Brother MFC-9160 User manual

MFC-9160
OWNER’S MANUAL

i

ii
Using This Manual
Thank you for purchasing a Brother machine.
This machine has been designed to be simple to use, with LCD screen prompts to guide you through
functions. However, you can use the machine to its fullest potential by taking a few minutes to read
this manual.
Finding Information
All chapter headings and subheadings are listed in the Table of Contents. You will also be able to
findinformationaboutaspecificfeatureorfunctionbycheckingtheIndexatthebackofthismanual.
Also, throughout this manual, you will see special symbols alerting you to important information,
cross-references, and warnings. Illustrations of some screen displays also help you choose the
correct key-presses.
Symbols Used In This Manual
User-Friendly Programming
We have designed the machine with on-screen programming. User-friendly programming helps you
take full advantage of all the functions the machine has to offer.
Since your programming is done on the LCD, we have created step-by-step on-screen prompts to
help you program the machine. All you need to do is follow the prompts as they guide you through
the function menu selections, programming options and settings. Additionally, you can program
settings more quickly by pressing
Menu/Set and the menu number using the numeric keys.
A complete list of the function selections, options, and settings that are available is provided in the
appendix of this manual. (See
Menu Mode & Menu Selection Table , page 8.)
Note or additional information.
The machine may be damaged or may not work correctly if this is not
observed.
Warnings detail precautions you must take to avoid possible personal
injury.

iii
Table of Contents
Using This Manual
User-Friendly Programming
Table of Contents ...............................................................................iii
PREPARATION AND SIMPLE USE
Preparation and Simple Use Guide
Advice for Preparation and Simple Use Guide ...................................4
Control Panel Overview......................................................................6
Menu Mode & Menu Selection Table.................................................8
CUSTOM SETUP
Chapter 1 Custom Settings
Custom Settings.................................................................................10
Using the Reports Key.......................................................................11
COPIER
Chapter 2 Making Copies
Basic Copy Operations......................................................................12
Temporary Copy Setting ...................................................................14
Changing Default Settings.................................................................19
PRINTER/SCANNER
Chapter 3 Using the machine as a Printer
Special Printing Features...................................................................21
Printing From Your PC .....................................................................21
Simultaneous Printing .......................................................................23
Printer Menu Functions.....................................................................23
Acceptable Paper...............................................................................24
Chapter 4 Printer Driver Settings (For Windows
®
Only)
Using the Brother MFC-9160 Printer Driver ....................................25
Basic Tab...........................................................................................25
Advanced Tab....................................................................................27
Support ..............................................................................................34

iv
Chapter 5 Using the Windows
®
-Based Brother Control Centre
(For Windows
®
Only)
Brother Control Centre ......................................................................35
Using the Scan Key with Windows PC .............................................36
Using the Control Panel Keys............................................................37
Brother Control Centre Features........................................................38
Scan to File ........................................................................................41
Scan to E-mail....................................................................................42
Scan to Word Processor.....................................................................44
User Defined Button..........................................................................45
Copy...................................................................................................46
Chapter 6 Using ScanSoft
™
PaperPort
®
for Brother and
ScanSoft
™
TextBridge
®
Chapter 7 Using the Brother MFC with a New Power
Macintosh
®
G3, G4 or iMac
™
/ iBook
™
Set up Your USB Equipped Apple
®
Macintosh
®
G3,G4 or iMac
™
with Mac OS 8.5/8.5.1/8.6/9.0/9.0.4/9.1............................................53
Using Brother Printer Driver with your Apple
®
Macintosh
®
...........53
Using Brother TWAIN Scanner Driver with
Your Apple
®
Macintosh
®
..................................................................55
Chapter 8 For DOS User
MAINTENANCE
Chapter 9 Troubleshooting and Maintenance
Error Messages...................................................................................62
Document Jams and Paper Jams........................................................64
Packing and Shipping the Machine....................................................69
Regular Maintenance.........................................................................71
IMPORTANT INFORMATION
Chapter 10 Important Safety Information
Important Safety Instructions.............................................................81

v
APPENDIX
Chapter 11 Specifications
General Specifications.......................................................................84
Printer Specifications.........................................................................84
Computer Requirement ....................................................................85
Electrical and Environment...............................................................86
Compilation and Publication Notice .................................................86
Trademarks........................................................................................87
Index..................................................................................................88

Preparation and Simple Use Guide
1
PREPARATION
AND SIMPLE USE
Preparation and Simple Use Guide
Steps to prepare and use the machine simply
Follow the steps below to prepare and use the machine simply.
However, before you perform these steps, see Important Safety Information (page 81), and
Advice for Preparation and Simple Use Guide (page 4).
1 Read the Quick Setup Guide
Follow the instructions on the Brother Quick Setup Guide to set up the machine.
2 Setting the Document
You can scan the document for copying from either the ADF (Automatic Document Feeder) or
from the glass platen.
Using the ADF (Automatic Document Feeder)
The automatic document feeder (ADF) can hold up to 30 pages, feeding each one individually
through the machine. Use standard (75 g/m
2
) paper when using the ADF. Always fan the pages
well before placing them in the ADF.
Recommended Environment
Temperature: 20-30˚C (68-86˚F)
Humidity: 50%-70%
DO NOT use curled, wrinkled, folded, or ripped paper, or paper with
staples, paper clips, paste or tape attached. DO NOT use cardboard,
newspaper, or fabric. (To copy or scan this kind of document, see
Using
the Glass Platen
, page 3.)
■ Make sure documents written with ink are completely dry.
■ Documents must be from 14.8 to 21.6 cm wide, and from 14.8 to 35.6 cm long.
Fan the pages and stagger them at a 30 degree angle. Insert the pages
face up , top edge first
in the ADF until you feel them touch the feed roller.
Adjust the paper guides to fit the width of your pages.
Pull up the document stopper.
1
2
3

2
Multiple pages should be fanned first as shown in the diagram below.
Setting the Special Media Lever
You can use the special media lever to select the Regular Position ( ) or Special Position ( ).
To feed regular types of originals, move the special media lever to the Regular Position ( ). You
can feed multiple pages.
To feed special types of originals (such as coated paper or glossy paper), move the special media
lever to the Special Position ( ). Feed the original one by one. It will allow the original to feed
through the ADF without slipping or jamming.
If the original “double-feeds” try again by inserting a simple sheet of original in
the ADF or use glass platen.
4
Document Stopper
30˚
Documents are
Face Up
in the ADF
Regular Position
Special Position
Special Media Lever

Preparation and Simple Use Guide
3
PREPARATION
AND SIMPLE USE
Using the Glass Platen
To use the glass platen, the ADF must be empty.
Lift the document cover.
Using the document guidelines on the left, centre the document FACE DOWN on the glass
platen.
Close the document cover.
If the document is a book or is thick, do not slam the cover or press on
it, as damage to the glass platen may result.
3 Making a Single copy
Insert the document face up in the ADF, or face down on the glass platen.
Press
Copy .
To stop the copy process and release the original, press Stop/Exit. (See
Making Copies, page 12.)
4 Multiple Copies (Using the ADF)
Insert the document face up in the ADF.
Using the numeric keys, enter the number of copies you want (up to 99).
For example, press 3, 8for 38 copies.
Press Copy.
Documents are
Face Down
on the Glass
Platen
1
2
3
1
2
1
2
3

4
Advice for Preparation and Simple Use Guide
Choosing a Location
Place the machine on a flat, stable surface, such as a desk. Select a place that is free of vibration and
shocks. Locate the machine near a standard earthed electrical socket.
Avoid placing the machine where it may be knocked. Do not place near
heaters, air conditioners, water, chemicals or refrigerators. Do not expose
the machine to direct sunlight, excessive heat, moisture or dust. Do not
connect the machine to electrical outlets controlled by wall switches or
automatic timers as disruption of power can wipe out information in the
unit’s memory. Do not connect the machine to electrical outlets on the same
circuit as large appliances or other equipment that might disrupt the power
supply. Avoid interference sources, such as speakers or the base units of
cordless phones. Ensure the airflow from the fan on the right hand side of
the machine is not impeded.
We recommend that this product be used with a surge protection device to
protect the product against damage caused by a lightning strike.

Preparation and Simple Use Guide 5
PREPARATION
AND SIMPLE USE
Connecting the Power Cord
This machine must be fitted with an earthed plug.
IMPORTANT:
If you need to remove the moulded mains plug in order to fit an appropriate
type, you must discard the moulded plug immediately having cut it off, in
order that it is not inadvertently inserted into a live socket, thus presenting
a shock hazard. The wires in the mains lead of this appliance are coloured
in accordance with the following code.
•Green-and-yellow : Earth
•Blue : Neutral
•Brown : Live
As the wires in the mains lead of this apparatus may not correspond with the
coloured markings identifying the terminals in your plug, proceed as
follows:
The wire which is coloured green-and-yellow must be connected to the
terminal in the plug which is marked by the letter “E”or by the safety earth
symbol or coloured green or green-and-yellow.
The wire which is coloured blue must be connected to the terminal which is
marked with the letter “N”or coloured black.
The wire which is coloured brown must be connected to the terminal which
is marked with the letter “L”or coloured red.

6
Control Panel Overview
12367
8
9
12
5
4
11 10
1Numeric Keys
Use the numeric keys to enter
the number of multiple copies
(99 maximum).
2Reports
Accesses the Reports menu so you can
select a report to print: Help and System
Setup List.
3Scan to
Lets you scan the next original into your
computer and select the type of
destination: word processing, graphics
or E-mail application.
4Toner Save
You can conserve toner using this key.
5Stop/Exit
Pressthis key to cancel a copy operation.
The original will be ejected.
6Navigation Keys:
Menu/Set
Lets you access the menu and
programming mode and stores your
settings in the machine.
or
Press to scroll forward or backward to
set a menu selection.
Press to scroll through the menus and
options.
or
7Copy Keys:
(For the Next Copy Only)
Sort
Press this key to sort multiple copies.
Copy Mode
Press this key to temporarily change the
copy resolution for your type of original
document.
2in1/4in1
Press this key to copy four pages onto
one page or create a booklet by copying
two pages onto one page.
Contrast
Press this key to temporarily change the
contrast.
Clear Settings
Resets your temporary copy settings
back to the user default settings. Use this
key when you do not want to wait 45
seconds for the temporary settings to
clear automatically.
Poster
Press this key to get a copy that is nine
times the size of the original.
Copy
Makes a copy.
8Liquid Crystal Display
Displaysmessagesto help yousetupand
operate the machine.

Preparation and Simple Use Guide 7
PREPARATION
AND SIMPLE USE
9Toner Empty LED
The Toner Indicator flashes on and off
when toner is low, so you will know to
order another toner cartridge. You will
still be able to print until the Indicator
stays on.
0Reset
Clears data from the printer memory.
AEnlarge (Temporary Setting)
Eachkeypress shows the nextpre-stored
enlargement ratios: 100%, 141%,
150%, 200%, 400%, MANUAL. For
more choices, select MANUAL and use
the numeric keys to type any percentage
between 101% and 400%.
BReduce (Temporary Setting)
Each key press shows the next
pre-stored reduction ratios: 100%,71%,
50%, 25%, AUTO, MANUAL. For
more choices, select MANUAL and use
the numeric keys to type any percentage
between 25% and 99%. Select AUTO to
automatically fit the original on the
selected paper size.

8
Menu Mode & Menu Selection Table
You can access the menu mode by pressing Menu/Set.
When you enter the Menu, the LCD scrolls:
Press 1for General Setup Menu
—OR—
Press 2for Copy Menu
—OR—
Press 3for Printer Menu
—OR—
You can scroll more quickly through each menu level by pressing or keys, and then set an
option by pressing Menu/Set when that option appears on the LCD. Then the LCD shows next
menu level. Press or key to scroll to your next menu selection, and then press Menu/Set.
When you finish setting an option, the LCD shows ACCEPTED.
You can program the machine by pressing Menu/Set followed by the menu numbers. For example:
to set COPY MODE to PHOTO, press Menu/Set, 2, 1and or to select PHOTO, and
then press Menu/Set.
- Access the Menu
- Go to next menu level
- Accept an option
- Scroll through the current menu
level
- Back to previous menu level
- Forward to next menu level
- Exit the Menu
Use to scroll backward if you passed your choices or to save keystrokes.
SELECT & SET
1.GENERAL SETUP
2.COPY
3.PRINTER

Preparation and Simple Use Guide 9
PREPARATION
AND SIMPLE USE
To access the menu, press Menu/Set.
To exit, press Stop/Exit.
* The factory setting (option) is shown in bold.
1. GENERAL
SETUP 1. BEEPER —HIGH LOW
OFF
Adjusts beeper volume. 10
2. POWER
SAVE —ON
OFF Power save mode. 10
3. SLEEP
MODE ——
Set the time before the
machinedropsintosleep
mode. 10
4. PRINT
DENSITY —- + Adjusts printing to be
lighter or darker. 11
2. COPY 1.
COPY MODE
—AUTO TEXT
PHOTO
Selects the Copy
resolution for your type
of document. 19
2. CONTRAST —- + Adjust the contrast. 20
3.
PAPER TYPE
—
THIN
PLAIN
THICK
THICKER
TRNSPRNCY
Identify the type of
paper in the multi-
purpose sheet feeder. 20
4.
PAPER SIZE
—
LETTER
A4
EXECUTIVE
A5
A6
B5
B6
Adjust the paper size.
20
3. PRINTER 1. PRINT
OPTIONS 1. INTERNAL FONT —You can print resident fonts to check and
confirm font types. 23
2.
CONFIGURATION
—Printer settings and
status are listed here. 23
2. RESET
PRINTER ——
You can restore factory
default settings and
temporary settings for
the printer back to
factory default settings.
23
Main Menu
Menu
Selections
Options Descriptions Page
Submenu
to accept

10 Chapter 1
1 Custom Settings
Custom Settings
The Menu/Set key enables you to customize settings. You can program settings by pressing
Menu/Set and menu number using the numeric keys.
Beeper Volume
You can set the beeper to LOW, HIGH or OFF. The machine comes with this volume set to LOW.
When the beeper is set to LOW or HIGH, the machine beeps every time you press a key or make
an error.
1 Press Menu/Set, 1, 1.
2 Press or to select your setting.
3 When the screen displays the setting you want, press Menu/Set.
4 Press Stop/Exit.
Power Save
Setting Power Save Mode more reduces power consumption by turning off the CPU inside the
machine. If Power Save Mode is switched ON, when the machine is idle, it drops into power save
mode automatically.
1 Press Menu/Set, 1, 2.
2 Press or to select ON (or OFF).
3 Press Menu/Set when the screen displays your selection.
4 Press Stop/Exit.
Sleep Mode
Setting the Sleep Mode reduces power consumption by turning off the fuser inside the machine,
while the machine is idle. You can choose how long the machine is idle (from 00 to 99 minutes)
before it drops into sleep mode. The timer automatically resets when the machine receives a PC data,
or makes a copy. The factory setting is 05 minutes. While the machine is in sleep mode, you will see
SLEEP in the LCD. When you try to print or copy in sleep mode, there will be a short delay whilst
the fuser warms up to working temperature.
1 Press Menu/Set, 1, 3.
2 Use the numeric keys to enter the amount of time the machine is idle before it drops into sleep
mode (00 to 99).
3 Press Menu/Set.
4 Press Stop/Exit.

Custom Settings 11
CUSTOM SETUP
Setting the Print Density
If the machine is printing too light or too dark, you can adjust the print density level. The new setting
will remain until you change it again. This setting also adjusts that of copy function.
1 Press Menu/Set, 1, 4.
2 Press or to select your setting. Each key press changes the print density to the next
setting.
3 When the screen shows the setting you want, press Menu/Set.
4 Press Stop/Exit.
Toner Save
You can conserve toner using this feature. When you set Toner Save to ON, print appears somewhat
lighter. The default setting is OFF.
1 Press Toner Save.
2 Press or to select ON (or OFF).
3 Press Menu/Set.
Using the Reports Key
Two lists are available.
To Print a Report
1 Press Reports.
2 Press or to select the report you want, and then press Menu/Set.
—OR—
Enter the number of the report you want to print. For example, press 1to print the Help List.
Lists basic operational steps and functions.
Lists your latest default settings for GENERAL SETUP.
1.HELP
2.SYSTEM SETUP

12 Chapter 2
2 Making Copies
Basic Copy Operations
Using the Machine as a Copier
You can use the machine as a copy machine, making up to 99 copies at a time.
The scannable area of the machine begins at
approximately 4 mm from the edge of the paper.
Making a Single Copy
1 Insert the document face up in the ADF, or face down on the glass platen.
2 Press Copy.
Making Multiple Copies (Using the ADF)
1 Insert the document face up in the ADF.
2 Using the numeric keys, enter the number of copies you want (up to 99).
For example, press 3, 8for 38 copies.
3 Press Copy.
Do NOT pull on the paper while copying is in progress.
To stop the copy process and release the original, press Stop/Exit.
To stack or sort the copies, use the Sort key. (See Sorting Multiple Copies (Using
the ADF), page 16.)
Non-scannable
area
(4 mm)
(4 mm)

Making Copies 13
COPIER
Making Multiple Copies (Using the Glass Platen)
1 Lift the Document Cover.
2 Using the document guidelines on the left, centre the document face down on the glass platen.
3 Close the Document Cover.
4 Using the numeric keys, enter the number of copies you want (up to 99). For example, press 3,
8for 38 copies.
5 Press Copy.
Out of Memory Message
If the memory becomes full while you’re making copies, the screen displays
If you were scanning the first page to be copied, press Stop/Exit to cancel the operation and restart
to make a single copy. If you were scanning a subsequent page, you will have the option to press
Copy to copy the pages scanned so far—OR—Press Stop/Exit to cancel.
Documents are
Face Down
on the Glass
Platen
OUT OF MEMORY

14 Chapter 2
Temporary Copy Setting
You can improve your copies by using the Copy keys: Reduce, Enlarge, Sort, Copy Mode,
2in1/4in1, Contrast, and Poster. These settings are temporary, and the machine returns to its
default settings 45 seconds after it finishes copying. If you want to use these temporary settings
again, place the next original in the ADF or glass platen before the 45 seconds expire.
Copying Using Multiple Settings
You can try different combinations of settings for the best results.
To clear your settings and start over, press Clear Settings.
The LCD shows current copy setting status, you can set multiple settings.
No of Copies
Copy Contrast
Stack or
Sort
Copy Ratio
or
Special Copy Option
Copy Mode
(Type of Original)