Avaya IP Office 1408 User manual

QUICK REFERENCE SHEET FOR AVAYA IP OFFICE 1408 & 1416 Sets Page 1 of 2
250.753.8755
TELEPHONE FEATURES
Call Pickup – Any (Use to pick up any ringing telephone set on your system from your telephone set)
- Press *30
C nference Call
1. While on active call, press onference – the call is now on hold
2. When you hear dialtone, dial the number of the second party
3. When the call is answered, press onference again – you are now all connected
4. To add additional parties, repeat step 2
5. To drop out of a conference call, press Drop twice or Feature 06 twice if your phone does not have a Drop key
6. To drop certain parties, press Drop, scroll through the parties, when the party is shown on the display, press Drop
D N t Disturb – On (will not allow any calls to ring on your set) D N t Disturb –Off
- Press *08. press Speaker - Press *09. press Speaker
F ll w Me T – all Forward to another extension # on the system
(Activated from your own phone)
- Press *14*, enter Extensi n Number you wish to forward to, press #, press Speaker
F ll w Me Here – all Forward your extension # to the phone you are sitting at
(Activated from the phone you have physically moved to)
- Press *12*, enter Y ur Extensi n Number, press #, press Speaker
F ll w Me T r F ll w Me Here – Cancel
- Press Status Softkey, press Clear Softkey
Interc m Calls
- Lift handset to answer incoming intercom call
- Lift handset, dial extension number or press pre-programmed extension button to place outgoing intercom call
Park Call
- While on the call, press *37*, enter Extensi n Number, press #, hang up (if call is not answered, will ring back in 3 min.)
Retrieving a Parked Call
- Press *38*, enter Extensi n Number, press #
Paging, Gr up – All
(You may not have a Group Paging Key programmed, if this is the case please contact ITS Telecom for assistance)
- Lift handset, press Gr up Paging Key and begin your page
Paging, Gr up – Specific Set
(You may not have a Group Paging Key programmed, if this is the case please contact ITS Telecom for assistance)
- Press Gr up Paging Key, press DIRectory Softkey, press List Softkey
- Scroll using the arrow key down to the name/extension number you would like to page
- Lift handset, press GrpPg Softkey and begin your page
Speed Dial – System
- ontact ITS Telecom to set up or make changes to system speed dial
Transferring Calls
- While on call, press the Transfer button, enter extension number or press pre-programmed extension button
- You can hang up to immediately transfer call to that extension or wait for co-worker to answer, announce call then hang up
Transfer t V icemail
- While on call, press the V icemail button, enter Ext #, press Select

QUICK REFERENCE SHEET FOR AVAYA IP OFFICE 1408 & 1416 Sets Page 2 of 2
250.753.8755
TELEPHONE SETTINGS
Butt n Pr gramming
- Press Features Softkey, scroll using the arrow key down to Ph ne User, press Select or OK
- Scroll using the arrow key down to Self-Administer, press Select or OK
- If prompted for a Security ode, this will be the same as your password
- Scroll using the arrow key down to the feature you would like to program on a button, press Select, press the button you
want to assign it to, press Replace
- Press Back to go back and program additional buttons or to end session press the Ph ne/Exit key
Display Brightness Adjustment Setting
- Press Menu, scroll down to Screens/S unds, press Select or OK
- Scroll down to Brightness, , press Select or OK use the side to side arrows to adjust brightness
- When complete, press D ne, press Ph ne/Exit
Display C ntrast Adjustment Setting
- Press Menu, scroll down to Screens/S unds, press Select or OK
- Scroll down to C ntrast, press Select or OK, use the side to side arrows to adjust contrast
- When complete, press D ne, press Ph ne/Exit
Ring Type Setting
- Press Menu, scroll down to Screens/S unds, press Select or OK
- Scroll down to Pers nal Ringing, press Select or OK
- Use the up and down arrow keys to scroll through the different available ring patterns
- To choose the current ring pattern, press Save or to leave the menu without making any changes press ancel
- When complete, press D ne, press Ph ne/Exit
Ring V lume Setting
- When the phone is idle, use the volume – and + control key to set the volume
Date - Setting
- Press Features Softkey, scroll using the arrow key down to Ph ne User, press Select or OK
- Scroll using the arrow key down to System Admin, press Select or OK
(if the option of System Admin is not present, you may not have been configured as a system phone user by your system administrator)
- If prompted for a Security ode, this will be the same as your password
- Scroll using the arrow key down to Date, press Select or OK
- Enter the date MM#DD#YYYY , press D ne. To delete digits use the left arrow key
Time - Setting
- Press Features Softkey, scroll using the arrow key down to Ph ne User, press Select or OK
- Scroll using the arrow key down to System Admin, press Select or OK
(if the option of System Admin is not present, you may not have been configured as a system phone user by your system administrator)
- If prompted for a Security ode, enter y ur passw rd, press OK
- Scroll using the arrow key down to Time press Select or OK
- Enter tw digits f r h ur, press #, enter tw digits f r minute, press D ne. To delete digits use the left arrow key