Brother DCP-9040CN User manual

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Scan to FTP (File Transfer Protocol)
Machines included:
HL-4040CN 8
HL-4050CDN 8
HL-4070CDW 8
DCP-9040CN 9
DCP-9045CDN 9
MFC-9440CN 9
MFC-9840CDW 9
Contents
1) What is FTP?
2) What is scan to FTP?
3) What are the benefits?
4) Setting Up Profiles
5) How to Scan to FTP
5.1) Manually
5.2) Using Profiles
6) Technical information
6.1) FTP explained
6.2) Port numbers explained
1: What is FTP?
File Transfer Protocol (FTP) is a method of transferring files from one computer to another
over the Internet.
DCP-8060 8
DCP-8065DN 9
MFC-8460N 9
MFC-8860DN 9
MFC-8870DW 9

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2: What is scan to FTP?
As well as being able to scan a document to your PC, Brother’s new range of multifunction
flatbed colour laser machines are capable of scanning directly to an FTP server. This can be
done on the scanner glass or through the Automatic Document Feeder (ADF).
3: What are the benefits?
If you wish to scan and send someone a copy of a file and do not wish to use Brother’s scan
to e-mail capabilities (because the file you wish to send to them it too big for your e-mail
software), you can use Scan to FTP as an alternative method of scanning and sending a
document. The only requirement is that they can access the FTP server you will send the
document to.
4: Setting up profiles
In order to scan to FTP, you will need to know the location of your FTP server, together with a
username and password. These credentials can either be entered manually or stored in
profiles within the machine itself. To create profiles on your Brother machine, you’ll need to
use a PC with a web browser to create the profile. Using a profile eliminates the need to enter
your credentials every time when you need to scan to FTP.

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To configure an FTP profile, log onto the printer via a web browser using either the IP address
(e.g. 168.24.45.32) or host name (e.g. printer.example.com). Once logged on, click on
‘Administrator Settings’ followed by ‘Scan to FTP’.
Here you will see a list of 10 profiles which can be customised. To start creating a profile,
simply click on the first available profile name

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This is where you can customise your FTP profile.
* To prevent duplicate files being scanned, the Brother machine will automatically use the last
6 digits from the scanner counter along with the specified file name. There are 9 file names
which can be used in total 7 of which are preset and 2 you can name yourself. To change the
2 names you can alter, simply click on ‘Create a User Defined File Name’ on the initial ‘Scan
to FTP’ screen. Here you can customise the 2 file names (maximum 15 characters).
Select a port number (by default this is port 21). Please
refer to section 6.3 for more information.
This is the location of your FTP
server, usually entered as an IP
address (e.g. 168.24.45.32) or host
name (e.g. ftp.example.com).
Enter the name for you profile. This will be displayed on the LCD of the Brother machine.
Enter the user name
& password, which
you will have been
supplied with when
registering with an
FTP server. Enter the destination folder for
where you want documents to be
stored (you could set up different
p
rofiles for d
i
fferent folders).
Select a file name
for you scanned
document (there are
7 preset name and
2 custom ones
which you can
program).*
Choose the quality of the scanned
image. You can choose Colour 150,
Colour 300, Colour 600, B&W 200
or B&W 200x100.
Choose the file type. For
colour you can have PDF or
JPEG and for mono you can
have PDF or TIFF.
Select whether you want to disable passive mode
(by default this is turned on). Please refer to
section 6.1 & 6.2 for more information.

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5: How to Scan to FTP
As discussed, scanning to an FTP server can either be done manually or through a profile.
The following steps show you how to do both.
5.1: How to manually scan to FTP
1. Put the document face up in the ADF, or face down on the scanner glass.
2. Press (Scan).
3. Press or to choose ‘Scan to FTP’. Press OK.
4. Use the dial pad to enter the FTP host address (for example ftp.example.com’ Up to 60
characters) or the IP address (for example 192.23.56.189). Press OK.
5. Use the dial pad to enter the destination folder (for example /brother/abc/, up to 60
characters). Press OK.
6. Press or to choose ‘Enter Username or Change Setting’. Press OK.
If you choose ‘Enter Username’, go to Step 10.
If you choose ‘Change Setting’, go to Step 7.
7. Choose one of the options below.
Press or to choose Colour 150 dpi, Colour 300 dpi or Colour 600 dpi. Press
OK and go to Step 8.
Press or to choose B&W 200 dpi or B&W 200x100 dpi. Press OK and go to
Step 9.
8. Press or to choose ‘PDF or JPEG’. Press OK.
9. Press or to choose ‘PDF or TIFF’. Press OK.
10. Use the dial pad to enter the username. Press OK.
11. Use the dial pad to enter the password. Press OK.
12. Do one of the following:
If you want to start scanning, press Mono Start or Colour Start and go to Step
15.
If you want to change the file name, go to Step 13.
13. Press or to choose a file name you want to use and press OK. Press Mono Start or
Colour Start and go to Step 15.
Note
If you want to change the file name manually, go to step 14.
4 14. Press or to choose <Manual>. Press OK.
Enter the file name you want to use (up to 15 characters) and press OK. Press
Mono Start or Colour Start.
15. The LCD shows ‘Connecting’. When the connection to the FTP server is successful the
machine starts the scanning process.

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5.2: How to scan using FTP Profiles
1. Put the document face up in the ADF, or face down on the scanner glass.
2. Press (Scan).
3. Press or to choose Scan to FTP. Press OK.
4. Press or to choose one of the FTP server profiles listed. Press OK.
If the Scan to FTP profile is complete, you will automatically go to Step 9.
If the Scan to FTP profile is not complete, for instance, the login account name
and password are missing or the quality or file type are not chosen, you will be
prompted to enter any missing information in the following steps.
5. Choose one of the options below:
i. Press or to choose Colour 150 dpi, Colour 300 dpi or Colour 600 dpi.
Press OK and go to Step 6.
ii. Press or to choose B&W 200 dpi or B&W 200x100 dpi. Press OK and go
to Step 7.
6. Press or to choose PDF or JPEG. Press OK.
7. Press or to choose PDF or TIFF. Press OK.
8. Use the dial pad to enter the username. Press OK.
9. Use the dial pad to enter the password. Press OK.
10. Do one of the following:
I. If you want to start scanning, press Mono Start or Colour Start and go to Step
13.
II. If you want to change the file name, go to Step 11.
11. Press or to choose a file name you want to use and press OK. Press Mono Start or
Colour Start and go to Step 13.
Note
If you want to change the file name manually, go to step 12
12. Press or to choose <Manual>. Press OK.
Enter the file name you want to use (up to 15 characters) and press OK.
Press Mono Start or Colour Start.
13. The LCD shows Connecting. When the connection to the FTP server is successful the
machine starts the scanning process.

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5: Technical Information
6.1: FTP Explained
FTP is another type of protocol used for exchanging data between two computers, usually a
PC and a server. It uses two separate channels, the command and data channel. The
command channel is used to establish a connection between the two computers and
communicating any other information such as directory structures, privileges etc. The data
channel is used for data transfer.
6.2: Port numbers explained
Port numbers are used to channel data through to the appropriate program over the web. For
example, port 25 is used to route most email traffic to email software such as Microsoft®
Outlook. If ports were not used, then emails would not know where to go. Since FTP is
another type of communication and uses the web as transport, it too has an associated port
number, which are used to standardise the way we communicate over the web. These
numbers were created and are regulated by an organisation called Internet Assigned Number
Authority (IANA). Previous to IANA, companies would standardise their own rules for
communicating, which was great for internal communication but had limitations when dealing
with the outside world.