Brother DCP-4020C User manual

DCP-4020C
USER’S GUIDE

i
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has
been compiled and published, covering the latest product
descriptions and specifications.
The contents of this manual and the specifications ofthis product are
subject to change without notice.
Brother reserves the right to make changes without notice in the
specifications and materials contained herein and shall not be
responsible for any damages (including consequential) caused by
reliance on the materials presented, including but not limited to
typographical and other errors relating to the publication.

ii

iii
Safety Precautions
To Use the DCP Safely
Save these instructions for later reference.
WARNING
There are high voltage
electrodes inside the DCP.
Before you clean the DCP or
clear a paper jam, make sure
you have unplugged the power
cord from the power outlet.
Donothandletheplugwithwet
hands. Doing this might cause
an electrical shock.
To prevent injuries, be careful
not to put your hands on the
edge of the DCP under the
scanner cover.
To prevent injuries, be careful
not to put your fingers in the
area shown in the illustration.

iv
WARNING
■Install equipment with a power cord near a socket-outlet that is
easily accessible.
Caution
■Lightning and power surges can damage this product! We
recommend that you use a quality surge protection device on the
AC power line, or unplug the line during a lightning storm.
■Do not use this product near appliances that use water, in a wet
basement or near a swimming pool.

v
Choosing a Location
Place your DCP on a flat, stable surface that is free of vibration and
shocks, such as a desk. Put the DCP near a standard grounded
power outlet. Choose a location where the temperature remains
between 10° and 35°C.
Caution
■Avoid placing your DCP in a high-traffic area.
■Do not place near heaters, air conditioners, water, chemicals, or
refrigerators.
■Do not expose the DCP to direct sunlight, excessive heat,
moisture, or dust.
■Do not connect your DCP to electrical outlets controlled by wall
switches or automatic timers.
■Disruption of power can wipe out information in the DCP’s
memory.
■Do not connect your DCP to electrical outlets on the same circuit
as large appliances or other Equipment that might disrupt the
power supply.
■Avoid interference sources, such as speakers or the base units
of cordless phones.

vi
Table of Contents
1
Introduction ..........................................................................1-1
Using this Guide ...............................................................1-1
Finding information.....................................................1-1
Symbols used in this Guide........................................1-1
DCP Part Names and Functions ................................1-2
DCP-4020C control panel overview ................................1-6
2
Paper .....................................................................................2-1
About paper......................................................................2-1
Handling and using special paper ..............................2-1
Recommended paper.............................................2-2
Paper capacity of the Paper Tray ..........................2-2
Paper specifications for the Paper Tray ................2-3
Paper capacity of the Output Paper Support .........2-3
Printable area.............................................................2-5
How to load paper and envelopes..............................2-6
To load paper or other media.................................2-6
To load glossy paper..............................................2-7
To load envelopes..................................................2-8
3
On-Screen Programming ....................................................3-1
User-friendly programming...............................................3-1
Menu table..................................................................3-1
Memory Storage.........................................................3-1
Navigation key..................................................................3-2
4
Initial setup ...........................................................................4-1
Getting started..................................................................4-1
Setting the Paper Type...............................................4-1
Setting the Date and Time..........................................4-2
Setting the Beeper Volume.........................................4-3
Setting the LCD Contrast............................................4-3
Power Save................................................................4-4
Printing reports .................................................................4-5
Printing reports...........................................................4-5
To print a report......................................................4-5

vii
5
Making copies ......................................................................5-1
Using the DCP as a copier ...............................................5-1
Single or multiple copies.............................................5-2
Out of memory message ............................................5-2
Using Copy Options key (Temporary Settings) ................5-3
No. of Copies..........................................................5-5
Quality ....................................................................5-5
Enlarge/Reduce......................................................5-6
Paper Type.............................................................5-7
Paper Size..............................................................5-8
Brightness...............................................................5-8
Page Layout ...........................................................5-9
Changing the default copy settings.................................5-11
Copy Quality.............................................................5-12
Brightness.................................................................5-12
Contrast....................................................................5-12
Colour Adjustment....................................................5-13
Legal limitations..............................................................5-14
6
Walk-Up PhotoCapture Center™ .........................................6-1
Introduction.......................................................................6-1
PhotoCapture Center™requirements.....................6-1
Basic flow..........................................................................6-2
Getting started ..................................................................6-3
Printing the Index (Thumbnails)........................................6-6
Printing images.................................................................6-7
Changing the settings for printing images ........................6-8
Menu selections..........................................................6-9
Number of Copies...................................................6-9
Paper Type.............................................................6-9
Paper and Print Size.............................................6-10
Print Quality..........................................................6-13
Brightness.............................................................6-13
Colour Enhancement............................................6-14
DPOF printing...........................................................6-14
Changing the default settings .........................................6-16
Print Quality..............................................................6-17
Print Size ..................................................................6-17
Brightness.................................................................6-17
Contrast....................................................................6-18
Colour Enhancement................................................6-18
Understanding the Error Messages..........................6-20
Using PhotoCapture Center™from your PC...................6-21
Using PhotoCapture Center™for scanning originals......6-21

viii
7
Using the DCP as a printer .................................................7-1
Using the Brother DCP-4020C printer driver....................7-1
Features ...........................................................................7-1
Choosing the right type of paper ......................................7-2
How to print your document..............................................7-2
Simultaneous printing.......................................................7-3
Clearing data from the memory........................................7-3
Checking the Print Quality................................................7-3
8
Printer driver settings .........................................................8-1
Printer driver settings........................................................8-1
How to access the printer driver settings..........................8-1
Basic tab...........................................................................8-2
Media Type.................................................................8-3
Quality ........................................................................8-4
Bi-Directional Printing.................................................8-5
Paper Size..................................................................8-6
Page Layout ...............................................................8-7
Border Line.............................................................8-7
Orientation..................................................................8-7
Copies ........................................................................8-8
Collate ....................................................................8-8
Reverse Order........................................................8-8
Near Edge Print..........................................................8-8
Advanced tab....................................................................8-9
Colour.......................................................................8-10
Colour/Greyscale..................................................8-10
Image Type ..........................................................8-10
Custom Image Type.............................................8-11
Halftone Pattern ...................................................8-12
Colour Enhancement............................................8-13
Scaling......................................................................8-15
Watermark............................................................8-16
In background.......................................................8-16
In Outline Text (Windows
®
2000 Professional/XP Only) .8-16
Print Watermark ...................................................8-16
Watermark Style...................................................8-17
Device Options.........................................................8-18
Print Date & Time.................................................8-19
Quick Print Setup .................................................8-20
Support tab...............................................................8-21
Brother Solutions Center......................................8-21
Web Update .........................................................8-21
Check Setting.......................................................8-21

ix
9
How to scan using Windows® .............................................9-1
Scanning a document
(For Windows®98/98SE/Me and
2000 Professional).........................................................9-2
TWAIN compliant........................................................9-2
How to access the Scanner........................................9-3
Scanning a document into the PC..............................9-4
Scanning a whole page..........................................9-4
PreScanning to crop a portion you want to scan....9-5
Settings in the Scanner window..................................9-7
Scan (Image Type).................................................9-7
Resolution...............................................................9-7
Scan Type ..............................................................9-8
Brightness...............................................................9-8
Contrast..................................................................9-8
Document Size.......................................................9-9
Scanning a document
(For Windows®XP only)..............................................9-11
WIA compliant...........................................................9-11
How to access the scanner.......................................9-11
Scanning a document...........................................9-12
PreScanning to crop a portion you want to scan..9-13
Brother Scanner Utility..........................................9-15
Using the scan key .........................................................9-16
Scan to E-mail ..........................................................9-17
Scan Image ..............................................................9-17
Scan/OCR.................................................................9-18
Scan to File...............................................................9-18
Scan to Card.............................................................9-19
Changing the default colour file format.................9-20
Entering text .........................................................9-21
Inserting spaces ...................................................9-21
Making corrections ...............................................9-22
Repeating letters ..................................................9-22
Special characters and symbols ..........................9-22
Using ScanSoft®PaperPort®and TextBridge®OCR......9-23
Viewing items............................................................9-24
Organizing your items in folders...............................9-25
Quick links to other applications...............................9-25
ScanSoft®TextBridge®OCR lets you convert
image text in to text you can edit..........................9-26
You can Import items from other applications ..........9-26
You can Export items in other formats......................9-27
Exporting an image file.........................................9-27

x
10
Using the Brother Control Center for Windows®98/
98SE/Me/2000 Professional 10-1
Brother MFL-Pro Control Center ....................................10-1
AutoLoad the Brother Control Center.......................10-2
How to turn off AutoLoad..........................................10-2
Brother Control Center features .....................................10-3
Auto Configuration....................................................10-3
Scan to key operations.............................................10-4
Scan to File.....................................................................10-5
To access Scan to File Configuration screen...........10-5
Scanner settings.......................................................10-5
Destination folder......................................................10-6
Scan to E-mail ................................................................10-7
To access Scan to E-mail Configuration screen.......10-7
Scanner settings.......................................................10-8
E-mail application.....................................................10-8
Send to Options........................................................10-9
Scan to OCR (Word Processor) ...................................10-10
To access Scan to OCR Configuration screen.......10-10
Scanner settings.....................................................10-11
Word Processor......................................................10-11
Scan to Image ..............................................................10-13
To access Scan to Image Configuration screen.....10-13
Scanner settings.....................................................10-13
Target Application...................................................10-14
11
Using the Windows®Based Brother SmartUI
Control Center 11-1
Brother SmartUI Control Center .....................................11-1
AutoLoad the Brother Control Center.......................11-2
How to turn off Auto Load.........................................11-3
Brother Control Center features .....................................11-4
Auto Configuration....................................................11-5
Hardware Section: Changing the Scan to Button
Configuration...............................................................11-6
Scan To E-mail.........................................................11-7
Scan To File .............................................................11-8
Scan To Image.........................................................11-9
Scan To OCR.........................................................11-11
Software Section ..........................................................11-13
Scan .......................................................................11-14
Copy.......................................................................11-15
Custom...................................................................11-15
Scan to File...................................................................11-16

xiii
Scan to E-mail ..............................................................11-18
File attachments.....................................................11-20
Scanner settings.....................................................11-21
Scan to OCR (Word Processing program) ...................11-22
Scan to Graphics application
(example: Microsoft Paint).........................................11-24
Copy.......................................................................11-26
Custom: User-defined buttons......................................11-28
Customizing a user-defined button.........................11-29
1. Select the Scan Action ...................................11-29
2. Select Configuration for the Scan Type..........11-30
3. Select Scan Settings......................................11-34
12
Using the PhotoCapture Center™from your PC .............12-1
Introduction.....................................................................12-1
Using ArcSoft®PhotoPrinter®4................................12-3
Overview of basic steps..................................................12-3
13
Using your DCP with a Macintosh®..................................13-1
Setting up your USB-equipped Apple®Macintosh®G3,
G4, iMac™or iBook™with Mac OS 8.6-9.2 or
Mac OS X 10.1/10.2.1 or greater.................................13-1
Using the Brother printer driver with your Apple®
Macintosh®(OS 8.6-9.2)..............................................13-2
Using the Brother Printer Driver with Your Apple®
Macintosh®(OS X 10.1/10.2.1 or greater)...................13-4
Choosing page setup options...................................13-4
Printing a document..................................................13-5
Choosing printing options.........................................13-6
Using the Brother TWAIN scanner driver with your
Macintosh®(For Mac OS 8.6-9.2 and OS X 10.2.1 or
greater)........................................................................13-7
Accessing the scanner..............................................13-7
Scanning an image into your Macintosh®.................13-8
Scanning a whole page........................................13-8
PreScanning an image .............................................13-9
Settings in the Scanner window..............................13-10
Image..................................................................13-10
Scanning Area....................................................13-12
Business Card Size............................................13-12
Adjusting the Image............................................13-13
Color Sync Dialog...................................................13-14
Scanner Profile...................................................13-15
Using the PhotoCapture Center™from a Macintosh®...13-16

xii
Using ArcSoft®PhotoPrinter®4....................................13-18
Overview of basic steps..........................................13-18
14
Important information .......................................................14-1
Important safety instructions...........................................14-1
Trademarks ....................................................................14-3
IMPORTANT-For Your Safety........................................14-4
IT Power System (For Norway Only)..............................14-4
15
Troubleshooting and routine maintenance .....................15-1
Troubleshooting..............................................................15-1
Error Messages........................................................15-1
Printer Jam or Paper Jam.........................................15-3
If you are having difficulty with your DCP.................15-6
How to improve print quality ...........................................15-8
Cleaning the print head ............................................15-8
Print Quality Check...................................................15-8
Checking the ink volume ..............................................15-12
Packing and shipping the DCP.....................................15-13
Routine maintenance....................................................15-16
Cleaning the scanner..............................................15-16
Replacing the ink cartridges...................................15-17
S
Specifications ......................................................................S-1
Product description...........................................................S-1
General.............................................................................S-1
Print media .......................................................................S-2
Copy.................................................................................S-2
Photo Capture Center ......................................................S-2
Scanner ...........................................................................S-3
Printer ..............................................................................S-3
Interface............................................................................S-3
Computer Requirements ..................................................S-4
Consumable Items............................................................S-4
16
Index ......................................................................................I-1

INTRODUCTION 1 - 1
1
Using this Guide
Thank you for buying a Brother DCP. This DCP is simple to use, with
LCD screen instructions to guide you through programming it. You
can make the most of your DCP by taking a few minutes to read this
Guide.
Finding information
All the chapter headings and sub-headings are listed in the Table of
Contents. You will be ableto find information about a specific feature
or operation by checking the Index at the back of this Guide.
Symbols used in this Guide
Throughout this Guide you’ll see special symbols alerting you to
important warnings, notes and actions. To make things clearer and
to help you press the correct keys, we have used special fonts and
added some of the messages that will appear in the LCD.
Introduction
Bold Bold typeface identifies specific keys on the DCP
control panel.
Italics Italicized typeface emphasizes an important point
or refers you to a related topic.
COURIER NEW
Courier New type face identifies the messages on
the LCD of the DCP.
Warnings inform you what to do to avoid possible personal
injury or damage to the machine.
Notes tell you how you should respond to a situation that may
arise or give tips about how the current operation works with
other features.
ImproperSetupalertsyoutodevicesandoperationsthatarenot
compatible with the DCP.

1 - 2 INTRODUCTION
DCP Part Names and Functions
■Front view
No. Name Description
1Output Paper Support
Extension Pull the paper support extension towards you, doing so prevents the paper from
falling off the output paper support.
2Output Paper Support The printed paper exits the machine and
stacks onto the Output Paper Support.
3PhotoCapture™Media
Slots Insert your Media Card into the appropriate slot to print a digital photo.
4Paper Guide Press and slide it to fit the paper width.
5Paper Tray Load paper here.
6Paper Support Unfold to support paper.
7Document Cover Open to place the original on the scanner
glass.
8Scanner Cover This cover opens to enable youto install an
ink cartridge or to remove jammed paper.
9Scanner Cover
Release Lever Pull to open the Scanner Cover.
10 Control Panel Use the keys and display to control the
DCP.
5Paper Tray
6Paper Support
4Paper Guide
10 Control Panel
9Scanner Cover
Release Lever
3PhotoCapture™Media Slots
2Output Paper Support
1Output Paper Support Extension
7Document Cover
8Scanner Cover

INTRODUCTION 1 - 3
■Rear View
No. Name Description
11 USB Interface
Connector Connect the USB Cable here.
11 USB Interface
Connector

1 - 4 INTRODUCTION
■Internal View (Document Cover Open)
No. Name Description
12 Scanner Glass Put the original to be scanned here.
13 Document Guidelines Use to center the original on the scanner
glass.
14 Document Cover Open to place the original on the scanner
glass.
15 White Film For good quality copying and scanning, the
white film needs to be kept clean.
15 White Film
14 Document Cover
12 Scanner Glass
13 Document Guidelines

INTRODUCTION 1 - 5
■Internal View (Scanner Cover Open)
No. Name Description
16 Machine Window Use to remove small paper jammed inside
the DCP without pulling the tube.
17 Scanner Cover Open to install ink cartridges or remove
jammed paper.
18 Tube These tubes transfer the ink to the print
heads.
Pulling the tube can cause damage to the
DCP.
19 Ink Cartridge Cover Open to install the ink cartridges.
19 Ink Cartridge Cover
16 Machine Window 18 Tube
17 Scanner Cover

1 - 6 INTRODUCTION
DCP-4020C control panel overview
321
4
1On/Off
Let’s you turn the DCP on or off.
2Liquid Crystal Display (LCD)
Displaysmessagesonthe screento
help you to set up and use your
DCP.
3Navigation key:
Menu/Set
Lets you access the Menu to
program and store your settings in
the DCP.
Press to scroll forward or backward
to a menu selection.
Press to scroll through the menus
and options.
Stop/Exit
Press this key to cancel a copy
operation and exits from menu.

INTRODUCTION 1 - 7
65 7
8
4PhotoCapture Centre™keys:
Print Index
Press to print the Index of the Media
Card (Thumbnails).
Options
You can quickly and easily select
temporary settings for
PhotoCapture Center™.
Print Image
Press to print an individual image.
5Numeric keys
Use the numeric keys to enter the
number of multiple copies (99
maximum) and choose menus and
functions in the function menu.
6Scan key:
Scan to
Lets you scan the next original and
select the destination in your
computer (such as a word
processing, graphics or E-mail
application, a Media card or a folder
on your computer.)
7Copy keys:
Mono Copy
Makes a black and white copy.
Colour Copy
Makes a full colour copy.
8Copy Options
You can quickly and easily select
temporary settings for copying.