Brother MFC MFC-5440CN User manual

MFC-5440CN
MFC-5840CN
USER’S GUIDE
Version C

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Please complete the following information for future
reference:
Model Number: MFC-5440CN and MFC-5840CN
(Circle your model number)
Serial Number:*
Date of Purchase:
Place of Purchase:
* The serial number is on the back of the unit. Retain this
User’s Guide with your sales receipt as a permanent
record of your purchase, in the event of theft, fire or
warranty service.
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©1996-2004 Brother Industries, Ltd.

i
THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE
FITTED WITH THE APPROPRIATE CONNECTOR.
APPROVAL INFORMATION
Brother advises that this product may not function correctly in a
country other than where it was originally purchased, and does not
offer any warranty in the event that this product is used on public
telecommunication lines in another country.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has
been compiled and published, covering the latest product
descriptions and specifications.
The contents of this manual and the specifications of this product are
subject to change without notice.
Brother reserves the right to make changes without notice in the
specifications and materials contained herein and shall not be
responsible for any damages (including consequential) caused by
reliance on the materials presented, including but not limited to
typographical and other errors relating to the publication.

ii
Safety precautions
To use the MFC safely
Please refer to these instructions for later reference and before
attempting any maintenance.
WARNING
There are high voltage
electrodes inside the MFC.
Before you clean the MFC,
make sure you have
unplugged the telephone line
cord first and then the power
cord from the electrical socket.
Do not handle the plug with wet
hands. Doing this might cause
an electrical shock.
To prevent injuries, be careful
not to put your hands on the
edge of the MFC under the
scanner cover.
To prevent injuries, be careful
not to touch the area shaded in
the illustration.
When you move the MFC,
place a hand at each side of the
unit and grasp the grooved
panels so you are supporting
the base when you lift it. (See
the illustration on the right.) Do
not carry the MFC by holding
the scanner cover.
Most of the illustrations in this User’s Guide show the
MFC-5440CN.

iii
WARNING
■Use caution when installing or modifying telephone lines. Never
touch telephone wires or terminals that are not insulated unless
the telephone line has been disconnected at the wall socket.
Never install telephone wiring during a lightning storm. Never
install a telephone wall socket in a wet location.
■This product must be installed near an electrical socket that is
easily accessible. In case of emergencies, you must disconnect
the power cord from the electrical socket in order to shut off
power completely.
IMPORTANT SAFETY INSTRUCTIONS
When using your telephone equipment, basic safety
precautions should always be followed to reduce the risk of
fire, electric shock and injury to persons, including the
following:
1. Do not use this product near water, for example, near a
bath tub, wash bowl, kitchen sink or washing machine, in a
wet basement or near a swimming pool.
2. Avoid using this product during an electrical storm. There
may be a remote risk of electric shock from lightning.
3. Do not use this product to report a gas leak in the vicinity
of the leak.
SAVE THESE INSTRUCTIONS

iv
Choosing a location
Place your MFC on a flat, stable surface that is free of vibration and
shocks, such as a desk. Put the MFC near a telephone socket and a
standard, grounded electrical socket. Choose a location where the
temperature remains between 10° and 35°C. To make sure the ADF
can feed the maximum of 35 pages, keep the temperature between
20°C and 30°C.
Caution
■Avoid placing your MFC in a high-traffic area.
■Avoid placing your MFC on the carpet.
■Do not place near heaters, air conditioners, water, chemicals, or
refrigerators.
■Do not expose the MFC to direct sunlight, excessive heat,
moisture, or dust.
■Do not connect your MFC to electrical sockets controlled by wall
switches or automatic timers.
■Disruption of power can wipe out information in the MFC’s
memory.
■Do not connect your MFC to electrical sockets on the same circuit
as large appliances or other equipment that might disrupt the
power supply.
■Avoid interference sources, such as speakers or the base units
of cordless phones.

v
Quick Reference Guide
Sending faxes
Automatic Transmission
1
If it is not illuminated in
green, press (Fax).
2
Load your document.
3
Enter the fax number using
Speed-Dial, Search or the
dial pad.
4
Press Mono Start or
Colour Start.
Storing numbers
Storing Speed-Dial numbers
1
Press Menu/Set, 2, 3, 1.
2
Using the dial pad, enter a
two-digit Speed-Dial
location number, and then
press Menu/Set.
3
Enter a number (up to 20
digits), and then press
Menu/Set.
4
Enter a name up to 15
characters (or leave it
blank), and then press
Menu/Set.
5
Press Stop/Exit.
Dialling operations
Speed-Dialling
1
If it is not illuminated in
green, press (Fax).
2
Load your document.
3
Press
Search/Speed Dial
,
press #, and then press the
two-digit Speed-Dial
number.
4
Press Mono Start or
Colour Start.
Using Search
1
If it is not illuminated in
green, press (Fax).
2
Load your document.
3
Press
Search/Speed Dial
,
and then enter the first letter
of the name you’re looking
for.
4
Press or to search the
memory.
5
Press Mono Start or
Colour Start.
Making copies
1
Press (Copy) to
illuminate it in green.
2
Load your document.
3
Press Mono Start or
Colour Start.
▲
▲

vi
Table of Contents
1
Introduction .......................................................................... 1-1
Using this Guide ...............................................................1-1
Finding information.....................................................1-1
Symbols used in this Guide........................................1-1
Control panel overview ..................................................... 1-2
Turning the MFC to Power Save condition................. 1-5
Power Save Setting.................................................... 1-6
Load documents ............................................................... 1-7
Using the automatic document feeder (ADF) ............. 1-7
Recommended environment .................................. 1-7
Using the scanner glass ............................................. 1-9
About paper .................................................................... 1-10
Recommended Paper............................................... 1-10
Handling and using special paper ............................ 1-11
Paper type and size for each operation................ 1-12
Paper weight, thickness and capacity .................. 1-13
Paper capacity of the output paper tray .............. 1-13
Printable area .......................................................1-14
How to load paper, envelopes and post cards ......... 1-15
To load paper or other media ...............................1-15
To load paper in the paper tray#2
(MFC-5840CN only) ......................................... 1-17
To load envelopes ................................................ 1-20
To load post cards................................................1-21
About fax machines ........................................................ 1-22
Fax tones and handshake ........................................ 1-22
ECM (Error Correction Mode)...................................1-23
2
Getting started ..................................................................... 2-1
Initial Setup.......................................................................2-1
Setting the Date and Time.......................................... 2-1
Setting Tone or Pulse dialling mode
(Not available in New Zealand) .............................. 2-1
Setting the Station ID..................................................2-2
Setting the Phone Line Type ......................................2-3
PABX and TRANSFER .......................................... 2-3
General Setup ..................................................................2-4
Setting the Mode Timer..............................................2-4
Setting the Paper Type...............................................2-4
Setting the Paper Size................................................2-5
Setting the Ring Volume.............................................2-6

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Setting the Beeper Volume......................................... 2-6
Setting the Speaker Volume.......................................2-7
Setting the LCD Contrast............................................2-8
Setting the Tray Use for Copy mode
(MFC-5840CN only) ...............................................2-8
Setting the Tray Use for Fax mode
(MFC-5840CN only) ...............................................2-9
3
Setup Send ........................................................................... 3-1
How to enter Fax mode ....................................................3-1
How to dial........................................................................3-1
Manual dialling............................................................3-1
Speed-Dialling ............................................................3-2
Search ........................................................................3-2
Fax Redial...................................................................3-2
How to Fax (B&W and Colour) ......................................... 3-3
Colour fax transmission ..............................................3-3
Faxing from the ADF...................................................3-3
Faxing from the scanner glass.................................... 3-4
Automatic transmission...............................................3-5
Manual transmission...................................................3-5
Basic sending operations..................................................3-6
Sending faxes using multiple settings.........................3-6
Contrast ......................................................................3-6
Fax Resolution............................................................3-7
Dual Access (Not available for colour faxes)..............3-8
Real Time Transmission.............................................3-9
Checking job status ..................................................3-10
Cancelling a fax in progress .....................................3-10
Cancelling a scheduled job.......................................3-10
Advanced sending operations ........................................3-11
Broadcasting (Not available for colour faxes)...........3-11
Overseas Mode ........................................................3-12
Delayed Fax (Not available for colour faxes)............3-13
Delayed Batch Transmission
(Not available for colour faxes).............................3-14
Setup for Polled Transmit (Standard)
(Not available for colour faxes).............................3-14
Setup for Polled Transmit with Secure Code
(Not available for colour faxes).............................3-15

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TX Lock (Key Lock for some countries)....................3-16
Setting up the password.......................................3-17
Changing the TX Lock password ......................... 3-17
Turning TX Lock on .............................................. 3-17
Turning TX Lock off..............................................3-18
Faxing letter size documents from the scanner
glass .....................................................................3-18
4
Setup Receive ...................................................................... 4-1
Basic receiving operations................................................ 4-1
Choosing the Receive Mode ...................................... 4-1
To select or change your Receive Mode................ 4-2
Setting the Ring Delay................................................4-2
Setting the F/T Ring Time (Fax/Tel mode only).......... 4-3
Fax Detect ..................................................................4-4
Printing a reduced incoming fax (Auto Reduction) ..... 4-5
Printing a fax from the memory ..................................4-5
Reception into memory
(Not available for colour fax reception)................... 4-6
Polling.........................................................................4-7
Secure Polling ........................................................ 4-7
Setup for Polling Receive (Standard) .....................4-7
Setup for Polling Receive with Secure Code.......... 4-8
Setup Delayed Polling Receive.............................. 4-8
Sequential Polling................................................... 4-9
5
Quick-Dial numbers and dialling options .......................... 5-1
Storing numbers for easy dialling .....................................5-1
Storing Speed-Dial numbers ...................................... 5-1
Changing Speed-Dial numbers .................................. 5-2
Setting up Groups for Broadcasting ........................... 5-3
Dialling options .................................................................5-5
Access codes and credit card numbers...................... 5-5
Pause .........................................................................5-5
Tone or Pulse (Not available in New Zealand)........... 5-6
6
Remote Fax Options (Not available for colour faxes) ....... 6-1
Setting up Fax Forwarding ......................................... 6-1
Setting Fax Storage.................................................... 6-2
Setting PC Fax Receive .............................................6-2
Turning off Remote Fax Options ................................ 6-3
Setting your Remote Access Code............................. 6-4