Brother DCP-9045CDN User manual

STEP 1
STEP 2
Setup is Complete!
Quick Setup Guide
Setting Up the Machine
Installing the Driver & Software
DCP-9045CDN
Before you can use the machine, you must set up the hardware and install the driver. Please read
this ‘Quick Setup Guide’ for proper set up and installation instructions.
Keep this ‘Quick Setup Guide’ and the supplied CD-ROM in a convenient place for quick and easy
reference at all times.

1 Symbols used in this guide
Warning
Caution Improper Setup
Warnings tell you what to do to prevent
possible personal injury.
Cautions specify procedures you must
follow or avoid to prevent possible
damage to the printer or other objects.
Improper Setup icons alert you to
devices and operations that are not
compatible with the machine.
Note
User's Guide, Software User's Guide or
Network User's Guide
Notes tell you how you should respond
to a situation that may arise or give tips
about how the current operation works
with other features.
Indicates reference to the User's Guide,
Software User's Guide or Network
User's Guide which is on the CD-ROM
we have supplied.

Table of Contents
1
Getting Started
Carton components...................................................................................................................................... 2
Control panel................................................................................................................................................ 3
STEP 1 – Setting Up the Machine
Remove the packing materials from the machine ........................................................................................ 4
Installing the toner cartridges ....................................................................................................................... 5
Load paper in the paper tray ........................................................................................................................ 6
Release the Scanner Lock ........................................................................................................................... 7
Install the power cord .................................................................................................................................. 7
Setting the date and time ............................................................................................................................. 8
Selecting your language (Canada only) ....................................................................................................... 9
Setting the LCD contrast .............................................................................................................................. 9
STEP 2 – Installing the Driver & Software
Windows®
For USB Interface Cable Users
(For Windows®2000 Professional/XP/ XP Professional x64 Edition/Windows Vista™) .......................... 12
For Network Interface Users
(For Windows®2000 Professional/XP/ XP Professional x64 Edition/Windows Vista™) .......................... 15
For Windows Server®2003, see the Network User’s Guide on the CD-ROM.
Firewall settings ................................................................................................................................... 18
Macintosh®
For USB Interface Cable Users................................................................................................................. 20
For Mac OS®X 10.2.4 or greater......................................................................................................... 20
For Network Interface Users ..................................................................................................................... 22
For Mac OS®X 10.2.4 or greater......................................................................................................... 22
For Network Users
BRAdmin Light utility (For Windows®users).............................................................................................. 25
Installing the BRAdmin Light configuration utility .................................................................................. 25
Setting your IP address, Subnet Mask and Gateway using BRAdmin Light ........................................ 25
BRAdmin Light utility (For Mac OS®X users)............................................................................................ 26
Setting your IP address, Subnet Mask and Gateway using BRAdmin Light ........................................ 26
Web Based Management (web browser)................................................................................................... 27
Restoring the network settings to factory default ....................................................................................... 27
Consumables and Options
Options....................................................................................................................................................... 28
Consumables ............................................................................................................................................. 28

Getting Started
2
1
1 Carton components
Carton components may vary from one country to another.
Save all packing materials and the printer carton in case for any reason you must ship your printer.
1 Automatic Document Feeder (ADF)
2 Control Panel
3 Front Cover Release Button
4FrontCover
5 Paper Tray
6 Power Switch
7 ADF Document Output Support Flap
8 Document Cover
9 Face-down Output Tray Support
10 Multi-purpose tray (MP tray)
11 USB direct interface
The interface cable is not a standard accessory. Please purchase the appropriate interface cable for the interface
you intend to use (USB or Network). Do NOT connect the interface cable at this time. Connecting the interface
cable is done during the software installation process.
USB interface cable
Please make sure you use a USB 2.0 interface cable that is no longer than 6 feet (2 meters). When you use a
USB cable, make sure you connect it to the USB port of your computer and not to a USB port on a keyboard
or non-powered USB hub.
Network cable
Use a straight-through Category5 (or greater) twisted-pair cable for 10BASE-T or 100BASE-TX Fast Ethernet
Network.
1
2
5
10
4
11 3
9
7
6
8
CD-ROMs
For Windows®
For Macintosh®
Quick Setup Guide
User’s Guide
Belt Unit (pre-installed)
AC Power Cord
Insertion Sheet and Plastic
bag for repacking
Waste Toner Box (pre-installed)
Toner cartridges (Black, Cyan, Magenta and Yellow)
Drum Unit (pre-installed)

Getting Started
3
2 Control panel
DCP-9045CDN
1 LCD (Liquid Crystal Display)
2 Status LED
3 Menu keys
4 Numeric keys
5 Stop/Exit key
6Startkeys
7 Copy keys
8 Duplex
9 Scan key
10 Print key
For the details of the control panel, see "Control panel overview" in Chapter 1 of the User’s Guide.
Note
This machine is heavy and weighs 83.2 lb (37.8 kg). To prevent injuries use at least two people to lift the machine.
Be careful not to pinch your fingers when you set the machine back down.
1
10 9
23 4 5
67
8

Setting Up the Machine
4
STEP 1
1
1 Remove the packing
materials from the machine
Important
Save all packing materials and the carton in
case you have to ship your machine.
Improper Setup
DO NOT plug in the AC power cord yet.
1Remove the packing tape from the outside of
the machine.
2Press the front cover release button and open
the front cover.
3Remove the four pieces of orange packing
material as shown in the illustration below.
4Hold the green handle of the drum unit. Lift the
drum unit up and then pull it out until it stops.
5Remove the orange packing material as shown
in the illustration below.

Setting Up the Machine
5
2 Installing the toner
cartridges
1Unpack the toner cartridges and rock each
toner cartridge from side to side 5 to 6 times.
2Pull off the protective cover.
3Hold the handle of the toner cartridge and slide
it into the drum unit. Make sure that you match
the toner cartridge color to the same color label
on the drum unit, and make sure that you fold
down the toner cartridge handle (1) once the
toner cartridge is in place.
1C— Cyan
2M— Magenta
3Y— Yellow
4K— Black
4Repeat steps 1through 3for the remaining
toner cartridges.
5Put the drum unit back into the machine.
6Close the front cover of the machine.
1
2
3
4
(1)
(1)

Setting Up the Machine
6
STEP 1
3 Load paper in the paper tray
1Pull the paper tray completely out of the
machine.
2While pressing the green paper-guide release
lever (1), slide the paper guides to fit the paper
size. Make sure that the guides are firmly in the
slots.
3Fan the stack of paper well to avoid paper jams
and misfeeds.
4Put paper in the paper tray. Make sure that the
paper is flat in the tray and below the maximum
paper mark.
5Put the paper tray firmly back into the machine.
(1)

Setting Up the Machine
7
4 Release the Scanner Lock
1Push the lever (1) in the direction shown to
unlock the scanner.
(The gray scanner lock lever is located at the
back left side, under the document cover (2).)
5 Install the power cord
1Make sure that the machine’s power switch is
off. Remove the label covering the AC power
inlet.
2Connect the AC power cord to the machine.
3Plug the AC power cord into an AC outlet. Turn
the power switch on.
(1)
(2)

Setting Up the Machine
8
STEP 1
6 Setting the date and time
1Press Menu.
2Press 6.
3Press 1.
4Enter the last two digits of the year on the
numeric keys, and then press OK.
61.Date&Time
Year:2007
Enter & OK Key
(e.g. Enter 0, 7for 2007.)
5Enter the two digits for the month on the
numeric keys, and then press OK.
61.Date&Time
XX/XX/2007
Month:03
Enter & OK Key
(e.g. Enter 0, 3for March.)
6Enter the two digits for the day on the numeric
keys, and then press OK.
61.Date&Time
03/XX/2007
Day:25
Enter & OK Key
(e.g. Enter 2, 5.)
7Enter the time in 24-hour format on the numeric
keys, and then press OK.
61.Date&Time
03/25/2007
Time:15:25
Enter & OK Key
(e.g. Enter 1, 5, 2, 5for 3:25 P.M.)
8Press Stop/Exit.
Note
If you make a mistake, press Stop/Exit to start
from step 1.

Setting Up the Machine
9
7 Selecting your language
(Canada only)
1Press Menu.
2Press 1.
3Press 0.
4Select your language (English or Français)
by using or , and then press OK.
5Press Stop/Exit.
8 Setting the LCD contrast
You can change the contrast to help the LCD look
lighter or darker.
1Press Menu.
2Press 1.
3Press 7.
4Press to increase the contrast.
—OR—
Press to decrease the contrast.
Press OK.
5Press Stop/Exit.

Supplied CD-ROM ‘MFL-Pro Suite’
10
1
1 Supplied CD-ROM ‘MFL-Pro Suite’
Windows®
Install MFL-Pro Suite
You can install the MFL-Pro Suite software and
multifunction drivers.
Install Other Drivers or Utilities
You can install additional MFL-Pro Suite software
utilities.
Documentation
View the User’s Guide, Software User’s Guide and
Network User’s Guide in HTML format. You can also
view the manuals in PDF format by accessing the
Brother Solutions Center. (Internet access required)
The Software User’s Guide and Network User’s
Guide include instructions for features available when
connected to a computer. (eg. printing, scanning and
networking details)
On-Line Registration
Register your machine from the Brother Product
Registration Page.
Brother Support
View contact information for Brother Customer
Service and how to find a Brother Authorized Service
Center. For Supplies Information, visit our site for
original/genuine Brother supplies at
http://www.brother.com/original/.
Repair MFL-Pro Suite (For USB users only)
If an error occurred during the installation of the
MFL-Pro Suite, use this selection to automatically
repair and re-install the MFL-Pro Suite.
Note
MFL-Pro Suite includes the Printer Driver,
Scanner Driver, Brother ControlCenter3,
ScanSoft™ PaperPort™ 11SE with OCR by
NUANCE™. ScanSoft™ PaperPort™ 11SE is a
document management application for scanning
and viewing documents.
Macintosh®
Start Here OSX
You can install the MFL-Pro Suite that includes the
printer driver, scanner driver and the Brother
ControlCenter2 and BRAdmin Light for Mac OS®X
10.2.4 or greater.
Documentation
View the User’s Guide, Software User’s Guide and
Network User’s Guide in HTML format. You can also
view the manuals in PDF format by accessing the
Brother Solutions Center. (Internet access required)
The Software User’s Guide and Network User’s
Guide include instructions for features available when
connected to a computer. (eg. printing, scanning and
networking details)
Brother Solutions Center
Access the Brother Solutions Center for FAQs, User’s
Guide, driver updates and tips for using your
machine. (Internet access required)
Presto! PageManager
You can install Presto!®PageManager®to add OCR
capability to the Brother ControlCenter2 and easily
scan, share and organize photos and documents.
On-Line Registration
Register your machine from the Brother Product
Registration Page.
Utilities
You can find the following additional Utilities from this
folder.
Presto!®PageManager®Uninstaller
BRAdmin Light

Windows®
Macintosh®
Installing the Driver & Software
11
STEP 2
Follow the instructions on this page for your operating system and interface.
For the latest drivers, documentation, and to find the best solution for your problem, access the Brother Solutions Center
directly from the CD-ROM / Driver or visit http://solutions.brother.com.
The screens for Windows®in this Quick Setup Guide are based on Windows®XP.
The screens for Mac OS®X in this Quick Setup Guide are based on Mac OS®X 10.4.
For USB Interface Cable Users...................................................................................... 12
For Network Interface Users.......................................................................................... 15
For Windows Server®2003, see Chapter 5 of the Network User’s GUide
For USB Interface Cable Users...................................................................................... 20
For Network Interface Users.......................................................................................... 22

Installing the Driver & Software
12
STEP 2
Windows®
USB
Windows®
1
1 For USB Interface Cable Users (For Windows
®
2000
Professional/XP/ XP Professional x64 Edition/Windows Vista™)
Important
Make sure that you have finished the
instructions from step 1 Setting Up the
Machine on pages 4 through 9.
Note
• Please close any applications running before
installing the MFL-Pro Suite.
• The supplied CD-ROM includes ScanSoft™
PaperPort™ 11SE. This installer supports
Windows®2000 (SP4 or greater), XP (SP2 or
greater), XP Professional x64 Edition and
Windows Vista™ only. Please update to the latest
Windows®Service Pack before installing
MFL-Pro Suite.
1Turn off and unplug the machine from the AC
outlet and disconnect it from your computer, if
you already connected an interface cable.
2Turn on your computer. (You must be logged
on with administrator rights.)
3Put the supplied CD-ROM for Windows®into
your CD-ROM drive. If the model name screen
appears, choose your machine. If the language
screen appears, choose your language.
4The CD-ROM main menu will appear. Click
Install MFL-Pro Suite.
Note
• If this window does not appear, use Windows®
Explorer to run the start.exe program from the
root folder of the Brother CD-ROM.
• For Windows Vista™, when the User Account
Control screen appears, click Allow.
5After reading and accepting the ScanSoft™
PaperPort™ 11SE License Agreement, click
Yes.
The installation of ScanSoft™ PaperPort™
11SE will automatically start and is followed by
the installation of MFL-Pro Suite.

Installing the Driver & Software
13
Windows®
USB
Windows®
6When the Brother MFL-Pro Suite Software
License Agreement window appears, click Yes
if you agree to the Software License
Agreement.
7Choose Local Connection, and then click
Next. The installation will continue.
Note
If you want to install the PS driver (Brother’s
BR-Script Driver), choose Custom Install and
then follow the on-screen instructions. When the
Select Features screen appears, check
PS Printer Driver, and then continue following the
on-screen instructions.
8When this screen appears, connect the USB
interface cable to your PC, and then connect it
to the machine.
Improper Setup
DO NOT connect the machine to a USB port on
a keyboard or a non-powered USB hub.
Brother recommends that you connect the
machine directly to your computer.
9Plug the AC power cord into an AC outlet. Turn
the power switch on.
The installation of the Brother drivers will
automatically start. The installation screens
appear one after another, please wait for a
while.
Improper Setup
DO NOT try to cancel any of the screens during
this installation.

Installing the Driver & Software
14
STEP 2
Windows®
USB
Windows®
10 When the On-Line Registration screen is
displayed, make your selection and follow the
on-screen instructions.
11 Click Finish to restart your computer. ( You
must be logged on with Administrator rights.)
Note
After restarting the computer, the Installation
Diagnostics will run automatically. If the
installation is unsuccessful, the installation results
window will be shown. If the Installation
Diagnostics shows a failure, please follow the
on-screen instruction or read on-line help and
FAQs in Start/All Programs/Brother/
DCP-XXXX.
The MFL-Pro Suite (including printer
driver and scanner driver) has been
installed and the installation is now
complete.

Installing the Driver & Software
15
Windows®
Windows®
Network
2 For Network Interface Users
(For Windows
®
2000 Professional/XP/ XP Professional x64
Edition/Windows Vista™)
Important
Make sure that you have finished the
instructions from step 1 Setting Up the
Machine on pages 4 through 9.
Note
The supplied CD-ROM includes ScanSoft™
PaperPort™ 11SE. This installer supports
Windows®2000 (SP4 or greater), XP (SP2 or
greater), XP Professional x64 Edition and
Windows Vista™ only. Please update to the latest
Windows®Service Pack before installing MFL-Pro
Suite.
1Turn off and unplug the machine from the AC
outlet.
2Connect the network interface cable to the
machine, and then connect it to your network.
3Plug the AC power cord into an AC outlet. Turn
the power switch on.
4Turn on your computer. (You must be logged
on with Administrator rights.) Close any
applications running before installing the MFL-
Pro Suite.
Note
Before installation, if you are using personal
firewall software, disable it. After the installation,
restart your personal firewall software.
5Put the supplied CD-ROM into your CD-ROM
drive. If the model name screen appears,
choose your machine. If the language screen
appears, choose your language.
6The CD-ROM main menu will appear. Click
Install MFL-Pro Suite.
Note
• If this window does not appear, use Windows®
Explorer to run the start.exe program from the
root folder of the Brother CD-ROM.
• For Windows Vista™, when the User Account
Control screen appears, click Allow.

Installing the Driver & Software
16
STEP 2
Windows®
Windows®
Network
7After reading and accepting the ScanSoft™
PaperPort™ 11SE License Agreement,
click Yes.
The installation of ScanSoft™ PaperPort™
11SE will automatically start and is followed by
the installation of MFL-Pro Suite.
8When the Brother MFL-Pro Suite Software
License Agreement window appears, click Yes
if you agree to the Software License
Agreement.
9Choose Network Connection, and then click
Next.
Note
If you want to install the PS driver (Brother’s
BR-Script Driver), choose Custom Install and
then follow the on-screen instructions. When the
Select Features screen appears, check
PS Printer Driver, and then continue following the
on-screen instructions.
10 If the machine is configured for your network,
choose the machine from the list, and then click
Next. This window will not appear if there is
only one machine connected on the network, it
will be chosen automatically.
If your machine shows APIPA in the IP
Address field, click Configure IP Address
and enter an IP address for your machine that
is suitable for your network.
Note
If the machine is not yet configured for use on your
network, the following screen appears.
Click OK.
The Configure IP Address window will appear.
Enter an IP address for your machine that is
suitable for your network by following the on-
screen instructions.
11 The installation of the Brother drivers will
automatically start. The installation screens
appear one after another, please wait for a
while.
Improper Setup
DO NOT try to cancel any of the screens during
this installation.
Note
For Windows Vista™, when this screen appears,
click the check box and click Install.

Installing the Driver & Software
17
Windows®
Windows®
Network
12 When the Brother and ScanSoft on-line
Registration screen is displayed, make your
selection and follow the on-screen instructions.
13 Click Finish to restart your computer.
(You must be logged on with Administrator
rights.)
The MFL-Pro Suite has been installed and
the installation is now complete.
Note
• MFL-Pro Suite includes the Network Printer
Driver, Network Scanner Driver, Brother
ControlCenter3, ScanSoft™ PaperPort™ 11SE.
ScanSoft™ PaperPort™ 11SE is a document
management application for viewing scanned
documents.
• After restarting the computer, the Installation
Diagnostics will run automatically. If the
installation is unsuccessful, the installation results
window will be shown. If the Diagnostics shows a
failure, please follow the on-screen instructions or
read the on-line help and FAQ’s in
Start/All Programs/Brother/DCP-XXXX.
• Once you are sure that you can print after the
installation, restart your Firewall software.
• Firewall settings on your PC may reject the
necessary network connection for Network
Scanning.
Follow the instructions on the following page to
configure your Windows®Firewall. If you are using
personal firewall software, see the User's Guide
for your software or contact the software
manufacturer.

Installing the Driver & Software
18
STEP 2
Windows®
Windows®
Network
Firewall settings
Firewall settings on your PC may reject the necessary
network connection for Network Scanning and
Printing. If you are using the Windows®Firewall follow
the instructions for Windows®XP SP2 or Windows
Vista™. If you are using personal firewall software,
see the User's Guide for your software or contact the
software manufacturer.
For Windows®XP SP2 users:
1 Click the Start button, Control Panel,
Network and Internet Connections and then
Windows Firewall.
Make sure that Windows Firewall on the
General tab is set to On.
2 Click the Advanced tab and Settings... button.
3 Click the Add button.
4 Add port 54925 for network scanning by
entering the information below:
5ClicktheAdd button.
6 If you still have trouble with your network
connection, click the Add button.
7 Add port 137 for network scanning and
Network printing by entering the information
below:
8 Make sure that the new settings are added and
checked, and then click OK.
1. In Description of service :
- Enter any description, for example "Brother
Scanner".
2. In
Name or IP address (for example
192.168.0.12) of the computer hosting this
service on your network
:
- Enter "Localhost".
3. In
External Port Number for this service :
- Enter "
54925 ".
4. In
Internal Port number for this service :
- Enter "
54925 ".
5. Make sure
UDP is selected.
6. Click
OK .
1
2
3
4
5
1. In Description of service:
- Enter any description, for example "Brother
Network Print".
2. In Name or IP address (for example
192.168.0.12) of the computer hosting this
service on your network:
- Enter "Localhost".
3. In External Port Number for this service:
- Enter "137".
4. In Internal Port number for this service:
- Enter "137".
5. Make sure UDP is selected.
6. Click OK.