Aastra 9216e User manual

9216e
Installation and
User Guide

0
Table of Contents
Key Descriptions 1
Basic Installation 3
Connecting the handset cord 3
Connecting the line cords on Line 1 3
Connecting the power adaptor 4
Checking your telephone 4
Connecting an optional modem or fax 4
Desk Mounting 5
Wall Mounting 5
Basic Features 6
Making a call 6
Answering a call 6
Putting a call on hold 6
Listening to your callers 7
Using the Redial List 7
Telephone Setup 8
Changing the display language 8
Setting the date and time 8
Turning the ringer ON and OFF 9
Setting the ring tone and ringer volume 9
Controlling the ringer volume 9
Controlling the receiver volume 9
Controlling the speaker volume 9
Callers List 10
Using the Callers List
Making a call from the Callers List 10
Editing in the Callers List 11
Saving from the Callers List 11
Deleting from the Callers List 12
Changing the Callers List 12
Memory keys 13
Saving numbers and names in
memory keys 13
Entering Names 13
Saving from the display into
memory keys 14
Labeling the memory keys 14
Making calls from memory keys 14
Editing memory keys 15
Deleting memory keys 15
Saving features in memory keys 15
Using feature keys 16
Saving a feature and light in
memory keys 16
Using FeatureLight keys 16
Advanced Features 17
Adding a timer key 17
Using the Call Timer 17
Deleting a timer key 17
Entering area codes 18
Display messages and lights 19
Knowing when you have a message 19
Clear Message Waiting 19
Viewing multiple display and
light messages 19
Learning about the lights 19
Set indicator light messages 19
General display messages 20
Callers List display messages 21
Helpful Hints 22
Index

1
Key Descriptions
∆ Cycles through eight settings to adjust the display contrast.
ß Stores numbers and names in memory keys.
ª Allows you to move up and down any list such as the Set Options or Callers List.
“ Allows you to backspace and erase when predialing and when adding or changing
numbers and names in memory keys.
‘ Adds a space when entering names in the Callers List or memory keys.Allows
you to view status messages on the display.
Volume bar
Dial pad
Handset
Number card and lens
Set Options
Down/up arrows
Sliding panel
Left/right arrows
Light
10 memory keys
Moveable display
Contrast
Save
Callers
Rls
Hold
Delete
Link
Redial
Dial/Listen

2
† The unlabeled Set Options key is hidden under the sliding panel. This key gives
contains seven options that customize the basic setup of your telephone.
˙ Puts the call on hold.
® Always hangs up a call.Also allows you to leave any list such as the Set Options
List or the Callers List.
≈ Allows you to access a list of people who called.
∑ Allows you to erase memory keys and delete items in the Callers List.
˚ Allows you to access network features such as Call Waiting. Link is also referred
to as Flash.
µ Displays the last number you dialed.Allows you to listen without lifting the hand-
set.
ƒ Selects your line and dials any displayed number.
√ Lets you adjust the receiver, speaker, and ringer volume.
∫ Memory keys store numbers, names, and features.

3
Basic Installation
This section contains the information you need to install your 9216e telephone.
Connecting the handset cord
Attach the handset cord .
Attach one end of the handset cord to the handset and the other end to the handset jack.
Connecting the line cord on Line1
Attach the line cord in jack number 1, as
shown by 1 .
Attach one end of the line cord to jack number 1 and the other end of the line cord to the wall
jack.
1

4
Connecting the power adaptor
Attach the power adaptor cord
Attach the power adaptor to the base of the telephone, where the warning symbol is marked.
Then connect the power adaptor into the closest electrical outlet.
Checking your telephone
When you first plug in your 9216e, you may see a message asking you to make a language selec-
tion. Follow the directions on the display to select one of the languages.
Your telephone also runs a test to ensure that the line cord is connected properly. If the test fails,
the display prompts you to check the line cord. Ensure that all connections are fastened securely.
Connecting an optional Fax machine
For your fax machine, answering machine
or modem; attach the line cord in jack
number 2 as shown by 2 .
Attach one end of the line cord to jack number 2 and the other end of the line cord to the periph-
eral. Line cords for a fax machine, modem or answering machine do not come with the M9216e.
!
!
2

5
Mounting the 9216e
Lower the stand into the slots on the base of the telephone, as shown in the desk or wall
mount illustration above.
Slide the stand back until it clicks into the locked position, as shown in the desk or wall
mount illustration above.The excess line cord fits into the stand of the telephone.
Note: The Load number (LN) is 14 and the Ringer Equivalence Number (REN) is 1.4B for the
9216e telephone. Please see the base of your telephone or the Regulations sheet for more
regulatory and safety information.
†
We recommend that you use a wall mounting plate, which your telephone company or Telecom manager can install.
Desk
Mount
Desk
Mount
Wall
Mount†
Wall
Mount†

6
Basic Features
Making a call
With the 9216e you can make a regular call or predial a telephone number. Predialing allows
you to check the number before it is dialed out. Follow the procedures below to make a regular
or predialed call.
Answering a call
Calling line identification information is sent from the telephone company to your 9216e tele-
phone between the first and second ring. Therefore, if you want the telephone number of the
incoming call to appear on the display and in the Callers List, you must wait until the informa-
tion appears on the display before answering the telephone.
Putting a call on hold
When you put a call on hold it is important to hang up the handset.
Two things can happen if you don’t hang up the handset after you have put a call on hold:
• When the call you have put on hold is picked up at another extension, the call remains con-
nected to your telephone and is taken off hold. This means any background noise from your
area will be heard by the caller and the other extension.
• If an incoming call is placed on hold and no one at another extension picks up the handset, the
telephone will drop the held call after 15 minutes and re-establish dial tone.
To make a regular call: To make a predialed call:
1. Lift the handset. 1. Enter the number using the dial pad.
2. Enter the number using the dial pad. 2. Lift the handset then press
ƒ
.
To answer a call:
1. Lift the handset or press
ƒ
.
To put a call on hold and take a call off hold:
1. Make or answer a call.
2. Press
˙
.The display shows that the call is on hold.
3. Hang up the handset.
4. To retrieve the call, lift the handset or press ˙ .
Note : If you don’t retrieve the call after 15 minutes, the call is automatically dropped.

7
Listening to your caller
Using Redial
If you don not remember the number you just dialed, or you do not want to dial the whole num-
ber again, use the Redial key.
To monitor a call when someone puts you on hold:
1. Press
˙
.
2. Hang up the handset.
3. To turn the speaker ON, press
ƒ
.
4. When you hear the caller back on the line, pick up the handset.
To make a call from Redial:
1. Press
µ
.The display shows the last number you dialed.
2. Lift the handset, then press
ƒ
.