Xerox WorkCentre Pro 65 Instruction Manual

Xerox Model _______________
Serial Number ____________________________
WorkCentre Pro®65/75/90
System Administration Guide
Supplement
May 2003 604Pxxxxx

ii Xerox WorkCentre Pro System Administration Guide Supplement
Xerox
Bessemer Road
Welwyn Garden City
Hertfordshire AL71HE
Great Britain
©2003 by Xerox Corporation. All rights reserved.
Copyright protection claimed includes all forms and matters of copyrighted material and information now
allowedbystatutoryorjudiciallawor hereinaftergranted,includingwithoutlimitationmaterialgeneratedfrom
the software programmes that are displayed on the screen such as icons, screen display looks, etc.
XEROX®, The Document Company® and the stylised X and identifying product names and numbers are
registered trademarks of XEROX CORPORATION or Xerox (Europe) limited.
The Document Centre ST model includes an implementation of LZW licensed under U.S. Patent 4,558,302.
Productnamesused in this guide maybe trademarks or registered trademarks of their respective companies
and are hereby acknowledged.
This document contains images of screens that were created using Zinc Application Framework software
version 3.5 © January 1997 Zinc Software Inc.
As an ENERGY STAR® partner, Xerox Corporation has determined that this product meets the ENERGY
STAR® guidelines for energy efficiency.
RAL, the German Institute for Quality Assurance and Labeling, has awardedthe Document Centre 255 and
265DCtheBlueAngelEnvironmentalLabel, distinguishingitasamachinewhichsatisfiesBlueAngelcriteria
for environmental acceptability in terms of machine design, manufacture, and operation.
Whilst the information in this Guide is correct at the time of first publication, Xerox reserves the right at any
time to change the information without notice. Changes are made periodically to this document. Changes
and technical updates will be added in subsequent editions.

Xerox WorkCentre Pro System Administration Guide Supplement iii
The Document Centre ST model includes software provided by the Internet Software Consortium.
Copyright (c) 1995, 1996, 1997, 1998, 1999, 2000, 2001, 2002, 2003
The Internet Software Consortium - DHCP. All rights reserved.
Redistribution and use in source and binary forms, with or without modification, are permitted provided that
the following conditions are met:
Redistributionsof source code must retain the above copyright notice, this listof conditions and thefollowing
disclaimer.
Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the
following disclaimer in the documentation and/or other materials provided with the distribution.
Neither the name of TheInternetSoftwareConsortium -DHCP northenames ofitscontributors maybe used
to endorse or promote products derived from this software without specific prior written permission.
This Software Is Provided By The Internet Software Consortium And Contributors "As Is" And Any Express
Or Implied Warranties, Including, But Not Limited To, The Implied Warranties Of Merchantability And Fitness
For A Particular Purpose Are Disclaimed. In No Event Shall The Internet Software Consortium Or
Contributors Be Liable For Any Direct, Indirect, Incidental, Special, Exemplary, Or Consequential Damages
(Including,But Not Limited To, Procurement Of Substitute Goods Or Services; Loss Of Use, Data,Or Profits;
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Liability, Or Tort (Including Negligence Or Otherwise) Arising In Any Way Out Of The Use Of This Software,
Even If Advised Of The Possibility Of Such Damage.

iv Xerox WorkCentre Pro System Administration Guide Supplement
European Union Declaration of Conformity
Approvals and Certifications
The CE marking applied to this product symbolises XEROX
Limited Declaration of Conformity with the following
applicable Directives of the European Union as of the dates
indicated:
January 1, 1995:
Council Directive 73/23/EEC amended by Council Directive
93/68/EEC, approximation of the laws of the member states
related to low voltage equipment.
January 1, 1996:
Council Directive 89/336/EEC, approximation of the laws of
the member states related to electromagnetic compatibility.
March 9, 1999:
Council Directive 99/5/EC, on radio equipment and
telecommunications terminal equipment and the mutual
recognition of their conformity.
A full declaration, defining the relevant directives and
referenced standards can be obtained from your XEROX
Limited representative or by contacting:
Environment, Health and Safety,
XEROX Limited,
PO Box 17,
Bessemer Road,
Welwyn Garden City,
Hertfordshire
AL7 1HE
ENGLAND.
Tel Number [phone]

Xerox WorkCentre Pro System Administration Guide Supplement v
WARNING
This product is certified manufactured and tested in
compliance with strict safety and radio frequency interference
regulations. Any unauthorised alteration which, includes the
addition of new functions or the connection of external
devices, may impact this certification. Please contact your
local XEROX Limited representative for a list of approved
accessories.
WARNING
In order to allow this equipment to operate in proximity to
Industrial, Scientific and Medical (ISM) equipment, the
external radiation from the ISM equipment may have to be
limited or special mitigation measures taken.
WARNING
Shielded cables must beused with this equipment to maintain
compliance with Council Directive 89/336/EEC.

vi Xerox WorkCentre Pro System Administration Guide Supplement
The Electricity at Work Regulation (in England
and Wales) UK ONLY
Electricity at Work Regulations:
The Electricity at Work Regulation 1989 came into force in
England and Wales on the 1 April 1990. This 1989 Regulation
places a duty on all employers and self-employed persons to
ensuretheelectricalsystem intheirpremisesareconstructed,
maintained and operated in such a manner as to prevent, so
faras reasonably practical, danger.This includes ensuring all
electrical equipment connected to such electrical systems are
safely constructed, maintained and operated.
All Xerox equipment have been designed to exacting safety
standards. They have all undergone a variety of stringent
safety tests including earth bond, insulation resistance and
electrical strength tests. Xerox manufacturing plants have
been awarded ISO 9000 quality certification and are subject
to regular audits by the British Standards Institution or
equivalent national standards body.
Xerox equipment which has been properly and regularly
serviced and maintained should not have to undergo
additional specific safety tests pursuant to the 1989
Regulation. Customers wishing to complete safety testing
should contact Xerox (see page 1) for advice prior to any test
implementation.
Xerox equipment should, however, be properly and regularly
serviced and maintained at all times.
QUESTION:What is the Electricity at Work Regulation?
ANSWER:The Electricity at Work Regulation 1989 came into
force in England and Wales on the 1 April 1990. This 1989
Regulation places a duty on all employers and self-employed
persons to ensure the electrical systems in their premises are
constructed, maintained and operated in such a manner as to
prevent, so far as reasonably practicable, danger. This
includes ensuring all electrical products connected to such
electrical systems are safely constructed, maintained and
operated.
QUESTION:Does Xerox comply with the Electricity at Work
Regulation?
ANSWER:The regulation places a duty on all employers and
self-employed persons to ensure the electrical systems in
their premises are, effectively safe.
The regulation does not impose on, amongst others,
manufacturers or suppliers of such electrical systems.

Xerox WorkCentre Pro System Administration Guide Supplement vii
However, rest assured that all Xerox equipment which Xerox
and its authorised distributors supplies to customers,conform
with all the relevant safety legislation and standards.
QUESTION:Is Xerox equipment safe?
ANSWER:All Xerox equipment supplied by Xerox and their
authorised distributors conform to all relevant safety
legislation and standards.
QUESTION:Is the Xerox equipment in my premises safe?
ANSWER:All Xerox equipment supplied by Xerox and its
authorised distributors conform to all relevant safety
legislation and standards. However, like all electrical
equipment, they have to be regularly servicedand maintained
by competent persons.
Xerox Customer Service Engineers ensure Xerox equipment
is serviced and maintained to exacting Xerox safety
standards. If you would like your Xerox equipment to be
serviced and maintained to such high standards, please
contact your local Xerox Customer Service Organisation.
They will be pleased to assist you.
QUESTION:Does the Xerox equipment in my premises
comply with the Electricity at Work Regulations?
ANSWER:All employers and self-employed persons must
ensure that the electrical systems in their premises are safe.
This will include ensuring Xerox equipment in such premises
is safe.
Xerox Product Safety function has prepared a guide which
contains a list of tests which may be completed by your Xerox
Customer Service Organisation. THESE TESTS MUST BE
CARRIED OUT ONLY BY PERSONS WHO POSSESS THE
RELEVANT SKILL, KNOWLEDGE AND EXPERIENCE TO
CARRY OUT SUCH TESTS.
Please contact the Xerox Customer Service Organisation for
further information.
THE USE OF INAPPROPRIATE TEST PROCEDURES AND
TEST EQUIPMENT MAY PROVIDE MISLEADING
RESULTS AND MAY CAUSE DEATH, PERSONAL INJURY
AND/OR DAMAGE TO PROPERTY.
QUESTION:I would like to carry out my own safety tests on
the Xerox equipment in my premises.
ANSWER:You may, of course, request such tests as you
deem necessary to satisfy yourself that your Xerox equipment
is safe. Your Xerox Customer Support will be pleased to
advise you on such testing.
QUESTION:I require records of all tests

viii Xerox WorkCentre Pro System Administration Guide Supplement
ANSWER:After safety testing, your Xerox Customer Service
Engineer will provide you with a certificate which details the
results of all tests completed.
In the event of any defect being noted, the Xerox equipment
will be switched off and disconnected from the supply until the
defecthas been corrected. You will be advised of such action
to enable such defects to be corrected.
PLEASE NOTE: YOU MUST ENSURE THAT YOUR XEROX
EQUIPMENT IS SAFE AT ALL TIMES
Please contact us if you have any queries regarding the
information provided in this document.
Xerox Product Safety,
Bessemer Road,
Welwyn Garden City,
Herts AL7 1HE, England

Xerox WorkCentre Pro System Administration Guide Supplement ix
Radio Equipment & Telecommunications Termi-
nal Equipment Directive 99/5/EC
The Xerox WorkCentre Pro/Copy Centre RDT modem option
has been self-certified by Xerox (Europe) Limited in
accordance with Directive 99/5/EC and has been designed to
work with the national analogue public switched telephone
networks (PSTN) and compatible PBXs of the following
countries:
AustriaGermanyLuxembourgSweden
BelgiumGreeceNetherlandsSwitzerland
DenmarkIcelandNorwayUnited Kingdom
FranceIrelandPortugal
FinlandItalySpain
In the event of problems, you should contact your local Xerox
representative in the first instance.
The modem may be configured to be compatible with other
country networks. Please contactyour Xeroxrepresentative if
the modem needs to be reconnected to another country’s
network. There are no user-adjustable settings in the modem.
NOTE: Although the modem can use either loop disconnect
(pulse) or DTMF (tone) signalling it is recommended that it is
set to use DTMF signalling. DTMF signalling provides reliable
and faster call set-up.
Modification, connection to external control software or to
external control apparatus not authorised by Xerox, will
invalidate the product’s certification.

x Xerox WorkCentre Pro System Administration Guide Supplement

Table of Contents
System Administration Guide Supplement
How to Use this Document.................................................................................2
WorkCentre Pro Options ....................................................................................3
Other Sources of Information .............................................................................4
Universal Serial Bus Printing..............................................................................5
USB Printer Port ............................................................................................5
Bi-Directional Drivers..........................................................................................7
Microsoft Operating Systems:........................................................................7
Configuration Cloning.........................................................................................9
Settings........................................................................................................10
Wireless Networking (802.11)...........................................................................12
Interoperability .............................................................................................12
Tested third party Equipment:......................................................................13
Security.............................................................................................................14
Immediate Image Overwrite.........................................................................14
On Demand Overwrite from a WorkCentre Pro...........................................15
On Demand Overwrite from a workstation...................................................16
E-mail ...............................................................................................................17

Xerox WorkCentre Pro System Administration Guide Supplement Page 1 - 1
System Administration
Guide Supplement
System Administration Guide
Supplement
This document is a supplement to the System Administration
Guide.
Requirements
Thisdocumentassumesyouhavepurchasedyourprinterwith
the integrated network interface.
Ingeneral,therequirementsneededforconnectionand setup
include:
•A working knowledge of your network.
•Appropriate cabling to connect your printer to your net-
work.
•A workstation with the appropriate operating system soft-
ware installed for that station connected to the same net-
work as the printer.
•CentreWare Printer Management CD-ROM.
•CentreWare Print and Fax Drivers CD-ROM.

Page 1 - 2 XeroxWorkCentre Pro System Administration Guide Supplement
How to Use this Document
1. Before connecting network cabling to the WorkCentre
Pro, perform the procedure contained in the System
Administration Guide entitled How to Connect to
Ethernet.
2. For Dynamic TCP/IP addressing refer to the section
entitled Dynamic/Static IP Addresses and WINS,
contained in the System Administration Guide.
3. Review the Table of Contents in the System
Administration Guide. Find the network operating
system (NOS) or protocol, which pertains to your
network.
4. Go to the page for your network and perform the
procedure(s).
5. Once you are finished installing the system it is
recommended you print a test page.
6. Check the print job for print quality. If print quality
problems exist, use theProblem Solving section of the
Reference Guide to correct the problem.
7. If your print job DID NOT print, seethe Troubleshooting
section for your operating system in the System
Administration Guide to correct the problem.
8. Once yourWorkCentrePro isinstalled and printing, you
can repeat these steps to enable your printer to print
with additional protocols or network operating systems.
NOTE For detailed safety information about this product refer to the
WorkCentre Pro Reference Guide.

Xerox WorkCentre Pro System Administration Guide Supplement Page 1 - 3
System
AdministrationGuide
System Administration
Guide Supplement
WorkCentre Pro Options
The WorkCentre Pro can be used as a high speed scan
device. You can use Xerox CentreWare Scanning Admin
Wizard to configure your WorkCentre Pro as a network
scanner if you have a workstation on your network that has a
32 bit version of Windows. Details on this are available in the
document supplied with your WorkCentre Pro entitled
CentreWare Network Scanning Services Guide.
For installation instructions on connecting your WorkCentre
Pro as a scanner without the use of CentreWare, refer to the
section in the System Administration Guide entitled Scan
Setup without CentreWare.
The WorkCentre Pro also supports Network Accounting
software. For installation instructions on connecting to an
OfficeTrac server, refer to the section in the System
Administration Guide entitled Network Accounting.
The WorkCentre Pro supports Network Fax Solutions that
allow it to be used as a high speed fax device. For installation
instructions on connecting to a hardware or software solution,
refer to the section in the System Administration Guide
entitled Network Fax Solutions.

Page 1 - 4 XeroxWorkCentre Pro System Administration Guide Supplement
Other Sources of Information
Setup and Copy / Scan / Fax features
information:
•The Reference Guide provides detailed information
about all features and settings as well as maintenance.
•The User Guide provides information and instructions
about using the features of the machine to perform
copy/scan/fax tasks.
•The Help system provides you point-of-need information.
CentreWare information:
•CentreWare Network Services Guide (hard copy). This
document contains information about installation proce-
dures for Xerox CentreWare print and fax drivers and
installation and use of the features of the Xerox Centre-
Ware Network Services software.
•CentreWare Help Centre and Context-Sensitive Help
Systems (Electronic Help). This electronic documenta-
tion is supplied with the CentreWare software and can be
viewed on the client workstation.
Xerox on the Web
•For more information about this and other Xerox prod-
ucts visit the Xerox Corporation main page at:
http://www.xerox.com
•Download the latest CentreWare drivers at
http://www.centreware.com

Xerox WorkCentre Pro System Administration Guide Supplement Page 1 - 5
System
AdministrationGuide
System Administration
Guide Supplement
Universal Serial Bus Printing
USB Printer Port
The USB Printer Port can be used for printing directly from a
PC connected via a USB cable. USB printing from Windows
98/Me/XP and 2000 is supported. The USB port for printing is
located on the network controller at the back of the machine
on the bottom left hand side, next to the Ethernet port.
Go to the WorkCentre Pro and...
1. Enter the Tools pathway.
a) Press the Access ( or ) button.
b) On the keypad enter 1111 or the current password.
Press Enter. The Touch Screen will be used for the
remainder of the data entry, unless instructed
otherwise.
2. Press More.
3. Press Connectivity and Network Setup.
4. Press Physical Media.
5. Press USB Printer Port.
6. Press Enable.
7. Use the up and down scroll arrows to select the setting
required for the Printer Port Timeout.
NOTE: The default Timeout value is 5 seconds. If you are
using an older PC and experience any print problems, you
may need to increase this value.
8. Press Save.
9. Press Exit Tools.
10. Verify the USB Print Kit has been installed and the USB
Printer Port has been enabled by printing a Configuration
Report. (For instructions click the Network Connectivity
tab and select Configuration Report from the menu list.)
On the Configuration Report, under Device Profile, USB
Printer Port should read Installed and the USB Printer
Port Settings: USB Port Enabled should read Enabled.

Page 1 - 6 XeroxWorkCentre Pro System Administration Guide Supplement
11. Connect your WorkCentre Pro to the PC with a Standard
USB Peripheral Cable. The PC will detect the USB
device and will ask to install printer drivers.
12. Install Printer Drivers.

Xerox WorkCentre Pro System Administration Guide Supplement Page 1 - 7
System
AdministrationGuide
System Administration
Guide Supplement
Bi-Directional Drivers
Microsoft Operating Systems:
Windows 95, Windows 98, Windows Me, Windows NT 4.0
(Workstation, Server, Enterprise Server), Windows 2000
(Professional, Server, Advanced Server), Windows XP
(Home, Professional, Server, Advanced Server)
Using the Simple Network Management Protocol (SNMP), bi-
directional drivers communicate with the printer to provide
informationon the availabilityand status of installed hardware
options, to monitor the print queue, and to provide a history of
the last 25 completed jobs.
In support of TCP/IP or IPX/SPX communications, bi-
directional drivers display the IP address and device name.
Ifthe IPaddress or device name is notavailable,or the SNMP
community name is not recognised, you can enter this
information into the driver.
From the Printers folder in Windows NT 4.0 and Windows
2000, or the Printers and Faxes folder in Windows XP, right
mouse click the printer’s icon and select Properties. Select
the Configuration tab and click Bi-Directional
Communication Setup. Use the Device Name or TCP/IP
Address text box to make your entry. Click SNMP
Community Name, if required. To enable bi-directional
communications check the Enable Bi-Directional
Communication checkbox.
Whenfirstopenedor refreshedby theuser,thedriverupdates
its configuration, settings and status information and stores a
copy of this information in the workstation’s system registry.
In the event that the driver cannot communicate with the
printer, this backup copy will be presented along with a
warning that the device is not responding to communication.

Page 1 - 8 XeroxWorkCentre Pro System Administration Guide Supplement
In support of device configuration:
•Availability of Tray 1, and other installed trays, including
high capacity tray
•Network Fax availability
•Finisher availability
In support of device status:
•Current device status and alerts
In support of device settings:
•Media type, size, and color for Tray 1, and other installed
trays, including high capacity tray
•Finisher options
In support of job monitoring:
•Job Name
•Owner
•Status
•Type
•Copies
•Job Submission Time
In support of job history, for the last 25 completed jobs:
•Job Name
•Owner
•Final Status
•Completion Time
•Type
Apple bi-directional drivers will recognise and acknowledge
the following PPD-defined features:
•Trays 5 and 6 (high capacity) - Installed or Not Installed.
•Finisher/Output Tray - Catch Tray, Offsetting Tray, 2000
Sheet Stapler/Stacker, 3000 Sheet Stapler/Stacker, Sta-
pler/Stacker/Booklet Maker.