Brother MFC 3240C - Color Inkjet - All-in-One Safety guide

®
SOFTWARE USER’S GUIDE
®
Version C

i
Table of Contents
1
Using the machine as a printer (For Windows®) ...............1-1
Using the Brother printer driver.........................................1-1
Features............................................................................1-1
Choosing the right type of paper....................................... 1-2
Printing a document..........................................................1-2
Simultaneous printing and faxing...................................... 1-3
Clearing data from the memory ........................................1-3
Checking the Print Quality ................................................1-3
Printer operation key......................................................... 1-3
Job Cancel (MFC-5440CN only)................................. 1-3
Status Monitor (Windows®only) .......................................1-4
Watching the machine’s status...................................1-4
How to turn off the status monitor............................... 1-5
Printer driver settings (Windows®only) ............................1-6
How to access the printer driver settings..........................1-6
Basic tab ........................................................................... 1-7
Media Type.................................................................1-8
Quality ........................................................................1-8
Enhanced Print Settings ............................................. 1-9
Bi-Directional Printing...........................................1-10
Enhanced Normal Printing....................................1-10
Color Enhancement (True2Life®) .........................1-10
Paper Size ................................................................1-12
Page Layout ............................................................. 1-13
Border Line...........................................................1-13
Orientation ................................................................1-13
Copies ......................................................................1-14
Collate ..................................................................1-14
Reverse Order......................................................1-14
Paper Tray (MFC-5840CN only)...............................1-14
Advanced tab..................................................................1-15
Color .........................................................................1-16
Color/Grayscale....................................................1-16
Image Type...........................................................1-16
Custom Image Type .............................................1-17
Halftone Pattern....................................................1-18
Scaling ......................................................................1-19
Watermark............................................................1-20
In background.......................................................1-20
In Outline Text
(Windows®2000 Professional/XP Only)...........1-20

ii
Print Watermark ................................................... 1-20
Watermark Style................................................... 1-21
Device Options .........................................................1-22
Print Date & Time ................................................. 1-22
Quick Print Setup ................................................. 1-23
Status Monitor ...................................................... 1-23
Support tab ............................................................... 1-24
Brother Solutions Center ...................................... 1-24
Web Update ......................................................... 1-24
Check Setting ....................................................... 1-24
2
How to scan using Windows®............................................ 2-1
Scanning a document (For Windows®XP only) ............... 2-2
WIA compliant ............................................................ 2-2
How to access the scanner ........................................ 2-2
Scanning a document into the PC
(MFC-3240C and MFC-3340CN only).................... 2-3
Scanning a document into the PC
(not available for MFC-3240C and MFC-3340CN) .. 2-5
Scanning a document using the ADF ..................... 2-5
Pre-Scanning to crop a portion you want to scan
using the scanner glass (not available for
MFC-3240C and MFC-3340CN) ........................ 2-7
Brother Scanner Utility ........................................... 2-9
TWAIN compliant scanner driver for Windows®XP... 2-9
Scanning a document..................................................... 2-10
TWAIN compliant...................................................... 2-10
How to access the Scanner......................................2-11
Scanning a document into the PC............................ 2-12
Scanning a whole page ........................................ 2-12
Pre-Scanning to crop a portion you want to scan ... 2-13
Settings in the Scanner window ............................... 2-15
Image Type .......................................................... 2-15
Resolution ............................................................ 2-16
Scan Type ............................................................ 2-17
Brightness ............................................................ 2-17
Contrast................................................................ 2-17
Document Size ..................................................... 2-18
Using the Scan key (For USB cable users) .................... 2-20
Scan to E-mail .......................................................... 2-21
Scan to Image .......................................................... 2-21
Scan to OCR ............................................................ 2-22
Scan to File............................................................... 2-22

iii
Scan to Card
(not available for MFC-3240C, MFC-210C and
MFC-5440CN) ......................................................2-23
Changing the default quality .................................2-25
Changing the default black & white file format ..... 2-25
Changing the default color file format................... 2-25
Using ScanSoft®PaperPort®9.0SE and
OmniPage®OCR........................................................2-26
Viewing items............................................................2-27
Organizing your items in folders ...............................2-28
Quick links to other applications ...............................2-28
ScanSoft®OmniPage®OCR lets you convert
image text into text you can edit...........................2-29
You can Import items from other applications ..........2-29
You can Export items in other formats......................2-30
Exporting an image file.........................................2-30
How to Uninstall PaperPort®9.0SE and ScanSoft®
OmniPage®OCR..................................................2-30
3
Using the ControlCenter2.0 (For Windows®) .....................3-1
ControlCenter2.0 .............................................................. 3-1
How to turn off the AutoLoad feature in
ControlCenter2.0 ....................................................3-2
SCAN..........................................................................3-3
CUSTOM SCAN ......................................................... 3-3
PHOTOCAPTURE
(not available for MFC-5440CN and MFC-3240C)... 3-4
COPY .........................................................................3-4
PC-FAX.......................................................................3-5
DEVICE SETTING...................................................... 3-5
SCAN................................................................................ 3-6
Image (example: Microsoft Paint)...............................3-6
OCR (Word Processing program)...............................3-8
E-mail..........................................................................3-9
File attachments .......................................................3-10
File............................................................................3-11
CUSTOM SCAN .............................................................3-12
Customizing a user-defined button...........................3-13
Scan to Image: .....................................................3-13
Scan to OCR: .......................................................3-14
Scan to E-mail: .....................................................3-15
Scan to File:..........................................................3-16
PHOTOCAPTURE
(not available for MFC-5440CN and MFC-3240C) .....3-17

iv
Open PCC Folder (PCC: PhotoCapture Center™) ... 3-17
Copy From PCC (PhotoCapture Center™) ............... 3-18
Copy To Application ................................................. 3-19
COPY ............................................................................. 3-20
PC-FAX .......................................................................... 3-22
Send ......................................................................... 3-22
Receive / View Received
(MFC-420CN, MFC-620CN, MFC-5440CN,
MFC-5840CN and MFC-3340CN only) ................ 3-23
Address Book ...........................................................3-24
Setup ........................................................................ 3-24
DEVICE SETTING.......................................................... 3-25
Remote Setup (not available for MFC-210C) ........... 3-25
Quick-Dial (not available for MFC-210C).................. 3-26
Ink Level ................................................................... 3-26
4
Using MFC Remote Setup (For Windows®) ....................... 4-1
MFC Remote Setup (not available for MFC-210C) .......... 4-1
5
Using Brother PC-FAX software (For Windows®) ............. 5-1
PC-FAX sending............................................................... 5-1
Setting up user information......................................... 5-2
Sending setup.............................................................5-3
Outside line access .................................................... 5-3
Include header............................................................ 5-3
User interface .............................................................5-4
Simple style ............................................................ 5-4
Facsimile style........................................................ 5-4
Address Book .............................................................5-5
Speed-Dial setup .............................................................. 5-6
Brother Address Book ................................................ 5-7
Setting up a Member in the Address Book ................. 5-8
Setting up a Group for Broadcasting .......................... 5-9
Editing Member information...................................... 5-10
Deleting a Member or Group .................................... 5-10
Exporting the Address Book..................................... 5-10
Importing to the Address Book .................................5-12
Setting up a Cover Page .......................................... 5-14
Entering Cover Page Information ............................. 5-15
Sending a file as a PC-FAX using the Facsimile
style user interface ............................................... 5-16
Redial ................................................................... 5-17
Sending a file as a PC-FAX using the Simple style
user interface........................................................ 5-17

v
Setting up PC-FAX receiving
(MFC-420CN, MFC-620CN, MFC-5440CN,
MFC-5840CN and MFC-3340CN only).......................5-19
Running PC-FAX Receiving .....................................5-19
Setting up your PC....................................................5-19
Viewing new PC-FAX messages..............................5-20
6
Using the PhotoCapture Center™from your PC
(For Windows®)
(not available for MFC-5440CN and MFC-3240C) .............. 6-1
For USB cable users......................................................... 6-1
For Network cable users...................................................6-3
7
Network Scanning (For Windows®)
(not available for MFC-3240C and MFC-210C) .................. 7-1
Network License ......................................................... 7-1
Registering your PC with the machine........................7-2
Using the Scan key........................................................... 7-5
Scan to E-mail (PC)....................................................7-5
Scan to Image ............................................................7-6
Scan to OCR...............................................................7-7
Scan to File.................................................................7-8
8
Using your machine with a Macintosh® .............................8-1
Setting up your USB-equipped Apple®Macintosh®.......... 8-1
Media Type.................................................................8-2
Quality ........................................................................8-2
Using the Brother printer driver with your Apple®
Macintosh®(Mac OS®X)..............................................8-4
Choosing page setup options ..................................... 8-4
Choosing printing options ...........................................8-5
Using the Brother printer driver with your Apple®
Macintosh®(Mac OS®8.6-9.2) ..................................... 8-6
Sending a fax from your Macintosh®application .............. 8-8
For Mac OS®X users ................................................. 8-8
Drag a vCard from the Mac OS®X Address Book
application ............................................................8-10
For Mac OS®8.6 - 9.2 users ....................................8-11
Scanning from a Macintosh®
(not available for Mac OS®8.6) ..................................8-14
Accessing the scanner.............................................. 8-14
Scanning an image into your Macintosh®.................8-15
Scanning a whole page ........................................8-15
Pre-Scanning an image ............................................8-16

vi
Settings in the Scanner window ............................... 8-17
Image ................................................................... 8-17
Scanning Area...................................................... 8-19
Business Card Size (not available for
MFC-3240C and MFC-3340CN) ...................... 8-19
Adjusting the Image.............................................. 8-20
Configuring Network Scanning ....................................... 8-21
Using the Scan Key.............................................. 8-22
Using Presto!®PageManager®....................................... 8-23
Highlights.................................................................. 8-23
System requirements for Presto!®PageManager®... 8-24
Technical Support..................................................... 8-24
Using the ControlCenter2.0
(For Mac OS®X 10.2.4 or greater) ............................. 8-26
How to turn off the AutoLoad feature in
ControlCenter2.0 .................................................. 8-27
SCAN........................................................................ 8-28
CUSTOM SCAN ....................................................... 8-28
COPY .......................................................................8-29
DEVICE SETTINGS ................................................. 8-29
SCAN........................................................................ 8-30
Image (example: Apple PreView)......................... 8-30
OCR (Word Processing program) ........................ 8-32
E-mail ................................................................... 8-33
File attachments ................................................... 8-34
File........................................................................ 8-35
CUSTOM SCAN ....................................................... 8-36
Customizing a user-defined button....................... 8-37
Scan to Image: ..................................................... 8-37
Scan to OCR: ....................................................... 8-38
Scan to E-mail: ..................................................... 8-39
Scan to File: ......................................................... 8-40
COPY .......................................................................8-41
DEVICE SETTINGS ................................................. 8-43
Remote Setup (not available for MFC-210C) ....... 8-43
Quick-Dial (not available for MFC-210C) ............. 8-44
Ink Level ............................................................... 8-44
MFC Remote Setup (Mac OS®X 10.2.4 or greater)
(not available for MFC-210C) ..................................... 8-45
Using the PhotoCapture Center™from a Macintosh®
(not available for MFC-3240C and MFC-5440CN) ..... 8-47
9
Index ...................................................................................... I-1

vii
* Windows®XP in this user’s guide represents Windows
XP Professional and Windows XP Home Edition.

USING THE MACHINE AS A PRINTER 1 - 1
1
Using the Brother printer driver
A Printer Driver is software that translates data from the format used
by a computer into the format required by a particular printer, using
a printer command language or page description language.
The printer drivers are on the CD-ROM we have supplied. Install the
drivers first by following the Quick Setup Guide. Also, the latest printer
driver can be downloaded from the Brother Solutions Center at:
Features
This machine offers many features you’ll find in a high quality ink jet
printer.
Fast Printing Speed
—
Using Fast mode, you can print up to 15
pages per minute in full color, and up to 20 pages per minute in black.
Brilliant High Quality Output
—
Printing at up to 1200 x 6000 dpi on
glossy paper gives you highest resolution. (See Resolution in
Specifications of the User’s Guide.) You can use 2 in 1, Watermark
(Windows®Only) printing, Color Enhancement technology and other
features to get high quality printouts.
Low Running Cost
—
Whenever you run out of a particular color ink,
you will only have to replace the cartridge that’s empty.
USB
—
Universal Serial Bus Interface provides fast communication
with your computer.
Ethernet—Ethernet Interface provides shared communications with
multiple computers connected on a network.
Using the machine as a
printer
(For Windows®)
Network Standard models only.
http://solutions.brother.com

1 - 2 USING THE MACHINE AS A PRINTER
Choosing the right type of paper
To get high quality printing using your machine, it is very important to
select the right type of paper. Be sure to read About paper in the
User’s Guide before you select and purchase paper for the machine.
Printing a document
When the machine receives data from your computer, it begins
printing by picking up paper from the paper tray. The paper tray can
feed many types of paper and envelopes.
1
From your computer select the Print command.
If your computer is also connected to any other printers, select
Brother MFC-XXXX USB Printer (Where XXXX is your model
name) as your printer driver from the Print or Print Settings
menu in your software application, and then click on OK to begin
printing. (Windows®only)
2
Your computer sends the data to the machine.
The LCD shows Receiving Data.
3
When the machine finishes printing all the data, the LCD shows
the date and time.
If your application software does not support your custom paper size,
select the next larger paper size.
Then adjust the print area by changing the right and left margins in
your application software.
For Macintosh® users, see Using the Brother printer driver with
your Apple®Macintosh®(Mac OS®X) on page 8-4.
You can select the paper size, and orientation in your
application software.

USING THE MACHINE AS A PRINTER 1 - 3
Simultaneous printing and faxing
Your machine can print from your computer while sending or
receiving a fax in memory, or while scanning a document into the
computer. Fax sending will not be stopped during PC printing.
However, when the machine is copying or receiving a fax on paper,
it pauses the PC printing operation, and then continues printing when
copying or fax receiving has finished.
Clearing data from the memory
If the LCD shows Data Remains, you can clear the data that is left
in the printer memory by pressing Stop/Exit.
Checking the Print Quality
If you want to check the print quality and find out how to improve it,
See How to improve print quality in the User’s Guide.
Printer operation key
Job Cancel (MFC-5440CN only)
You can stop the current print job and
clear the data from memory.

1 - 4 USING THE MACHINE AS A PRINTER
Status Monitor (Windows®only)
The Status Monitor utility is a configurable software tool that allows
you to monitor the status of one or more devices, allowing you to get
immediate notification of errors such as paper empty, paper jam or
ink empty.
Watching the machine’s status
Once you start up your computer, the resident icon will appear on the
task bar.
Green icon means the normal stand-by
condition.
Yellow icon means the warning.
Red icon means a printing error has occured.
There are three ways to display the status monitor on your
computer—in the task bar, in the task tray or on the desktop.
You can check the device status at anytime by double-clicking
the icon in the tasktray or selecting the Status Monitor located
in the Start/All Programs/Brother/MFL-Pro Suite MFC-XXXX
on your computer.
For more information about using the Status Monitor software,
right click the Status Monitor icon and choose Help.

USING THE MACHINE AS A PRINTER 1 - 5
How to turn off the status monitor
If you want to switch off the status monitor application, perform the
following steps.
1
Right-click on the status monitor icon or window and select
Load on Startup in the menu.
2
Set this function to Off and close the window from Exit.
Even if the status monitor is off, you can see the machine’s
status anytime by clicking the Status Monitor from the Start
menu on your computer. You can switch the status monitor On
by opening the menu window when displaying the status.

1 - 6 USING THE MACHINE AS A PRINTER
Printer driver settings
(Windows®only)
You can change the following printer settings when you print from
your computer:
■Media Type/Quality (Speed)
■Page Layout
■Color Matching/Halftone
■Color Enhancement
■Scaling
■Watermark
■Print Date & Time
■Quick Print Setup
How to access the printer driver settings
1
Select Print from the File menu in your application software.
2
Select Brother MFC-XXXX USB Printer (Where XXXX is your
model name) and click Properties. The Printer dialog box will
appear.
For Macintosh® users, see Using the Brother printer driver with
your Apple®Macintosh®(Mac OS®X) on page 8-4.
■The way you access the printer driver settings depends on
your operating system and software applications.
■The screens shown in this section are from Windows®XP.
The screens on your computer may vary depending on your
Windows®operating system.

USING THE MACHINE AS A PRINTER 1 - 7
Basic tab
1
Select the Media Type and Quality.
2
Select the Paper Size, Page Layout, Border Line (if any),
Orientation, number of Copies and the page order.
3
Select the Paper Source. (MFC-5840CN only)
4
Click the OK button to apply your selected settings.
To return to the default settings, click the Default button, then
click the OK button.
This area shows the current settings of Quality, Paper Size,
Page Layout, Orientation, Collate/Reverse Order and
Color/Grayscale.
1
2
4
*
3
*

1 - 8 USING THE MACHINE AS A PRINTER
Media Type
To achieve the best print results, the media being printed on should
be selected in the driver. The machine changes the way it prints,
depending on the selected media type.
Plain Paper
Inkjet Paper
Glossy Paper
Transparencies
Slow Drying Paper
Quality
The quality selection allows you to choose the print resolution you
want for your document. Print quality and speed are related. The
higher the quality, the longer it will take to print the document. The
quality selections that are available will vary depending on the media
type you select.
■Highest: Up to 1200 x 6000 dpi. (See Resolution in
Specifications of the User’s Guide.) Use this mode to print
precise images such as photographs. This is the highest
resolution and slowest speed.
■Photo: 1200 x 2400 dpi. This mode is suitable for printing
photographs. Since the print data is much larger than normal
mode, the processing time, data transfer time and print time will
be longer.
■Fine: 1200 x 1200 dpi. Better print quality than Normal mode and
faster print speed than Photo.
■Enhance Normal Printing: 750 x 750 dpi. With the Settings
button, you can choose this mode only when you have selected
Plain Paper or Transparencies.
■Normal: 600 x 600 dpi. Good print quality with typical print speed.
■Fast Normal: 600 x 300 dpi. Better print quality than Fast mode
and faster print speed than Normal.
■Fast: 600 x 150 dpi. The fastest print mode and the lowest ink
consumption. Use this mode to print large volume documents or
a document for proofing.
Select Slow Drying Paper when printing with the type of plain
paper on which the ink dries very slowly. This setting may cause
some slight blurring of the text.

USING THE MACHINE AS A PRINTER 1 - 9
Enhanced Print Settings
You have options for enhanced print settings from the Settings
button.
Media Type Color/Grayscale Print Quality Selection
Plain Paper Color/Grayscale Fast, Fast Normal, Normal, Fine
Inkjet Paper Color/Grayscale Fine, Photo
Glossy Paper Color/Grayscale Fine, Photo, Highest
Transparencies Color/Grayscale Normal, Fine
Slow Drying Paper Color/Grayscale Fast, Fast Normal, Normal, Fine
The factory settings are shown in bold.

1 - 10 USING THE MACHINE AS A PRINTER
Bi-Directional Printing
When Bi-Directional Printing is selected, the print heads print in
both directions and offer faster print speeds. When not selected, the
print heads will only print in one direction to provide higher quality
printouts.
Enhanced Normal Printing
Use this mode if fine horizontal bands appear on the paper. This
prints at an increased resolution which helps to avoid banding on
some types of paper. Overall print quality is improved, but print
speed is slightly slower than in Normal mode. You can use this mode
only when printing on Plain Paper, Slow Drying Paper or
Transparencies.
Color Enhancement (True2Life®)
Selecting Color Enhancement (True2Life®)enables the
True2Life®feature. This feature analyzes your image to improve
quality sharpness, white balance and color density. This process
may take several minutes depending on the size of the image and
the specifications of your computer.
■Color Density
This setting adjusts the total amount of color in the image. You
can increase or decrease the amount of color in an image to
improve a washed out or weak picture.

USING THE MACHINE AS A PRINTER 1 - 11
■White Balance
This setting adjusts the hue of the white areas of an image.
Lighting, camera settings and other influences will effect the
appearance of white. The white areas of a picture may be slightly
pink, yellow or some other color. By using this adjustment you can
correct this effect and bring the white areas back to pure white.
■Sharpness
This setting enhances the detail of an image. It is similar to
adjusting the fine focus on a camera. If the image is not in true
focus and you cannot see the fine details of the picture, then
adjust the sharpness.
■Auto Image Enhance
Allows individual adjustment of picture settings to improve the
printed image and analyzes data from surrounding or
neighboring pixels in the document.
■Brightness
This setting adjusts the brightness of the whole image. To lighten
or darken the image, move the scroll bar to the left or right.
■Contrast
This setting adjusts the contrast of an image. This will make
darker areas darker and lighter areas lighter. Increase the
contrast when you want an image to be clearer. Decrease the
contrast when you want an image to be more subdued.
■Red
Increases the intensity of the Red color to make the image
redder.
■Green
Increase the intensity of the Green color to make the image
greener.
■Blue
Increase the intensity of the Blue color to make the image bluer.

1 - 12 USING THE MACHINE AS A PRINTER
Paper Size
The Paper Size selection provides a large selection of standard
paper sizes. If you wish, you can create a custom size ranging from
3.5" x 5" (88.9 x 127.0 mm) to 8.5" x
14" (215.9 x 355.6 mm). Also
you can select borderless setting for specific papers. From the
drop-down box, select the Paper Size you are using.
You can enter a custom size by selecting User Defined. Select the
correct paper thickness to improve the quality of your output.