Aastra DIALOG 4223 PROFESSIONAL User manual

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Dialog 4223 Professional / Dialog 3213
BusinessPhone Communication Platform
User Guide

BusinessPhone – Dialog 4223 Professional / Dialog 32132
EN/LZTBS 170 322 R2A
© Aastra Telecom Sweden AB 2008. All rights reserved.

3BusinessPhone – Dialog 4223 Professional / Dialog 3213
Table of Contents
Table of Contents
page
Welcome .......................................................... 4
Description ....................................................... 6
Incoming Calls ............................................... 18
Outgoing Calls ............................................... 21
System Phonebook ........................................ 30
During Calls .................................................... 32
Call List .......................................................... 37
Call Metering .................................................. 40
Call Forwarding .............................................. 47
Absence Information ...................................... 53
Messages ...................................................... 58
Security .......................................................... 73
Group Features .............................................. 76
ISDN Facilities ................................................ 81
Other Useful Features ..................................... 86
Write Text ....................................................... 95
Accessories ................................................... 96
Useful Hints .................................................. 103
Glossary ....................................................... 104
Installation .................................................... 107
Index ............................................................ 118

Welcome
BusinessPhone – Dialog 4223 Professional / Dialog 32134
Welcome
Welcome to the User Guide for the Dialog 4223 Professional /
Dialog 3213 in the BusinessPhone Communication Platform from
Aastra. The BusinessPhone Communication Platform consists of
BusinessPhone Compact, BusinessPhone 50,
BusinessPhone 128i and BusinessPhone 250.
The features described in this User Guide are related to version 7.0
or higher of the BusinessPhone Communication Platform. Some
might not work in earlier versions of the system and/or might be
protected by a license that has to be bought separately.
The User Guide describes the facilities of the BusinessPhone
Communication Platform and the Dialog 4223 Professional /
Dialog 3213 with a default programming. There may be some
differences in the way your phone is programmed. Please consult
your system administrator if you need further information.
The latest version of this User Guide can also be downloaded from:
http://www.aastra.com
Note: Dialog 4223 Professional / Dialog 3213 is a system
telephone, i.e. it can only be used for an Aastra private
branch exchange that supports this type of telephone.
Function descriptions that do not include speaking in the handset,
are described as off-hook, if nothing else is stated. Instead of
pressing the Clear key, you can always replace the handset. The
Dual-Function keys allow two functions to be combined on the
same keys.

5BusinessPhone – Dialog 4223 Professional / Dialog 3213
Welcome
Copyright
All rights reserved. No parts of this publication may be reproduced,
stored in retrieval systems, or transmitted in any form or by any
means, electronic, mechanical, photocopying, recording or
otherwise, without prior written permission of the publisher except
in accordance with the following terms.
If this publication is made available on Aastra media, Aastra gives
its consent to downloading and printing copies of the content
provided in this file only for private use and not for redistribution. No
parts of this publication may be subject to alteration, modification
or commercial use. Aastra will not be liable for any damages arising
from use of an illegal modified or altered publication.
Aastra is a registered trademark of Aastra Technologies Limited. All
other trademarks mentioned herein are the property of their
respective owners.
Warranty
AASTRA MAKES NO WARRANTY OF ANY KIND WITH REGARD
TO THIS MATERIAL, INCLUDING, BUT NOT LIMITED TO, THE
IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS
FOR A PARTICULAR PURPOSE. Aastra shall not be liable for
errors contained herein nor for incidental or consequential
damages in connection with the furnishing, performance or use of
this material.
Declaration of Conformity
Hereby, Aastra Telecom Sweden AB, SE-126 37 Hägersten,
declares that this telephone is in conformity with the essential
requirements and other relevant provisions of the R&TTE
directive 1999/5/EC.
Details to be found at: http://www.aastra.com/sdoc

Description
BusinessPhone – Dialog 4223 Professional / Dialog 32136
Description
Dialog 4223 Professional
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7BusinessPhone – Dialog 4223 Professional / Dialog 3213
Description
1Display
3x40 characters. See section “Display info” on page 14.
2 Menu Function keys
The functions depend on the traffic state and will be shown on the
last line of the display. When you are requested to (see display),
press the required key to access the function.
3 2nd
Key for access to secondary key functions (these functions are
stated on the second line of the corresponding key).
4 Message / Info
a. To send and receive messages. See section “Messages” on
page 58.
b. To enter information. See section “Absence Information” on
page 53.
5 Dual-Function programmable keys
Storing numbers, program functions.
6 Transfer / Diversion
a. Transfer an ongoing call. See section “During Calls” on page 32.
b. Activate/Deactivate diversion. See section “Call Forwarding” on
page 47.
7 Inquiry / Conference
a. To make an inquiry to an internal or external party.
b. To establish a telephone conference.
See section “During Calls” on page 32.
8Line2/Read&
a. Line key 2 for in and outgoing calls.
b. Read information. See section “Absence Information” on
page 53.
9 Line 1 / Save/Redial
a. Line key 1 for in and outgoing calls.
b. Save or redial an external number. See section “Outgoing Calls”
on page 21.
10 Mute
To switch the microphone on or off. See sections “During Calls” on
page 32 and “Silent Ringing” on page 20.
11 Loudspeaker on/off
To switch the loudspeaker on or off. See section “During Calls” on
page 32.
12 Headset
See section “Headset - Dialog 4223 Professional” on page 99.

Description
BusinessPhone – Dialog 4223 Professional / Dialog 32138
13 Volume control
To adjust the volume. Also space/backspace in writing mode.
14 Clear
To disconnect calls or to clear the display in programming.
15 Microphone
16 Optional key panel
17 Dual-Function programmable keys per key panel. Four panels
can be connected.
Note: Use only optional key panels of type DBY 419 01.
17 Loudspeaker
18 Handset with hearing aid function
Please note: The handset may attract and retain small
metal objects in the earcap region.

9BusinessPhone – Dialog 4223 Professional / Dialog 3213
Description
Dialog 3213 Executive
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Description
BusinessPhone – Dialog 4223 Professional / Dialog 321310
1Display
3x40 characters. See section “Display info” on page 14.
2 Menu Function keys
The functions depend on the traffic state and will be shown on the
last line of the display. When you are requested to (see display),
press the required key to access the function.
3 2nd
Key for access to secondary key functions (these functions are
stated on the second line of the corresponding key).
4 Message / Info
a. To send and receive messages. See section “Messages” on
page 58.
b. To enter information. See section “Absence Information” on
page 53.
5 Dual-Function programmable keys (A-N)
Storing numbers, program functions.
6 Dual-Function programmable key (C) / Headset key
a. Storing numbers and program functions.
b. The Headset function is only available with option unit
(DBY 410 02) installed. The Headset key is programmed by the
system administrator. See section “Accessories” on page 96.
7 Transfer / Diversion
a. Transfer an ongoing call. See section “During Calls” on page 32.
b. Activate/Deactivate diversion. See section “Call Forwarding” on
page 47.
8 Inquiry / Conference
a. To make an inquiry to an internal or external party.
b. To establish a telephone conference.
See section “During Calls” on page 32.
9 Line 2 / Read &
a. Line key 2 for in and outgoing calls.
b. Read information. See section “Absence Information” on
page 53.
10 Line 1 / Save/Redial
a. Line key 1 for in and outgoing calls.
b. Save or redial an external number. See section “Outgoing Calls”
on page 21.
11 Volume control
To adjust the volume. Also space/backspace in writing mode.