Brother MFC-J280W User manual

ADVANCED
USER’S GUIDE
MFC-J280W
MFC-J625DW
Version 0
USA/CAN

i
User's Guides and where do I find it?
1MFC-J625DW only
2Visit us at http://solutions.brother.com/.
Which manual? What's in it? Where is it?
Product Safety Guide Read this Guide first. Please read the Safety
Instructions before you set up your machine. See
this Guide for trademarks and legal limitations.
Printed / In the box
Quick Setup Guide Follow the instructions for setting up your
machine and installing the drivers and software
for the operating system and connection type
you are using.
Printed / In the box
Basic User's Guide Learn the basic Fax, Copy, Scan and
PhotoCapture Center™ 1operations and how to
replace consumables. See troubleshooting tips.
Printed / In the box
Advanced User's Guide Learn more advanced operations: Fax, Copy,
security features, printing reports and performing
routine maintenance.
PDF file / CD-ROM
Software User's Guide Follow these instructions for Printing, Scanning,
Network Scanning, PhotoCapture Center™ 1,
Remote Setup (MFC-J625DW only), PC-Fax,
Web Services (Scan), and using the Brother
ControlCenter utility.
PDF file / CD-ROM
Network Glossary This Guide provides basic information about
advanced network features of Brother machines
along with explanations about general
networking and common terms.
PDF file / CD-ROM
Network User's Guide This Guide provides useful information about
wireless network settings and security settings
using the Brother machine. You can also find
supported protocol information for your machine
and detailed troubleshooting tips.
PDF file / CD-ROM
Mobile Print/Scan Guide This Guide provides useful information about
printing data from your mobile phone and
transmitting scanned data from the Brother
machine to your mobile phone.
PDF file / Brother
Solutions Center 2

ii
Table of Contents
1 General setup 1
IMPORTANT NOTE...............................................................................................1
Memory storage.....................................................................................................1
Volume Settings.....................................................................................................1
Ring Volume ....................................................................................................1
Beeper Volume................................................................................................2
Speaker Volume ..............................................................................................2
Automatic Daylight Saving Time............................................................................3
Sleep Mode ...........................................................................................................3
LCD screen............................................................................................................ 4
LCD Contrast ...................................................................................................4
Setting the backlight brightness.......................................................................4
Setting the Dim Timer for the backlight ...........................................................5
Mode Timer............................................................................................................5
2 Security features 6
TX Lock .................................................................................................................6
Setting and changing the TX Lock password ..................................................6
Turning TX Lock on/off ....................................................................................7
3 Sending a fax 8
Additional sending options.....................................................................................8
Sending faxes using multiple settings .............................................................8
Stop faxing.......................................................................................................8
Contrast ........................................................................................................... 8
Changing fax resolution...................................................................................9
Setting your changes as the new default.........................................................9
Restoring fax settings to the factory settings................................................. 10
Additional sending operations.............................................................................. 10
Sending a fax manually .................................................................................10
Sending a fax at the end of a conversation ...................................................11
Dual Access (Black & White only) ................................................................. 11
Broadcasting (Black & White only) ................................................................ 11
Real Time Transmission ................................................................................ 12
Overseas Mode .............................................................................................13
Delayed Faxing (Black & White only) (MFC-J625DW only) .......................... 13
Delayed Batch Transmission (Black & White only)
(MFC-J625DW only).................................................................................. 14
Checking and canceling waiting jobs............................................................. 14
Polling overview (MFC-J625DW only) .................................................................15
Polled Transmit (Black & White only) ............................................................15

iii
4 Receiving a fax 16
Memory Receive (Black & White only) (MFC-J625DW only)...............................16
Receiving faxes into memory when paper tray is empty ...............................16
Fax Forwarding..............................................................................................16
Paging ...........................................................................................................17
Fax Storage ................................................................................................... 18
Printing a fax from the memory ..................................................................... 18
PC-Fax Receive (Windows®only).................................................................19
Turning off Memory Receive operations........................................................20
Changing Memory Receive operations .........................................................20
Remote Retrieval (MFC-J625DW only) ...............................................................21
Setting a Remote Access Code.....................................................................21
Using your Remote Access Code.................................................................. 21
Remote Fax commands ................................................................................22
Retrieving fax messages ...............................................................................23
Changing your Fax Forwarding number ........................................................23
Additional receiving operations............................................................................24
Printing a reduced incoming fax ....................................................................24
Receiving a fax at the end of a conversation.................................................24
Polling overview (MFC-J625DW only) .................................................................25
Polling receive ...............................................................................................25
5 Dialing and storing numbers 27
Voice operations ..................................................................................................27
Tone or Pulse (Canada only).........................................................................27
Fax/Tel mode.................................................................................................27
Caller ID.........................................................................................................27
Special line considerations ............................................................................28
Additional dialing operations................................................................................ 30
Outgoing Call................................................................................................. 30
Caller ID history .............................................................................................30
Dialing access codes and credit card numbers .............................................31
Additional ways to store numbers ........................................................................32
Storing Speed Dial numbers from Outgoing Calls.........................................32
Storing Speed Dial numbers from the Caller ID history.................................33
Setting up Groups for Broadcasting ..............................................................34
6Printingreports 36
Fax reports...........................................................................................................36
Transmission Verification Report...................................................................36
Fax Journal (activity report) ...........................................................................36
Reports ................................................................................................................37
How to print a report ......................................................................................37

iv
7 Making copies 38
Copy settings ....................................................................................................... 38
Stop copying.................................................................................................. 38
Changing copy quality ...................................................................................38
Enlarging or reducing the copied image........................................................39
Making N in 1 copies or a poster (Page Layout) ........................................... 40
2 in 1 ID Copy................................................................................................ 41
Sorting copies using the ADF (MFC-J625DW only) ...................................... 42
Adjusting Density ........................................................................................... 42
Duplex (2-sided) copying (MFC-J625DW only) ............................................. 43
Setting your changes as the new default.......................................................44
Restoring all settings to the factory settings .................................................. 44
8 PhotoCapture Center™: Printing photos from a memory card or
USB Flash memory drive (MFC-J625DW only) 45
PhotoCapture Center™ operations ..................................................................... 45
Memory cards, USB Flash memory drive and folder structures .................... 45
Print Images......................................................................................................... 46
Print Index (Thumbnails) ...............................................................................46
Printing Photos .............................................................................................. 47
Printing All Photos ......................................................................................... 47
DPOF printing ................................................................................................ 48
PhotoCapture Center™ print settings.................................................................. 48
Print Quality ................................................................................................... 48
Paper options ................................................................................................ 49
Adjusting Brightness, Contrast and Color...................................................... 50
Cropping ........................................................................................................51
Borderless printing......................................................................................... 52
Print Date....................................................................................................... 52
Setting your changes as the new default.......................................................52
Restoring all settings to the factory settings .................................................. 53
Scan to a memory card or USB Flash memory drive .......................................... 53
How to set a new default ...............................................................................53
How to reset to the factory settings ............................................................... 54
9 Printing photos from a camera (MFC-J625DW only) 55
Printing photos directly from a PictBridge camera...............................................55
PictBridge requirements ................................................................................ 55
Setting your digital camera ............................................................................55
Printing Images..............................................................................................56
DPOF printing ................................................................................................ 57
Printing photos directly from a digital camera (without PictBridge)......................57
Printing Images..............................................................................................58

v
A Routine maintenance 59
Cleaning and checking the machine....................................................................59
Cleaning the outside of the machine .............................................................59
Cleaning the machine’s printer platen ...........................................................60
Cleaning the paper feed rollers .....................................................................61
Cleaning the paper pick-up rollers .................................................................62
Checking the ink volume ...............................................................................63
Packing and shipping the machine ......................................................................63
B Glossary 66
C Index 70

1
1
1
IMPORTANT NOTE 1
In this manual, the screen messages of the MFC-J625DW are used unless specified.
Most of the illustrations in this User's Guide show the MFC-J625DW.
Memory storage 1
Your menu settings are stored permanently,
and in the event of a power failure will not be
lost. Temporary settings (for example,
Overseas Mode) will be lost. If you have
chosen Set New Default or
Favorite Settings for your FAX,
SCAN 1, COPY or PHOTO 1preferred
settings, those settings will not be lost. You
may have to reset the date and time.
1MFC-J625DW only
Volume Settings 1
Ring Volume 1
You can choose a range of ring volume
levels, from High to Off. The machine will
keep your new default setting until you
change it.
Setting the Ring Volume from the
menu 1
aPress Menu.
bPress sor tto display
General Setup.
cPress General Setup.
dPress sor tto display Volume.
ePress Volume.
fPress sor tto display Ring.
gPress Ring.
hPress sor tto display Low, Med, High
or Off, and then press the option you
want.
iPress Stop/Exit.
General setup 1

Chapter 1
2
Beeper Volume 1
When the beeper is on, the machine will beep
when you press a key, make a mistake, or
after you send or receive a fax.
You can choose a range of beeper volume
levels, from High to Off.
aPress Menu.
bPress sor tto display
General Setup.
cPress General Setup.
dPress sor tto display Volume.
Press Volume.
ePress sor tto display Beeper.
fPress Beeper.
gPress sor tto display Low, Med, High
or Off, and then press the option you
want.
hPress Stop/Exit.
Speaker Volume 1
You can choose a range of speaker volume
levels, from High to Off.
aPress Menu.
bPress sor tto display
General Setup.
cPress General Setup.
dPress sor tto display Volume.
ePress Volume.
fPress sor tto display Speaker.
gPress Speaker.
hPress sor tto display Low, Med, High
or Off, and then press the option you
want.
iPress Stop/Exit.
You can also adjust the speaker volume by
pressing Hook.
aPress Hook on the control panel.
bPress or Stop/Exit.
cPress or on the screen.
Each button press changes the volume
to the next setting.
dPress Hook on the control panel.

General setup
3
1
Automatic Daylight
Saving Time 1
You can set the machine to change
automatically for daylight saving time. It will
reset itself forward one hour in the Spring and
backward one hour in the Fall. Make sure you
have set the correct date and time in the
Date&Time setting.
The factory setting is Off, so you will have to
turn on Automatic Daylight Saving Time as
follows.
aPress Menu.
bPress sor tto display
General Setup.
cPress General Setup.
dPress sor tto display
Auto Daylight.
ePress Auto Daylight.
fPress On (or Off).
gPress Stop/Exit.
Sleep Mode 1
You can choose how long the machine must
be idle (up to 60 minutes) before it goes into
Sleep Mode. The timer will restart if any
operation is carried out on the machine.
aPress Menu.
bPress sor tto display
General Setup.
cPress General Setup.
dPress sor tto display Sleep Mode.
ePress Sleep Mode.
fPress sor tto display 1Min, 2Mins,
3Mins, 5Mins, 10Mins, 30Mins or
60Mins to choose the length of time the
machine is idle before entering sleep
mode. Press the option you want.
gPress Stop/Exit.

Chapter 1
4
LCD screen 1
LCD Contrast 1
You can adjust the LCD contrast. If you are
having difficulty reading the LCD, try
changing the contrast setting.
aPress Menu.
bPress sor tto display
General Setup.
cPress General Setup.
dPress sor tto display
LCD Settings.
ePress LCD Settings.
fPress sor tto display
LCD Contrast.
gPress LCD Contrast.
hPress dto increase the contrast and
press cto decrease the contrast.
Press OK.
iPress Stop/Exit.
Setting the backlight
brightness 1
You can adjust the brightness of the LCD
backlight. If you are having difficulty reading
the LCD, try changing the brightness setting.
aPress Menu.
bPress sor tto display
General Setup.
cPress General Setup.
dPress sor tto display
LCD Settings.
ePress LCD Settings.
fPress sor tto display Backlight.
gPress Backlight.
hPress sor tto display Light, Med or
Dark, and then press the option you
want.
iPress Stop/Exit.