Brother MFC-J3520 User manual

Advanced User’s Guide
MFC-J3520
MFC-J3720
MFC-J6520DW
MFC-J6720DW
Version 0
ARL/ASA/NZ/SAF

i
User's Guides and where do I find them?
1Visit us at http://solutions.brother.com/.
Which Guide? What's in it? Where is it?
Product Safety Guide Read this Guide first. Please read the Safety
Instructions before you set up your machine. See
this Guide for trademarks and legal limitations.
Printed / In the box
Quick Setup Guide Follow the instructions for setting up your machine,
and installing the drivers and software for the
operating system and connection type you are
using.
Printed / In the box
Basic User’s Guide Learn the basic Fax, Copy, Scan and PhotoCapture
Center™ operations and how to replace
consumables. See troubleshooting tips.
Printed / In the box
Advanced User’s Guide Learn more advanced operations: Fax, Copy,
security features, printing reports and performing
routine maintenance.
PDF file / CD-ROM
Software and Network
User’s Guide
This Guide provides instructions for Scanning,
Printing, PC-Fax and other operations that can be
performed by connecting your Brother machine to a
computer. You can also find useful information
about using the Brother ControlCenter utility, using
your machine in a network environment, and
frequently used terms.
HTML file / CD-ROM
Web Connect Guide This Guide provides useful information about
accessing Internet services from the Brother
machine, as well as downloading images, printing
data and uploading files directly to Internet services.
PDF file / Brother
Solutions Center 1
AirPrint Guide This Guide provides information for using AirPrint to
print from OS X v10.7.x, 10.8.x and your iPhone,
iPod touch, iPad, or other iOS device to your Brother
machine without installing a printer driver.
PDF file / Brother
Solutions Center 1
Google Cloud Print
Guide
This Guide provides details on how to use Google
Cloud Print™ services for printing over the Internet.
PDF file / Brother
Solutions Center 1
Wi-Fi Direct™ Guide This Guide provides details on how to configure and
use your Brother machine for wireless printing
directly from a mobile device supporting the Wi-Fi
Direct™ standard.
PDF file / Brother
Solutions Center 1
Mobile Print/Scan Guide
for Brother iPrint&Scan
This Guide provides useful information about
printing from your mobile device and scanning from
your Brother machine to your mobile device when
connected to a Wi-Fi network.
PDF file / Brother
Solutions Center 1

ii
Table of Contents
1 General setup 1
IMPORTANT NOTE...............................................................................................1
Memory Storage ....................................................................................................1
Setting Daylight Saving Time (Not available in South Africa) ................................1
Automatic Daylight Saving Time (For South Africa only).......................................2
Sleep Mode ........................................................................................................... 2
Touchscreen LCD..................................................................................................3
Changing the Touchscreen language (depending on your model)..................3
Setting the Dim Timer for the backlight ...........................................................3
Dial Prefix (Not available in South Africa)..............................................................4
Setting up or changing the prefix number........................................................4
2 Security features 5
Secure Function Lock 2.0...................................................................................... 5
Before you begin to use Secure Function Lock 2.0.........................................5
Setting and changing the Administrator Password..........................................6
Setting up restricted users............................................................................... 6
Turning Secure Function Lock on/off...............................................................7
Switching users ...............................................................................................8
Changing to the Public mode ..........................................................................8
Restricting dialling..................................................................................................8
Dial pad restriction...........................................................................................8
Address Book restriction.................................................................................. 9
Shortcut restriction...........................................................................................9
LDAP Server restriction ...................................................................................9
3 Sending a fax 10
Additional sending options...................................................................................10
Sending faxes using multiple settings ........................................................... 10
Stop faxing..................................................................................................... 10
Contrast ......................................................................................................... 11
Changing fax resolution.................................................................................11
Setting your changes as a new default..........................................................12
Restoring fax options to the factory default ...................................................13
Saving fax options as a Shortcut ...................................................................13
Additional sending operations.............................................................................. 14
Sending a fax manually .................................................................................14
Sending a fax at the end of a conversation ...................................................14
Dual Access (Monochrome only)...................................................................14
Broadcasting (Monochrome only)..................................................................15
Real Time Transmission ................................................................................ 17
Overseas Mode .............................................................................................17
Delayed Faxing (Monochrome only)..............................................................18
Delayed Batch Transmission (Monochrome only)......................................... 18
Checking and cancelling waiting jobs............................................................19
Polling .................................................................................................................. 19
Polled Transmit (Monochrome only).............................................................. 19

iii
4 Receiving a fax 21
Memory Receive (Monochrome only)..................................................................21
Fax Forwarding..............................................................................................21
Fax Storage ...................................................................................................21
Printing a fax from the memory ..................................................................... 22
Turning off Memory Receive operations........................................................22
Changing Memory Receive operations .........................................................23
Remote Retrieval .................................................................................................24
Setting a Remote Access Code.....................................................................24
Using your Remote Access Code..................................................................24
Remote Fax commands ................................................................................25
Retrieving fax messages ...............................................................................26
Changing your Fax Forwarding number ........................................................26
Additional receiving operations............................................................................27
Out of Paper Reception .................................................................................27
Printing a reduced incoming fax ....................................................................27
Receiving a fax at the end of a conversation.................................................27
Polling ..................................................................................................................28
Polling Receive..............................................................................................28
5 Dialling and storing numbers 31
Additional dialling operations ...............................................................................31
Combining Address Book numbers ...............................................................31
Additional ways to store numbers ........................................................................32
Storing Address Book numbers from the Outgoing Call history ....................32
Storing Address Book numbers from the Caller ID history
(Only available for some countries) ...........................................................32
Setting up Groups for Broadcasting ..............................................................33
6Printingreports 35
Fax reports...........................................................................................................35
Transmission Verification Report...................................................................35
Fax Journal (activity report) ...........................................................................35
Reports ................................................................................................................36
How to print a report ......................................................................................36

iv
7 Making copies 37
Copy options........................................................................................................37
Stop copying.................................................................................................. 37
Improving copy speed and quality .................................................................37
Enlarging or reducing copies .........................................................................38
Making N in 1 copies or a poster (Page Layout) ........................................... 39
2 in 1 ID copy (Page Layout) ......................................................................... 42
Sorting copies................................................................................................ 43
Adjusting Density........................................................................................... 43
Ink Save Mode...............................................................................................44
Thin Paper Copy............................................................................................ 45
Auto Deskew .................................................................................................45
Book Copy ..................................................................................................... 46
Watermark Copy............................................................................................ 46
Remove Background Colour ......................................................................... 47
2-sided copying .............................................................................................48
Setting your changes as a new default..........................................................49
Restoring all settings to the factory default.................................................... 50
Saving copy options as a Shortcut ................................................................ 50
A3 Copy Shortcuts...............................................................................................51
A3 Copy Shortcut ..........................................................................................51
8 Printing photos from a memory card or USB Flash drive 53
PhotoCapture Center™ operations .....................................................................53
Memory cards, USB Flash drives and folder structures ................................53
Movie printing ................................................................................................ 54
Print Images......................................................................................................... 54
Print Index (Thumbnails) ...............................................................................54
Printing Photos .............................................................................................. 55
Enhance Photos ............................................................................................ 55
ID Photo Print ................................................................................................ 57
Slide Show..................................................................................................... 58
DPOF printing................................................................................................ 59
PhotoCapture Center™ print settings.................................................................. 59
Print Quality ................................................................................................... 59
Paper options ................................................................................................60
Auto Correct .................................................................................................. 61
Adjusting Brightness, Contrast and Colour....................................................62
Cropping ........................................................................................................64
Borderless printing......................................................................................... 64
Date Print....................................................................................................... 65
Setting your changes as a new default..........................................................65
Restoring all settings to the factory default.................................................... 66
Scan to a memory card or USB Flash drive ........................................................ 66
Auto Crop ......................................................................................................66
How to set a new default ............................................................................... 68
How to reset to the factory default.................................................................68
Saving scan options as a Shortcut ................................................................ 69

v
9 Printing photos from a camera 70
Printing photos directly from a PictBridge camera ...............................................70
PictBridge requirements ................................................................................70
Setting your digital camera ............................................................................70
Printing Images..............................................................................................71
DPOF printing................................................................................................72
Printing photos directly from a digital camera (without PictBridge)......................72
Printing Images..............................................................................................73
A Routine maintenance 74
Cleaning and checking the machine....................................................................74
Cleaning the outside of the machine .............................................................74
Cleaning the machine’s printer platen ...........................................................75
Cleaning the paper feed rollers .....................................................................76
Cleaning the paper pick-up rollers.................................................................77
Cleaning the paper pick-up rollers for paper tray #2
(MFC-J3720/MFC-J6720DW)....................................................................78
Checking the ink volume ...............................................................................79
Packing and shipping the machine ......................................................................79
B Glossary 82
C Index 86

1
1
1
IMPORTANT NOTE 1
Most of the illustrations in this User's Guide show the MFC-J6720DW.
Memory Storage 1
Your menu settings are stored permanently,
and in the event of a power failure, will not be
lost. Temporary settings (for example,
Overseas Mode) will be lost. If you have
chosen Set New Default for your
preferred Fax, Scan, Copy and Photo
settings, those settings will not be lost. Also,
during a power failure, the machine will retain
the date and time and programmed fax timer
jobs (for example, Delayed Fax) for up to
24 hours.
Setting Daylight
Saving Time
(Not available in South
Africa) 1
You can set the machine to change for
daylight saving time. When selecting
Forward Hour it will forward the time by an
hour and backward one hour when selecting
Backward Hour. Make sure you have set
the correct date and time in the
Date & Time setting.
aPress (Settings).
bPress All Settings.
cPress aor bto display
Initial Setup.
dPress Initial Setup.
ePress aor bto display Date & Time.
fPress Date & Time.
gPress aor bto display
Daylight Save.
hPress Daylight Save.
iPress Forward Hour or
Backward Hour.
jPress .
General setup 1

Chapter 1
2
Automatic Daylight
Saving Time
(For South Africa only) 1
You can set the machine to change
automatically for daylight saving time. It will
reset itself forward one hour in the spring and
backward one hour in the autumn. Make sure
you have set the correct date and time in the
Date & Time setting.
aPress (Settings).
bPress All Settings.
cPress aor bto display
Initial Setup.
dPress Initial Setup.
ePress aor bto display Date & Time.
fPress Date & Time.
gPress aor bto display
Auto Daylight.
hPress Auto Daylight.
iPress Off (or On).
jPress .
Sleep Mode 1
You can choose how long the machine will
remain idle before it goes into Sleep Mode
(up to 60 minutes). The timer will restart if any
operation is carried out on the machine.
aPress (Settings).
bPress All Settings.
cPress aor bto display
General Setup.
dPress General Setup.
ePress aor bto display Sleep Mode.
fPress Sleep Mode.
gPress aor bto display 1Min, 2Mins,
3Mins, 5Mins, 10Mins, 30Mins or
60Mins. Press the option you want to
set.
hPress .

General setup
3
1
Touchscreen LCD 1
Changing the Touchscreen
language (depending on your
model) 1
You can change the Touchscreen language.
aPress (Settings).
bPress All Settings.
cPress aor bto display
Initial Setup.
dPress Initial Setup.
ePress aor bto display
Local Language.
fPress Local Language.
gPress your language.
hPress .
Setting the Dim Timer for the
backlight 1
You can set how long the Touchscreen LCD
backlight stays on after the last finger press.
aPress (Settings).
bPress All Settings.
cPress aor bto display
General Setup.
dPress General Setup.
ePress aor bto display LCD Settings.
fPress LCD Settings.
gPress Dim Timer.
hPress aor bto display 10Secs,
20Secs, 30Secs or Off, and then
press the option you want.
iPress .

Chapter 1
4
Dial Prefix
(Not available in South
Africa) 1
The Dial Prefix setting will automatically dial a
predefined number before every fax number
you dial. For example, if your telephone
system requires a “9” to dial an outside
number, use this setting to automatically
dial 9 for every fax you send.
Setting up or changing the
prefix number 1
aPress (Settings).
bPress All Settings.
cPress aor bto display
Initial Setup.
dPress Initial Setup.
ePress aor bto display Dial Prefix.
fPress Dial Prefix.
gPress On (or Off).
hPress Dial Prefix.
iEnter the prefix number (up to 5 digits)
using the keyboard on the Touchscreen.
jPress OK.
NOTE
• If your telephone system requires a timed
break recall (hookflash), press !on the
Touchscreen.
• You cannot use ! with any other numbers
or characters.
• (Not available in New Zealand) If the pulse
dialling mode is on, # and lare not
available to use.
kPress .

5
2
2
Secure Function Lock
2.0 2
Secure Function Lock lets you restrict public
access to certain machine functions:
Fax Send
Fax Receive
Copy
Scan
Print from Media
Scan to Media
PC Print
Colour Print
Page Limit
Web Upload
Web Download
This feature also prevents users from
changing the default settings of the machine
by limiting access to the menu settings.
Before using the security features, you must
first enter an administrator password.
Access to restricted operations can be
enabled by creating a restricted user.
Restricted users must enter a password to
use the machine.
Make a careful note of your password. If you
forget it, please contact Brother customer
service for support.
NOTE
• Only administrators can set limitations
and make changes for each user.
• If Fax Tx is disabled, you cannot use any
functions in the Fax menu.
• Polled Transmit and Polling Receive are
enabled only when both Fax Tx and Fax
Rx are enabled.
• You cannot edit or delete a Shortcut when
Secure Function Lock is set to On.
Before you begin to use
Secure Function Lock 2.0 2
You can configure Secure Function Lock 2.0
settings using a Web browser. Before
configuration, the following preparations are
required:
aStart your Web browser.
bType “vmachine’s IP address/” into
your browser’s address bar (where
“machine’s IP address” is the IP address
of the Brother machine).
For example:
x192.168.1.2/
NOTE
You can find the machine's IP address in
the Network Configuration List.
(See Software and Network User’s
Guide.)
cEnter a password in the Login box.
(This is a password to log into the
machine's Web page, not the
administrator password for Secure
Function Lock.) Click .
Security features 2

Chapter 2
6
NOTE
If you are using a Web browser to
configure the machine's settings for the
first time, set a password.
1Click
Please configure the password.
2Enter a password you want to use
(up to 32 characters).
3Re-enter the password in the
Confirm New Password box.
4Click Submit.
Setting and changing the
Administrator Password 2
You can configure these settings using a
Web browser. To set up the Web page, see
Before you begin to use Secure Function
Lock 2.0 on page 5. Then follow the
instructions below.
Setting the administrator password 2
The password you set in these steps is for the
administrator. This password is used to set
up users and to turn Secure Function Lock on
or off. (See Setting up restricted users
on page 6 and Turning Secure Function Lock
on/off on page 7.)
aClick Administrator.
bClick Secure Function Lock.
cEnter a four-digit number for the
password in the New Password box.
dRe-enter the password in the
Retype Password box.
eClick Submit.
Changing the administrator password2
aClick Administrator.
bClick Secure Function Lock.
cEnter a four-digit number for the new
password in the New Password box.
dRe-enter the new password in the
Retype Password box.
eClick Submit.
Setting up restricted users 2
You can set up users with restrictions and a
password. You can set up to 10 users.
You can configure these settings using a
Web browser.
To set up the Web page, see Before you
begin to use Secure Function Lock 2.0
on page 5. Then follow the instructions
below:
aClick Administrator.
bClick Secure Function Lock.
cEnter an alphanumeric Group name or
User name (up to 15 characters) in the
ID Number/Name box and then enter a
four-digit password in the PIN box.

Security features
7
2
dUncheck the functions that you want to
restrict in the Function Restrictions
boxes. If you want to configure the
maximum page count, check the On box
in Print Limits, and then enter the
number in the Max. Pages box. Then
click Submit.
NOTE
• You cannot use the same password as
another user’s password.
• You can set up one Public user. Public
users do not need to enter a password.
For more information, see Software and
Network User’s Guide.
Turning Secure Function
Lock on/off 2
NOTE
If you enter the wrong password, the
Touchscreen will show
Wrong Password. Enter the correct
password. If you forget it, please contact
Brother customer service for support.
Turning Secure Function Lock on 2
aPress (Settings).
bPress All Settings.
cPress aor bto display
General Setup.
dPress General Setup.
ePress aor bto display
Function Lock.
fPress Function Lock.
gPress Lock OffiOn.
hEnter your four-digit administrator
password using the keyboard on the
Touchscreen.
Press OK.
NOTE
The Secure Function Lock icon is
prominently displayed in the Home
screen.
Turning Secure Function Lock off 2
aPress .
bPress Lock OniOff.
cEnter your four-digit administrator
password using the keyboard on the
Touchscreen.
Press OK.

Chapter 2
8
Switching users 2
This setting allows a restricted user to log on
to the machine when the Secure Function
Lock is turned on.
aOn the Touchscreen, press .
bPress Change User.
cPress aor bto display your user name.
dPress your user name.
eEnter your four-digit user password
using the keyboard on the Touchscreen.
Press OK.
Changing to the Public mode 2
aPress .
bPress Go to Public.
Restricting dialling 2
This feature prevents users from sending a
fax or call to a wrong number by mistake. You
can set the machine to restrict dialling when
you use the dial pad, Address Book, Shortcut
and LDAP search.
If you choose Off, the machine does not
restrict the dialling method.
If you choose Enter # Twice, the machine
will prompt you to re-enter the number, and
will start dialling after you re-enter the number
correctly. If you re-enter the wrong number,
the Touchscreen will show Try again.
Press Close and enter the number twice
again.
If you choose On, the machine will restrict all
fax sending and outbound calls for that
dialling method.
NOTE
•TheEnter # Twice setting will not work
if you lift an external handset before
entering the number. You will not be
asked to re-enter the number.
• If you chose On or Enter # Twice, you
cannot use the Broadcasting feature.
Dial pad restriction 2
aPress (Settings).
bPress All Settings.
cPress aor bto display Fax.
dPress Fax.
ePress aor bto display
Dial Restriction.
fPress Dial Restriction.
gPress aor bto display Dial Pad.
hPress Dial Pad.

Security features
9
2
iPress Enter # Twice, On or Off.
jPress .
Address Book restriction 2
aPress (Settings).
bPress All Settings.
cPress aor bto display Fax.
dPress Fax.
ePress aor bto display
Dial Restriction.
fPress Dial Restriction.
gPress aor bto display Address Book.
hPress Address Book.
iPress Enter # Twice, On or Off.
jPress .
NOTE
If you combine Address Book numbers
when dialling, the address will be
recognized as dial pad input and will not
be restricted.
Shortcut restriction 2
aPress (Settings).
bPress All Settings.
cPress aor bto display Fax.
dPress Fax.
ePress aor bto display
Dial Restriction.
fPress Dial Restriction.
gPress aor bto display Shortcuts.
hPress Shortcuts.
iPress Enter # Twice, On or Off.
jPress .
LDAP Server restriction 2
aPress (Settings).
bPress All Settings.
cPress aor bto display Fax.
dPress Fax.
ePress aor bto display
Dial Restriction.
fPress Dial Restriction.
gPress aor bto display LDAP Server.
hPress LDAP Server.
iPress Enter # Twice, On or Off.
jPress .

10
3
Additional sending
options 3
Sending faxes using multiple
settings 3
When you send a fax, you can choose a
combination of settings, such as
Fax Resolution, Contrast,
Glass Scan Size, and Real Time TX.
You can also choose Call History,
Address Book, Broadcasting, Preview,
Colour Setting, Delayed Fax,
Batch TX, Polled TX, Polling RX,
Overseas Mode, Set New Default, and
Factory Reset.
Some settings are only available when
sending mono faxes.
aLoad your document.
bDo one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
The Touchscreen shows:
cPress Options.
dPress aor bto display the setting you
want to change. When the setting is
displayed, press it.
ePress the option you want to set.
fGo back to step dto change additional
settings.
gPress OK when you have finished
changing settings.
hEnter the fax number.
iPress Fax Start.
NOTE
• Most settings are temporary, and the
machine returns to its default settings after
you send a fax.
• You can save some of the settings you
use most often by making them the default
settings. These settings will remain until
you change them again. (See Setting your
changes as a new default on page 12.)
• You can also save some of the settings
you use most often by setting them as a
Shortcut. (See Saving fax options as a
Shortcut on page 13.)
Stop faxing 3
To stop faxing, press .
Sending a fax 3

Sending a fax
11
3
Contrast 3
If your document is very light or very dark, you
may want to change the contrast. For most
documents, the factory setting Auto can be
used. Auto chooses the suitable contrast for
your document.
Choose Light when sending a light
document. Choose Dark when sending a
dark document.
aLoad your document.
bDo one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
cPress Options.
dPress aor bto display Contrast.
ePress Contrast.
fPress Auto, Light or Dark.
gPress OK.
hEnter the fax number.
iPress Fax Start.
NOTE
Even if you choose Light or Dark, the
machine will send the fax using the Auto
setting in the following conditions:
• When you send a colour fax.
• When you choose Photo as the Fax
Resolution.
Changing fax resolution 3
The quality of a fax can be improved by
changing the fax resolution.
aLoad your document.
bDo one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
cPress Options.
dPress aor bto display
Fax Resolution.
ePress Fax Resolution.
fPress aor bto display Standard,
Fine, S.Fine or Photo, and then
press the option you want.
gPress OK.
hEnter the fax number.
iPress Fax Start.

Chapter 3
12
NOTE
You can choose four different resolution
settings for monochrome faxes, and two
for colour.
If you choose S.Fine or Photo and then
send a colour fax (choosing Colour in
Colour Setting), the machine will
send the fax using the Fine setting.
Setting your changes as a
new default 3
You can save the settings for the fax options
you use most often by setting them as the
default settings, such as Fax Resolution,
Contrast, Glass Scan Size, Preview,
Real Time TX and Colour Setting.
These settings will remain until you change
them again.
aDo one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
bPress Options.
cPress aor bto choose the menu option
that you want to change. Press your new
option.
Repeat this step for each setting you
want to change.
dAfter changing the last setting to your
preferred option, press aor bto display
Set New Default.
ePress Set New Default.
fThe Touchscreen asks you to confirm
the change to the new default settings.
Press Yes to confirm.
gPress .
Monochrome
Standard Suitable for most typed
documents.
Fine Good for small print and
transmits a little slower than
Standard resolution.
S.Fine Good for small print or artwork
and transmits slower than
Fine resolution.
Photo Use when the document has
varying shades of grey or is a
photograph. Photo has the
slowest transmission.
Colour
Standard Suitable for most typed
documents.
Fine Use when the document is a
photograph. The transmission
time is slower than Standard
resolution.

Sending a fax
13
3
Restoring fax options to the
factory default 3
You can restore all the fax options you have
changed back to the factory default. These
settings will remain until you change them
again.
aDo one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
bPress Options.
cPress aor bto display
Factory Reset.
dPress Factory Reset.
eThe Touchscreen asks you to confirm to
change back to the factory default.
Press Yes to confirm.
fPress .
Saving fax options as a
Shortcut 3
You can store all the new fax options you use
frequently by saving them as a Shortcut.
aDo one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
bEnter the fax number.
NOTE
If the Shortcut is to be used for
broadcasting, press Options and choose
Broadcasting in step dbefore entering
the fax number in step b.
(See Broadcasting (Monochrome only)
on page 15.)
cPress Options.
dPress aor bto display
Fax Resolution, Contrast,
Glass Scan Size, Preview,
Colour Setting, Real Time TX or
Overseas Mode, and then press the
setting you want to change. Then press
the new option you want to set.
Repeat this step for each setting you
want to change.
eWhen you have finished choosing new
options, press OK.
fPress Save as Shortcut.
gConfirm the displayed list of options you
have chosen for the Shortcut, and then
press OK.
hEnter a name for the Shortcut using the
keyboard on the Touchscreen. (For help
entering letters, see Basic User’s Guide:
Entering Text.)
Press OK.
iPress OK to save your Shortcut.

Chapter 3
14
Additional sending
operations 3
Sending a fax manually 3
Manual transmission lets you hear the
dialling, ringing and fax-receiving tones while
sending a fax.
NOTE
To send a multi-page fax, use the ADF.
(Not available in South Africa)
aLoad your document.
bDo one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
cTo listen for a dial tone, press Hook.
dDial the fax number.
eWhen you hear the fax tones, press
Fax Start.
If you are using the scanner glass, press
Send on the Touchscreen to send the
fax.
(For South Africa only)
aLoad your document.
bTo listen for a dial tone, pick up the
handset of the external telephone.
cDial the fax number using the external
telephone.
dWhen you hear the fax tones, press
Fax Start.
If you are using the scanner glass, press
Send on the Touchscreen to send the
fax.
eReplace the handset of the external
phone.
Sending a fax at the end of a
conversation 3
At the end of a conversation, you can send a
fax to the other party before you both hang
up.
aAsk the other party to wait for the fax
tones (beeps) and then to press the
Start or Send key before hanging up.
bLoad your document.
cPress Fax Start.
If you are using the scanner glass,
press Send to send the fax.
dReplace the handset of the external
phone.
Dual Access
(Monochrome only) 3
You can dial a number and start scanning the
fax into memory—even when the machine is
sending from memory, receiving faxes or
printing PC data. The Touchscreen shows
the new job number.
The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.
NOTE
If the Out of Memory message
appears, press or Quit to cancel or
Send Now to send the pages scanned so
far.