Anviz FacePass Pro User manual

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FacePass Pro
User Manual
(V1.0)
© 2001-2013 Anviz Global Inc.

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PREFACE
Honorable customers:
Thank you for choosing products from Anviz Global. Our products contain world cutting edge
technologies like Fingerprint/card recognition, Computer Communication, as well as
Microelectronics. With the combination of three technologies: Electronics, Optics, and Computer
Communication; Anviz Global has become the first choice for standalone time & attendance
products for enterprises with its strong functions and veracity. Please read this user manual
carefully to obtain an initial understanding of the functions and basic knowledge of installation,
debugging, maintenance, application, and management to better use this product.
Utilizing the latest biometric technology, this product will bring you a unprecedented reliability,
convenience, and benefits.

III
Software Operation flowchart
This software includes: System Parameter, Department Management, Employee Maintenance,
Shift Management, Employee Leave, and Statistical Report etc. This software will also show how
to use this system in the correct way. It is not enough to only understand the function of each
module, but to know the relation between them and the system operation flowchart. Thus, you can
get the correct report.
Employee Software operation flowchart is as following.
1. When running the software for the first time, please set parameters including company name,
time attendance rule, statistic rule for early, late, and overtime etc. Make sure the system
parameter is complied with the enterprise management requirement .When finishing the
parameters configuration; you do not need to modify the configuration unless the
management rules change.
2. Normally there are many departments in one company and all departments need to be input
manually unlike importing the employee list directly. Department setup should be completed
before employee maintenance.
3. When running the software for the first time, please put the employee information in Text file
(*. txt) or MS Excel file (*.xls) format according to the requested format. For the requested
1. System Parameter
2. Department management
3. Employee Maintenance
4. Shift Management
5. Employee Schedule
6. Record Collection
7. Exception Management
8. Statistic Calculate Track and calculate records report.
Create the T&A report
Forgot clock in/out Collective late/early.
Collect records from the device or
import the backup record file
Allocate employee shift or temporary
shift
Set timetable and shift.
Add, delete and modify employee.
import and transfer employee
Add, delete and modify departments.
Set T&A rule statistic rule, company
name and leaving class

IV
employee information format, please refer to the chapter [Import employee List] so that all
employee information can be imported to the system at one time. Employees can be added,
deleted, modified and transferred to new department in the future.
4. According to different company work conditions, please edit the timetable (the period from
on-duty time to off-duty time) ahead and then set shifts.
5. After the shift setup, you must allocate the shift to employee. Each employee can only have
one shift each day. Please note the beginning date of the shift. After shift allocation, we can
see the arranged working date and time for employee clearly.
6. Attendance records are stored in the time attendance device. So please download the
records from the device before report calculation. In addition, employee information and
fingerprint templates can be uploaded and downloaded between the device and the software.
Please refer to Chapter 4 for more information.
7. If the employee has to leave for personal reasons, or for business, or maybe forgot to clock in
or out, please deal with it in time in the software to ensure the accuracy of the statistic report.
8. After all the above mentioned operations are finished, you can calculate and get the report.
You can get different statistic reports, such as the report of all employees, the report of some
department employees, and the report of a certain time period.
In the software [Attendance Calculating and Report] interface, please select department
/employee and the beginning /ending date first, then press [Calculate]. The software will
automatically search and check the validity of the records. There may be some invalid records
stored in the device, such as one employee may press his finger twice one time. Normally one of
the records will be regarded as invalid. If there is any error in the software calculation, the
administrator can modify the records manually to ensure the accuracy of the result.
Note: From the above flowchart, we can see that if there is any error in calculation report, the
possible reasons are as following,
Attendance rules setup is incorrect.
Employee shift or temporary shift is incorrect.
Dealing with employee business leave/personal leave/forgot clock in/out is incorrect.
Attendance records calculating and checking is incorrect.

V
CONTENTS
1. Product Overview........................................................................................................... 1
1.1. Product Description ........................................................................................................ 1
1.2. Product Features............................................................................................................. 1
1.3. Packing List ...................................................................................................................... 2
1.4. Terminal Parameters ...................................................................................................... 3
1.5. Installation Environment Requirements ..................................................................... 4
1.6. How to Use Enterprise Face Access System ........................................................... 6
2. Terminal Operation......................................................................................................... 8
2.1. Main Manage Interface .................................................................................................. 8
2.2. User Management .......................................................................................................... 8
2.2.1. User Enroll................................................................................................................ 8
2.2.2. Modify User ............................................................................................................ 12
2.2.3. Delete User ............................................................................................................ 13
2.2.4. User Recognition .................................................................................................. 13
2.2.5. Search User ........................................................................................................... 17
2.3. Communication Setting................................................................................................ 17
2.3.1. Network Setting..................................................................................................... 18
2.3.2. USB Manage Setting ........................................................................................... 18
2.4. System Setting............................................................................................................... 22
2.4.1. Option ...................................................................................................................... 22
2.4.2. Admin ...................................................................................................................... 23
2.4.3. Time ......................................................................................................................... 24
2.4.4. Sound ...................................................................................................................... 25
2.4.5. Attendance ............................................................................................................. 25
2.4.6. Advanced................................................................................................................ 27
2.4.7. Info ........................................................................................................................... 29
3. Webserver Software Instruction ...................................................................................31
3.1. Home Page..................................................................................................................... 31
3.2. Network Setting ............................................................................................................. 31
3.3. Function Keys ................................................................................................................ 32
3.4. User Management ........................................................................................................ 32
3.5. Time Attendance Setting ............................................................................................. 33
3.6. Personal Attendance Record...................................................................................... 34
3.7. Daily Attendance Record............................................................................................. 35
3.8. Monthly Attendance Record ....................................................................................... 36
3.9. Identification Record..................................................................................................... 37
3.10. Touch Screen Calibration ............................................................................................ 39
3.11. Software Upgrade ......................................................................................................... 40
3.12. Reboot ............................................................................................................................. 40
3.13. Change Password......................................................................................................... 41
3.14. Data Maintenance......................................................................................................... 41
4. Background Management............................................................................................43
4.1. Log in System ................................................................................................................ 43
4.2. System............................................................................................................................. 43

VI
4.2.1. Parameters Settings............................................................................................. 44
4.2.2. Administrators........................................................................................................ 46
4.2.3. Administrator’s Password Set............................................................................ 47
4.2.4. Modified Record Log............................................................................................ 47
4.2.5. Managing Log........................................................................................................ 48
4.2.6. Set Database Link ................................................................................................ 48
4.2.7. Exit System ............................................................................................................ 49
4.3. HR Management ........................................................................................................... 49
4.3.1. Department Management ................................................................................... 49
4.3.2. Employees Maintenance..................................................................................... 50
4.4. Attendance Management ............................................................................................ 52
4.4.1. Holiday List............................................................................................................. 52
4.4.2. Timetable and Shift............................................................................................... 52
4.4.3. Employee Scheduling .......................................................................................... 57
4.4.4. Attendance Records............................................................................................. 58
4.4.5. Attendance Calculating and Report.................................................................. 60
4.5. Deal with Exceptions.................................................................................................... 66
4.5.1. Away on Business/ Leave................................................................................... 66
4.5.2. Append Record ..................................................................................................... 67
4.5.3. Append Record Collectively ............................................................................... 67
4.5.4. Dealing with Collectively Late / Leaving .......................................................... 67
4.6. Data Maintenance......................................................................................................... 68
4.6.1. Import Employee List ........................................................................................... 68
4.6.2. Import Attendance Record.................................................................................. 69
4.6.3. Clear Obsolete Data............................................................................................. 69
4.6.4. Compress Database ............................................................................................ 70
4.6.5. Backup Database ................................................................................................. 70
4.6.6. Initialize System .................................................................................................... 70
4.7. Device Management .................................................................................................... 70
4.7.1. Connect to Communication Management Software..................................... 70
5.Data Communication .................................................................................................................... 72
5.1.T&A Machine Management ...........................................................................72
5.1.1.Add Unit.................................................................................................. 72
5.1.2.Modify Unit .............................................................................................74
5.1.3.Delete Unit.............................................................................................. 74
5.1.4.Right Key Menu......................................................................................74
5.1.5.Synchronize Time................................................................................... 75
5.1.6.Terminal Parameter Settings .................................................................. 75
5.1.7.Download New Record........................................................................... 76
5.1.8.Download All Record .............................................................................. 77
5.1.9.Backup Employee................................................................................... 77
5.1.10.Resume Employee .................................................................................78
5.2.Record Supervision ....................................................................................... 78
5.2.1.Activate Real-time ..................................................................................79
5.2.2.Prohibit real-time .................................................................................... 79
5.3.Employees Management ...............................................................................80

VII
5.3.1.Add Employee ........................................................................................ 80
5.3.2.Modify Employee....................................................................................82
5.3.3.Delete Employee ....................................................................................82
5.3.4.Transfer Department...............................................................................82
5.3.5.Set Privilege ...........................................................................................83
5.3.6.Copy Privilege ........................................................................................83
5.3.7.Download Template ................................................................................ 84
5.3.8.Upload User Template ............................................................................ 85
5.3.9.Delete from Unit...................................................................................... 85
5.3.10.Checking Employee................................................................................ 85
5.3.11.Department Management....................................................................... 85
5.4.Record Management .....................................................................................87
5.4.1.Record Search .......................................................................................87
5.4.2 Export Record............................................................................................... 87
5.5.U Disk Management Program .......................................................................88
5.6.System Settings.............................................................................................89
5.6.1.Basic Parameter Settings .......................................................................89
5.6.2.T&A Status Setting.................................................................................. 90
5.6.3.Timing Downloading Record................................................................... 91
5.6.4.Management PWD Setting .....................................................................91
5.6.5.Database Linking Setting........................................................................ 91
5.6.6.Exit System ............................................................................................ 92
5.7.User Interface Configuration..........................................................................92
5.7.1.Interface Skin Color ................................................................................ 92
5.7.2.Change the Software Language ............................................................. 93
5.7.3.Set Quick Access Button ........................................................................ 93
6.FAQ ................................................................................................................................................... 94
6.1.Fingerprint has enrolled but often gets failure in identification. ......................94
6.2.The machine cannot connect with PC. .......................................................... 94
6.3.No records found though employee has clocked in/out. ................................ 95
6.4.FP Scanner off............................................................................................... 95
6.5.We do not use the ID + fingerprint mode to verify. .........................................95
6.6.The unit beeps automatically when no one punches in/out. ..........................95

1
1. Product Overview
1.1. Product Description
FacePass Pro is a breakthrough innovative product with 5 years effort. Its highly
improved algorithm, powerful hardware platform, and abundant interface port
ensures it provides rapid and accurate recognition, stable and convenient upgrade
process, and perfect system integration performance. The multi-point infrared light
source and dual infrared cameras can achieve fast identification in different
environments. What’s more, the elegant appearance also adds much beauty to this
device.
FacePass Pro attendance system with friendly user GUI interface, voice prompt,
touch screen operation, convenient WEB server management software as well as
7*24 working endurance, is the best partner for enterprise users. Furthermore,
active auxiliary illumination technologies make the systems strongly robust against
light-changing environments, USB import/export, face/Card recognition mode, and
built-in powerful attendance management software; it provides a “Convenient and
Effective” attendance management solution.
The following is structure of FacePass Pro:
1.2. Product Features
Anviz latest face recognition algorithm

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Multi-level gray-scale can show better performance contours of the face, and
prominent features point for face recognition. Even if in the strong light it can also
capture and identify the face immediately. Multi-point processing not only multi-point
acquisition facial feature points, but also converts feature point to data directly, to
ensure the face recognition speed and accuracy, which reduces the recognition
false accept rate.
Advanced infrared light source design
The advanced infrared light source design makes the terminal with superb
adaptability for changing illumination, suitable for different complexion, gender,
facial expression and beard, hair style.
24/7 continuously working
Human-harmless non-visible auxiliary light technologies, good performance
regardless of day or night environment.
Stable performance, low power and energy conservation
High performance, low power ARM processors, sheer standalone operation, keep
stable after long time working, auto-standby mode supported, energy saving, and
environment friendly.
Easy to use, friendly user interface
TFT touch screen, user friendly GUI and WEB management software, local
operation supported, real-time display, and vivid voice provided.
Terminal intelligence updates
Automatically synchronizes time, capture face images. Template self-studying is
also built in that makes face template database keep updating along with dynamic
changes of hair style, complexion, and age, and so on. It always stores the most
updated version of user information to make correct recognitions.
1.3. Packing List
1 ． TERMINAL
2
． FIXING FRAME
3 ． CAT. 5 UTP CABLE 4 ． POWER SUPPLY (12V1A)

3
5
． OPERATION MANUAL
1.4. Terminal Parameters
Item FacePass Pro
Camera Dual-Cameras
Recognition Mode Face, ID+Password, Card
Maximum User 400
Recognition Speed <=1s
Recognition Rate >=99%
Failure Rate <=0.1%
Anger Range Horizontal: ±20°, Vertical: ±20°
Fitting Height 145-195CM
Recognition Distance 30-80CM
Records Supported 100,000 records
Relay 1 relay supported simple switch signal output
USB Flash Drive Supported
Offline User Profile Edit Supported
Network Support TCP/IP (RJ45 Interface with signal light)
Built-in Web server Supported
Tamper Alarm Supported
RTC Built-in RTC, Network time synchronization (SNTP)
LCD TFT, 2.8 Touch Screen LCD 320*240
Function Key Up to 10 function keys are supported
Signal Light Red (Alarm/Failed); Green (Running/Successful)
Prompt Supported (Voice, LED)
Environment Requirement Illumination: 0-20000LUX;
Working Temperature 20%~80%
Working Humidity -20~45°C
Dimension 175*110*145mm
Installation Desktop / Wall Mounting