Aastra 67531i User manual

Aastra 6753i
User Guide

Phone overview
Basic telephony features
•How to place a call
•How to answer a call
•How to terminate a call
•How to redial a number
•How to mute a call
•How to set a call on hold
•How to transfer a call
•How to make conference calls
Phone preferences
•How to change the ring tone
•How to set the language
•How to adjust the volume
Voicemail & Call history
•How to listen to your voicemail
•How to consult the Call history
•How to clear the Call history
Contacts management
•How to search a contact
•How to add a contact
•How to edit a contact
•How to create a Speed Dial
•How to call a Speed Dial
Other functionalities
•How to call the voicemail
•How to clear call history
Various
•How to reboot your phone
•How to reset your phone
Content

Aastra 67531i: phone overview
•1 : message waiting lamp
•2 : place for labels
•3 : LCD screen (1 line)
•4 : programmable keys
•5 : Redial key
•6 : settings
•7 : directory key
•8 : Vmail button or Redial
•9 : Volume keys
•10 : goodbye key
•11 : programmable line keys
•12 : speaker key
•13 : mute key
•14 : dial pad

Aastra 67531i: phone overview
•4 : Programmable keys
•all 6 keys are programmable.
•configurable by the System
Administrator
•Default functions for the
programmable keys
•1 : Save
•2 : Delete
•3 : Directory list
•4 : Callers list
•5 : Transfer
•6 : Conference
* dependent of configuration

Basic telephony features
•How to place a call?
•Using the handset:
1. Type the number on keypad
2. The speaker goes on (handsfree mode)
3. Pick-up the handset
OR
1. Pick-up the handset
2. Type the number on keypad
Note :
You must add a « 0 » before any external number
Emergency numbers can be dialed without any preceeding « 0 » (100, 110,…)

Basic telephony features (2)
•How to answer a call?
•Using the handset:
1. Pick-up the handset
•Using the speaker:
1. Press the “Speaker key”
OR
•How to redial a call?
•Press the Redial Key
•How to end a call?
•Press the Goodbye key
•Replace the handset

Basic telephony features (3)
•How to mute a call?
•Press the Mute key
•The microphone is muted (with
the handset and in handsfree
state)
•Light blinking next to the mute
button
•To go back to normal mode,
press the mute button again
•How to set a call on hold?
•Press the Hold key
•Music is played to the caller.
•Main red light blinks
•To retrieve call press Hold key
again

•How to transfer a call?
IP Phone : Basic telephony features (4)
Blind transfer (1)
You transfer the call without
speaking to the third person
and you “forget” the call
Warm transfer (2)
You first speak to the third
person before transferring the
call.
Press on Transfer key
during the call

•How to transfer a call? (2)
Basic telephony features (5)
1. Blind Transfer
•enter extension to transfer to while in communication
•wait 2 seconds
•transfer is confirmed
What the 3rd party sees
•when you have not hung up yet : 3rd party sees your extension
•when you have hung up : 3rd party sees the initial caller (display updated)

•How to transfer a call? (3)
Basic telephony features (6)
2. Warm Transfer
•enter extension to transfer to
•wait 2 seconds
•speak to the 3rd party
•confirm transfer OR hang up the horn
What the 3rd party sees
•when you have not hung up yet : 3rd party sees your extension
•when you have hung up : 3rd party sees the initial caller (display
updated) *
* Feature dependent of configuration

•How to make conference calls with 3 people?
Basic telephony features (7)
•Initiate a 3-party conference call directly via your phone.
1. Call the first person
2. During the call, press the Conference key
(the current call is on hold)
3. Call the third person
4. When 3rd person answers press Conference key again
5. All participants are in conference
6. You see the participants extensions” on the screen
(you can drop 1 or another via the drop softkey during the call)
•To end the conference, hang up. The entire conference is stopped.

•Press the Options key
•The screen displays “OPTIONS”’
•By using the 2 and 5, go to 2. Preferences
•Press enter
•The screen displays “ringtones”
•Press enter via right arrow
•The screen displays “ring tone”
•Press enter
•Navigate through various options using the 2 and 5
•Confirm with the set option
Phone preferences
•How to change the ringtone?

Phone preferences (2)
•How to change the language?
•Press the Options key
•The screen displays “OPTIONS”’
•By using the arrows, go to 2. Preferences
•Press enter
•Select Languages
•The screen displays “1. Screen language”
•Navigate through various options with 2 and 5
•Scroll through languages options (6 possibilities)
•Confirm with the set option via right arrow

•Ringtone’s volume
•Press the volume control keys when not in conversation
•Conversation volume
•Press the volume control keys during the conversation
Phone preferences (3)
•How to adjust the volume?

•Everyone has its own voicemail service
•Works like GSM voicemail
•Red light flashing ? New voicemail is in !
•Little envelope on screen ? New voicemail is in !
•One key should be configured to access your
voicemails
* Feature availability dependent of configuration
Voicemail & Call history
•How to listen to your VoiceMails? *

Voicemail & Call history (2)
•How to clear your call history? *
•Press the Callers key
•Navigate with the 2 and 5 keys to select call(s) to clear
•To clear a line item, select the line to delete and press Clear Key
* Feature availability dependent of configuration

Voicemail & Call history (3)
•How to consult your call history? *
•Received and missed calls
•Press the callers list button
* Feature availability dependent of configuration

Contacts management
•Contacts directory *
•Accessible via the Directory key
•Can contain up to 200 entries (local directory)
•Number of entries displayed when pressing the directory key
How to search a contact?
•By name : press dial pad number corresponding to 1st letter of the name
(continue to press to access other letters on the same key)
•Scroll through the list using the 2 and the 5 (if multiple entries)
* Feature availability dependent of configuration

Contacts management (2)
•How to add a contact? *
1/ Manual add-on
•Press the Directory key
•Press the Save key
•The screen displays “Enter number”
•Enter a phone number using the keypad
•Press the Save key when done
(use the Delete key to cancel)
•The screen displays “Press 1st letter to enter name”
•Enter a name to associate with the phone number using dialpad
•Press the Save key when done
* Feature availability dependent of configuration

Contacts management (3)
•How to add a contact? *
2/ From the callers list
•Press the Callers list key
•Scroll through the list to find the contact to add to your directory
•Press the Save key
•Press the Directory key to save to the directory list
(proceed as explained in “How to add a contact” next)
* Feature availability dependent of configuration