Brother MFC-8440 User manual

Quick Setup Guide MFC-8440
MFC-8840D
Before you can use the MFC, you must set up the hardware and install the driver.
To help you get started in setting up the machine and installing the driver and software,
please read this “Setup Guide” and follow the simple instructions.
For the latest drivers and to find the best solution for your problem or question, access the Brother
Solutions Center directly from the driver or go to http://solutions.brother.com
Keep this “Quick Setup Guide”, User’s Guide and supplied CD-ROM in a convenient place for
quick and easy reference at all times.
Version B
Step 1
Setting Up the Machine
Step 2
Installing the Driver & Software
Setup is Complete!
Installing the Driver & Software
Setting Up
the Machine
Windows®
USB
Windows®
Parallel
Windows
NT®4.0
Parallel
Macintosh®
USB
Macintosh®
Network
Windows®
Network
For
Administrators

Carton components may differ from one country to another.
Save all packing materials and the carton.
Warning
Carton Components
Quick Setup Guide
CD-ROMs
For Windows®
For Macintosh®
User’s Guide
ADF Support Drum Unit Assembly
(including Toner Cartridge)
AC Power Cord
Telephone
Line Cord
Telephone Line Cord Adapter
(For Australia only)
■The interface cable is not a standard accessory. Please purchase the appropriate interface cable for
the interface you intend to use (Parallel or USB).
■For Parallel use a bi-directional shield interface cable that is IEEE 1284-compliant, and not longer than
2 meters.
■For USB use a Hi-Speed USB 2.0 interface cable that is not longer than 2 meters.
■Please make sure that you use a Hi-Speed USB 2.0 certified cable if your computer uses a Hi-Speed
USB 2.0 interface.
■Even if your computer has a USB 1.1 interface, you can connect the MFC.
When you move the MFC, grasp the side handholds that are under the scanner. Do NOT carry the MFC by
holding it at the bottom.
4
3
1
1. Control Panel
2. Face-down Output Tray Support
Flap with Extension
3. (For MFC-8440) Manual Feed Tray
(For MFC-8840D) Multi-purpose
Tray (MP Tray)
2
MFC
5
6
4. Paper Tray
5. Front Cover
6. Power Switch
7. Document Cover
8. Automatic Document Feeder
(ADF)
7
8
■Getting Started

MFC-8440 and MFC-8840D have similar control panel keys.
Control Panel
1. One Touch keys 5. Print keys 9. Copy keys (Temporary Settings)
2. Shift 6. Status LED (Light-Emitting Diode) 10. Dial Pad
3. Fax and telephone keys
7. 5-Line Liquid Crystal Display (LCD) 11. Stop/Exit
4. Mode keys 8. Navigation keys 12. Start
For the details of the control panel, see "Control panel overview" in Chapter 1 of the User’s Guide.
Warning Hint User’s Guide
Indicates warnings that
must be observed to
prevent possible
personal injury.
Indicates cautions that
must be observed to use
the MFC properly or to
prevent damage to the
MFC.
Indicates notes and
useful tips to remember
when using the MFC.
Indicates reference to the
User’s Guide.
156 8791011
432 12

1
Table of Contents
Setting Up the Machine
1. Install the Automatic Document Feed (ADF) Support .................................... 2
2. Install the Drum Unit Assembly ........................................................................ 2
3. Load Paper in the Paper Tray ...........................................................................3
4. Release the Scanner Lock.................................................................................4
5. Install the Power Cord and Phone Line ...........................................................5
6. Set Your Country (For Australia / New Zealand Customer only)................... 6
7. Selecting a Receive Mode .................................................................................7
8. Setting the Date and Time .................................................................................8
9. Setting Your Station ID ......................................................................................9
Installing the Driver & Software
Supplied CD-ROM “MFL-Pro Suite”................................................................... 10
For USB Interface Cable Users
(For Windows®98/98SE/Me/2000 Professional/XP)................................ 12
■For Windows®98/98SE/Me Users Only ............................................................ 14
■For Windows®2000 Professional Users Only..................................................15
■For Windows®XP Users Only ...........................................................................18
For Parallel Interface Cable Users
(For Windows®98/98SE/Me/2000 Professional/XP)................................ 21
■For Windows®98/98SE/Me Users Only ............................................................ 23
■For Windows®2000 Professional Users Only..................................................24
■For Windows®XP Users Only ...........................................................................28
For Windows NT®Workstation Version 4.0 Users ................................. 31
For Network Interface Cable Users
(For Windows®98/98SE/Me/NT/2000 Professional/XP)..........................33
For USB Interface Cable Users................................................................. 36
■For Mac OS®8.6 to 9.2 .......................................................................................36
■For Mac OS®X 10.1/10.2.1 or greater................................................................38
For Network Interface Cable Users .......................................................... 40
■For Mac OS®8.6 to 9.2 .......................................................................................40
■For Mac OS®X 10.1/10.2.1 or greater................................................................42
■For Administrators
Network User's Guide Chapter Map (NC-9100h) .............................................. 44
Installing the BRAdmin Professional Configuration Utility
(Windows®Users Only) .................................................................................... 45
Setting your IP Address, Subnet Mask and Gateway using
BRAdmin Professional (Windows®Users Only)............................................. 46
Options ................................................................................................................. 47
Replacement Consumables................................................................................ 47
Step 1
Step 2

2
Setting Up the Machine
Do NOT connect the interface cable.
Connecting the interface cable is
done when installing the driver.
1Open the ADF cover.
2Insert the tabs of ADF support into the holes
of the ADF one side at a time.
3Push ADF Support down until it latches in
place.
4Close the ADF cover.
1Open the front cover by pressing the front
cover release button.
2Unpack the drum unit assembly.
Remove the protective part.
1
Install the Automatic
Document Feed (ADF)
Support
ADF Cover
Hole
Tab
ADF support
Tab
2Install the Drum Unit
Assembly
Front Cover
Release Button
Front Cover
Drum Unit
Assembly
Protective part
Step 1

3
Setting Up
the Machine
Windows®
USB
Windows®
Parallel
Windows
NT®4.0
Parallel
Macintosh®
USB
Macintosh®
Network
Windows®
Network
For
Administrators
3Rock it from side to side several times to
distribute the toner evenly inside the
assembly.
4Push the drum unit assembly into the MFC
(until it snaps into place).
5Close the front cover of the MFC.
1Pull the paper tray completely out of the
MFC.
2While pressing the paper guide release
lever, slide the adjusters to fit the paper
size.
Check that the guides are firmly in the slots
on the tray.
3Load Paper in the Paper
Tray
For Legal size paper, press the universal
guide release button and pull out the rear of
the paper tray.
Paper Guide
Release Lever
Universal Guide
Release Button
Continued ...

4
Setting Up the Machine
3Fan the stack of paper well to avoid paper
jams and misfeeds.
4Put paper in the paper tray.
Check that the paper is flat in the tray and
below the maximum paper mark.
5Put the paper tray firmly back in the MFC
and unfold the support flap before you use
the MFC.
1Push the lever up to unlock the scanner.
(The gray scanner lock lever is located at
the back left under side of the document
cover.)
For details on supported paper
specifications, see “Paper” in Chapter 2
(User’s Guide).
Up to here.
Support
Flap
4Release the Scanner
Lock
Scanner Lock Lever
Step 1

5
Setting Up
the Machine
Windows®
USB
Windows®
Parallel
Windows
NT®4.0
Parallel
Macintosh®
USB
Macintosh®
Network
Windows®
Network
For
Administrators
Do not connect the Parallel or USB
cable yet.
1Make sure that the power switch is off.
Connect the AC power cord to the MFC.
2Plug the AC power cord into an AC outlet.
Turn the power switch on.
3Connect one end of the telephone line cord
to the socket on the MFC marked LINE and
the other end to a modular wall socket.
Warning
■The MFC must be fitted with an earthed plug.
■Since the MFC is grounded through the power
outlet, you can protect yourself from potentially
hazardous electrical conditions on the telephone
network by keeping the power to your MFC on
when you connect it to a telephone line. Similarly,
you can protect yourself when you want to move
your MFC by disconnecting the telephone line first
and then the power cord.
5Install the Power Cord
and Phone Line
If Check Scan Lock appears on the LCD,
immediately release the scanner lock and
press Stop/Exit.
If you are sharing one phone line with an
external telephone, connect it as shown
below.
If you are sharing one phone line with an
external telephone answering device,
connect it as shown below.
Please set the receive mode to External
TAD.
For more details, see “Connecting the
MFC” in Chapter 1 of the User’s Guide.
Extension
Telephone
External
Telephone
(Example
for Australia)
TAD
TAD
(Example
for Australia)

6
You must set your country so that the MFC works
correctly on local telecommunication lines in each
country.
1Check that the power is turned on by
plugging in the power cord and turn the
power switch on.
Press Set.
2Press or to select the country
(AUSTRALIA or NEWZEALAND).
3Press Set when the LCD shows your
country.
4The LCD prompts you to make sure of the
country again.
5If the LCD shows the correct country, press
1to go to Step 6.
—OR—
Press 2to go back to Step 1to select the
country again.
6After the LCD shows Accepted for two
seconds, it shows Please Wait.
6Set Your Country
(For Australia / New Zealand Customer only)
Set Country
Press Set Key
Set Country
▲Australia
▼Newzealand
Select ▲▼ & Set
Set Country
Australia
1.Yes
2.No
Enter Number
Set Country
Australia
1.Yes
2.No
Accepted
Setting Up the Machine
Step 1

7
Setting Up
the Machine
Windows®
USB
Windows®
Parallel
Windows
NT®4.0
Parallel
Macintosh®
USB
Macintosh®
Network
Windows®
Network
For
Administrators
Choose the Receive mode which best suits your
needs.
1Press the Menu key.
2Press key.
3Press key.
4Press or to select the mode.
5Press the Set key.
6Press the Stop/Exit key.
7Selecting a Receive Mode
Are you connecting an external telephone or external
telephone answering device to the MFC?
Are you using the voice message
function of your external
telephone answering device?
Fax Only
The MFC automatically
answers every call as a
fax.
Do you want the MFC to
answer fax and
telephone calls
automatically?
Fax/Tel
The MFC controls the
line and automatically
answers every call. If
the call is not a fax, the
phone will ring for you to
pick up the call.
Manual
You control the phone
line and must answer
every call yourself.
External TAD
Your external telephone
answering device (TAD)
automatically answers
every call. Voice
messages are stored on
the external TAD. Fax
messages are printed.
For more details, see “Setup Receive” in
Chapter 5 of the User’s Guide.
Yes No
Yes
No
Yes
No

8
Setting Up the Machine
The MFC displays the date and time, and prints it on
every fax you send.
1Press the Menu key.
2Press the key.
3Press the key.
4Enter the last two digits of the year on the
dial pad, and then press the Set key.
(e.g. Enter 0, 5for 2005.)
5Enter the two digits for the month on the dial
pad, and then press the Set key.
(e.g. Enter 0, 3for March.)
6Enter the two digits for the day on the dial
pad, and then press the Set key.
(e.g. Enter 0, 1.)
7Enter the time in 24-hour format on the dial
pad, and then press the Set key.
(e.g. Enter 1, 5, 2, 5for 3:25 P.M.)
8Press the Stop/Exit key.
8Setting the Date and Time
02.Date/Time
Year:2005
Enter & Set Key
02.Date/Time
XX/XX/2005
Month:03
Enter & Set Key
02.Date/Time
XX/03/2005
Day:01
Enter & Set Key
02.Date/Time
01/03/2005
Time:15:25
Enter & Set Key
If you want to repeat from step1, press the
Stop/Exit key.
Step 1

9
Setting Up
the Machine
Windows®
USB
Windows®
Parallel
Windows
NT®4.0
Parallel
Macintosh®
USB
Macintosh®
Network
Windows®
Network
For
Administrators
You should store your name and fax number to be
printed on all fax pages that you send.
1Press the Menu key.
2Press the key.
3Press the key.
4Enter your fax number (up to 20 digits) on
the dial pad, and then press the Set key.
5Enter your telephone number (up to 20
digits) on the dial pad, and then press the
Set key.
(If your telephone number and fax number
are the same, enter the same number
again.)
6Use the dial pad to enter your name (up to
20 characters), and then press the Set key.
7Press the Stop/Exit key.
9Setting Your Station ID
03.Station ID
Fax:_
Enter & Set Key
03.Station ID
Fax:+44XXXXXXXX
Tel:_
Enter & Set Key
Press to enter “+” (plus) character.
03.Station ID
Fax:+44XXXXXXXX
Tel:+44XXXXXXXX
Name:_
Enter & Set Key
■Refer to the following chart for entering
your name.
■If you need to enter a character that is on
the same key as the previous character,
press to move the cursor to the right.
Press
key
One
time
Two
times
Three
times
Four
times
2ABC2
3DEF3
4GH I 4
5JKL5
6MNO6
7PQRS
8TUV8
9WX Y Z
For more details, see “Setting the Station
ID” in Chapter 4 of the User's Guide.
If you want to repeat from step1, press the
Stop/Exit key.
Go to Next page to
install the driver

10
Installing the Driver & Software
The CD-ROM includes the following items:
Install MFL-Pro Suite
You can install the MFL-Pro Suite and multifunction
drivers.
Install Optional Applications
You can install additional MFL-Pro Suite software
utilities.
Documentation*1
View the User’s Guide and other documentation in
PDF format (Viewer included).
On-Line Registration
You will be pointed to the Brother Product Registration
Web page for quick registration of your machine.
Brother Solutions Center
Brother contact information and web site links offering
the latest news and support information.
Repair MFL-Pro Suite
If you experience errors while installing the MFL-Pro
Suite you can use this function to automatically repair
and re-install the software.
Start Here OS 8.6-9.2
You can install the printer driver, scanner driver and
Presto!
®
PageManager
®
for Mac OS
®
8.6 - 9.2.
Start Here OSX
You can install the printer driver, scanner driver,
remote setup program and Presto!®PageManager®
for Mac OS®10.1/10.2.1 or greater.
Readme!
You can get important information and
troubleshooting tips.
Documentation*1
View the User’s Guide and other documentation in
PDF format.
Brother Solutions Center
You can access the Brother Solutions Center, a Web
site offering information about your Brother product
including FAQs, User’s Guides, Driver updates and
Tips for using the MFC.
On-Line Registration
You will be pointed to the Brother Product Registration
Web Page for quick registration of the MFC.
Supplied CD-ROM “MFL-Pro Suite”
MFL-Pro Suite includes Printer Driver,
Scanner Driver, ScanSoft
®
PaperPort
®
9.0SE,
ScanSoft
®
OmniPage
®
and True Type
®
fonts.
PaperPort
®
9.0SE is a document management
application for viewing scanned documents.
ScanSoft
®
OmniPage
®
, which is integrated
into PaperPort
®
9.0SE, is an OCR application
that converts an image into text and inserts it
into your default word processor.
*1The User’s Guide on the CD-ROM includes the
Software and Network User’s Guide for features
available when connected to a computer (e.g.
Printing and scanning).
Step 2

11
Setting Up
the Machine
Windows®
USB
Windows®
Parallel
Windows
NT®4.0
Parallel
Macintosh®
USB
Macintosh®
Network
Windows®
Network
For
Administrators
Installing the Driver & Software
Follow the instructions on this page for your operating system and interface cable.
Step 2
USB Interface Cable Users .................................. Go to page 12
(For Windows®98/98SE/Me/2000 Professional/XP)
Parallel Interface Cable Users ............................. Go to page 21
(For Windows®98/98SE/Me/2000 Professional/XP)
Windows NT®Workstation Version 4.0 Users ... Go to page 31
(For Parallel Interface Cable Users)
Network Interface Cable Users............................ Go to page 33
(For Windows®98/98SE/Me/NT/2000 Professional/XP)
USB Interface Cable Users
■For Mac OS®8.6 to 9.2 ..................................... Go to page 36
■For Mac OS®X 10.1/10.2.1 or greater ............. Go to page 38
Network Interface Cable Users
■For Mac OS®8.6 to 9.2 ..................................... Go to page 40
■For Mac OS®X 10.1/10.2.1 or greater ............. Go to page 42
For Administrators............................................... Go to page 44

12
Installing the Driver & Software
Make sure that you have completed the instructions from Step 1 “Setting Up
the Machine” on pages 2 - 9.
1Disconnect the MFC from the power socket
and from your computer, if you have already
connected an interface cable.
2Turn on your computer.
(For Windows®2000 Professional/XP, you
must be logged on as the administrator.)
3Insert the supplied CD-ROM into your
CD-ROM drive. If the model name screen
appears, select the MFC. If the language
screen appears, select your language.
4The CD-ROM main menu will appear.
Click Install MFL-Pro Suite.
For USB Interface Cable Users
(For Windows®98/98SE/Me/2000 Professional/XP)
■Brother recommends you connect the
machine directly to your computer.
■Please close any applications running
before installing the MFL-Pro.
If this window does not appear, use
Windows®Explorer to run the setup.exe
program from the root directory of the
Brother CD-ROM.
If you see the following screen, click OK to
install the Windows®updates. After the
updates are installed, your PC may restart.
Then the installation will automatically
continue.
If the installation does not continue
automatically, please open the main menu
again by ejecting then reinserting the
CD-ROM disc or double-click the setup.exe
program from the root directory, and
continue from Step 4to install the
MFL-Pro Suite.
Step 2

13
5After reading and accepting the ScanSoft®
PaperPort®9.0SE License Agreement, click
Yes.
6The installation of PaperPort®9.0SE will
automatically start and is followed by the
installation of MFL-Pro Suite.
7When the Brother MFL-Pro Suite Software
License Agreement window appears, read
the agreement, then click Yes if you agree
to its terms.
8Select Local Connection, and then click
Next.
The installation will continue.
If an error message appears during the
installation process, you can repair and
reinstall the software. From the CD menu,
select Repair MFL-Pro Suite and follow the
instructions on the screen.
If you want to install the PS driver, select
Custom Install and then follow the on-
screen instructions. When the Select
Components screen appears, check PS
Printer Driver, and then continue following
the on-screen instructions.
Windows®98/98SE/Me Users
➝Go to page 14
Windows®2000 Professional Users
➝Go to page 15
Windows®XP Users
➝Go to page 18
Step 2
Installing the Driver & Software
Setting Up
the Machine
Windows®
USB
For
Administrators

14
Installing the Driver & Software
Make sure that you followed the instructions in 1to 8on pages 12 - 13.
9When the screen appears, connect the USB
interface cable to your PC, and then
connect it to the MFC.
0Plug in the power cord and turn on the MFC.
It will take a few seconds for the installation
screens to appear.
The installation of the Brother drivers will
automatically start. The installation screens
appear one after another, please wait for a
while.
AWhen the Brother on-line Registration
screen is displayed, make your selection
and follow the on-screen instructions.
BWhen the following screen appears, click
Finish and wait as the PC restarts Windows
and continues the installation.
The MFL-Pro Suite, PC-FAX, Printer
driver and Scanner driver have been
installed and the installation is now
complete.
For USB Interface Cable Users
(For Windows®98/98SE/Me/2000 Professional/XP)
For Windows®98/98SE/Me Users Only
If the installation is unsuccessful, try
installing again using Repair MFL-Pro Suite
option from the main menu. Select Repair
MFL-Pro and follow the instructions on the
screen.
Step 2

15
Make sure that you followed the instructions in 1to 8on pages 12 - 13.
9When this screen appears, connect the
USB interface cable to your PC, and then
connect it to the MFC.
Plug in the power cord and turn on the MFC.
It will take a few seconds for the installation
screen to appear.
The installation of the Brother drivers will
automatically start. Follow the instructions
on the screen.
0When the Brother on-line Registration
screen is displayed, make your selection
and follow the on-screen instructions.
AWhen the following screen appears, click
Finish and wait as the PC restarts Windows
and continues the installation.
A Basic Universal printer driver was
installed with the MFL-Pro Suite which
is certified for use with Windows
operating systems.
Brother also offers a full featured
printer driver (Native driver) that
includes more features than the Basic
Universal driver. However, this driver
does not include a Windows certificate.
To install the Brother Native driver
proceed to step B.
For Windows®2000 Professional Users Only
For details on what features are available
see Chapter 2 of the Software User’s Guide.
Continued ...
Installing the Driver & Software
Setting Up
the Machine
Windows®
USB
For
Administrators

16
Installing the Driver & Software
Brother Native driver Installation
BClick Start and select Settings and then
Printers. Click on Add a printer and the
Add Printer Wizard will start.
When this screen appears, click Next.
CUn-check the Automatically detect and
install my Plug and Play printer selection
and then click Next.
DSelect USBXXX from the pull down window
for the Printer Port Selection and then click
Next.
EClick on Have Disk.
FBrowse the CD-ROM and highlight your
language folder and click Open. Highlight
the W2K folder and click Open. Highlight
the Addprt folder and click Open.
GClick Open.
HMake sure X:\ENG\W2K\Addprt is
displayed in the window and click OK (X:\ is
the drive letter of your CD-ROM).
For USB Interface Cable Users
(For Windows®98/98SE/Me/2000 Professional/XP)
Step 2

17
IHighlight the model you are installing from
the list of machines and click Next.
JThe model you are installing will be listed in
the window. Select Yes or No if you want
this driver to be your default printer.
KIf this screen appears, select Do not share
this printer and Next.
LSelect Yes and Next to print a test page.
MWhen this screen appears, click Finish.
NIf the Digital Signature Not Found dialog box
appears, click Yes.
OIf the test page printed, click OK.
The Brother Native Drivers have been
installed and the installation is now
complete.
Make sure you select a USB printer.
There will be two Brother printer drivers
listed in the Printers selection.
The driver with “Printer” after the model
name (ex. Brother MFC-8840D Printer) is
the Brother Native Driver.
Installing the Driver & Software
Setting Up
the Machine
Windows®
USB
For
Administrators