CAE Healthcare lntuity LearningSpace Ultraportable User manual

Ultraportable
Getting Started Guide
LearningSpace
lntuity™

Copyright © CAE Healthcare Academy 2016. All rights reserved. No part of this document may be reproduced
without written consent from CAE Healthcare Academy.
905K463152 v2.0

CAE Healthcare
6300 Edgelake Dr
Sarasota, FL 34240
USA
Tel [phone]
caehealthcare.com
1
Dear Valued Customer:
Congratulations and thank you for your recent purchase of the CAE LearningSpace Ultraportable
system. This guide will help you get started using CAE LearningSpace. In addition, complete CAE
LearningSpace user guide help is available from within the CAE LearningSpace web software.
The CAE LearningSpace Ultraportable system includes the following components:
CAE LearningSpace software (web-based)
Laptop (Toughbook)
Cameras
Storage Case
Display Capture Unit (Optional)
If you have any questions or comments, please email CAE LearningSpace Customer Service in North
America
at av[email protected] (phone [phone]).
International Customer Service information is available at
http://www.caehealthcare.com/eng/support/contacts
IMPORTANT: When contacting customer service, please have the serial number and ID available. See
Appendix for locating the serial number and ID.

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L EARNING S PACE U LTRAPORTABLE
G ETTING S TARTED G UIDE
Welcome to CAE LearningSpace!
This guide will help you get started using CAE LearningSpace Ultraportable.
Table of Contents
Equipment Setup ............................................................................................................... 3
Network Setup .................................................................................................................... 8
Ultraportable as a Stand-alone Unit ........................................................................... 9
Dashboard for Stand-alone Unit .................................................................................................10
Ultraportable as a Satellite Unit .................................................................................12
Dashboard for Satellite Unit .........................................................................................................14
Synchronization ......................................................................................................................................................15
Connecting Simulator to the Ultraportable ...........................................................17
Connecting Third-party Simulator to the Ultraportable ....................................................19
Recording ...........................................................................................................................21
Annotations Panel ............................................................................................................................25
Adding Annotations ........................................................................................................................27
Recordings Review ..........................................................................................................30
Playing Recordings ..........................................................................................................................31
Logging Out of LearningSpace Ultraportable ......................................................34
Appendix ............................................................................................................................35
Locating the System Password ...................................................................................................35
Troubleshooting ...............................................................................................................................36
LearningSpace Simulator Workstation Utility Installation Instructions for
Ultraportable in Stand-alone Mode ...........................................................................................37
Downloading the Simulator Workstation Utility .........................................................................................37
Installing the Simulator Workstation Utility ..................................................................................................39
Undoing (uninstalling) the Simulator Workstation Utility .......................................................................41

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Equipment Setup
Upon receipt of your system, unpack and set up equipment.
LearningSpace Ultraportable Equipment
LearningSpace Ultraportable equipment in the upper side of the case
DVI video cable
Camera battery charging cables
VG video cable USB 3 cable

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LearningSpace Ultraportable equipment in the lower side of the case
IMPORTANT:
• The laptop should be powered on prior to turning on cameras or other equipment.
• All power and recharging cords should remain in the storage case. Use the case
power cord for all items.
• Be sure to unplug camera from battery prior to storing in the case to avoid possible
damage.
Universal power adapter Display Capture Unit Framegrabber (video input)
Case power cord DVI-D adapter

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TO UNPACK AND SET UP EQUIPMENT:
1. Unwind the case power cord (black) and plug into a power outlet.
2. Remove the laptop.
Right side of the laptop
º Plug the laptop power cord into the laptop (right side).
º Plug the UpLink ethernet cable into the UpLink ethernet port on the right
side of the laptop.
º Ensure the USB Wi-Fi dongle is plugged into the laptop (the USB Wi-Fi
adapter should always remain plugged into laptop).
3. Power on the laptop.
USB Wi-Fi dongle UpLink ethernet port
Power adapter connector

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TO SET UP CAMERAS:
1. Remove the cameras and connect each camera cord to the 2A port on the battery
pack.
TIP: The camera should always remain strapped to battery pack.
Camera and battery pack
2. Press the square on the front of the battery pack to power on the camera.
Cameras are connected to WiFi when front and back indicator lights are green and
the video feed appears on the LearningSpace Screen.
Camera
IMPORTANT: To power off the camera, remove the cord from the 2A port on
battery pack.
2A port
Power ON button port
Front green light
Back green lights

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Batteries can be recharged by plugging into the battery recharging cables in the
case.
Camera battery recharging cables
3. Connect the Framegrabber to the USB 3 port of the laptop with the USB 3 cable.
4. Using the appropriate video cable (VGA, DVI, HDMI), connect the other end of the
Framegrabber to the display port of the simulator you want to use.
Recharging cables

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Network Setup
1. Point your browser to: setup.learning.space
2. Network setting may optionally be changed. To do so, click the Change Settings
button.
Network settings window
3. Now editable, any setting can be modified manually.
Editable settings window
4. Click Save Settings to save the modifications, or Cancel to navigate back without
any setting changed.
5. Click the Continue to LearningSpace button.

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Ultraportable as a Stand-alone Unit
The initial access of CAE LearningSpace Ultraportable as a stand-alone unit requires the following steps:
1. From a network connected computer, point your browser to the address
configured in the network setup.
2. The CAE LearningSpace login appears.
CAE LearningSpace Login Screen
3. Switch to Legacy login, choose Faculty & Staff as type of user, type in or select
Admin from the name drop-down. The initial password is: mls#changeme
4. Click Login.
The Initial Settings window appears where the Admin's password has to be
changed and their email address has to be provided, then click Save & Continue.
Initial Settings window
Email Login
Switch to Legacy login
New Admin password
Admin email address
Save & Continue

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Dashboard for Stand-alone Unit
The Dashboard is the LearningSpace homepage. After a user successfully logs in, the LearningSpace
Ultraportable Dashboard for stand-alone unit appears.
The Dashboard contains icons that will take the user to the different task areas in LearningSpace
Ultraportable. Administrators have access to all the task areas; other users will have access to only those
areas their account profile allows them to see.
Task areas:
• Recording - Make video and audio recordings in rooms with cameras or
microphones.
• Video Review - Review video and audio recordings.
• Reports - Access reports about individual, group, and patient performance.
• User Manager - Manage user accounts.
• Cases - Create, modify and manage cases.
• Activities - Create, modify and manage activities.
• Calendar - Manage events and scheduling.
• Resources - Manage and allocate resources.
• System - Manage system settings, set up rooms, cameras, stations, test minimum
system requirements, edit educational prescription auto-texts, edit diagnoses and
download utilities.
The Dashboard also lists currently running and upcoming activities. Administrators see all the open
activities; other users will see only those that they are assigned to.
Dashboard

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The Dashboard can be accessed from any other area of LearningSpace by clicking the Home button at
the top-left of the screen.
Top Toolbar
TIP: Users must return to the Dashboard to navigate from one area to another.
Home button

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Ultraportable as a Satellite Unit
WARNING: If you intend to re-configure your stand-alone Ultraportable to use as a satellite unit, the
reset will result in complete loss of data on your unit.
To set up your LearningSpace Ultraportable as a Satellite unit:
1. Power on the laptop and connect the Uplink cable (thunderbolt adapter) to the
institutional network. Ensure the laptop receives an IP address and a connection is
established.
2. Open your browser and enter the address: setup.learning.space.
The Network tab of the Network Settings window appears.
Network Settings at setup.learning.space
3. Switch to the Synchronizing tab.
4. Activate the satellite mode by clicking the Satellite mode switch.
Synchronizing tab of the Initial Settings window
setup.learning.space Tabs of Network Stetings
Synchronizing tab
Satellite mode switch

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5. Enter:
Server address - The hostname or IP address of your LearningSpace main server.
System password - The system password from your LearningSpace main server
(see Appendix for locating the system password).
Configure panel on the Synchronizing tab
6. Click the Save & Continue button.
A confirmation pop-up will appear where the reset can be confirmed by typing the
provided code in the field next to it, then clicking OK.
Confirmation pop-up with the code entered
7. Once confirmed, the system completes the reset and displays a message about the
Successful Server Setup.
Successful Server Setup pop-up
8. Click the Go to LearningSpace button.
The system navigates to the Dashboard directly without Login.
Code typed in field
OK button
Go to LearningSpace

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Dashboard for Satellite Unit
The Dashboard is the LearningSpace Ultraportable homepage which contains icons that will take the
user to the different task areas in LearningSpace Ultraportable. Administrators have access to all the
task areas; other users will have access to only those areas their account profile allows them to see.
Task areas:
• Recording - Make video and audio recordings in rooms with cameras or
microphones.
• Video Review - Review video and audio recordings.
• Reports - Access reports about individual, group, and patient performance.
• System - Manage system settings, set up rooms, cameras.
The Dashboard also lists currently running and upcoming Activities. Administrators see all the open
Activities; other users will see only the Activities they are assigned to.
Dashboard
The Dashboard can be accessed from any other area of LearningSpace by clicking the Home button at
the top-left of the screen.
Top Toolbar
TIP: Users must return to the Dashboard to navigate from one area to another.
Home button

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SYNCHRONIZATION
Once LearningSpace Ultraportable is used as a satellite unit, it has to be constantly synchronized with
the main LearningSpace server. Synchronization is only possible when the Sync button is activated
(blue).
IMPORTANT: The Uplink cable must remain plugged in during the entire synchronization to prevent
loss of data.
The Sync button and time of the last synchronization are displayed in a separate panel on the
Dashboard next to the available modules.
Modules and synchronization panel on the Dashboard
NOTE: Upon setting up Ultraportable as a satellite unit, it is clearly indicated that the unit has not been
synchronized yet.
1. Click on the Sync button to start synchronization between the LearningSpace
Ultraportable Satellite unit and the main server.
A confirmation pop-up window appears.
2. Click OK to confirm starting the process whereby all activities and data available on
the main server will be synchronized.
Sync window - in progress
Sync button

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3. When the synchronization is complete, click Done to return to the LearningSpace
Dashboard screen.
Sync window - concluded
The Last synchronization will be indicated in the Sync panel.
Sync panel

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Connecting Simulator to the Ultraportable
Connecting a simulator is done the same way independent of which mode Ultraportable is used in.
1. Click the System module.
Modules in Ultraportable stand-alone mode
2. Switch to the Simulators tab.
Simulator tab in the System module
3. Click the cogwheel of the Wireless Bridge you want to connect.
The Wireless Bridge Settings pop-up window opens.
Wireless Bridge Settings pop-up window
System module
Cogwheel
Simulators listed
Wireless Bridges
Wireless Networks
drop-down
Connect button

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4. Select the desired simulator from the Wireless Networks drop-down then click
the Connect button.
The Simulator will be added to the Simulators listed.
Simulators listed
5. Click the Plus icon to add the simulator.
Add simulator