Aastra M725 User manual

© AASTRA MATRA Telecom
User guide M725

I
3
Table of contents
Description 1
• Your M725 1
• Connections 2
• Accessories for the M725 2
• Tips and safety 3
• Presentation of the M725 4
• The set's display 6
Call modes 7
• Using the handset 7
• Using the group listening mode 8
• Adjusting the listening volume level 8
Making a call 9
• Making an internal call 9
• Making an external call 9
• Calling an operator (switchboard) 10
• Redialing the last number dialed 10
• Using the program keys 10
• Calling an internal party by name 11
• Using the automatic callback function 12
• Using the store and redial function 13
Receiving a call 14
• Setting the ringer volume 14
• Interrupting the ringer 14
• Answering the call 14
• Intercepting a call intended for another extension 15
During a call 16
• Using the mute function 16
• Placing a party on hold and resuming the call on the same set 16
• Placing a party on hold and resuming the call on another set 16
• Transferring a call 17
• Calling a second party 17

Table of contents
II
• Answering a second call 18
• Switching between two parties 18
• Releasing one of the parties 18
• Setting up a conference call 18
• Other features during a call 19
• Terminating a call 19
The directories of abbreviated numbers 20
• Programming a personal abbreviated number 20
• Erasing a personal abbreviated number 20
• Dialing a personal abbreviated number 21
• Dialing a common abbreviated number 21
The inbound call log 22
• Consulting the new inbound calls that have not been answered 22
• Consulting the inbound call log 22
• Calling a party from the inbound call log 23
• Erasing all the numbers stored 23
The programmable keys 24
• Programming a key 24
• Modifying programming 27
• Erasing programming 27
• Identifying the programmed keys 27
The call forwarding function 28
• Forwarding calls to another set 28
• Forwarding calls to voicemail 29
• Canceling forwarding 29
• Programming forwarding on a program key 30
• Overriding the call forwarding function 31
Voicemail system 32
• Configuring and personalizing your voice mailbox 32
• Consulting new messages 33

III
The multi-key function 34
• Communicating with the multi-key function 34
The multi-line function 36
• Communicating with the multi-line function 37
The supervision function 38
• Programming the supervision function 38
• Communicating with the supervision function 39
The filter function 40
• Communicating with the filter function 40
The virtual desking function 42
• Restoring your subscriber rights on a set 42
• Disabling relocation of your subscriber rights 43
The agenda function 44
• Programming an appointment 44
• Canceling an appointment 44
• Canceling all appointments 44
The "Do not disturb" function 45
• Using the "Do not disturb" function 45
• Overriding the "Do not disturb" function 45
• Programming the "Do not disturb" function on a programmable key 46
Other functions 47
• The squatt function 47
• The line protection function during data transmission 47
Table of contents

Table of contents
IV
Locking the set 48
• Enabling the set lock 48
• Calling an outside party from the locked set 48
• Calling an emergency number from the locked set 49
• Disabling the set lock 49
Set settings 50
• Selecting and adjusting the set ringer 50
• Adjusting the screen contrast 50
• Adjusting the volume level of the beeps heard when a key is pressed 50
• Personalizing the set's secret code 51
Miscellaneous 52
• Glossary (terms you need to know) 52
• Troubleshooting … 53

1
Description
Your M725
A new telephone set has just been installed for you.
Your M725 digital set gives you access to all the services and features associated to
NeXspan telephone systems.
Your M725 digital set is a complete and efficient tool that is also quick and easy to use, thanks
to:
- an inbound call log (last 5 calls),
- the call by name function using the internal directory,
- a message indicator,
-aset of 4 memory keys (to program numbers or functions),
-amute function.
The purpose of this guide is to guide you step by step in getting started with this new tool.
Take time to read it thoroughly. It is simply a matter of getting acquainted with the everyday
operations. There is nothing difficult or impossible to understand. Simply read and follow the
instructions. You will then discover the speed and gain in time and you will no longer be able
to do without this set that fully meets your requirements.
This document presents the standard codes to access the various functions. However, these
accesses can be personalized by the operator.
Example: the call pick-up function:
-Successively press keys or to pick up
a call intended for a set in your group.
If this is the case, your system operator will give you the specific access codes for these
functions. You can then enter this information in the space provided in the document.
Now…follow the guide
5 4 1

2
Description
Description
Connections
Accessory for the M725 *
The M725 can be mounted on the wall.
A wall mounting kit is proposed as an option.
* Consult the system operator
The wall mounting kit:
Socket for handset cord
connector
Socket for line cord connector
Slot for the line cord in the
desktop position
Option not available

3
Description
Tips and safety
Do not install the equipment in a damp room or near a water
outlet.
This device must be used at a temperature between 5°C and
45°C.
This equipment cannot be connected to the public network.
This telephone set is designed to be installed with a private
switching system from the NeXspan ranges.
The voltages present on this network are classed TRT1
(Telephone Network Voltage) according to standard EN 60-
950.
Certifies that the equipment complies with the regulations
that apply in accordance with the directive R&TTE
1999/5/CE.
First use a cloth moistened with slightly soapy water, then
wipe with a dry cloth.
Do not use solvents or household cleaning products, so that
your set will retain its new look.
Some functions described in this guide may not be available,
depending on the version of the associated system.
To quickly find out the authorized features, the following test
is proposed:
- Press the key .
If the display proposes accessing the directory of abbreviated
numbers, the features described on a hatched background
cannot be accessed with the associated system version.
Otherwise (the display prompts you to call by name), the
features described on a hatched background in this guide
can be accessed.
Note: other features, notably using the handset or the key,
depend on the programming done by the system operator; these are
indicated.
If in doubt, contact your system operator.
Caution!
Telephone
connection:
CE marking:
Maintenance:
Important!
ABC...? _
0->9 ?_

4
Description
Presentation of the M725
Display: in standby, it indicates the date and time; depending
on the case, it shows information (set status, party identity,
feature acceptance or refusal report…). The display flashes
to indicate that there is a new unanswered call in the log.
4 programmable keys (symbolized in this guide by ), to
store:
- the numbers of your regular parties,
- the functions that you use most frequently.
Indicators associated to the programmable keys -
used to display the status of the line or programmed function:
-inbound call: indicator flashing slowly,
- party on hold: indicator flashing rapidly,
- set on line or function enabled: indicator continuously lit,
- line free/function disabled: indicator off.
Call an internal party by name function:
consult names, display the previous or next name, correct or
erase a character that has been entered.
The indicator on the key lights to indicate that the function is
available.
Telephone handset
Display
Message indicator
(Inbound call indication and message notification)
Alphanumeric keypad
Set of 4 programmable keys and
associated indicators
Call by name function: keys to
search for an internal party
CALL BACK MAIL BOX
M.MARTIN

5
Description
Green key, in standby or during a call:
-used to redial the last number dialed (LNR function),
- to call the number displayed (call by name function).
Red key, used to:
- cut off the ringer when there is an inbound call (the
message indicator continues to flash),
- to disable the handset microphone during a call and have
a completely confidential conversation without the party
being able to hear you,
- cancel a setting when programming or terminate a
programming sequence.
Volume level setting keys (listening, ringer, tone heard
when a key is pressed).
Consult keys in call by name mode
Directory key, in standby or during a call, used to:
-dial a personal abbreviated number,
-call an internal party by name,
-consult the inbound call log.*
Program key, used to access:
- key programming (numbers and functions),
- the set's settings (ringer and contrast).
Loudspeaker key, used during a call to:
-enable or disable group listening mode.
R key (Flashing), used during a call to:
-access dialing (e.g.: call a second party).
Consult key, used to access:
-the different system messages given by the display,
-inbound calls in the log.
Voicemail direct access key*, in standby:
- used to automatically call back the messaging system
whether or not there is a notification.
Alphanumeric keypad, used to:
- dial the numbers,
- call a party by name using the directory of internal
numbers.
*Depending on the features granted by the system operator