows environment.
Steps may vary depending on the application being used.
1 Ensure that your WorkCentre Pro 412 is
properly connected to the computer, the
machine is powered on, and there is
paper loaded.
Verify that you have installed the printer
driver software for your machine.
2
Start the program you are using to create
the document, and create or open the
document you want to print.
3
Choose [Print] or [Page Setup] from the
File menu. Ensure the WorkCentre Pro
412 is selected as your default printer.
Make any programming adjustments that
are appropriate for printing your
document.
4
Click [OK] to close the Properties dialog
box. After making any necessary
changes to the printing parameters, click
[OK] to start the print job.
5

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Sending a fax....
or
1Load the originals
using the automatic
documentfeederorthe
document glass.
2Ensure the LCD displays
the date and time. If not,
press the [Copy/Fax/
Scan] Key repeatedly
until FAX Mode displays
and press [Select]. Copy/Fax/Scan
Key
3Select Fax features,
enter the fax number
and press [Start].
Start Key
Fax features include....
½ Resolution
½ Scan Options
½ Original Type
½ Lighten/Darken

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Scanning a document to a file....
or
1Load the originals using
the automatic document
feeder or the document
glass.
2Ensure the ScanToPC Program is running. Click the Windows Start
button then select Programs>Xerox WorkCentre Pro
412>ScanToPC
3Ensure the LCD displays READY TO SCAN. If not, press the [Copy/
Fax/Scan] Key repeatedly until SCAN MODE displays and press
[Select].
4Select Scan features and press [Start].
Scan features include....
½ Resolution
½ Scan Options
½ Original Type
½ Lighten/Darken
½ Reduce/Enlarge

Page 12
Using ControlCentre 5.0....
When you install Xerox WorkCentre Pro 412 software, Xerox WorkCentre Pro 412
ControlCentre 5.0 utility is automatically installed. Use the following instructions to run
ControlCentre 5.0:
Click the [Start] button on your desktop
computer.
1
From Programs, select [Xerox WorkCentre
Pro 412], then [ControlCentre 5.0].
The Xerox WorkCentre Pro 412
ControlCentre 5.0 screen appears.
2
To exit ControlCentre 5.0, click the [Exit]
button in the bottom of each tab screen.
3
The ControlCentre 5.0 screen provides five tabs:
½ Settings: Used to configure Fax System Data settings.
½ Advanced: Used to change the default Fax System Setup options.
½ Phonebook: Used to create and edit phonebook entries.
½ Information: Used to view the software version information and various
counters.
½ Firmware: Used by authorized Xerox personnel to update the firmware of
your machine.
For further details, click the [Help] button in the bottom of each tab screen.

Page 13
For further assistance....
If after product installation further assistance is required, please call our experts at the
Xerox Welcome Centre or your local representative.
When telephoning, please quote the machine serial number.The serial number is located
on the machine, behind the front door. Open the side cover using the release latch and then
open the front door:
You will be provided with the Xerox Welcome Centre or local representative telephone
number when the WorkCentre Pro 412 is installed.
For convenience and future reference, please record the telephone number in the space
below:
Xerox Welcome Centre / Local Representative:
#
Xerox US Welcome Center:
1-800-821-2797
Xerox Canada Welcome Center:
1-800-93-XEROX (1-800-939-3769)

Page 14
Safety Notes
Your Xerox product and supplies have been designed
and tested to meet strict safety requirements. These
include Safety Agency approval, and compliance to
established environmental standards. Please read the
following instructions carefully before operating the
product and refer to them as needed to ensure the
continued safe operation of your product.
The safety testing and performance of this product
have been verified using XEROX materials only.
Follow all warnings and instructions marked on, or
supplied with the product.
This WARNING Mark alerts users to the possibility of
personal injury.
This WARNING Mark alerts users to heated surfaces.
WARNING: This product must be connected to a
protective earthing circuit.
This product is equipped with a 3-wire type plug,
provided with a protective earthing pin. This plug will fit
only into an earthed power outlet. This is a safety
feature. To avoid risk of electric shock, contact your
electrician to replace the receptacle if you are unable
to insert the plug into the outlet. Never use an earthed
adapter plug to connect the product to a power source
receptacle that lacks an earth connection terminal.
This product should be operated from the type of
powersource indicatedonthemarkinglabel.If youare
not sure of the type of power available, consult your
local power company.
Do not allow anything to rest on the power cord. Do
not locate the product where persons will step or trip
on the cord.

Page 15
Use of an extension cord with this product is not
recommended or authorized. Users should check
building codes and insurance requirements if a
properly earthed extension cord is to be used. Ensure
that the total ampere ratings of the products plugged
into the extension cord do not exceed the extension
cord ampere rating. Also, make sure that the total
amperage of all products plugged into the wall outlets
does not exceed the outlet rating.
Disconnect Device for this product is the power cord.
To remove all electrical power to the product,
disconnect the power cord from the power receptacle.
Your equipment is equipped with an energy saving
device to conserve power when the machine is not in
use. The machine may be left on continuously.
Unplug this product from the wall outlet before
cleaning. Always use materials specifically designated
for this product. Use of other materials may result in
poor performance and could create a hazardous
situation.
Do not use aerosol cleaners. Follow the instructions in
the User Guide for proper cleaning methods.
Never use supplies or cleaning materials for purposes
other than those for which they were intended. Keep
all supplies and materials out of reach of children.
Do not use this product near water, wet locations, or
outdoors.
Do not place this product on an unstable cart, stand or
table. The product may fall, causing personal injury or
serious damage to the product
Slots and Openings in the cabinet and in the back
and sides of the product are provided for ventilation.
To ensure reliable operation of the product and to
protect it from overheating, these openings must not
be blocked or covered. The product should never be
located near or over a radiator or heat register. This
product should not be placed in a built-in installation
unless proper ventilation is provided.

Page 16
Never push objects of any kind into the slots of the
product as they may touch dangerous voltage points
or short out parts which could result in a fire or electric
shock.
Never spill liquid of any kind on the product.
Never remove covers or guards that require a tool for
removal, unless directed to do so in a Xerox approved
maintenance kit.
Never defeat interlock switches. Machines are
designed to restrict operator access to unsafe areas.
Covers, guards and interlock switches are provided to
ensure that the machine will not operate with covers
opened.
Do not put your hands into the fuser area, located just
inside the exit tray area, as you may be burned.
Quality Standards: The product is manufactured
under a registered ISO9002 Quality system.
If you need additional safety information concerning
thisXEROXproduct or XEROXsupplied materialsyou
may call the following number:
EUROPE [phone]
USA/CANADA 1 800 928 6571
Safety Standards
EUROPE This XEROX product is certified by the following
Agency using the Safety Standards listed.
Agency: TUV Rheinland
Standard: IEC60950 3rd Edition Amendments A1, A2,
A3, A4 and A11.
USA/CANADA This XEROX product is certified by the following
Agency using the Safety Standards listed.
Agency: UNDERWRITERS LABORATORIES
Standard: UL 1950 3rd Edition. Certification is based
on reciprocity agreements, which include
requirements for Canada.

Page 17
Regulatory Information
The CE marking applied to this product symbolizes
Xerox Limited Declaration of Conformity with the
following applicable Directives of the European Union
as of the dates indicated:
January 1, 1995: Council Directive 73/23/EEC amended by Council
Directive 93/68/EEC, approximation of the laws of the
member states related to low voltage equipment.
January 1, 1996: Council Directive 89/336/EEC, approximation of the
laws of the member states related to electromagnetic
compatibility.
March 9, 1999 Council Directive 99/5/EC, on radio equipment and
telecommunications terminal equipment and the
mutual recognition of their conformity.
A full declaration, defining the relevant directives and
referencedstandardscanbeobtained fromyourXerox
representative or by contacting:
Environment, Health and Safety
Xerox Limited
PO Box 17
Bessemer Road
Welwyn Garden City
Herts
AL7 1HE
England
Tel Number [phone]
WARNING:This is a Class A product. In a
domestic environment this product may cause
radio frequency interference, in which case the
user may be required to take adequate measures.
WARNING:This product is certified manufactured
and tested in compliance with strict safety and
radio frequency interference regulations. Any

Page 18
unauthorized alteration which includes the
addition of new functions or the connection of
external devices may impact this certification.
Please contact your local XEROX Limited
representative for a list of approved accessories.
WARNING:In order to allow this equipment to
operate in proximity to Industrial, Scientific and
Medical (ISM) equipment, the external radiation
from the ISM equipment may have limited or
special mitigation measures taken.
WARNING:Shielded cables must be used with this
equipment to maintain compliance with Council
Directive 89/336/EEC.
FCC Part 15 This equipment has been tested and found to comply
with the limits for a Class A digital device, pursuant to
Part 15 of the FCC Rules. These limits are designed
to provide reasonable protection against harmful
interference when the product is operated in a
commercial environment. This equipment generates,
uses, and can radiate radio frequency energy and, if
not installed and used in accordance with the
instruction manual, may cause harmful interference to
radio communications. Operation of this equipment in
a residential area is likely to cause harmful
interference in which case the user will be required to
correct the interference at his own expense.
Reference CFR 47 Part 15
Section 15.21 Changes or modifications to this equipment not specifically approved by the XEROX Corporation may
void the user’s authority to operate this equipment.
Shielded cables must be used with this equipment to
maintain compliance with FCC regulations.

Page 19
Laser Safety
WARNING:Use of controls or adjustments or
performance of procedures other than those
specified herein may result in hazardous radiation
exposure.
With specific regard to lasers, the equipment complies
with laser product performance standards set by
governmental, national and international agencies as
a Class 1 Laser Product. It does not emit hazardous
radiation as the beam is totally enclosed during all
phases of customer operation and maintenance.
The Electricity at Work Regulations - UK ONLY
The Electricity at Work Regulation 1989 came into
force in England and Wales on the 1 April 1990. This
1989 Regulation places a duty on all employers and
self-employed persons to ensure the electrical system
in their premises is constructed, maintained and
operated in such a manner as to prevent, so far as
reasonably practical, danger. This includes ensuring
all electrical equipment connected to such electrical
systems safely constructed, maintained and operated.
All Xerox equipment has been designed to exacting
safety standards and has undergone a variety of
stringent safety tests including earth bond, insulation
resistance and electrical strength tests. Xerox Limited
manufacturing plants have been awarded ISO 9000
quality certification and are subject to regular audits by
the British Standards Institution or equivalent national
standards body.

Page 20
Xerox equipment which has been properly and
regularly serviced and maintained should not have to
undergo additionalspecific safety tests pursuantto the
1989 Regulation. Customers wishing to complete
safety testing should contact Xerox Limited Technical
Centre (see page B22) for advice prior to any test
implementation.
XEROX equipment should, however, be properly and
regularly serviced and maintained at all times.
QUESTION: What is the Electricity at Work
Regulation?
ANSWER: The Electricity at Work Regulation
1989 came into force in England and Wales on the 1
April 1990. This 1989 Regulation places a duty on all
employers and self-employed persons to ensure
the electrical systems in their premises are
constructed, maintained and operated in such a
manner as to prevent, so far as reasonably
practicable, danger. This includes ensuring that all
electrical products connected to such electrical
systems are safely constructed, maintained and
operated.
QUESTION: Does XEROX Limited comply with
the Electricity at Work Regulation?
ANSWER: The regulation places a duty on all
employers and self-employed persons to ensure
the electrical systems in theirpremises are, effectively
safe.
The regulation does not impose on, amongst others,
manufacturers or suppliers of such electrical
systems. However, rest assured that all XEROX
equipment which XEROX Limited and its authorized
distributors supplies to customers, conforms with all
the relevant safety legislation and standards.
QUESTION: Is XEROX equipment safe?
ANSWER: All XEROX equipment supplied by
XEROX Limited and their authorized distributors
conforms to all relevant safety legislation and
standards.