Brother MFC-8460N User manual

You can read the recommendations in the user guide, the technical guide or the installation guide for BROTHER MFC-8460N.
You'll find the answers to all your questions on the BROTHER MFC-8460N in the user manual (information, specifications, safety
advice, size, accessories, etc.). Detailed instructions for use are in the User's Guide.
User manual BROTHER MFC-8460N
User guide BROTHER MFC-8460N
Operating instructions BROTHER MFC-8460N
Instructions for use BROTHER MFC-8460N
Instruction manual BROTHER MFC-8460N
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Manual abstract:
Register your product on-line at http://www.brother.com/registration By registering your product with Brother, you will be recorded as the original owner of
the product. Your registration with Brother: may serve as confirmation of the purchase date of your product should you lose your receipt; and, may support
an insurance claim by you in the event of product loss covered by insurance. © 2006 Brother Industries, Ltd. Approval Information and Compilation and
Publication Notice THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE
CONNECTOR. APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally
purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in other countries. Compilation and
Publication Notice Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions
and specifications. The contents of this manual and the specifications of this product are subject to change without notice.
Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages
(including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the
publication. i Table of Contents Section I General 1 General information Using the documentation .2 Symbols and conventions used in the documentation 2
Accessing the complete User's Guide .2 Viewing documentation .2 Control panel overview 5 Status LED indications 8 2 Loading documents and paper
Loading documents .
10 Using the ADF .10 Using the scanner glass (Flatbed) .11 Acceptable paper and other media 11 Recommended media .11 Handling and using media .12
Loading paper, and other media 14 Loading paper14 Loading envelopes and other media .
15 Printable Area 16 3 General setup Mode timer .17 Paper settings 17 Paper Type 17 Paper Size .18 Tray use in Copy mode .18 Tray use in Fax mode 19
Tray use in Print mode 19 Volume Settings.20 Ring volume.20 Beeper volume 20 Speaker volume.20 Setting daylight savings time .21 Ecology features 21
Toner save.21 Sleep time22 Turning off the scanner lamp .22 LCD Contrast .
22 ii 4 Security features Security 23 Setting Lock .23 Secure Function Lock 24 Section II Fax 5 Sending a fax How to fax30 Entering fax mode .30 Sending a
single-sided fax from the ADF 30 Sending a 2-sided fax from the ADF (MFC-8860DN only) 30 Sending a fax from the scanner glass . 31 Faxing legal size
documents from the scanner glass 31 Cancelling a fax in progress 31 Broadcasting 32 Cancelling a Broadcast in progress .32 Additional sending operations
33 Sending faxes using multiple settings . 33 Electronic cover page 33 Contrast . 35 Changing fax resolution . 35 Dual access .36 Real time transmission 36
Overseas mode . 37 Delayed faxing .
37 Delayed batch transmission 37 Checking and cancelling waiting jobs 38 Sending a fax manually . 38 Out of Memory message . 38 6 Receiving a fax
Receive modes 39 Choosing the receive mode .39 Using Receive Modes 40 Fax only . 40 Fax/Tel.
40 Manual. 40 External TAD . 40 Receive Mode settings 41 Ring Delay .41 F/T Ring Time 41 Fax Detect .42 Setting the Print Density 42 Additional receiving
operations 43 Printing a reduced incoming fax 43 Duplex printing for Fax mode (MFC-8860DN only) .
43 Setting the Fax Receive Stamp . 44 iii Receiving faxes into memory 44 Printing a fax from the memory .45 7 Phone and external devices Phone line
services46 Do you have Voice Mail? .46 Telephone Service for Australia .46 Telstra® FaxStream® Duet® (Distinctive Ringing) .46 Caller ID (Caller
IDentification) 48 How Does the Caller ID Work?49 The Caller ID is Stored in Your Machine Memory .49 Viewing Caller ID List 49 Telephone Service for
New Zealand .
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50 FaxAbility .50 Caller ID (Caller IDentification) 51 How Does the Caller ID Work?52 Viewing Caller ID List 52 Telephone Service for Some Countries.53
Distinctive Ringing (For Singapore and Hong Kong) .
53 Caller ID (For Singapore and Hong Kong) 54 Viewing Caller ID List 54 Connecting an external TAD .55 Connections.55 Recording an outgoing message
.55 Multi-Line connections (PABX) 56 External and extension phones .56 Operation from extension telephones56 For Fax/Tel mode only.56 Connecting an
external or extension phone 57 Using a cordless external handset 57 Using remote codes.57 8 Dialling and storing numbers How to Dial 58 Manual
dialling.58 One-Touch dialling 58 Speed-Dialling .58 Search .59 LDAP (Lightweight Directory Access Protocol) Search (MFC-8860DN only) 59 Fax redial .
59 Storing numbers 60 Storing a pause .60 Storing One-Touch dial numbers.60 Storing Speed-Dial numbers .62 Changing One-Touch and Speed-Dial
numbers .63 Setting up Groups for broadcasting .
64 Combining Quick-Dial numbers .65 Tone or Pulse (not available in New Zealand).65 iv 9 Remote fax options Fax forwarding .66 Fax storage67 PC fax
receive .67 Changing remote fax options.
68 Turning off remote fax options . 68 Remote retrieval 69 Setting a remote access code . 69 Using your remote access code 69 Retrieving fax messages . 70
Changing the fax forwarding number 70 Remote fax commands 71 10 Printing reports Fax reports. 72 Transmission verification report. 72 Fax journal.72
Reports 73 How to print a report 73 11 Polling Polling receive .74 Secure polling 74 Delayed polling 74 Sequential polling 75 Polled transmit .75 Setup for
polled transmit75 Setup for polled transmit with a secure code.75 Section III Copy 12 Making copies How to copy.
78 Entering copy mode.78 Making a single copy . 78 Making multiple copies 78 Stop copying 78 Copy options 79 Changing copy quality . 79 Changing text
copy resolution . 80 Enlarging or reducing the image copied 80 Making N in 1 copies or a poster . 81 Duplex (2-sided) copying (MFC-8860DN only) 83
Sorting copies using the ADF 85 Adjusting contrast 85 Tray Select 86 Out of Memory message . 86 v Section IV Software 13 Software and Network features
Section V Appendices A Safety and Legal Choosing a location .90 Important Information.91 Safety precautions .91 IEC 60825-1 Specification .
94 Disconnect device .94 LAN connection .95 Radio interference .95 International Energy Star® Compliance Statement .95 Important Information for
Australia 96 IMPORTANT-For Your Safety .
96 International Energy Star® Compliance Statement .96 Important safety instructions96 Important Information for New Zealand .98 Important Safety
Instructions .98 IMPORTANT-For Your Safety .100 IMPORTANT NOTICE .
100 Important Information for Some Countries.100 Important Safety Instructions .100 Trademarks .102 B Options Optional Paper Tray (LT-5300) 103
Memory Board .103 DIMM types .103 Installing extra memory .104 C Troubleshooting and routine maintenance Troubleshooting .105 Solutions to common
problems .105 Improving the print quality .111 Setting Dial Tone detection .
115 Compatibility 115 Error messages .116 Checking if the machine has faxes in its memory .120 Sending faxes to another fax machine 120 Sending faxes to
your PC 120 Document jams121 Paper jams 122 vi Routine maintenance. 126 Cleaning the outside of the machine .126 Cleaning the scanner glass .128
Cleaning the laser scanner window .128 Cleaning the corona wire. 130 Cleaning the drum unit 130 Replacing the toner cartridge (TN-3145/TN-3185) 131
Replacing the toner cartridge 132 Replacing the drum unit (DR-3115) .134 Replacing periodic maintenance parts. 136 Packing and shipping the machine 137
Machine Information 138 Checking the serial numbers .
138 Checking the page counters 138 Checking the remaining life of parts 138 D Menu and Features On screen programming 139 Menu table .139 Memory
storage. 139 Menu keys . 139 Menu Table141 Entering Text .153 E Specifications General 155 Print media.
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156 Fax. 157 Copy 158 Scan 159 Print . 160 Interfaces . 160 Computer requirements .161 Consumable items .
162 Ethernet wired network .163 F Glossary Glossary. 164 G Index Index 168 vii Section I General General information Loading documents and paper
General setup Security features I 2 10 17 23 1 General information Accessing the complete User's Guide The printed User's Guide does not contain all the
information about your machine. The advanced features of the Printer, Network, Scanner, and PC Fax are explained in the complete User's Guide that you
can find on the CD-ROM. 1 1 Using the documentation Thank you for buying a Brother machine! Reading the documentation will help you make the most of
your machine. 1 1 Symbols and conventions used in the documentation The following symbols and conventions are used throughout the documentation. Bold
Bold style indentifies keys on the machine control panel or computer screen. Italicized style emphasises an important point or refers you to a related topic.
Courier New font identifies the messages shown on the LCD of the machine. Viewing documentation Viewing documentation (Windows®) To view the
documentation, from the Start menu, point to Brother, MFL Pro Suite from the program group, and then click User's Guide.
If you have not installed the software, you can find the documentation by following the instructions below: 1 1 Italics Courier New a b c Warning icons tell
you what to do to avoid the risk of injury. Electrical Hazard icons alert you to a possible electrical shock. Hot Surface icons warn you not to touch machine
parts that are hot. Caution icons tell you about procedures you must follow to prevent damaging the machine. Incorrect setup icons alert you to devices and
operations that are not compatible with the machine. Note icons give useful tips. Turn on your PC. Insert the Brother CD-ROM labelled Windows ® into your
CD-ROM drive. If the language selection screen appears, click your language. If the model name screen appears, click your model name.
The CD-ROM main menu will appear. 2 General information If this window does not appear, use Windows® Explorer to find and run the setup.exe program
from the root directory of the Brother CD-ROM. How to find Internet FAX instructions (MFC-8860DN only) You can find the instructions in the Network
User's Guide on the CD-ROM. 1 1 d e Click Documentation.
Click the documentation you want to read: Setup Guide: Setup and software installation instructions. User's Guide: User's Guide for stand-alone operations,
Network User's Guide, and Software User's Guide. PaperPort User's Guide: Document management software. 1 Viewing Documentation (Macintosh®) 1 a
Turn on your Macintosh ®. Insert the Brother CD-ROM labelled Macintosh® into your CD-ROM drive.
The following window will appear. How to find Scanning instructions There are several ways you can scan documents. You can find the instructions as
follows: Software User's Guide: How to scan using Windows® (For Windows® 98/98SE/Me/2000 Professional and Windows® XP) Using ControlCenter2
(For Windows® 98/98SE/Me/2000 Professional and Windows® XP) Network Scanning 1 b c d Double-click the Documentation icon. If the language
selection screen appears, double-click your language. Click the documentation you want to read: Setup Guide: Setup and Software installation instructions.
User's Guides: User's Guide for stand-alone operations, Network User's Guide, and Software User's Guide. PaperPort® User's Guide: Instructions for
scanning directly from ScanSoft® PaperPort® 1 3 Chapter 1 How to find Scanning instructions There are several ways you can scan documents. You can find
the instructions as follows: 1 Software User's Guide: Scanning from a Macintosh® (For Mac OS® 9.1-9.2/Mac OS ® X 10.
2.4 or greater) Using ControlCenter2 (For Mac OS® X 10.2.4 or greater) Network Scanning (For Mac OS® X 10.
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2.4 or greater) 1 Presto!® PageManager® User's Guide:1 Instructions for scanning directly from Presto!® PageManager® How to find Internet FAX
instructions (MFC-8860DN only) You can find the instructions in the Network User's Guide on the CD-ROM. 1 4 General information Control panel overview
MFC-8460N and MFC-8860DN have similar control keys. 1 1 3 1 2 11 1 One-Touch keys These 20 keys give you instant access to 40 previously stored
numbers. Shift Lets you access One-Touch numbers 21 to 40 when held down. Status LED (light emitting diode) The LED will flash and change colour
depending on the machine's status.
LCD (liquid crystal display) Displays messages to help you use your machine. Menu keys: Menu Accesses the main menu. Clear/Back Deletes entered data or
lets you exit the menu. OK Selects a setting. d or c Scrolls backwards or forwards through menu selections.
Changes the volume when in fax or standby mode. 10 5 9 a or b Scrolls through the menus and options. Dial pad Used to enter telephone and fax numbers or
to enter text. The # key temporarily switches the dialling mode from Pulse to Tone during a telephone call (not available in New Zealand). Stop/Exit Stops an
operation or exits from a menu.
Start Starts sending a fax, making a copy or scanning. 2 6 7 3 4 5 Chapter 1 3 4 5 6 9 8 Copy keys Duplex (MFC-8860DN only) Lets you print copies on both
sides of the paper. Contrast/Quality (MFC-8860DN only) Lets you change the quality or contrast for the next copy. Contrast (MFC-8460N only) Lets you
change the contrast for the next copy. Quality (MFC-8460N only) Lets you change the quality for the next copy. Enlarge/Reduce Reduces or enlarges copies.
Tray Select Lets you change which tray will be used for the next copy. Sort Sorts multiple copies using the ADF. N in 1 You can choose N in 1 to copy 2 or 4
pages onto one page. 9 8 Mode keys FAX Puts the machine in Fax mode.
Scan 7 Puts the machine in Scan mode. (For details about scanning, see Software User's Guide on the CD-ROM.) Copy Puts the machine in Copy mode. 6
General information 10 Fax and telephone keys Tel/R Lets you answer an incoming call on an external phone. When connected to a PBX, you can use this key
to gain access to an outside line, to recall an operator, or to transfer a call to another extension. Resolution Sets the resolution when sending a fax.
Search/Speed Dial Lets you look up numbers stored in the dialling memory and LDAP server* (*MFC-8860DN only). You can search the stored number
alphabetically. It also lets you look up the stored number in Speed-Dial numbers by pressing Shift and Search/Speed-Dial simultaneously and then the three-
digit number. Redial/Pause Redials the last number called.
It also inserts a pause when programming quick dial numbers. 11 Print keys Secure You can print data saved in memory by entering your four-digit password.
Job Cancel Press this key to cancel a print job and clear the machine's memory. 1 7 Chapter 1 Status LED indications The Status LED (light emitting diode)
will flash and change color depending on the machine's status. 1 The LED indications shown in the table below are used in the illustrations in this chapter.
LED LED Status LED is off. LED is on. Green Orange Red LED is blinking. Green LED Machine Status Sleep Mode Warming Up Orange Red Description
The power switch is off or the machine is in Sleep mode. The machine is warming up for printing.
Green Ready Green Receiving Data The machine is either receiving data from the computer, processing data in memory or printing data. The machine is
ready to print. Orange Data Remaining in Memory Orange Print data remains in the machine memory. 8 General information Service error Follow the steps
below. 1. Turn off the power switch. 2. Wait a few seconds, and then turn it back on and try to print again. If you cannot clear the error and see the same
service call indication after turning the machine back on, please call your Brother dealer for service.
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Red 1 Cover open Red Toner Life End Paper error Scan lock Others Out of memory The front cover, back cover, fuser cover or document cover is open.
Close the cover. Replace the toner cartridge with a new one. Put paper in the tray or clear the paper jam. Check the LCD message. Check that the scanner
lock lever is released. Check the LCD message. Memory is full. Note When the power switch is off or the machine is in Sleep mode, the LED is off. 9 2
Loading documents and paper a 2 2 Loading documents All fax, scan and copy operations can be performed from the ADF or the scanner glass. (Flatbed)
Unfold the ADF document output support flap (1).
1 Using the ADF You can use the ADF (automatic document feeder) to fax, scan or copy sheets of paper. The ADF feeds each sheet one at a time. When
loading the ADF, make sure that documents written with ink are completely dry. Single-Sided Document Documents must be from 148.0 to 215.
9 mm wide (5.8 to 8.5 inches) wide and 148.0 to 355.6 mm (5.
8 to 14 inches) long, and of a standard weight (80 gsm (20 lb)). 2-Sided Document (MFC-8860DN only) When you load a 2-sided document, the document
must be from 148.0 to 215.9 mm (5.8 to 8.5 inches) wide and 148.0 to 297.0 mm (5.8 to 11.7 inches) long.
For information on the capacity of the ADF see Specifications on page 155. CAUTION Do not use paper that is curled, wrinkled, folded, ripped, stapled,
paper-clipped, pasted or taped. 2 b c d Fan the pages well. Place your documents face up, top edge first in the ADF until you feel them touch the feed roller.
Adjust the paper guides to fit the width of your documents. CAUTION To avoid damaging your machine while using the ADF, do not pull on the document
while it is feeding. To scan non standard documents, see Using the scanner glass (Flatbed) on page 11. Do not use cardboard, newspaper or fabric. 10
Loading documents and paper Using the scanner glass (Flatbed) You can use the scanner glass to fax, scan, or copy the pages of a book or single sheets of
paper. Documents can be up to 215.
9 mm wide to 355.6 mm long (8.5 inches wide to 14 inches long). To use the scanner glass, the ADF must be empty. 2 Acceptable paper and other media Print
quality may vary according to the type of paper you use.
You can use the following types of media: plain paper, transparencies, labels or envelopes. 2 2 For best results, follow the instructions below: Use paper
made for plain paper copying. Use paper that is 75 to 90 gsm (20 to 24 lb). Use labels or transparencies which are designed for use in laser printers. When
using transparencies remove each sheet immediately to prevent smudging or paper jams.
Let printed paper cool down before removing it from the output tray. Use long grain paper with a neutral Ph value, and a moisture content around 5%. a Lift
the document cover. Recommended media 2 b c Using the document guidelines on the left, centre the document face down on the scanner glass. Close the
document cover. CAUTION To get the best print quality, we suggest using the following paper. Paper Type Plain paper Item Xerox Premier 80 gsm Xerox
Business 80 gsm M-real DATACOPY 80 gsm Recycled paper Transparency Labels Xerox Recycled Supreme 3M CG 3300 Avery laser label L7163 If the
document is a book or is thick, do not slam the cover or press on it. 11 Chapter 2 Handling and using media Store paper in its original packaging, and keep it
sealed. Keep the paper flat and away from moisture, direct sunlight and heat. Avoid touching either side of transparencies, as this can decrease the print
quality.
Only use transparencies recommended for laser printing. Only use sharply creased envelopes. Improper Setup 2 Do not use any of the following paper, as
they will cause paper feed problems: damaged, coated, curled, wrinkled, highly textured, irregularly shaped, or paper which has previously been printed on
by a printer. 1 4 mm (0.08 in.) or longer 12 Loading documents and paper Paper capacity of the paper tray Paper size Paper Tray (Tray #1) A4, Letter,
Executive, A5, A6, B5 and B6 Paper types Plain paper, Recycled paper and Bond paper Transparency Multi-purpose tray (MP tray) Width: 69.
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9 to 215.9 mm (2.75 to 8.5 in.
) Length: 116.0 to 406.4 mm (4.57 to 16.0 in.
) Paper Tray (Tray #2) A4, Letter, Executive, A5, B5 and B6 Plain paper, Recycled paper, Bond paper, Envelope and Labels Transparency Plain paper,
Recycled paper and Bond paper No. of sheets up to 250 [80 g/m 2 (20 lb)] up to 10 up to 50 [80 g/m2 (20 lb)] up to 10 up to 250 [80 g/m2] 2 2 13 Chapter 2
Loading paper, and other media When printing on plain paper 60 to 105 gsm (16 to 28 lb) or laser transparencies use the paper tray. For printing on other
types of media use the MP tray (Multi purpose tray). d 2 Fan the stack of paper well to avoid paper feeding problems. Loading paper e 2 a b Unfold the
output paper tray support flap.
Pull the paper tray completely out of the machine. Insert the paper into the paper tray with the top edge of the paper first, and the print side down. Make sure
that the paper is flat in the tray and below the maximum paper mark (1). 1 c While pressing the blue paper-guide release lever (1), slide the paper guides to fit
the paper size. Make sure that the guides are firmly in the slots. 1 f Push the paper tray firmly back into the machine. 14 Loading documents and paper
Loading envelopes and other media Use the MP tray when printing envelopes, labels, and thick paper. Loading Envelopes 2 2 Before loading, press the
corners and sides of the envelopes to make them as flat as possible. a 2 Open the MP tray and lower it gently. CAUTION Do not use any of the following types
of envelope, as they will cause paper feed problems: 1 Envelopes with a baggy construction.
2 Embossed envelopes (those with a raised surface). b Pull out the MP tray support. 3 Envelopes with clasps or staples. 4 Envelopes that are pre-printed on
the inside. Rounded flap Double flap Triangular flap 2 Glue 2 2 2 c Insert the media into the MP tray with the top edge first and the printing side face up. 15
Chapter 2 Printable Area Printable Area for copies The printable area of your machine begins at approximately 3 mm (0.12 in.) from the top and bottom and
2.05 mm (0.08 in.
) from both sides of the paper. 2 1 2 2 Printable Area when printing from a computer When using the default driver the printable area is smaller than the
paper size, as shown below. Portrait 2 1 2 2 2 1 1 1 2 3 mm (0.12 in.) 2.
05 mm (0.08 in.) 1 2 4.23 mm (0.16 in.
) 6.01 mm (0.24 in.) Landscape 2 1 2 Note This printable area shown above is for a single copy or a 1 in 1 copy using A4 size paper. The printable area
changes with the paper size. 1 1 2 4.23 mm (0.16 in.) 5 mm (0.19 in.
) Note The printable area shown above is for A4 size paper. The printable area changes with the paper size. 16 3 General setup Paper settings Paper Type Set
up the machine for the type of paper you are using. This will give you the best print quality. 3 Mode timer The machine has three mode keys on the control
panel: Fax, Scan, and Copy. You can set how much time the machine takes after the last Copy or Scan operation to return to Fax mode. If you select Off, the
machine will stay in the mode you used last. This setting also sets the time the machine will change from individual user to public user when using Secure
Function Lock. See Switching Users on page 27. 3 3 3 3 a Choose one of the options below: To set the paper type for the MP Tray press Menu, 1, 2, 1.
To set the paper type for Tray#1 press Menu, 1, 2, 2. To set the paper type for Tray#2 press Menu, 1, 2, 3 if you installed the optional tray. 12.Paper Type
1.MP Tray a Plain b Thick Select ab & OK a Press Menu, 1, 1 11.
Mode Timer a 0 Sec 30 Secs b 1 Min Select ab & OK b c b c Press a or b to select Thin, Plain, Thick, Thicker, Transparency or Recycled Paper. Press OK.
Press Stop/Exit. Press a or b to select 0 Sec, 30 Secs, 1 Min, 2 Mins, 5 Mins or Off. Press OK.
Press Stop/Exit. Note · Transparency is not available for the optional Tray #2.
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· You can choose Transparency only if A4, Letter, Legal or Folio size was chosen as the paper size. 17 Chapter 3 Paper Size You can use nine sizes of paper
for printing copies: A4, Letter, Legal, Executive, A5, A6, B5, B6 and Folio, and four sizes for printing faxes: A4, Letter, Legal or Folio. When you change the
type of paper you load in the machine, you will also need to change the setting for paper size at the same time. This is so your machine can fit an incoming fax
onto the page. 3 Tray use in Copy mode You can change the default tray priority that the machine will use for printing copies. When you select Tray#1 Only,
MP Only or Tray#2 Only 1, the machine takes paper only from that tray. If the selected tray is out of paper, No Paper will appear on the LCD. Insert the
paper in the empty tray.
When you select T1]T2]MP, the machine takes paper from Tray #1 until it is empty, then from Tray #2, then from the MP tray. When you select MP]T1]T2,
the machine takes paper from the MP tray until it is empty, then from Tray #1, then from Tray #2. To change the tray settings follow the instructions below: 3
a Choose one of the options below: To set the paper size for the MP Tray press Menu, 1, 3, 1. To set the paper size for Tray#1 press Menu, 1, 3, 2. To set the
paper size for Tray#2 press Menu, 1, 3, 3 if you installed the optional tray. 13.Paper Size 1.MP Tray a A4 b Letter Select ab & OK a Press Menu, 1, 7, 1.
17.Tray Use 1.
Copy a Tray#1 Only b MP Only Select ab & OK b Press a or b to select A4, Letter, Legal, Executive, A5, A6, B5, B6, Folio or Any. Press OK. Press Stop/Exit.
b Press a or b to select Tray#1 Only, Tray#2 Only 1, MP Only, MP]T1]T2 1 or T1]T2 1]MP. Press OK.
1 c Tray#2 Only and T2 appear only if the optional tray is installed. Note · Legal, Folio and Any appear only when you select the MP tray (Menu, 1, 3, 1). · A6
size is not available for the optional Tray #2. · If you select Any for the MP Tray Paper Size: You must choose MP Only for the Tray Use setting. You cannot
use the Any Paper Size selection for the MP tray when making N in 1 copies.
You must choose one of the other available Paper Size selections for the MP tray. c Press Stop/Exit. Note · When loading the documents from the ADF and
MP]T1]T2 or T1]T2]MP is selected, the machine looks for the tray with the most suitable paper and takes paper from that tray. If no tray has suitable paper,
the machine takes paper from the tray with the highest priority. · When using the scanner glass, your document is copied from the tray with the highest
priority even if more suitable paper is in another paper tray. 18 General setup Tray use in Fax mode You can change the default tray priority that the machine
will use for printing received faxes. When you select Tray#1 Only, MP Only or Tray#2 Only 1, the machine takes paper only from that tray. If the selected tray
is out of paper, No Paper will appear on the LCD. Insert the paper in the empty tray. When you select T1]T2]MP, the machine takes paper from Tray #1 until
it is empty, then from Tray #2, then from the MP tray.
When you select MP]T1]T2, the machine takes paper from the MP tray until it is empty, then from Tray #1, then from Tray #2. 3 Tray use in Print mode You
can change the default tray the machine will use for printing from your computer. 3 a Press Menu, 1, 7, 3. 17.Tray Use 3.Print a Tray#1 Only b MP Only
Select ab & OK 3 b Press a or b to select Tray#1 Only, Tray#2 Only 1, MP Only, MP]T1]T2 1 or T1]T2 1]MP. Press OK. 1 Tray#2 Only and T2 appear only
if the optional tray is installed. Note · You can use four sizes of paper for printing faxes: A4, Letter, Legal or Folio. When a suitable size is not in any of the
trays received faxes will be stored in the machine's memory and Check Paper Size will appear on the LCD.
For details, see Check Paper Size on page 116. · If the tray is out of paper and received faxes are in the machine's memory, No Paper will appear on the LCD.
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Insert paper in the empty tray. Note · The setting in the printer driver will take priority over the setting made on the control panel. · If the control panel is set
to Tray#1 Only, Tray#2 Only, MP Only or MP]T1]T2 and you choose `Auto Select' in the printer driver, the tray use will be MP]T1]T2.
If the control panel is set to T1]T2]MP and you choose `Auto Select' in the printer driver, the tray use will remain T1]T2]MP. a Press Menu, 1, 7, 2. 17.Tray
Use 2.Fax a Tray#1 Only b MP Only Select ab & OK b Press a or b to select Tray#1 Only, Tray#2 Only, MP Only, MP]T1]T2 1 or T1]T2 1]MP.
Press OK. 1 Tray#2 Only and T2 appear only if the optional tray is installed. 19 Chapter 3 Volume Settings Ring volume You can select a ring volume level
from a range of settings, from High to Off. While in Fax mode press or to adjust the volume level. The LCD shows the current setting, and each key press will
change the volume to the next. The machine will keep the new setting until you change it. 3 Speaker volume You can select a range of speaker volume levels,
from High to Off. You can change the volume through the menu, by following the instructions below: 3 3 a Press Menu, 1, 4, 3. 14.Volume 3.
Speaker a Med b High Select ab & OK You can also change the volume through the menu, by following the instructions below: b c a Press Menu, 1, 4, 1.
14.Volume 1.Ring a Med b High Select ab & OK Press a or b to select Off, Low, Med or High. Press OK. Press Stop/Exit. b c Press a or b to select Off, Low,
Med or High. Press OK. Press Stop/Exit. Beeper volume When the beeper is on, the machine will beep when you press a key, make a mistake, or after you
send or receive a fax.
You can select a range of volume levels, from High to Off. 3 a Press Menu, 1, 4, 2. 14.Volume 2.Beeper a Med b High Select ab & OK b c Press a or b to
select Off, Low, Med or High.
Press OK. Press Stop/Exit. 20 General setup Setting daylight savings time Ecology features 3 3 Toner save You can save toner using this feature. When you
set toner save to On, print appears lighter. The default setting is Off.
3 You can set the machine to change for Daylight Savings Time. If you select On, it will reset the time forward one hour and it you select Off, it will reset the
time backward one hour. a a Press Menu, 1, 6, 1. 16.Ecology 1.Toner Save a On b Off Select ab & OK 3 Press Menu 1, 5. 15.Daylight Save On Off Select ab
& OK a b b c b c Press a or b to select On, or Off. Press OK. Press Stop/Exit.
Press a or b to choose On (or Off). Press OK. Press Stop/Exit. 21 Chapter 3 Sleep time Setting the sleep time reduces power consumption by turning off the
fuser while the machine is idle. You can choose how long the machine must be idle (from 00 to 99 minutes) before it goes into sleep mode. When the machine
receives a fax, computer data or makes a copy, the timer will reset. The default setting is 05 minutes. While the machine is in sleep mode the LCD will display
Sleep. When printing or copying in sleep mode, there will be a short delay while the fuser warms up. 3 Turning off the scanner lamp The scanner lamp stays
on for 16 hours before automatically switching off to preserve the life of the lamp and reduce power consumption.
To turn the scanner lamp off manually press the d and c keys simultaneously. The scanner lamp will remain turned off until the next time you use the scanning
feature. 3 Note Turning the lamp off regularly will reduce the lamp's life. a Press Menu 1, 6, 2. 16.
Ecology 2.Sleep Time Sleep Time:05Min Enter & OK Key LCD Contrast You can change the contrast to make the LCD look lighter or darker. 3 b c a Press
Menu, 1, 8. 18.LCD Contrast -nnonn+ Select d c & OK Enter the length of time the machine is idle before entering sleep mode (00 to 99).
Press OK. Press Stop/Exit. To turn off sleep mode, press Secure and Job Cancel at the same time in b. Press a or b to select Off or On.
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Press OK. b c Press c to make the LCD darker. Or press d to make the LCD lighter. Press OK. Press Stop/Exit. Note When you turn off sleep mode, the
setting will take effect the next time the machine copies, prints or is turned off and on.
22 4 Security features Setting up the password 4 4 Security Setting Lock Setting Lock lets you set a password to stop other people from accidentally changing
your machine settings. Make a careful note of your password. If you forget it, please call your Brother dealer or Brother Customer Service. While setting lock
is On, it is not possible to change the following settings without a password: Date/Time Station ID Quick-Dial settings Mode Timer Paper Type Paper Size
Volume Clock Change Ecology Tray Use LCD Contrast Security settings 4 a 4 Press Menu, 1, 9, 1. 19.Security 1.Setting Lock New Passwd:XXXX Enter &
OK Key b c d a 4 Enter a four digit number for the password. Press OK. Re-enter your password when the LCD shows Verify:. Press OK.
Press Stop/Exit. 4 Changing your password Press Menu, 1, 9, 1. 19.Security 1.Setting Lock a On b Set Password Select ab & OK b c d e f Press a or b to
select Set Password.
Press OK. Enter your four-digit password. Press OK. Enter a four-digit number for the new password. Press OK.
Re-enter your password when the LCD shows Verify:. Press OK. Press Stop/Exit. 23 Chapter 4 Turning Setting Lock on/off If you enter the wrong password
when following the instructions below, the LCD will show Wrong Password. Re-enter the correct password. 4 Secure Function Lock Secure Function Lock
lets you restrict Public access to certain machine functions (Fax Tx, Fax Rx, Copy, Scan and PCprint 1). 1 4 Turning Setting Lock on 4 PCprint includes PC
Fax Send as well as all print jobs. a Press Menu, 1, 9, 1. 19.Security 1.
Setting Lock a On b Set Password Select ab & OK This feature also prevents users from changing the default settings of the machine by limiting access to the
Menu settings. Disabling at least one function is required to turn on Secure Function Lock for the Public user. Access to restricted operations can be enabled
by creating a restricted user. Restricted users must select the stored name and enter a password to use the machine. Make a careful note of your password. If
you forget it, please call your Brother dealer or Brother Customer Service. 4 b c d a Press a or b to select On. Press OK. Enter your four-digit password.
Press OK.
Press Stop/Exit. Turning Setting Lock off Press Menu, 1, 9, 1. 19.Security 1.Setting Lock Password:XXXX Enter & OK Key Note · You can set up to 25
individual users and one Public user.
· When you set up a Public user, you can restrict one or more of the machine's functions to all users who do not have a password. · Only administrators can
set limitations and make changes for each user. · When PCprint is disabled, computer print jobs will be lost without notification. · When Secure Function Lock
is on, you can only use 21.Contrast, 26.
Polled TX or 27.Coverpg Setup in the Fax menu. If Fax Tx is disabled, you cannot use any function in the Fax menu. · Polling Receive is enabled only when
the both Fax Tx and Fax Rx are enabled. b c Enter your four-digit password. Press OK twice. Press Stop/Exit. 24 Security features Setting the password for
the administrator The password you set in these steps is for the administrator. This password is used to set up restricted users and to turn Secure Function
Lock on or off. See Setting up restricted users on page 26 and Turning Secure Function Lock on on page 26.
Setting up the Public user 4 4 You can set up the Public user. Public users do not need to enter a password. Note You must disable at least one function. a
Press Menu, 1, 9, 2. 19.Security 2.Function Lock a Lock OffiOn b Set Password Select ab & OK a Press Menu, 1, 9, 2. 19.Security 2.Function Lock New
Passwd:XXXX Enter & OK Key 4 b c b c d Enter a four-digit number for the password.
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Press OK. Re-enter the password when the LCD shows Verify:. Press OK. Press Stop/Exit. Press a or b to select Setup User.
Press OK. Enter the Administrator password. Press OK. 19.Security Setup User a Public b User01 Select ab & OK d e Press a or b to select Public.
Press OK. Press a or b to select Enable or Disable for Fax Tx. Press OK. After you have set Fax Tx, repeat this step for Fax Rx, Copy, Scan and PCprint 1.
Press OK. 1 You can set PCprint for only the Public user. f Press Stop/Exit. 25 Chapter 4 Setting up restricted users You can set up users with restrictions and
a password. 4 Turning Secure Function Lock on/off If you enter the wrong password when following the instructions below, the LCD will show Wrong
password. Re-enter the correct password.
4 a Press Menu, 1, 9, 2. 19.Security 2.Function Lock a Lock OffiOn b Set Password Select ab & OK Turning Secure Function Lock on 4 a Press Menu, 1, 9, 2.
19.Security 2.Function Lock a Lock OffiOn b Set Password Select ab & OK b c Press a or b to select Setup User. Press OK. Enter the Administrator
password. Press OK.
19.Security Setup User a Public b User01 Select ab & OK b c Press a or b to select Lock OffiOn. Press OK. Enter your four-digit administrator password.
Press OK.
4 d e f g Press a or b to select User01. Press OK. Use the dial pad to enter the user name. (See Entering Text on page 153.) Press OK.
Enter a four-digit password for the user. Press OK. Press a or b to select Enable or Disable for Fax Tx. Press OK. After you have set Fax Tx, repeat this step
for Fax Rx, Copy and Scan. Press OK. Repeat d to g for entering each additional user and password. Press Stop/Exit. Turning Secure Function Lock off a
Press Menu, 1, 9, 2. 19.
Security 2.Function Lock a Lock OniOff b Change User Select ab & OK b c Press a or b to select Lock OniOff. Press OK. Enter your four-digit administrator
password. Press OK. h i 26 Security features Switching Users This setting allows another user to log on the machine when Secure Function Lock is turned on.
4 Note The time to change from an individual user to the Public user is the same as the Mode Timer setting (Menu, 1, 1). See Mode timer on page 17. Also,
you can exit from an individual user by pressing the illuminated Mode key. 4 a Press Menu, 1, 9, 2.
19.Security 2.Function Lock a Lock OniOff b Change User Select ab & OK b c d Press a or b to select Change User. Press OK. Press a or b select the
registered name of the user to be logged on.
Press OK. Enter the password of the user you have selected in c. Press OK. 27 Chapter 4 28 Section II Fax Sending a fax Receiving a fax Phone and external
devices Dialling and storing numbers Remote fax options Printing reports Polling II 30 39 46 58 66 72 74 5 Sending a fax Sending a 2-sided fax from the
ADF (MFC-8860DN only) You can send a 2-sided document from the ADF. To cancel a fax in progress press Stop/Exit.
5 How to fax Entering fax mode To enter fax mode press key will glow blue. (Fax), and the 5 5 5 Sending a single-sided fax from the ADF Using the ADF to
send your faxes is the easiest way. To cancel a fax in progress press Stop/Exit. 5 a b c d e Make sure you are in Fax mode Put your document in the ADF.
Press Duplex. Dial the fax number. See How to Dial on page 58 Press Start. . a b c d Make sure you are in Fax mode . Put your document face up in the ADF.
Dial the fax number. See How to Dial on page 58 Press Start. The machine will now scan and send your document. Note Legal size 2-sided documents cannot
be faxed from the ADF. The machine will now scan and send your document. 30 Sending a fax Sending a fax from the scanner glass You can use the scanner
glass to fax the pages of a book, or a single page at a time. The documents can be up to Letter, A4 or Legal size. Press Stop/Exit to cancel a fax in progress. 5
Faxing legal size documents from the scanner glass When faxing legal size documents, you need to set the scan glass size to Legal/Folio, otherwise a portion
of your faxes will be missing.
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5 a b c d e Make sure you are in Fax mode Put your document on the scanner glass.
Dial the fax number. See How to Dial on page 58 Press Start. After the machine scans the page, the LCD will prompt you to choose one of the options below:
Flatbed Fax: Next Page? a 1.Yes b 2.No (Send) Select ab & OK .
a b Make sure you are in Fax mode. Press Menu, 2, 2, 0. 22.Setup Send 0.Glass Fax Size a A4/Letter b Legal/Folio Select ab & OK 5 c d Press a or b to
choose Legal/Folio.
Press OK. Press Stop/Exit. Cancelling a fax in progress Press Stop/Exit to cancel a fax in progress. If the machine is already dialing or sending the fax you
will also need to press 1 to confirm. 5 Press 1 to send another page. Go to f. Press 2 or Start to send the document. Go to g. f Place the next page on the
scanner glass, press OK. Repeat e and f for each additional page.
Flatbed Fax: Set Next Page Then Press OK g Your machine will automatically send the fax. Note When faxing multiple pages from the scanner glass, real
time transmission should be set to Off. 31 Chapter 5 Broadcasting Broadcasting lets you send the same fax message to more than one fax number. You can
include Groups, One-Touch, Speed-Dial numbers and up to 50 manually dialled numbers in the same broadcast. For information see How to Dial on page 58.
You can broadcast up to 390 different numbers. This will depend on how many groups, access codes or credit card numbers you have stored, and on how
many delayed or stored faxes in memory. 5 Cancelling a Broadcast in progress While broadcasting you can cancel the fax currently being sent or the whole
broadcast job. 5 a Press Menu, 2, 6. The LCD will display the fax job currently being sent (e.
g. #001:FRIENDS) and the broadcast job (e.g. Broadcast#001): 26.Remaining Jobs a #001 FRIENDS b Broadcast#001 Select ab & OK Note Use the
Search/Speed Dial to help you choose numbers easily.
b . a b c Make sure you are in Fax mode Load your document. Press ab to choose the job you want to cancel. Press OK. Press 1 to clear or 2 to exit.
If you chose to only cancel the fax currently being sent in a, the machine will ask you if you want to cancel the broadcast. Press 1 to clear or 2 to exit. Press
Stop/Exit. c Enter a number. Press OK. You can use either a One-Touch, Speed-Dial, a Group number, or a number manually entered using the dial pad. See
How to Dial on page 58. Repeat c until you have entered all the fax numbers you want to broadcast to. Press Start. d d e After the broadcast is finished the
machine will print a broadcast report to let you know the results.
Note · The scan profile of the One-Touch, Speed-Dial or Group number you chose first will be applied to the broadcast. · If the fax resolution of the fax
number you chose first is S.Fine and you want to do a broadcast that includes IFAX, press Resolution, and then press a or b to select Std or Fine resolution.
Press OK. Then follow the steps above. 32 Sending a fax Additional sending operations Sending faxes using multiple settings Before you send a fax, you can
change any combination of these settings: contrast, resolution, overseas mode, delayed fax timer, polling transmission, real time, transmission or cover page
settings. Electronic cover page 5 5 This feature will not work unless you have already programmed your Station ID. (See the Quick Setup Guide.) You can
automatically send a cover page with every fax. Your cover page includes your Station ID, a comment, and the name stored in the One-Touch or Speed-Dial
memory.
By choosing Next Fax:On you can also display the number of pages on the cover page. You can choose one of the following preset comments, or you can store
two personal comments, up to 27 characters long: Comment Off Please Call Urgent Confidential 5 a Make sure you are in Fax mode . After each setting is
accepted, the LCD asks if you want to enter more settings: 22.Setup Send Next? a 1.Yes b 2.
No Select ab & OK 5 b Do one of the following: To choose more settings, press 1.
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The LCD returns to the Setup Send menu. If you have finished choosing settings, press 2 and go to the next step. Composing your own comments You can set
up two comments of your own. 5 a b Make sure you are in Fax mode Press Menu, 2, 2, 8.
22.Setup Send 8.Coverpage Note a 5. b 6. Select ab & OK . c d Press a or b to choose 5 or 6 to store your own comment. Press OK. Enter your own comment
using the dial pad. Press OK. Use the chart on page 153 for help entering characters.
33 Chapter 5 Send a cover page for the next fax If you want to send a cover page only for the next fax, your machine will ask you to enter the number of pages
you are sending so it can be printed on the cover page. 5 Using a printed cover page If you want to use a printed cover page that you can write on, you can
print the sample page and attach it to your fax. 5 a b c Make sure you are in Fax mode Load your document. Press Menu, 2, 2, 7. 22.Setup Send 7.Coverpg
Setup a Next Fax:On b Next Fax:Off Select ab & OK . a b Make sure you are in Fax mode Press Menu, 2, 2, 7. 22.Setup Send 7.
Coverpg Setup a Next Fax:On b Next Fax:Off Select ab & OK . c d d e f Press a or b to choose Next Fax:On (or Next Fax:Off). Press OK. Press a or b to
choose a comment. Press OK.
Enter two digits to show the number of pages you are sending. Press OK. For example, enter 0, 2 for 2 pages or 0, 0 to leave the number of pages blank. If
you make a mistake, press d or Clear/Back to back up and re-enter the number of pages. 5 Press a or b to choose Print Sample.
Press OK. Press Start. Your machine will print a copy of your cover page. Send a cover page for all faxes You can set the machine to send a cover page
whenever you send a fax. a b Make sure you are in Fax mode Press Menu, 2, 2, 7. 22.Setup Send 7.Coverpg Setup a Next Fax:On b Next Fax:Off Select ab &
OK . c d Press a or b to choose On (or Off). Press OK.
Press a or b to choose a comment. Press OK. 34 Sending a fax Contrast For most documents the default setting of Auto will give the best results. It
automatically chooses the suitable contrast for your document. If your document is very light or dark, changing the contrast may improve the quality of the
fax. Use Dark to increase the contrast of a light document. Use Light to decrease the contrast of a dark document. 5 Changing fax resolution The quality of a
fax can be improved by changing the fax resolution. Resolution can be changed for the next fax or for all faxes. 5 To change the fax resolution for the next fax
5 a b c Make sure you are in Fax mode Load your document.
. Press Resolution then a or b to select the resolution. Press OK. 5 5 a b c Make sure you are in Fax mode Load your document. Press Menu, 2, 2, 1.
22.Setup Send 1.Contrast a Auto b Light Select ab & OK . To change the default fax resolution a b Make sure you are in Fax mode Press Menu, 2, 2, 2. 22.
Setup Send 2.Fax Resolution a Standard b Fine Select ab & OK . d Press a or b to select Auto, Light or Dark. Press OK. c Note Even if you choose Light or
Dark, the machine will send the fax using the Auto setting in any of the following conditions: · When you send a colour fax. · When you choose Photo as the
Fax Resolution. Press a or b to select the resolution you want. Press OK. Below is a list of the available fax resolution settings. The finer the resolution, the
longer the fax will take to transmit.
Standard Suitable for most typed documents. Fine Good for small print. S.Fine Good for small print or artwork. Photo Use when the document has varying
shades of grey or is a photograph. 35 Chapter 5 Dual access Your machine supports dual access, which lets you dial a number and begin scanning a fax into
memory while you are already sending or receiving a fax. The LCD will show the new job number. The number of pages you can scan into the memory will
vary depending on what is printed on them. 5 Sending in real time for the next fax only 5 a b Make sure you are in Fax mode Press Menu, 2, 2, 5.
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22.
Setup Send 5.Real Time TX a On b Off Select ab & OK . Note If the Out of Memory message appears while scanning documents, press Stop/Exit to cancel or
Start to send the scanned pages. c Press a or b to select Next Fax:On. Press OK.
Note In Real Time Transmission, the automatic redial feature does not work when using the scanner glass. 5 Real time transmission When you are sending a
fax, the machine will scan the documents into the memory before sending. Then, as soon as the phone line is free, the machine will start dialling and sending.
If the memory is full, the machine will send the document in real time (even if Real Time TX is set to Off). Sometimes, you may want to send an important
document immediately, without waiting for memory transmission.
You can set Real Time TX to On for all documents or Next Fax:On for the next fax only. Not sending in real time for the next fax only 5 a b Make sure you are
in Fax mode Press Menu, 2, 2, 5. 22.Setup Send 5.Real Time TX a On b Off Select ab & OK . c Press a or b to select Next Fax:Off. Press OK. Note 5 Sending
in real time for all faxes a b Make sure you are in Fax mode Press Menu, 2, 2, 5. 22.Setup Send 5.
Real Time TX a On b Off Select ab & OK . In Real Time Transmission, the automatic redial feature does not work when using the scanner glass. c Press a or
b to select On. Press OK. 36 Sending a fax Overseas mode If you are having difficulty sending a fax overseas due to a bad connection, then turning on the
overseas mode may help. This is a temporary setting, and will only be active for your next fax. 5 Delayed batch transmission Before sending the delayed faxes,
your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time. All delayed faxes that are scheduled to be sent
at the same time to the same fax number will be sent as one fax to save transmission time. 5 a b c Make sure you are in Fax mode Load your document. Press
Menu, 2, 2, 9.
22.Setup Send 9.Overseas Mode a On b Off Select ab & OK . a b Make sure you are in Fax mode Press Menu, 2, 2, 4. 22.
Setup Send 4.Batch TX a On b Off Select ab & OK . 5 d Press a or b to select On or Off. Press OK. c 5 Press a or b to choose On (or Off).
Press OK. Press Stop/Exit. Delayed faxing You can store up to 50 faxes in the memory to be sent within a twenty four hour period. d a b c Make sure you are
in Fax mode Load your document. Press Menu, 2, 2, 3. 22.Setup Send 3.Delayed Fax Set Time=00:00 Enter & OK Key . d Enter the time you want the fax to
be sent (in 24-hour format). Press OK.
(For example, enter 19:45 for 7:45 PM) 22.Setup Send 3.Delayed Fax Set Time=19:45 Enter & OK Key The number of pages you can scan into the memory
depends on the amount of data printed on each page. 37 Chapter 5 Checking and cancelling waiting jobs Check which jobs are still waiting in the memory to
be sent. If there are no jobs, the LCD will show No Jobs Waiting. You can cancel a fax job that is stored and waiting in the memory. Out of Memory message
5 5 If you get an Out of Memory message while scanning the first page of a fax, press Stop/Exit to cancel the fax. If you get an Out of Memory message while
scanning a subsequent page, you will have the option to press Start to send the pages scanned so far, or to press Stop/Exit to cancel the operation a Press
Menu, 2, 6. 26.Remaining a #001 12:34 #002 15:00 b #003 17:30 Select ab & Jobs BROTHER BIC ABCDEFG OK Note If you get an Out of Memory
message while faxing and you do not want to delete your stored faxes to clear the memory, you can send the fax in real time.
(See Real time transmission on page 36.) To gain extra memory, choose one of the solutions bellow: Print the faxes that are in the memory. (See Printing a fax
from the memory on page 45.) You can turn off Fax Storage. (See Turning off remote fax options on page 68.
) 5 The number of jobs still to be sent will be displayed.
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b Choose one of the options below: Press a or b to scroll though the waiting jobs, press OK to select a job, and then press 1 to cancel it. Press 2 to exit
without cancelling. When you have finished, press Stop/Exit. c Sending a fax manually Manual transmission Manual transmission lets you hear the dialling,
ringing and fax-receiving tones while sending a fax.
Add an optional memory (See Memory Board on page 103.) Note 5 a b c d e Make sure you are in Fax mode Load your document. Pick up the handset of the
external phone and listen for a dial tone. Dial the fax number you want to call. When you hear the fax tone, press Start. . When you get an Out of Memory
message, you may be able to clear this message if you first print incoming faxes in the memory to restore the memory to 100%. 38 6 Receiving a fax 6 Receive
modes You must choose a receive mode depending on the external devices and telephone services you have on your line. 6 Choosing the receive mode The
diagram below will help you choose the correct mode. For more detailed information on the receive modes see page 40.
Are you connecting an external telephone or external telephone answering device to the machine? Yes Do you use a Distinctive Ring1 subscriber service? No
Are you using the voice message function of your external telephone answering device? Yes No Do you want the machine to answer fax and telephone calls
automatically? Yes Do you want to use the machinefor Fax only? No Yes Yes Go to "Distinctive Ring" 1 in the Chapter 7 of the User's Guide No 6 No 6 Fax
Only Fax/Tel No Manual External TAD 1 FaxAbility in New Zealand To set a receive mode follow the instructions below. a b c Press Menu, 0, 1. Press a or b
to select a receive mode. Press OK. Press Stop/Exit. 01.Receive Mode a Fax Only Fax/Tel b External TAD Select ab & OK The LCD will display the current
receive mode. 39 Chapter 6 Using Receive Modes Some receive modes answer automatically (Fax Only and Fax/Tel). You may want to change the ring delay
before using these modes see page 41. 6 External TAD External TAD mode lets an external answering device manage your incoming calls.
Incoming calls will be dealt with in one of the following ways: Faxes will be automatically received. Voice callers can record a message on the external TAD.
For more information see Connecting an external TAD on page 55. 6 Fax only Fax only mode will automatically answer every call as a fax. 6 Fax/Tel
Fax/Tel mode helps you automatically manage incoming calls, by recognising whether they are fax or voice calls and dealing with them in one of the
following ways: Faxes will be automatically received.
Voice calls will start the F/T ring to tell you to pick up the line. The F/T ring is a fast double ring made by your machine. Also see F/T Ring Time on page 41
and Ring Delay on page 41. 6 Manual Manual mode turns off all automatic answering functions unless you are using the Distinctive Ring 1 feature. 1 6
FaxAbility in New Zealand To receive a fax in manual mode press Start when you hear fax tones (short repeating beeps).
You can also use the Fax Detect feature to receive faxes by lifting a handset on the same line as the machine. Also see Fax Detect on page 42. If you use a
computer modem on the same line, Faxing will not operate correctly. 40 Receiving a fax Receive Mode settings Ring Delay The ring delay sets the number of
times the machine rings before it answers in Fax Only and Fax/Tel modes. If you have external or extension phones on the same line as the machine or
subscribe to the Distinctive Ring 1 service, keep the Ring Delay setting of 6. (See Operation from extension telephones on page 56 and Fax Detect on page
42.) 1 6 F/T Ring Time When somebody calls your machine, you and your caller will hear the normal telephone ring sound. The number of rings is set by the
ring delay setting. If the call is a fax, then your machine will receive it; however, if it is a voice call the machine will sound the F/T ring (a fast double-ring)
for the time you have set in the F/T ring time setting.
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If you hear the F/T ring it means that you have a voice caller on the line.
Because the F/T ring is made by the machine, extension and external telephones will not ring; however, you can still answer the call on any telephone. For
more information see Using remote codes on page 57. 6 6 FaxAbility in New Zealand a b Make sure you are in Fax mode Press Menu, 2, 1, 1. 21.Setup
Receive 1.Ring Delay a 03 b 04 Select ab & OK . 6 a b Make sure you are in Fax mode Press Menu, 2, 1, 2. 21.Setup Receive 2.F/T Ring Time a 20 Secs b 30
Secs Select ab & OK .
c Press a or b to select how many times the line rings before the machine answers (02-10 for Australia, 01-10 for New Zealand, 00-10 for some countries).
Press OK. Press Stop/Exit. c d Press a or b to select how long the machine will ring to alert you that you have a voice call (20, 30, 40 or 70 seconds for
Australia and some countries, 20, 30, 40, or 55 seconds for New Zealand). Press OK.
Press Stop/Exit. d 41 Chapter 6 Fax Detect Turning fax detect On allows the machine to receive fax calls automatically if you lift any handset on the same line
as the machine. When you see Receiving on the LCD or when you hear `chirps' through the handset of an extension phone connected to another telephone
wall socket, just replace the handset and your machine will receive the fax. If this feature is set to on, but your machine does not connect a fax call when you
lift the handset of an external or extension phone, press l51 on the external or extension phone. (See Operation from extension telephones on page 56.
) 6 Setting the Print Density You can adjust print density to make your printed pages darker or lighter. 6 a b Make sure you are in Fax mode Press Menu, 2, 1,
7. 21.Setup Receive 7.Print Density -nnonn+ Select d c & OK . c d Press c to make the print darker. Or press d to make the print lighter. Press OK. Press
Stop/Exit. Note We do not recommend having a PC and the machine on the same phone line.
a b Make sure you are in Fax mode Press Menu, 2, 1, 3. 21.Setup Receive 3.Fax Detect a On b Off Select ab & OK . c d Press a or b to select On, or Off.
Press OK. Press Stop/Exit. 42 Receiving a fax Additional receiving operations Printing a reduced incoming fax If you choose On, the machine automatically
reduces each page of an incoming fax to fit on one page of A4, Letter, Legal or Folio size paper. The machine calculates the reduction ratio by using the page
size of the fax and your Paper Size setting (Menu, 1, 3). Duplex printing for Fax mode (MFC-8860DN only) 6 6 If you set Duplex to On for fax receive the
machine will print received faxes on both sides of the paper.
6 You can use A4, Letter, Legal or Folio size of paper for this function. a b Make sure you are in Fax mode Press Menu, 2, 1, 0. 21.Setup Receive 0.Duplex a
On b Off Select ab & OK .
a b Make sure you are in Fax mode Press Menu, 2, 1, 5. 21.Setup Receive 5.Auto Reduction a On b Off Select ab & OK . 6 c d Press a or b to choose On or
Off.
Press OK. Press Stop/Exit. Note When you turn Duplex on the auto reduction feature is also turned on. c d Press a or b to select On or Off. Press OK. Press
Stop/Exit. 43 Chapter 6 Setting the Fax Receive Stamp You can set the machine to print the received date and time in the top centre of each received fax page.
Receiving faxes into memory 6 6 a b Make sure you are in Fax mode Press Menu, 2, 1, 9. 21.Setup Receive 9.
Fax Rx Stamp a On b Off Select ab & OK . As soon as the paper tray becomes empty during fax reception, the screen will display No Paper, asking you to put
paper in the paper tray. (See Loading paper, and other media on page 14.) If you are unable to put paper in the paper tray the following will happen: If
Memory Receive is On: The machine will carry on receiving the fax, with the remaining pages being stored in memory, if enough memory is available.
Further incoming faxes will also be stored into memory until the memory is full.
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When the memory is full the machine will stop automatically answering calls. To print the faxes, put fresh paper in the tray. 6 c d Press a or b to choose On
or Off. Press OK. Press Stop/Exit.
Note · The received time and date will not appear when using Internet Fax* (*MFC-8860DN only). · Make sure you have set the current date and time in the
machine. If Memory Receive is Off: The machine will carry on receiving the fax, with the remaining pages being stored in memory, if enough memory is
available. The machine will then stop automatically answering calls until fresh paper is put in the paper tray. To print the last fax you received, put fresh
paper in the tray.
6 a b c d Make sure you are in Fax mode Press Menu, 2, 1, 6. . Use a or b to select On or Off. Press OK. Press Stop/Exit.
44 Receiving a fax Printing a fax from the memory If you are using the Fax Storage feature (Menu, 2, 5, 1), you can still print a fax from the memory when
you are at your machine. See Fax storage on page 67. 6 a Press Menu, 2, 5, 3. 25.Remote Fax Opt 3.Print Document Press Start b Press Start. 6 45 7 Phone
and external devices Telephone Service for Australia Telstra® FaxStream® Duet® (Distinctive Ringing) Telstra® FaxStream® Duet® is an enhanced Public
Switched Telephone Service (PSTS) offered by Telstra® that allows you to have an additional number on one phone line, with its own distinctive ring pattern.
Telstra ® FaxStream® Duet® is a call handling feature that helps users distinguish voice and facsimile calls. With FaxStream® Duet®, incoming calls to a
fax number are announced by a different, distinctive ring signal. Only one call can be answered (or made) at any one time and while this call is in progress,
incoming calls to either number will be presented with a busy tone.
Your machine has a Distinctive Ringing function, allowing you to dedicate one phone number just for receiving faxes. 7 Phone line services Your machine
supports the Caller ID subscriber telephone service that some telephone companies offer. 7 7 Features like Voice Mail, Call Waiting, Call Waiting/Caller ID,
RingMaster, answering services, alarm systems or other custom features on one phone line may create problems with the operation of your machine. 7 Do
you have Voice Mail? If you have Voice Mail on the phone line that you will install your new MFC on, there is a strong possibility that Voice Mail and the
MFC will conflict with each other while receiving incoming calls. However, the Distinctive Ring feature allows you to use more than one number on your line,
so both Voice Mail and the MFC can work together without any problems. If each one has a separete phone number, neither will interfere with the other's
operations. If you decide to get the Distinctive Ring service from the telephone company, you will need to follow the directions on next page to `register' the
new Distinctive Ring pattern they give you. This is so your MFC can recognize its incoming calls. 7 Note After you have set the Distinctive Ring feature to On,
the receive mode is set to Manual automatically. If you don't have a TAD or Voice Mail set up on the Distinctive Ring number, Manual mode means you must
answer all the calls yourself.
You can not change the receive mode from Manual mode while the Distinctive Ring is set to on. 46 Phone and external devices What is the Advantage of using
Telstra® FaxStream® Duet® Function?7 Using Telstra® FaxStream® Duet® is the most efficient way to receive both fax and telephone calls on the same
line. When the voice call comes in, all phones (extension and external) and the fax machine will ring to alert you to pick it up. If a fax call comes in, the fax
machine will answer automatically without ringing, whereas the extension and external phones will ring with a distinctive ring pattern. It is also a more
efficient way of operating a Fax machine with an extension phone as you do not have to use the remote activation codes.
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It gives you two independent numbers without the higher cost of a second line. How does Telstra® FaxStream® Duet® Work? Incoming calls to the voice
number, will have the standard ring pattern of long, long tone, followed by a pause, repeated, while the new fax number will have a different ring pattern of
three short bursts of ring, repeated at regular intervals. When FaxStream® Duet® is On and you receive a voice call all extension and external phones will
ring with a standard ring pattern. The fax machine will ring on the third ring with a standard ring pattern. All external and the extension phones will continue
to ring, until you or a telephone answering device can answer the voice number.
When FaxStream® Duet® is On and you receive a fax call on the Duet® number the Fax machine will answer and automatically receive the fax message
without ringing. On the other hand, all extension and external phones will ring with a distinctive ring pattern. Do not answer the phone as you are receiving a
fax message. Flowchart Sequence of Incoming call Incoming Call (either Voice or Fax) 7 7 All extension phones ring, fax machine is silent. Registered Duet
(Fax) Number Fax machine automatically receives and prints fax message without ringing. Main number (Voice Number) Fax machine begins ringing on
third ring. You answer the call at an external phone or an extension phone. Telephone Answering Device (TAD) answers the call. 47 Chapter 7 Set the
Distinctive Ring to ON Very important!* After you have set the Distinctive Ring feature to ON, the receive mode is set to Manual automatically. Unless you
have a TAD or Voice Mail set up on the Distinctive Ring number, Manual mode means you must answer all the calls yourself.
You can not change the receive mode to another mode while the Distinctive Ring is set to on. 7 Caller ID (Caller IDentification) Caller ID is a telephone
service that allows the subscriber to see a display of the caller's phone number or name as the telephone rings. It is a fast way to screen your calls. You can
respond quickly to calls you missed, because Caller IDs are received and stored in your machine memory. 7 a Press Menu, 2, 0, 2. 20.Miscellaneous
2.Distinctive a On b Off Select ab & OK Note To get the Caller ID Service: apply for the Caller ID service at your local telephone company, if available. b c d
Advantages of Caller ID For Business All businesses profit from a quicker response to customer calls. Businesses that provide mail order services, money-
lending services or provide confidential information, can protect themselves from false orders or acceptance of false identification.
At Home Residential customers can protect themselves from unwanted calls. 7 Press a or b to select On. Press OK. Press Stop/Exit. Distinctive Ring is now
set to on.
7 Turning off Distinctive Ring a Press Menu, 2, 0, 2. 20.Miscellaneous 2.Distinctive a On b Off Select ab & OK b c Press a or b to select Off. Press OK.
Press Stop/Exit. Note If you turn off Distinctive Ring, the machine will stay in Manual receive mode. You will need to set the Receive Mode again. (See
Choosing the receive mode on page 39.) 48 Phone and external devices How Does the Caller ID Work?7 The Caller ID Appears on the Display When Your
Telephone Rings As your telephone rings, the display shows you the caller's phone number or name if the name has stored in the One-Touch and Speed-Dial.
Once you press Hook and answer the call, the caller's ID disappears. You will see up to the first 16 characters of the number on the display. Viewing Caller
ID List Your machine stores information for the last thirty calls in the Caller ID list. You can view or print this list. When the thirty-first call comes in to the
machine, it replaces information about the first call.
7 a Press Menu, 2, 0, 3. 20.Miscellaneous 3.Caller ID a Display# b Print Report Select ab & OK Note · If Out of Area appears on the display, it means that
the call came from outside your caller ID service area or a public phone.
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1 · If Private Call appears on the display, it means the caller intentionally blocked the transmission of his/her ID. 1 1 b c Press a or b to select Display#.
Press OK. Press a or b to scroll through the Caller ID memory to select the Caller ID you want to view. Press OK. The LCD shows the caller's number, the
date, and time of the call.
Press d to return to the Caller ID listing, or press Stop/Exit. 7 7 Depends on network Function. d The Caller ID is Stored in Your Machine Memory The
machine can store a maximum of the last 30 incoming caller IDs in the memory, along with the time and date of reception. The 31st call will cause the oldest
ID to be erased. The Caller ID information stored in the memory can be used for the following.
Printing the Caller ID List. You can review calls you received by checking the Caller IDs in memory. This report will list the Date, Time, Phone Number
(Caller ID) name, and type of Call (Comment) if available. Printing Caller ID List 7 a Press Menu, 2, 0, 3. 20.
Miscellaneous 3.Caller ID a Display# b Print Report Select ab & OK b c d Press a or b to select Print Report. Press OK. Press Start. When the printing has
finished, press Stop/Exit. 49 Chapter 7 Telephone Service for New Zealand FaxAbility FaxAbility is a service offered by Telecom that allows you to have an
additional number on one phone line, with its own distinctive ring pattern. This way, when you get an incoming call, you can identify the number being called
by its ring. How Does FaxAbility Work? 7 7 7 How Will the Fax Machine Treat All Other Numbers? FaxAbility mode ensures that the machine will answer
calls to the FaxAbility (secondary) number. When a call comes in to your main number, all the phones will ring. You can set an external answering device
(TAD) to answer calls on the other number(s).
(See the chart in the following page.) 7 Your telephone number will have the standard ring pattern of long, long tone, while the new number will have a ring
pattern of long, silence, long, etc. When FaxAbility is On, you will not hear the first ring of all incoming calls on the fax machine. Extension phones will ring
as usual. If the fax machine recognizes the ring pattern, all ringing will stop and the fax machine will answer and automatically receive the fax message.
Otherwise, you will hear the extension phones and the fax machine continue to ring. The fax machine always listens to the ring pattern before it answers, so
do not pick up the phone during that time. You will quickly learn to recognize the ring pattern for faxes, so you will not be tempted to answer that number.
Either you or a telephone answering device can answer the main number(s). Flowchart Sequence of Incoming call Incoming Call (either Voice or Fax) What
is the Advantage of Using the FaxAbility Function? Using FaxAbility is the most efficient way to receive both fax and telephone calls on the same line.
It is much easier for your callers who dial manually. The fax machine will answer with receiving tones so they will not have to press an activation code. And
the people who call to talk on your main number will not have to talk to your fax machine. Basically, it gives you two independent numbers without the higher
cost of a second line. 7 All extension phones ring, fax machine is silent.
Registered Duet (Fax) Number Fax machine automatically receives and prints fax message without ringing. Main number (Voice Number) Fax machine
begins ringing on third ring. You answer the call at an external phone or an extension phone. Telephone Answering Device (TAD) answers the call. Note After
you have set the FaxAbility feature to On, the receive mode is set to Manual automatically.
Unless you have a TAD or Voice Mail set up on the FaxAbility number, Manual mode means you must answer all the call yourself. You can not change the
receive mode to the other mode while the FaxAbility is set to on. 50 Phone and external devices How to Turn FaxAbility OFF or ON The FaxAbility function
is designed to accommodate the FaxAbility service provided by Telecom.
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To change the setting, repeat Steps 1-3; Step 2 is where you can select either On or Off. Call Waiting beeps caused by incoming calls on your main number
can affect fax transmissions. If you have FaxAbility Service but don't have Call Waiting, you need do nothing at this stage. If you do have Call Waiting as well
as FaxAbility, set the Call Waiting menu option to On. See below. 7 Caller ID (Caller IDentification) Caller ID is a telephone service that allows the
subscriber to see a display of the caller's phone number and name if available as the telephone rings. It is a fast way to screen your calls.
You can respond quickly to calls you missed, because Caller IDs are received and stored in your machine memory. 7 Note To get the Caller ID Service: apply
for the Caller ID service at your local telephone company, if available. a Press Menu, 2, 0, 2. The screen displays 20.Miscellaneous 2.Faxability a On b Off
Select ab & OK Advantages of Caller ID For Business All businesses profit from a quicker response to customer calls. Businesses that provide mail order
services, money-lending services or provide confidential information, can protect themselves from false orders or acceptance of false identification. At Home
Residential customers can protect themselves from unwanted calls. 7 7 b Press a or b to set FaxAbility to On or Off. If you have FaxAbility service, select On.
Press OK. Press a or b to set Call Waiting to On or Off. If you have Call Waiting service, select On to avoid the trouble caused by Call Waiting. Press OK.
Press Stop/Exit.
c d 51 Chapter 7 How Does the Caller ID Work?7 The Caller ID Appears on the Display When Your Telephone Rings As your telephone rings, the display
shows you the caller's phone number or name if available. Once you press Hook and answer the call, the caller's ID disappears. You will see up to the first 16
characters of the number and name if available on the display. Printing Caller ID List 7 a 7 Press Menu, 2, 0, 3. 20.
Miscellaneous 3.Caller ID a Display# b Print Report Select ab & OK b c d Press a or b to select Print Report. Press OK. Press Start. When the printing has
finished, press Stop/Exit. Note · If Out of Area appears on the display, it means that the call came from outside your caller ID service area. 1 · If Private Call
appears on the display, it means the caller intentionally blocked the transmission of his/her ID. 1 1 Note If you use the Caller ID for Dial back. · Please be
sure that you use appropriate dialling procedures for local and national call. · Please be sure that you make sure of the details of the exact number to be
called back, and the need to insert prefix(es) for manual dialling.
· Please understand that your machine may not display precisely the digits to be called. Depends on network Function. Viewing Caller ID List Your machine
stores information for the last thirty calls in the Caller ID list. You can view or print this list. When the thirty-first call comes in to the machine, it replaces
information about the first call. a Press Menu, 2, 0, 3. 20.Miscellaneous 3.Caller ID a Display# b Print Report Select ab & OK b c Press a or b to select
Display#. Press OK.
Press a or b to scroll through the Caller ID memory to select the Caller ID you want to view. Press OK. The LCD shows the caller's number, the date, and
time of the call. Press d to return to the Caller ID listing, or press Stop/Exit. d 52 Phone and external devices Telephone Service for Some Countries
Distinctive Ringing (For Singapore and Hong Kong) This machine feature lets you use the Distinctive Ringing subscriber service offered by some telephone
companies, which allows you to have several telephone numbers on one phone line.
Each phone number has its own Distinctive Ringing pattern, so you will know which phone number is ringing. This is one way you can have a separate phone
number for your machine. Your machine has a Distinctive Ringing function, allowing you to dedicate one phone number just for receiving faxes.
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