Brother Work Smart MFC-J470dw Assembly instructions

Advanced User’s Guide
MFC-J470DW
DCP-J152W
Version 0
UK/IRE/GEN

i
User's Guides and where do I find them?
1This may differ depending on your country.
2Visit us at http://solutions.brother.com/.
Which Guide? What's in it? Where is it?
Product Safety Guide Read this Guide first. Please read the Safety
Instructions before you set up your machine. See
this Guide for trademarks and legal limitations.
Printed / In the box
Quick Setup Guide Follow the instructions for setting up your machine
and installing the drivers and software for the
operating system and connection type you are
using.
Printed / In the box
Basic User’s Guide Learn the basic Fax, Copy and Scan operations and
how to replace consumables. See troubleshooting
tips.
Printed / In the box 1
Advanced User’s Guide Learn more advanced operations: Fax, Copy,
security features, printing reports and performing
routine maintenance.
PDF file / CD-ROM
Software and Network
User’s Guide
This Guide provides instructions for Scanning,
Printing, PC-Fax and other operations that can be
performed by connecting your Brother machine to a
computer. You can also find useful information
about using the Brother ControlCenter utility, using
your machine in a network environment, and
frequently used terms.
HTML file/CD-ROM
Web Connect Guide This Guide provides useful information about
accessing Internet services from the Brother
machine, as well as downloading images, printing
data and uploading files directly to Internet services.
PDF file / Brother
Solutions Center 2
AirPrint Guide This Guide provides information for using AirPrint to
print from OS X v10.7.x, 10.8.x and your iPhone,
iPod touch, iPad, or other iOS device to your Brother
machine without installing a printer driver.
PDF file / Brother
Solutions Center 2
Google Cloud Print
Guide
This Guide provides details on how to use Google
Cloud Print™ services for printing over the Internet.
PDF file / Brother
Solutions Center 2
Mobile Print/Scan Guide
for Brother iPrint&Scan
This Guide provides useful information about
printing from your mobile device and scanning from
your Brother machine to your mobile device when
connected to a Wi-Fi network.
PDF file / Brother
Solutions Center 2

ii
Table of Contents
1 General setup 1
IMPORTANT NOTE...............................................................................................1
Memory Storage ....................................................................................................1
Automatic Daylight Saving Time (MFC models)....................................................1
Sleep Mode ...........................................................................................................2
Auto Power Off (DCP model).................................................................................2
LCD ....................................................................................................................... 3
Changing the LCD language (depending on your model) ...............................3
Setting the Dim Timer for the backlight ...........................................................3
Mode Timer (MFC models)....................................................................................3
2 Security features (MFC models) 4
TX Lock .................................................................................................................4
Setting and changing the TX Lock password ..................................................4
Turning TX Lock on/off ....................................................................................5
3 Sending a fax (MFC models) 6
Additional sending options.....................................................................................6
Sending faxes using multiple settings .............................................................6
Stop faxing.......................................................................................................6
Contrast ........................................................................................................... 6
Changing the fax resolution.............................................................................7
Setting your changes as a new default............................................................8
Restoring fax options to the factory default .....................................................8
Additional sending operations................................................................................8
Sending a fax manually ...................................................................................8
Sending a fax at the end of a conversation .....................................................8
Dual Access (Monochrome only).....................................................................9
Broadcasting (Monochrome only)....................................................................9
Real Time Transmission ................................................................................ 11
Overseas Mode .............................................................................................11
Checking and cancelling waiting jobs ............................................................12
4 Receiving a fax (MFC models) 13
Memory Receive (Monochrome only)..................................................................13
Printing a fax from the memory ..................................................................... 13
PC-Fax Receive (Windows®) ........................................................................13
Turning off Memory Receive operations........................................................14
Changing Memory Receive operations .........................................................15
Additional receiving operations............................................................................15
Out of Paper Reception .................................................................................15
Printing a reduced incoming fax .................................................................... 15
Receiving a fax at the end of a conversation.................................................16

iii
5 Dialling and storing numbers (MFC models) 17
Voice operations ..................................................................................................17
BT Call Sign (U.K. only)................................................................................. 17
Additional dialling operations ...............................................................................18
Combining Speed Dial numbers....................................................................18
Additional ways to store numbers ........................................................................19
Storing Speed Dial numbers from the Outgoing Call history .........................19
Storing Speed Dial numbers from the Caller ID history.................................19
Setting up Groups for Broadcasting ..............................................................20
6Printingreports 22
Fax reports (MFC models)...................................................................................22
Transmission Verification Report...................................................................22
Fax Journal (activity report) ...........................................................................22
Reports ................................................................................................................23
How to print a report ......................................................................................23
7 Making copies 24
Copy options........................................................................................................24
Stop copying..................................................................................................24
Changing copy speed and quality .................................................................24
Enlarging or reducing copies .........................................................................25
Making N in 1 copies or a poster (Page Layout) ...........................................26
2 in 1 ID copy (Page Layout) .........................................................................28
Sorting copies................................................................................................28
Adjusting Density ...........................................................................................29
Remove Background Colour .........................................................................29
2-sided copying (MFC models)......................................................................30
Setting your changes as a new default..........................................................31
Restoring all settings to the factory default.................................................... 31
A Routine maintenance 32
Cleaning and checking the machine....................................................................32
Cleaning the outside of the machine .............................................................32
Cleaning the machine’s printer platen ........................................................... 33
Cleaning the paper feed rollers .....................................................................34
Cleaning the paper pick-up rollers .................................................................35
Checking the ink volume ...............................................................................36
Packing and shipping the machine ......................................................................37
B Glossary 39
C Index 42

1
1
1
IMPORTANT NOTE 1
Most of the illustrations in this User's Guide show the MFC-J470DW.
Memory Storage 1
Your menu settings are stored permanently,
and, in the event of a power failure, will not be
lost. Temporary settings (for example,
Overseas Mode) will be lost. If you have
chosen Set New Default for your
preferred FAX 1and COPY settings, those
settings will not be lost. However, you may
have to reset the date and time.
1MFC models only
Automatic Daylight
Saving Time
(MFC models) 1
You can set the machine to change
automatically for daylight saving time. It will
set itself forward one hour in the Spring and
backward one hour in the Autumn. Make sure
you have set the correct date and time in the
Date & Time setting.
aPress Menu.
bPress aor bto choose
Initial Setup.
Press OK.
cPress aor bto choose Date & Time.
Press OK.
dPress aor bto choose
Auto Daylight.
Press OK.
ePress aor bto choose Off (or On).
Press OK.
fPress Stop/Exit.
General setup 1

Chapter 1
2
Sleep Mode 1
You can choose how long the machine will
remain idle before it goes into Sleep Mode
(up to 60 minutes). The timer will restart if any
operation is carried out on the machine.
aPress Menu.
bPress aor bto choose
General Setup.
Press OK.
cPress aor bto choose Sleep Mode.
Press OK.
dPress aor bto choose 1Min, 2Mins,
3Mins, 5Mins, 10Mins, 30Mins or
60Mins which is the length of time the
machine is idle before entering Sleep
Mode.
Press OK.
ePress Stop/Exit.
Auto Power Off
(DCP model) 1
The Auto Power Off feature will turn off the
machine after it has been in Sleep Mode for
the number of hours you set. When this
feature is Off, the machine will remain in
Sleep Mode and not turn itself off.
The default setting is 1h.
NOTE
The machine will not power off
automatically when:
• the machine is connected to a wireless
network
•WLAN Enable is set to On.
aPress Menu.
bPress aor bto choose
General Setup.
Press OK.
cPress aor bto choose
Auto Power Off.
Press OK.
dPress aor bto choose 1h, 2h, 4h, 8h or
Off.
Press OK.
ePress Stop/Exit.

General setup
3
1
LCD 1
Changing the LCD language
(depending on your model) 1
You can change the LCD language.
aPress Menu.
bPress aor bto choose
Initial Setup.
Press OK.
cPress aor bto choose
Local Language.
Press OK.
dPress aor bto choose your language.
Press OK.
ePress Stop/Exit.
Setting the Dim Timer for the
backlight 1
You can set how long the LCD backlight stays
on after the last key press.
aPress Menu.
bPress aor bto choose
General Setup.
Press OK.
cPress aor bto choose LCD Settings.
Press OK.
dPress aor bto choose Dim Timer.
Press OK.
ePress aor bto choose 10Secs,
20Secs, 30Secs or Off.
Press OK.
fPress Stop/Exit.
Mode Timer
(MFC models) 1
The machine’s control panel has four
temporary mode keys: FAX, SCAN, COPY
and WEB. You can change the amount of
time the machine takes after the last Fax,
Scan, Copy or Web operation before it
returns to Ready mode. If you choose Off,
the machine stays in the mode you used last.
aPress Menu.
bPress aor bto choose
General Setup.
Press OK.
cPress aor bto choose Mode Timer.
Press OK.
dPress aor bto choose 0Sec, 30Secs,
1Min, 2Mins, 5Mins or Off.
Press OK.
ePress Stop/Exit.

4
2
TX Lock 2
TX Lock lets you prevent unauthorized
access to the machine.
While TX Lock is On, the following operations
are available:
Receiving faxes
PC-Fax Receive 1
(If PC-Fax Receive was already On)
1While the TX Lock feature is turned on, your machine
will receive faxes and store them in its memory.
Then, when TX Lock is turned off, the faxes will be
sent to your chosen PC.
While TX Lock is On, the following operations
are NOT available:
Operation from the control panel
PC printing
NOTE
If you forget the TX Lock password,
contact Brother customer service for
support.
Setting and changing the
TX Lock password 2
NOTE
If you have already set the password, you
will not need to set it again.
Setting the password 2
Make a careful note of your password.
aPress Menu.
bPress aor bto choose Fax.
Press OK.
cPress aor bto choose
Miscellaneous.
Press OK.
dPress aor bto choose TX Lock.
Press OK.
eEnter a 4-digit number for the password.
Press OK.
fWhen the LCD shows Verify: re-enter
the password.
Press OK.
gPress Stop/Exit.
Security features
(MFC models) 2

Security features (MFC models)
5
2
Changing the password 2
aPress Menu.
bPress aor bto choose Fax.
Press OK.
cPress aor bto choose
Miscellaneous.
Press OK.
dPress aor bto choose TX Lock.
Press OK.
ePress aor bto choose Set Password.
Press OK.
fEnter the 4-digit number of the current
password.
Press OK.
gEnter a 4-digit number for the new
password.
Press OK.
hWhen the LCD shows Verify: re-enter
the new password.
Press OK.
iPress Stop/Exit.
Turning TX Lock on/off 2
Turning TX Lock on 2
aPress Menu.
bPress aor bto choose Fax.
Press OK.
cPress aor bto choose
Miscellaneous.
Press OK.
dPress aor bto choose TX Lock.
Press OK.
ePress aor bto choose Set TX Lock.
Press OK.
fEnter the registered 4-digit password.
Press OK.
The machine goes offline and the LCD
shows TX Lock Mode.
Turning TX Lock off 2
aPress Menu.
bEnter the registered 4-digit password.
Press OK.
TX Lock is turned off.
NOTE
If you enter the wrong password, the
screen shows Wrong Password and
stays offline. The machine will stay in
TX Lock Mode until the registered
password is entered.

6
3
Additional sending
options 3
Sending faxes using multiple
settings 3
When you send a fax, you can choose a
combination of settings, such as
Fax Resolution, Contrast,
Glass ScanSize, and Real Time TX.
You can also choose: Outgoing Call,
Caller ID hist., Address Book,
Broadcasting, Overseas Mode,
Set New Default, and Factory Reset.
Some settings are only available when
sending mono faxes.
aLoad your document.
bPress (FAX).
The LCD shows:
cPress aor bto choose the setting you
want to change.
Press OK.
dPress aor bto choose an option.
Press OK.
eGo back to cto change additional
settings.
fEnter the fax number.
gPress Mono Start or Colour Start.
NOTE
• Most settings are temporary and the
machine returns to its default settings after
you send a fax.
• You can save some of the settings you
use most often by making them the default
settings. These settings will remain until
you change them again. (See Setting your
changes as a new default on page 8.)
Stop faxing 3
To stop faxing, press Stop/Exit.
Contrast 3
If your document is very light or very dark, you
may want to change the contrast. For most
documents, the factory setting Auto can be
used. Auto chooses the suitable contrast for
your document.
Choose Light when sending a light
document. Choose Dark when sending a
dark document.
aLoad your document.
bPress (FAX).
cPress aor bto choose Contrast.
Press OK.
dPress aor bto choose Auto, Light or
Dark.
Press OK.
eEnter the fax number.
fPress Mono Start or Colour Start.
Sending a fax
(MFC models) 3

Sending a fax (MFC models)
7
3
NOTE
Even if you choose Light or Dark, the
machine will send the fax using the Auto
setting in either of the following conditions:
• When you send a colour fax.
• When you choose Photo as the Fax
Resolution.
Changing the fax resolution 3
The quality of a fax can be improved by
changing the fax resolution.
aLoad your document.
bPress (FAX).
cPress aor bto choose
Fax Resolution.
Press OK.
dPress aor bto choose the resolution
you want.
Press OK.
eEnter the fax number.
fPress Mono Start or Colour Start.
NOTE
You can choose four different resolution
settings for monochrome faxes and two
for colour.
If you choose S.Fine or Photo and then
use the Colour Start key to send a fax,
the machine will send the fax using the
Fine setting.
Monochrome
Standard Suitable for most typed
documents.
Fine Good for small print and
transmits a little slower than
Standard resolution.
S.Fine Good for small print or artwork
and transmits slower than
Fine resolution.
Photo Use when the document has
varying shades of grey or is a
photograph. Photo has the
slowest transmission.
Colour
Standard Suitable for most typed
documents.
Fine Use when the document is a
photograph. The transmission
time is slower than Standard
resolution.

Chapter 3
8
Setting your changes as a
new default 3
You can save the settings for the fax options
you use most often by setting them as the
default settings, such as Fax Resolution,
Contrast, Glass ScanSize and
Real Time TX. These settings will remain
until you change them again.
aPress (FAX).
bPress aor bto choose the menu option
that you want to change and press OK.
Then press aor bto choose the new
option.
Press OK.
Repeat this step for each setting you
want to change.
cAfter changing the last setting, press
aor bto choose Set New Default.
Press OK.
dPress 1to choose Yes.
ePress Stop/Exit.
Restoring fax options to the
factory default 3
You can restore all the fax options you have
changed back to the factory default. These
settings will remain until you change them
again.
aPress (FAX).
bPress aor bto choose
Factory Reset.
Press OK.
cPress 1to choose Yes.
dPress Stop/Exit.
Additional sending
operations 3
Sending a fax manually 3
Manual transmission lets you hear the
dialling, ringing and fax-receiving tones while
sending a fax.
NOTE
To send a multi-page fax, use the ADF.
aLoad your document.
bPress (FAX).
cTo listen for a dial tone, pick up the
handset of the external telephone.
dDial the fax number using the external
telephone.
eWhen you hear the fax tones, press
Mono Start or Colour Start.
If you are using the scanner glass, press
1to send the fax.
fReplace the handset of the external
phone.
Sending a fax at the end of a
conversation 3
At the end of a conversation, you can send a
fax to the other party before you both hang
up.
aAsk the other party to wait for fax tones
(beeps) and then to press the Start or
Send key before hanging up.
bLoad your document.
cPress (FAX).

Sending a fax (MFC models)
9
3
dPress Mono Start or Colour Start.
If you are using the scanner glass,
press 1to send a fax.
eReplace the handset of the external
phone.
Dual Access
(Monochrome only) 3
You can dial a number and start scanning the
fax into memory—even when the machine is
sending from memory, receiving faxes or
printing PC data. The LCD shows the new job
number.
The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.
NOTE
If the Out of Memory message
appears, press Stop/Exit to cancel or
Mono Start to send the pages scanned so
far.
Broadcasting
(Monochrome only) 3
Broadcasting is automatically sending the
same fax message to more than one fax
number. You can include Groups, Speed Dial
numbers, and up to 50 manually dialled
numbers in the same broadcast.
After the broadcast is finished, a Broadcast
Report will be printed.
Before you begin the broadcast 3
Speed Dial numbers must be stored in the
machine's memory before they can be used
in a broadcast. (See Basic User’s Guide:
Storing Speed Dial numbers.)
Group numbers must also be stored in the
machine's memory before they can be used
in a broadcast. Group numbers include many
stored Speed Dial numbers for easier dialling.
(See Setting up Groups for Broadcasting
on page 20.)
How to broadcast a fax 3
aLoad your document.
bPress (FAX).
cPress aor bto choose
Advanced Settings.
Press OK.
dPress aor bto choose Broadcasting.
Press OK.
eYou can add numbers to the broadcast
in the following ways:
Press aor bto choose Add Number
and press OK. Enter a number using
the dial pad.
Press OK.
Press aor bto choose
Address Book and press OK.
Press aor bto choose
Alphabetical Order or
Numerical Order and press OK.
Press aor bto select a number and
press OK.
fAfter you have entered all the fax
numbers by repeating step e, press
aor bto choose Complete.
Press OK.

Chapter 3
10
gPress Mono Start.
Faxing from the ADF
The machine starts scanning the
document.
Faxing from the scanner glass
When the LCD asks you Next Page?,
do one of the following:
To send a single page, press 2(or
press Mono Start again).
The machine starts sending the
document.
To send more than one page, press
1and place the next page on the
scanner glass.
Press OK.
The machine starts scanning the
page. (Repeat this step for each
page.)
After all the pages have been
scanned, press 2or Mono Start to
start sending the document.
NOTE
• If you did not use up any of the numbers
for Groups, you can “broadcast” faxes to
as many as 90 different numbers.
• The machine’s available memory will vary
depending on the types of jobs in the
memory and the numbers used for
broadcasting. If you broadcast to the
maximum amount of numbers available,
you will not be able to use Dual Access.
• If the Out of Memory message
appears, press Stop/Exit to cancel or
Mono Start to send the pages scanned so
far.
Cancelling a Broadcast in progress 3
aPress Menu.
bPress aor bto choose Fax.
Press OK.
cPress aor bto choose
Remaining Jobs.
Press OK.
The LCD will show the fax number being
dialled and the Broadcasting job
number.
dPress OK.
The LCD will ask you the following
question:
Cancel Job?
Yes iPress 1
No iPress 2
ePress 1to cancel the fax number being
dialled.
The LCD will then show the
Broadcasting job number.
fPress OK.
The LCD will ask you the following
question:
Cancel Job?
Yes iPress 1
No iPress 2
gTo cancel the broadcast, press 1.
hPress Stop/Exit.

Sending a fax (MFC models)
11
3
Real Time Transmission 3
When you are sending a fax, the machine will
scan the documents into the memory before
sending. Then, as soon as the telephone line
is free, the machine will start dialling and
sending.
Sometimes, you may want to send an
important document immediately, without
waiting for the machine to scan it into
memory. You can do this by turning on
Real Time TX.
aLoad your document.
bPress (FAX).
cPress aor bto choose
Advanced Settings.
Press OK.
dPress aor bto choose Real Time TX.
Press OK.
ePress aor bto choose On (or Off).
Press OK.
fPress Clear so you can continue
sending your fax.
gEnter the fax number.
hPress Mono Start or Colour Start.
NOTE
• If you are sending a colour fax or if the
memory is full and you are sending a
monochrome fax from the ADF, the
machine will send the document in real
time (even if Real Time TX is set to
Off).
• In Real Time Transmission, the automatic
redial feature does not work when you are
using the scanner glass.
Overseas Mode 3
If you are having difficulty sending a fax
overseas due to possible interference on the
telephone line, we recommend that you turn
on Overseas Mode. After you send a fax
using this feature, the feature will
automatically turn itself off.
aLoad your document.
bPress (FAX).
cPress aor bto choose
Advanced Settings.
Press OK.
dPress aor bto choose
Overseas Mode.
Press OK.
ePress aor bto choose On (or Off).
Press OK.
fPress Clear so you can continue
sending your fax.
gEnter the fax number.
hPress Mono Start or Colour Start.

Chapter 3
12
Checking and cancelling
waiting jobs 3
You can check which jobs are still waiting in
the memory to be sent, or cancel a job.
(If there are no jobs, the LCD shows
No Jobs Waiting.)
aPress Menu.
bPress aor bto choose Fax.
Press OK.
cPress aor bto choose
Remaining Jobs.
Press OK.
Any waiting jobs appear on the LCD.
dPress aor bto scroll through the jobs
and choose the job you want to cancel.
Press OK.
eDo one of the following:
To cancel, press 1to choose Yes.
If you want to cancel another job go
to step d.
To exit without cancelling, press 2to
choose No.
fWhen you have finished, press
Stop/Exit.

13
4
4
Memory Receive
(Monochrome only) 4
Memory Receive lets you receive faxes while
you are away from the machine.
You can select either of the following Memory
Receive options:
PC-Fax Receive
Off
You can change your selection at any time. If
received faxes are still in the machine’s
memory when you change the Memory
Receive operation, a message will appear on
the LCD. (See Changing Memory Receive
operations on page 15.)
Printing a fax from the
memory 4
If you have chosen PC-Fax Receive, your
machine will receive and store your faxes in
its memory when your PC is turned off. To
print faxes from the memory, follow the
instructions.
aPress Menu.
bPress aor bto choose Fax.
Press OK.
cPress aor bto choose
Print Document.
Press OK.
dPress Mono Start.
ePress Stop/Exit.
NOTE
When you print a fax from the memory, the
fax data will be erased from your machine.
PC-Fax Receive
(Windows®)4
If you turn on the PC-Fax Receive feature,
your machine will store received faxes in the
memory and send them to your PC. You can
then use your PC to view and store these
faxes.
Even if you have turned off your PC (for
example, at night or at the weekend), your
machine will receive and store your faxes in
its memory.
When you start your PC and the PC-FAX
Receiving software runs, your machine
transfers the faxes to your PC.
To transfer the received faxes to your PC you
must have the PC-FAX Receiving software
running on your PC. (See Software and
Network User’s Guide.)
If you choose Backup Print:On, the
machine will also print the fax.
aPress Menu.
bPress aor bto choose Fax.
Press OK.
cPress aor bto choose
Setup Receive.
Press OK.
dPress aor bto choose
Memory Receive.
Press OK.
ePress aor bto choose
PC Fax Receive.
Press OK.
fThe LCD shows the message
Run PC-Fax on your computer.
Press OK.
Receiving a fax
(MFC models) 4

Chapter 4
14
gPress aor bto choose <USB> or the
name of the PC you want to receive
faxes if you are on a network.
Press OK.
hPress aor bto choose
Backup Print:On or
Backup Print:Off.
Press OK.
iPress Stop/Exit.
NOTE
• PC-Fax Receive is not supported by Mac
OS.
• Before you can set up PC-Fax Receive,
you must install the MFL-Pro Suite
software on your PC. Make sure your PC
is connected and turned on.
(See Software and Network User’s
Guide.)
• If you get an error message and the
machine cannot print the faxes in the
memory, you can use this setting to
transfer your faxes to your PC. (See Basic
User’s Guide: Transferring your faxes or
Fax Journal report.)
• When you receive a colour fax, your
machine prints the colour fax at your
machine but does not send the fax to your
PC.
• To change the destination PC, repeat
steps ato i.
Turning off Memory Receive
operations 4
aPress Menu.
bPress aor bto choose Fax.
Press OK.
cPress aor bto choose
Setup Receive.
Press OK.
dPress aor bto choose
Memory Receive.
Press OK.
ePress aor bto choose Off.
Press OK.
fPress Stop/Exit.
NOTE
The LCD will show you more options if
there are still received faxes in the
machine’s memory. (See Changing
Memory Receive operations on page 15.)

Receiving a fax (MFC models)
15
4
Changing Memory Receive
operations 4
If there are received faxes in your machine’s
memory when you change the Memory
Receive operations, the LCD will ask you one
of the following questions:
If all the received faxes have already
been printed 4
Erase All Doc?
• If you press 1(Yes), faxes in the
memory will be erased before the
setting changes.
• If you press 2(No), faxes in the
memory will not be erased and the
setting will be remain unchanged.
If unprinted faxes remain in the
memory 4
Print All Fax?
• If you press 1(Yes), faxes in the
memory will be printed before the
setting changes. If a backup copy has
already been printed, it will not be
printed again.
• If you press 2(No), faxes in the
memory will not be printed and the
setting will be unchanged.
The LCD will ask you the following question:
Send Fax to PC?
• If you press 1(Yes), faxes in the
memory will be sent to your PC before
the setting changes. You will be asked
if you want to turn on Backup Print.
(For more information, see PC-Fax
Receive (Windows®)on page 13.)
• If you press 2(No), faxes in the
memory will not be erased or
transferred to your PC and the setting
will be unchanged.
Additional receiving
operations 4
Out of Paper Reception 4
As soon as the paper tray becomes empty
during fax reception, the LCD shows
No Paper Fed. Put some paper in the
paper tray. (See Basic User’s Guide: Loading
paper and other print media.)
If you don't put paper in the paper tray, the
machine will continue receiving the fax. The
remaining pages will be stored in the
memory, if enough memory is available.
Further incoming faxes will also be stored in
memory until the memory is full. To print the
faxes, put fresh paper in the tray. When the
memory is full, the machine will stop
answering calls.
Printing a reduced incoming
fax 4
If you choose On, the machine reduces each
page of an incoming fax to fit on one sheet of
A4 or Letter size paper. The machine
calculates the reduction ratio by using the
page size of the fax and your Paper Size
setting.
(See Basic User’s Guide: Paper Size.)
aPress Menu.
bPress aor bto choose Fax.
Press OK.
cPress aor bto choose
Setup Receive.
Press OK.
dPress aor bto choose
Auto Reduction.
Press OK.
ePress aor bto choose On (or Off).
Press OK.

Chapter 4
16
fPress Stop/Exit.
Receiving a fax at the end of a
conversation 4
At the end of a conversation, you can ask the
other party to fax you information before you
both hang up. Make sure the ADF is empty.
aAsk the other party to place the
document in their machine and to press
the Start or Send key.
bWhen you hear the other machine's
CNG tones, press Mono Start or
Colour Start.
cPress 2to choose Receive to receive
the fax.
dReplace the handset of the external
telephone.