Brother HL-4200CN User manual

Brother Color Laser Printer
HL-4200CN
User's Guide
Version 0
For visually-impaired users:
This User’s Guide can be read by Screen Reader ‘text-to-speech’
software.
You must set up the hardware and install the driver before you can use the printer.
Please read the Quick Setup Guide to set up the printer. You can find a printed copy in the box or view
it on the CD-ROM we have supplied.
Please read this User’s Guide thoroughly before you use the printer.
Keep the CD-ROM in a convenient place so you can use it quickly if you need to.
Please visit our web site at http://solutions.brother.com where you can get answers to Frequently
Asked Questions (FAQs), Product Support and Technical Questions, and the latest Driver Updates
and Utilities.

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Table of Contents
Table of Contents ............................................................................................................................ -i
Trademarks ........................................................................................................................-viii
Compilation and Publication ...............................................................................................-viii
REGULATIONS ........................................................................................................................-ix
Electronic Emission Notices .................................................................................................-ix
International ENERGY STAR®Compliance Statement ........................................................ -x
Laser Notices ....................................................................................................................... -x
Internal laser radiation ..........................................................................................................-xi
Safety Information ................................................................................................................-xi
Introduction .............................................................................................................................-xiv
How to Use This Guide ..................................................................................................................-xv
Conventions .............................................................................................................................-xv
Conventions and Symbols used in this User’s Guide ..........................................................-xv
Safety Precautions .......................................................................................................................-xvi
Installing and Relocating your Printer .....................................................................................-xvi
Operating Environment ....................................................................................................-xviii
Precautions for Power and Grounded/Earthed Connections ................................................-xviii
Radio Interference ...............................................................................................................-xx
Operating Precautions .............................................................................................................-xx
Other Difficulties .................................................................................................................-xxi
Notes on Handling Consumables ..........................................................................................-xxii
Caution ..............................................................................................................................-xxii
1 Printer System Settings .........................................................................................................................1-1
Adjusting Color Registration .........................................................................................................1-1
Printing the Color Registration Chart ......................................................................................1-1
Determining values .................................................................................................................1-2
Entering Values ......................................................................................................................1-3
Configuring the Printer on a Network ...........................................................................................1-4
Setting an IP Address .............................................................................................................1-4
Set the IP address acquisition method to Panel. ..............................................................1-4
Setting the IP Address .......................................................................................................1-5
Setting the Subnet Mask ....................................................................................................1-6
Setting the Gateway Address .............................................................................................1-7
Setting Protocols ....................................................................................................................1-8
Changing Protocol Settings ................................................................................................1-8
Confirming Settings ................................................................................................................1-9
2 Basic Printer Operation ..........................................................................................................................2-1
Printer Part Names and Functions ...............................................................................................2-1
Front View ..........................................................................................................................2-1
Back View ...........................................................................................................................2-2
Inside View .........................................................................................................................2-3
Turning the Printer On and Off .....................................................................................................2-4
Turn the Printer On .................................................................................................................2-4
Turn the Printer Off .................................................................................................................2-5
Installing the Printer Driver for Windows® .....................................................................................2-6
Installing the Printer Driver .....................................................................................................2-6
Upgrading the Printer Driver ...................................................................................................2-6
Changing default printing functions ....................................................................................2-8
Using Windows®Help ...................................................................................................................2-9
Installing the Printer Driver for Macintosh® .................................................................................2-10
Installing the Printer Driver ...................................................................................................2-10
Upgrading the Printer Driver .................................................................................................2-10

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Printing from Macintosh® ............................................................................................................2-11
Mac OS® 8.6 - 9.2 ............................................................................................................2-11
Mac OS® X 10.1 / 10.2 ....................................................................................................2-11
Using Balloon Help on Macintosh® (Mac OS® 8.6-9.2 only) ..................................................................2-12
Cancel Printing ...........................................................................................................................2-13
Cancel Printing at the Computer ..........................................................................................2-13
In Windows® .....................................................................................................................2-13
On a Macintosh®Computer ..............................................................................................2-13
Mac OS® 8.6 - 9.2 ............................................................................................................2-13
Mac OS® X 10.1 / 10.2 ....................................................................................................2-13
Cancel Printing at the printer’s Control Panel .......................................................................2-14
Changing the Configuration for Options .....................................................................................2-15
Memory expansion ...........................................................................................................2-15
In Windows® .........................................................................................................................2-16
On a Macintosh®computer ..................................................................................................2-16
For Mac OS®8-6 - 9.2 ......................................................................................................2-16
For Mac OS®X 10.2 .........................................................................................................2-16
3 Loading Paper and Usable Paper Types ..............................................................................................3-1
Suitable and Unsuitable Paper Types ..........................................................................................3-1
Suitable Paper Types .............................................................................................................3-1
Suitable Basis Weight ........................................................................................................3-1
Recommended Paper ........................................................................................................3-1
Special paper .....................................................................................................................3-2
Paper Trays, Types, and Sizes ..........................................................................................3-3
Duplex Printing Paper Types and Sizes .............................................................................3-4
Unsuitable Paper Types .........................................................................................................3-5
Storing Paper ..........................................................................................................................3-6
Loading Paper ..............................................................................................................................3-7
Load Paper in the Paper Tray ................................................................................................3-7
Load A5 Paper in the Paper Tray/Changing the Paper Size from A5 ..................................3-10
Loading A5 Paper .............................................................................................................3-10
Changing the Paper Size from A5 ....................................................................................3-13
Load Paper into the Multi-purpose Tray ...............................................................................3-16
Printing on Envelopes, Transparencies,
and Custom-size (Long) Paper ................................................................................................3-18
Printing on Envelopes ...........................................................................................................3-18
Printer Driver Settings (for envelopes) .............................................................................3-19
Printing on Transparencies ...................................................................................................3-20
Printer Driver Settings (for transparencies) ......................................................................3-21
Printing Custom-size Paper ..................................................................................................3-22
Setting a User Defined Size .............................................................................................3-22
How to Print ......................................................................................................................3-23
Printer Driver Settings (for Custom-size (Long) Paper) ....................................................3-23
Duplex Printing ...........................................................................................................................3-24
Types of Duplex Printing ..................................................................................................3-24
Duplex Printing .....................................................................................................................3-25
Printer Driver Settings (for duplex printing) ......................................................................3-25
4 Control Panel ...........................................................................................................................................4-1
Control Panel Overview ................................................................................................................4-1
LED Indicators ........................................................................................................................4-1
Liquid Crystal Display (LCD) ..................................................................................................4-2
Print screen ........................................................................................................................4-2
Menu screen .......................................................................................................................4-2
Buttons ...................................................................................................................................4-3

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Basic Menu Operation ..................................................................................................................4-4
Menu Structure and Basic Operations .................................................................................... 4-4
Re-setting the printer settings ............................................................................................4-4
What to do if you make a mistake? ........................................................................................4-5
List of Menu Items ........................................................................................................................4-6
System Settings ......................................................................................................................4-6
Power Save Time ...............................................................................................................4-6
Error Alarm .........................................................................................................................4-6
Job Timeout ........................................................................................................................4-7
Panel Language .................................................................................................................4-7
Auto Log Print .....................................................................................................................4-7
ID Print ...............................................................................................................................4-7
Text Print ............................................................................................................................4-8
Auto Continue .....................................................................................................................4-8
PS Error Report ..................................................................................................................4-8
PS Job Timeout ..................................................................................................................4-8
Maintenance Mode .................................................................................................................4-9
Init NVM ..............................................................................................................................4-9
Security ..............................................................................................................................4-9
F/W (Firmware) Download .................................................................................................4-9
BTR CurrentAdj ................................................................................................................4-10
Auto PHD align .................................................................................................................4-10
ColorRegiCorrect ..............................................................................................................4-10
Parallel ..................................................................................................................................4-11
ECP ..................................................................................................................................4-11
Adobe Protocol .................................................................................................................4-11
Report/List ............................................................................................................................4-12
Printer Settings .................................................................................................................4-12
Panel Settings ..................................................................................................................4-12
PCL Font List ....................................................................................................................4-12
Log Print ...........................................................................................................................4-12
PS (PostScript) Font List ..................................................................................................4-12
Demo Page ......................................................................................................................4-12
Network ................................................................................................................................4-13
Ethernet ............................................................................................................................4-13
TCP/IP ..............................................................................................................................4-13
IPX Frame Type ...............................................................................................................4-14
Protocol ............................................................................................................................4-14
IP Filter .............................................................................................................................4-15
Init NVM ............................................................................................................................4-15
Adobe Protocol .................................................................................................................4-15
USB ......................................................................................................................................4-16
Adobe PS Protocol ...........................................................................................................4-16
5 Troubleshooting ......................................................................................................................................5-1
If it looks like you are unable to fix the problem ...............................................................5-1
Power Problems ...........................................................................................................................5-2
Printing Problems .........................................................................................................................5-3
Indicators are on, flashing, or off. ...........................................................................................5-3
Cannot Print in Windows ........................................................................................................5-4
Cannot Print from a Macintosh®Computer ............................................................................5-5
Print Quality Problems ..................................................................................................................5-6
Blank or Completely Black Pages are Output ........................................................................5-6
Faded or Dirty Printouts, White Areas (drop-outs), Creases, Blurs ........................................5-7
Unsatisfactory Printing ..........................................................................................................5-11
Paper Feed Problems .................................................................................................................5-13

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Others Problems .........................................................................................................................5-14
Network Problems ................................................................................................................5-14
Other Problems ....................................................................................................................5-15
What to Do When an Error Message Appears ...........................................................................5-16
The Alarm Indicator is On or Flashing ........................................................................................5-22
The Alarm Lamp is On .......................................................................................................... 5-22
The Alarm Lamp is Flashing .................................................................................................5-22
Forcing the Printer to Print Remaining Data
(When Printing is Halted) .........................................................................................................5-23
Cleaning the Density Sensor ......................................................................................................5-24
6 Paper Jams ..............................................................................................................................................6-1
Clearing Paper Jams ....................................................................................................................6-1
Paper Jams in the Multi-purpose Tray ..........................................................................................6-3
Paper Jams in the Paper Tray ......................................................................................................6-4
Paper Jams Between the Print Head Cartridge and the Fuser Unit .............................................6-6
Paper jams around the print head cartridge ...........................................................................6-6
Paper jams around the fuser unit ...........................................................................................6-8
Paper longer than 360 mm (14 in.) jams ................................................................................6-9
Paper Jams in the Paper Rotator .................................................................................................6-9
Paper Jams in the 2 Tray Module ...............................................................................................6-10
7 Routine Maintenance and Consumable Replacement ........................................................................7-1
Replacing the Toner Cartridges (TN-12BK/Y/M/C) ......................................................................7-1
Toner Cartridge Handling Precautions ...................................................................................7-1
Handling Precautions .........................................................................................................7-1
Storage Precautions ...........................................................................................................7-1
Replacing the Toner Cartridges ..............................................................................................7-2
Replacing the Print Head Cartridge (PH-12CL) ............................................................................7-5
Print Head Cartridge Handling Precautions ............................................................................7-5
Handling Precautions .........................................................................................................7-5
Storage Precautions ...........................................................................................................7-6
Replacing the Print Head Cartridge ........................................................................................7-6
Replacing the Transfer Roll Cartridge (TR-11CL) ......................................................................7-11
Transfer Roll Cartridge Handling Precautions ......................................................................7-11
Handling Precautions .......................................................................................................7-11
Replacing the Transfer Roll Cartridge ..................................................................................7-12
Replacing the Fuser unit (FP-12CL) ...........................................................................................7-14
Fuser unit Handling Precautions ..........................................................................................7-14
Replacing the Fuser unit .......................................................................................................7-15
Printing Reports and Lists ..........................................................................................................7-18
Confirming Printer Configuration and Network Settings .......................................................7-19
Checking the Print Log .........................................................................................................7-20
Confirming Printer Status from Your Computer ..........................................................................7-21
Checking Status and Remaining Amounts of Consumables using a Web Browser .............7-21
Cleaning the Printer ....................................................................................................................7-22
Cleaning Precautions ...........................................................................................................7-22
Cleaning the outside of the printer ........................................................................................7-22
Transporting the Printer ..............................................................................................................7-23
Storing the Printer .......................................................................................................................7-28
8 Appendixes ..............................................................................................................................................A-1
Introduction to the Optional and Consumable Items ....................................................................A-1
Options ...................................................................................................................................A-1
Hard Disk (HD-41CL) .........................................................................................................A-1
Memory Expansion Card ....................................................................................................A-1

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1 Tray Module (LT-41CL) ...................................................................................................A-1
2 Tray Module (LT-42CL) ...................................................................................................A-1
Consumable Items ..................................................................................................................A-2
Toner Cartridges (TN-12BK/TN12-Y/TN12-M/TN12-C) .....................................................A-2
Print Head Cartridge (PH-12CL) ........................................................................................A-2
Transfer Roll Cartridge (TR-11CL) .....................................................................................A-2
Fuser unit (FP-12CL) ..........................................................................................................A-2
Getting Product Support Information ............................................................................................A-3
General Specifications ..................................................................................................................A-4
Printer Specifications ..............................................................................................................A-4
Network Specifications ...........................................................................................................A-7
Common Specifications ......................................................................................................A-7
TCP/IP Specifications .........................................................................................................A-7
NetBIOS Specifications ......................................................................................................A-7
NetWare Specifications ......................................................................................................A-7
AppleTalk Specifications ....................................................................................................A-7
Printable Area .........................................................................................................................A-8
Life Span of Consumable Items ...................................................................................................A-9
Life span of consumables (in printable pages) .......................................................................A-9
Adding Expansion Memory .........................................................................................................A-10
9 INDEX ........................................................................................................................................................ I-1

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IMPORTANT: For technical and operational help, you must call the country where you bought the printer.
Calls must be made from within that country.
Register your product
By registering your product with Brother, you will be recorded as the original owner of the product.
Your registration with Brother:
■may serve as a confirmation of the purchase date of your product should you lose your receipt;
■may support an insurance claim by you in the event of product loss covered by insurance; and,
■will help us notify you of enhancements to your product and special offers.
Please complete the Brother Warranty Registration or, for your convenience and most efficient way to
register your new product, register on-line at
http://www.brother.com/registration/
Frequently asked questions (FAQs)
The Brother Solutions Center is our one-stop resource for all your Printer needs. You can download the latest
software and utilities, read FAQs and troubleshooting tips, and go to the ‘Solutions’ section to learn how to get the
most from your Brother product.
http://solutions.brother.com
You can check here for the Brother driver updates.
Customer Service
In USA: 1-877-284-3238
In Canada: 1-877-BROTHER
In Europe: Visit www.brother.com for contact information on your local Brother office.
If you have comments or suggestions, please write us at:
In USA: Printer Customer Support
Brother International Corporation
15 Musick
Irvine, CA 92618
In Canada: Brother International Corporation (Canada), Ltd.
- Marketing Dept.
1, rue Hotel de Ville
Dollard-des-Ormeaux, PQ, Canada H9B 3H6
Service center locator (USA only)
For the location of a Brother authorized service center, call 1-800-284-4357.
Service center locations (Canada only)
For the location of a Brother authorized service center, call 1-877-BROTHER
Service center locations (Europe)
For service center in Europe, contact your local Brother office. Address and telephone contact information for
European offices can be found at www.brother.com and selecting your country from the pull down list.

vii
Brother fax back system (USA only)
Brother has installed an easy to use fax back system so you can get instant answers to common technical
questions and product information. This is available 24 hours a day, 7 days a week. You can use the system to
send the information to any fax machine.
Call the number below and follow the recorded instructions to receive a fax about how to use the system and an
index of fax back subjects.
In USA: 1-800-521-2846
Internet Addresses
Brother Global Web Site: http://www.brother.com
For Frequently Asked Questions (FAQs), Product Support and Technical Questions, and Driver Updates and
Utilities: http://solutions.brother.com
(In USA only) For Brother Accessories & Supplies: http://www.brothermall.com

viii
Trademarks
Brother is a registered trademark of Brother Industries, Ltd.
Apple and LaserWriter are registered trademarks, and TrueType is a trademark of Apple Computer, Inc.
Centronics is a trademark of Genicom Corporation.
Hewlett-Packard, HP, PCL 5e, PCL 6 and PCL are registered trademarks of Hewlett-Packard Company.
Adobe, Adobe logo, Acrobat and PostScript are a registered trademark of Adobe Systems Incorporated.
This printer contains UFST and Micro Type from Agfa Division.
PANTONE Colors generated by the HL-4200CN are four- and /or three-color process simulations and may not
match PANTONE-identified solid color standards. Use current PANTONE Color Reference Manuals for
accurate color.
PANTONE Color simulations are only obtainable on this product when driven by qualified Pantone-licensed
software packages. Contact Pantone Inc. for a current list of qualified licensees.
Trademarks noted herein are the property of Brother Industries, Ltd. PANTONE®and other Pantone, Inc.
trademarks are the property of Pantone, Inc. ©Pantone, Inc., 2006
ENERGY STAR®is a U.S. registered mark.
All other brand and product names mentioned in this user's guide are registered trademarks or trademarks of
respective companies.
Compilation and Publication
Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the
latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without notice.
Brother reserves the right to make changes without notice in the specifications and materials contained herein
and shall not be responsible for any damages (including consequential) caused by reliance on the materials
presented, including but not limited to typographical and other errors relating to the publication.
©2003 Brother Industries Ltd.
Shipment of the Printer
If for any reason you must ship your Printer, carefully package the Printer to avoid any damage during transit. It
is recommended that you save and use the original packaging. The Printer should also be adequately insured
with the carrier.

ix
REGULATIONS
Electronic Emission Notices
Federal Communications Commission (FCC) Declaration of Conformity (For U.S.A. Only)
Responsible Party: Brother International Corporation
100 Somerset Corporate Boulevard
Bridgewater, NJ 08807-0911, USA
TEL: [phone]
declares, that the products
Product Name: Brother Laser Printer HL-4200CN
Model Number: HL-4200CN
Product Options: ALL
complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This device may
not cause harmful interference, and (2) this device must accept any interference received, including interference
that may cause undesired operation.
This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant
to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful
interference in a residential installation. This equipment generates, uses, and can radiate radio frequency
energy and, if not installed and used in accordance with the instructions, may cause harmful interference
to radio communications. However, there is no guarantee that interference will not occur in a particular
installation. If this equipment does cause harmful interference to radio or television reception, which can
be determined by turning the equipment off and on, the user is encouraged to try to correct the
interference by one or more of the following measures:
■Adjust relocate the receiving antenna.
■Increase the distance between the equipment and the receiver.
■Connect the equipment to an AC power outlet/socket on a circuit different from that which the receiver is
already connected.
■Call the dealer or an experienced radio/TV technician for help.
Important
A shielded interface cable should be used in order to ensure compliance with the limits for a Class B digital device.
Changes or modifications not expressly approved by Brother Industries, Ltd. could void the user's authority to
operate the equipment.
Industry Canada Compliance Statement (For Canada Only)
This Class B digital apparatus complies with Canadian ICES-003.
Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.

x
International ENERGY STAR®Compliance Statement
The purpose of the International ENERGY STAR®Program is to promote the development and popularization of
energy-efficient office equipment.
AsanENERGY STAR®Partner,BrotherIndustries,Ltd.hasdeterminedthatthis productmeets theENERGY STAR®
guidelines for energy efficiency.
Laser Notices
Laser Safety (120 V Model Only)
Thisprinter iscertifiedas aClass Ilaserproductunder theU.S. Departmentof Healthand HumanServices (DHHS)
Radiation Performance Standard according to the Radiation Control for Health and Safety Act of1968. This means
that the printer does not produce hazardous laser radiation.
Since radiation emitted inside the printer is completely confined within protective housings and externalcovers, the
laser beam cannot escape from the machine during any phase of user operation.
FDA Regulations (120 V Model Only)
U.S. Food and Drug Administration (FDA) has implemented regulations for laser products manufactured on and
after August 2, 1976. Compliance is mandatory for products marketed in the United States. The label shown on
the back of the printer indicates compliance with the FDA regulations and must be attached to laser products
marketed in the United States.
Caution: Useof controls,adjustmentsor the performanceof proceduresotherthanthosespecifiedinthismanual
may result in hazardous radiation exposure.
IEC 60825 Specification (220 - 240 V Model Only)
This printer is a Class 1 laser product as defined in IEC 60825 specifications. The label shown below is attached
in countries where required.
This printer has a Class 3B Laser Diode that emits invisible laser radiation in the Scanner Unit. The Scanner Unit
should not be opened under any circumstances.
Caution: Useof controls,adjustmentsor the performanceof proceduresotherthanthosespecifiedinthismanual
may result in hazardous radiation exposure.
MANUFACTURED:
BROTHER INDUSTRIES, LTD.
15-1 Naeshiro-cho, Mizuho-ku, Nagoya, 467-8561 Japan
This product complies with FDA radiation performance standards, 21 CFR Subchapter J.

xi
For Finland and Sweden
LUOKAN 1 LASERLAITE
KLASS 1 LASER APPARAT
Varoitus! Laitteen käyttäminen muulla kuin tässä käyttöohjeessa mainitulla tavalla saattaa altistaa käyttäjän
turvallisuusluokan 1 ylittävälle näkymättömälle lasersäteilylle.
Varning - Om apparaten används på annat sätt än i denna Bruksanvisning specificerats, kan användaren utsättas
för osynlig laserstrålning, som överskrider gränsen för laserklass 1.
Internal laser radiation
Max. Radiation Power 10 mW/ch
Wave Length 770 nm-808 nm
Laser Class Class IIIb (Accordance with 21 CFR Part 1040.10)
Class 3B (Accordance with IEC60825)
Safety Information
IMPORTANT - For Your Safety
To ensure safe operation the three-pin plug supplied must be inserted only into a standard three-pin power
outlet/socket which is properly grounded/earthed through the normal standard wiring.
Extension cords should not be used with the equipment. If it is essential that an extension cord has to be used, it
must be a three-pin plug type and correctly wired to provide proper grounding/earthing. Incorrectly wired extension
cords may cause personal injury and equipment damage.
The fact that the equipment operates satisfactorily does not imply that the power is grounded/earthed and that the
installation is completely safe. For your safety, if in any doubt about the effective grounding/earthing of the power,
call a qualified electrician.
Disconnect device
This printer must be installed near an AC power outlet/socket that is easily accessible. In case of emergencies, you
must disconnect the power cord from the power outlet/socket to shut off the power completely.
Geräuschemission / Acoustic Noise Emission (For Germany Only)
Lpa < 70 dB (A) DIN 45635-19-01-KL2
IT power system (For Norway Only)
This product is also designed for IT power system with Phase to phase voltage 230V.
LAN Connection
Caution: Connect this production to a LAN connection which is not subjected to over-voltages.

xii
Wiring Information (For U.K. only)
Important
If you need to replace the plug fuse, fit a fuse that is approved by ASTA to BS1362 with the same rating as the
original fuse.
Always replace the fuse cover. Never use a plug that does not have a cover.
Warning - This printer must be earthed.
The wires in the mains lead are coloured in line with the following code:
Green and Yellow: Earth
Blue: Neutral
Brown: Live
If in any doubt, call a qualified electrician.

xiii
EC Declaration of Conformity under the R & TTE Directive
Manufacturer
Brother Industries Ltd.,
15-1, Naeshiro-cho, Mizuho-ku,
Nagoya 467-8561, Japan
Herewith declare that:
Product description : Laser Printer
Product Name : HL-4200CN
is in conformity with provisions of the R & TTE Directive (1999/5/EEC 2002) and we declare compliance with the
following standards:
R&TTE : EN300330-2 V1.1.1
EN301489-3 V1.3.1
CE0682
Safety: EN60950:2000
EMC : EN55022:1998 Class B
EN55024:1998
EN61000-3-2:1995 + A14:2000
EN61000-3-3:1995
Year in which CE marking was First Affixed: 2003
Issued by : Brother Industries, Ltd.
Date : 1 July, 2003
Place : Nagoya, Japan
Signature :
Takashi Maeda
Manager
Quality Management Group
Quality Management Dept.
Information & Document Company
!

xiv
Introduction
Thank you for purchasing the HL-4200CN. This guide contains important information about the printer operation
and precautions to be followed. To help you use it efficiently, please read this guide before using your new printer.
Furthermore, after you read the guide, store it in a safe place. It will be useful in case you forget how to perform
operations or if a problem occurs with the printer.
This guide is written for users who are familiar with the personal computers, operating systems, and software
compatible with this printer. For operational procedures and information regarding these items, refer to the
documentation provided with the various hardware and software that you are using.
Brother Industries Ltd.

xv
How to Use This Guide
Conventions
The following conventions and symbols are used in this User’s Guide:
Conventions and Symbols used in this User’s Guide
Example Meaning
Alerts you to an important operating procedure that should be performed with care.
Make sure that you read these items.
Notes provide you with useful information.
see List of Menu Items on
page 4-6 A cross reference to another section in this User’s Guide. If you are reading the Adobe Acrobat PDF file on screen, you can click on the italicised text to jump to the
other location.
Indicates that the item referred to is in another guide (such as the Quick Setup
Guide).
Key Indicates a key on the keyboard of your computer.
Example: Press the Enter key
bold Indicatesa window, dialogbox, or tabelementor buttondisplayed on thecomputer
screen.
Also indicates a menu or value displayed on the printer’s control panel.
Example: Click OK in the Properties dialog box.
Set Enabled on the control panel.
LCD display font Indicates a message displayed on the printer's control panel.
This may also emphasize a part name or important information to be entered.
Example: Ready to Print appears.
Enter "0.0.0.0"
Press the Form Feed/Set
or button once. Indicates a control panel button.
Example: Press the button.
Press the Form Feed/Set button.
+ Indicates that you need to press 2 keys or control panel buttons at the same time.
Example: Press the + buttons.

xvi
Safety Precautions
To ensure the safe operation of your printer, make sure that you read this section thoroughly before use.
This section describes the conventions used in the guide.
Installing and Relocating your Printer
Do not place the printer in a hot,humid, dusty, or poorly ventilated environment. Prolonged
exposure to such adverse conditions can cause fire or electric shocks.
Do not place the printer near heaters or volatile, flammable, or combustible materials, such
as curtains.
Place the printer on a level, sturdy surface that can withstand the printer's weight. Failure
to do so could cause the printer to fall, resulting in injuries.
To prevent injuries, this printer should be lifted by at least two people.
"Warning" alerts you to situations that could result in serious injury or death.
"Caution" alerts you to situations that could cause injury or material damage.
This symbol alerts you to procedures that
require close attention. Make sure that you
read and follow the instructions carefully.
This symbol alerts you to prohibited
procedures. Make sure that you read the
instructions carefully.
This symbol alerts you to procedures that
need to be performed. Make sure that you
perform the procedure after reading the
instructions carefully.
WARNING
CAUTION
High
temperature Flammable Electrical
shock Finger injury
Do not
touch
No naked/
open flame
Prohibited Do no
dismantle
Do not
dismantle
Ground/Earth
Remove the
plug
Hint
CAUTION

xvii
To lift the printer, face the front of the printer and grip the recessed areas at the bottom left
and right with both hands. Never try to lift the printer by gripping any other areas. Lifting the
printer by gripping other areas can cause the printer to fall, resulting in injuries.
When lifting the printer, get a firm footing and bend your knees to avoid possible injuries to
your back.
The printer has ventilation grills on theside and at the back of the machine. Ensure that the
printer is installed no less than 150 mm (5.9 in.) from the wall on the right, 100 mm (3.9 in.)
from the wall on the left, and 200 mm (7.8 in.) from the wall at the back. A poorly ventilated
printer can cause excessive internal heat to build up and result in fire.
The diagram below shows the minimum clearances required for normal operation,
consumables replacement, and maintenance ensuring that your printer operates at peak
performance.
When moving the printer, be sure to unplug the power cord from the AC power
outlet/socket. Moving the printer with the power cord connected can damage the power
cord, which could result in a fire or an electric shock.
When moving the printer, do not tilt it at more than the angles shown in the diagram below.
If tilted excessively, the printer may fall, resulting in injuries.
After installing the optional tray module, lock down the brakes of the casters at the front of
the tray module. Failure to lock down the brakes can cause the printer to move
unexpectedly, resulting in injuries.
Recess
If you hold the printer by the
front cover, left or right
sides, there is a danger of
the printer falling.
600 mm (23.6 in.) 100 mm
(3.9 in.) 200 mm (7.8 in.)
150 mm (5.9 in.)
350 mm (13.8 in.)

xviii
■Use the printer in a place that meets the following requirements:
Ambient temperature range of 10 to 32 °C (50.0 to 89.6 °F), relative humidity of 15 to 85% (no
condensation)
When using the printer at an ambient temperature of 32 °C (89.6 °F), the relative humidity should not
exceed 65%. When the relative humidity reaches 85%, the ambient temperature should not exceed
28 °C (82.4 °F).
■Do not place the printer in a room where there are sudden fluctuations in temperature
and do not move the printer from a cold place to a warm humid place. If you do,
condensation may occur inside the printer and deteriorate print quality.
■Do not place the printer in direct sunlight, as this may damage the printer.
■When moving the printer, do not remove the toner cartridges, leave them locked in
place. Loose toner can spill inside the printer and deteriorate print quality.
■Do not place the printer directly next to an air conditioner or heater, as this affects the
temperature inside the printer and can cause damage.
■Do not use the printer when it is tilted at an angle of more than 5 degrees, as this may
result in damage.
Precautions for Power and Grounded/Earthed Connections
Use the printer within the specified power range.
AC power:100-127 V AC ± 10% (90 V-140 V) or 220-240 V AC ± 10% (198 V-264 V)
Frequency: 50 ± 3Hz/60 ± 3Hz
Ensure that the power cord connector and AC power outlet/socket are free of dust. In a
dampenvironment,a contaminated connectorcan, overtime,drawnon-negligible amounts
of current that can generate heat and eventually cause fire.
Do not attempt to modify, pull, bend, chafe, or otherwise damage the power cord. Do not
place objects on the power cord. A damaged power cord can cause fire or electric shock.
Never touch a power cord with wet hands. This constitutes an electric shock hazard.
Operating Environment
WARNING

xix
In the following situations, stop using the printer immediately, turn it off, anddisconnect the
power cord from the AC power outlet/socket. After that, call your dealer or Brother
Customer Service immediately. Continued use of the printer in such situations could result
in fire:
■There is smoke emanating from the printer or the outside of the printer is excessively
hot.
■Unusual noises are coming from the printer.
■There is water inside the printer.
To prevent fire or electric shocks, connect the AC power cord to a grounded/earthed AC
power outlet/socket.For your safety, if in any doubt about the effective grounding/earthing
of the power, call a qualified electrician.
If the power cord is broken or insulated wires are exposed, stop using the printer
immediately, turn it off, anddisconnect the AC power cord from theAC power outlet/socket.
After that, call your dealer or Brother Customer Service. Using a damaged cord can cause
fire or an electric shock.
Do not plug or unplug the printer when it is on. Unplugging a live connector can deform the
plug and cause fire.
When unplugging the printer, grasp the plug instead of the power cord. Forcibly pulling the
AC power cord can damage it and cause a fire or an electric shock.
Be sure to turn off and unplug the printer before accessing the interior of the printer for
cleaning, maintenance, or troubleshooting. Accessing theinterior of a live printer can result
in electric shock.
Once a month, turn off the printer and check the power cord for the following.
■The power cord is plugged firmly into the AC power outlet.
■The plug is not excessively heated, rusted, or bent.
■The plug and outlet are dust free.
■The cord is not cracked or frayed.
If you notice any unusual conditions, call your dealer or Brother Customer Service for
assistance.
When the printer is not used over an extended period of time, it is advisable to unplug the
printer.
Switch off the printer before connecting the interface cable or options. Connecting the
interface cable or options to a live printer can cause electric shocks.
CAUTION