Canon 4204B019AA User manual

How to Use This Manual
Printing This Manual
MC-4432-V1.00
Basic Guide
Describes the summary of
this product.
Advanced Guide
Describes the detailed
function of this product.
Troubleshooting
Page 1 of 973 pagesCanon MX340 series On-screen Manual

How to Use This Manual
Printing This Manual
MP-4182-V1.00
Advanced Guide
Contents
Overview of the Machine
Main Components
How to Navigate Menus on the LCD
Preparing for Faxing
Confirming the Telephone Line Connection
Specifying the Basic Settings for Faxing
Setting the Receive Mode
Faxing
Sending Faxes
Using Various Sending Functions
Receiving Faxes
Using Various Receiving Functions
Using Useful Fax Functions
Copying
Making Copies
Using Various Copy Functions
Scanning
Saving Scanned Data on the Computer
Using Various Scan Functions
Printing from Your Computer
Printing Photos (Easy-PhotoPrint EX)
Printing Documents
Other Usages
Printing the Template Forms such as Notebook
Paper
Printing Photos Directly from Your Digital
Camera or Mobile Phone
Machine Settings
Useful Software Applications
Loading Paper / Originals
Loading Paper
Loading Originals
Routine Maintenance
When Printing Becomes Faint or Colors Are
Incorrect
Replacing a FINE Cartridge
Cleaning the Paper Feed Roller
Appendix
Legal Limitations on Use of Your Product and
Use of Images
Tips on How to Use Your Machine
Page 2 of 973 pagesMX340 series Basic Guide

Advanced Guide Troubleshooting
Contents > Overview of the Machine
Overview of the Machine
This section shows the component names of the machine and describes the basic operations you need
to know before using it.
Main Components
Front View
Rear View
Inside View
Operation Panel
How to Navigate Menus on the LCD
Basic Operation in Each Mode
Selecting Mode
Selecting Menu Item from Specified Mode
Basic Operation on the Setting Options
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Page 3 of 973 pagesOvervie of the Machine

Advanced Guide Troubleshooting
Contents > Overview of the Machine > Main Components
Main Components
Front View
Rear View
Inside View
Operation Panel
Front View
(1) ADF (Auto Document Feeder)
Load a document to copy, scan, or fax. The documents loaded in the Document Tray are scanned
automatically one sheet at a time.
See Loading Documents in the ADF.
(2) Document Feeder Cover
Open when clearing jammed documents.
(3) Document Guides
Adjust these guides to match the width of document in the ADF.
(4) Document Tray
Open to load a document in the ADF. You can load two or more sheets of document of the same size and
thickness. Load the document with the side you want to scan facing up.
(5) Document Output Slot
Documents scanned from the ADF are delivered here.
(6) Paper Support
Supports paper loaded in the Rear Tray. Open it to load paper.
(7) Rear Tray
Load various sizes or types of paper which you can use on the machine. Two or more sheets of the same
size and type of paper can be loaded at the same time, and fed automatically one sheet at a time.
See Loading Paper .
(8) Paper Guides
Slide to align with both sides of the paper stack.
Page 4 of 973 pagesMain Components

(9) Document Cover
Open to load an original on the Platen Glass.
(10) Wi-Fi lamp
Lights or flashes blue to indicate the wireless LAN status.
Lights: Wireless LAN active is selected.
Flashes: Printing or scanning over wireless LAN. Also flashes while searching for wireless LAN access
point during setup and when connecting to the access point.
(11) Paper Output Tray
Opens automatically when printing or copying starts and printed paper is ejected.
(12) Operation Panel
Use to change the settings of the machine or to operate it.
See Operation Panel.
(13) Scanning Unit Detection Button
Locks the Scanning Unit (Cover) while the Document Cover is open. This button is pressed down when the
Document Cover is closed, so that you can open the Scanning Unit (Cover). (You do not need to touch this
button.)
For information on the Scanning Unit (Cover), see Scanning Unit (Cover) .
(14) Direct Print Port
Connect a PictBridge compliant device such as a digital camera or the optional Bluetooth Unit BU-30* to print
directly.
See Printing Photos Directly from Your Digital Camera or Mobile Phone .
You can also insert a USB flash drive to this port to save scanned data on it.
Refer to the on-screen manual:
Advanced Guide
.
* The Bluetooth Unit is not available in some countries or regions depending on the local laws and
regulations. For details, contact the service center.
Warning
Do not connect any equipment other than PictBridge compliant devices, the optional
Bluetooth Unit BU-30, and USB flash drives to the Direct Print Port of the machine. This
may cause fire, electric shock, or damage to the machine.
Important
Do not touch the metal casing.
Do not use the USB cable longer than around 10 feet / 3 meters to connect any PictBridge
compliant device to the machine since it may affect the operation of other peripheral
devices.
(15) Platen Glass
Load an original to copy, scan, or fax.
Page 5 of 973 pagesMain Components

Rear View
(16) External Device Jack
Connect an external device such as telephone, answering machine, or modem of a computer.
Important
Do not touch the metal casing.
Note
Remove the Telephone connector cap to connect the external device.
(17) Telephone Line Jack
Connect the telephone line.
Caution
To avoid an electric shock, do not touch the metal casing.
(18) USB Port
Plug in the USB cable to connect the machine with a computer.
Important
Do not touch the metal casing.
Do not plug in or unplug the USB cable while the machine is printing or scanning originals
with the computer.
(19) Power Cord Connector
Plug in the supplied power cord.
Inside View
Page 6 of 973 pagesMain Components

(20) Ink Cartridge Locking Covers
Lock the FINE Cartridges into place.
(21) FINE Cartridge Holder
Install the FINE Cartridges.
The Color FINE Cartridge should be installed into the left slot ( ) and the Black FINE Cartridge should be
installed into the right slot ( ).
(22) FINE Cartridges (Ink Cartridges)
A replaceable cartridge that is integrated with Print Head and ink tank.
Note
For details on installing the FINE Cartridges, refer to the printed manual: Getting Started.
(23) Scanning Unit (Cover)
Scans originals. Open it to replace the FINE Cartridges or remove jammed paper inside the machine. When
opening the Scanning Unit (Cover), lift it with the Document Cover closed.
(24) Scanning Unit Support
Holds the Scanning Unit (Cover) being opened.
Important
The area (A) indicated in the figure below may be splattered with ink. It does not affect the
performance of the machine.
Do not touch the area (A). The machine may not print properly if you touch it.
Operation Panel
Page 7 of 973 pagesMain Components

(1) ON button (POWER lamp)
Turns the power on or off. Lights or flashes green to indicate the power status. Before turning on the
power, make sure that the Document Cover is closed.
Important
Disconnecting the power plug
When disconnecting the power plug after turning off the power, be sure to confirm that
the POWER lamp is not lit. If the power plug is disconnected from the wall outlet while the
POWER lamp is lit or flashing, the machine may become unable to print properly since the
Print Head is not protected.
If the power plug is disconnected, the date/time settings will be reset and all documents
stored in memory will be lost. Send or print a necessary document, or save it on the USB
flash drive before disconnecting the power plug.
Note
The machine cannot receive faxes when the power is turned off.
The power cannot be turned off while the machine is sending or receiving a fax, or when
there are unsent faxes in the machine's memory.
(2) FAX button
Switches the machine to the fax mode.
See Selecting Mode .
(3) COPY button
Switches the machine to the copy mode.
See Selecting Mode .
(4) SCAN button
Switches the machine to the scan mode.
See Selecting Mode .
(5) Menu button
Displays the menu screen.
See Selecting Menu Item from Specified Mode.
(6) Settings button
Used to change settings on the paper used for printing in the copy or fax mode, or scanning options for
saving scanned data on a computer or a USB flash drive in the scan mode.
See Basic Operation on the Setting Options .
(7) LCD (Liquid Crystal Display)
Displays messages, menu items, and the operational status.
Note
The LCD will turn off if the machine is not operated for about 5 minutes. To restore the
display, press any button except the ON button or perform the print operation. The display
will be also restored when receiving faxes.
(8) Numeric buttons
Page 8 of 973 pagesMain Components

Used to enter numerical values such as the number of copies, as well as fax/telephone numbers and
characters.
(9) Redial/Pause button
Used to select a number from those recently dialed with the Numeric buttons to redial. You can also use
this button to enter pause time between or after numbers when dialing or registering numbers for example
international calls.
(10) Coded Dial button
Used when sending a fax with a coded speed dial. Pressing this button displays the search coded speed
dial screen or the search telephone number screen.
You can switch screens by pressing the button.
In the search coded speed dial screen, enter a two-digit code. The recipient with that code will appear for
selection. You can also use the (-) or (+) button to select a desired recipient.
In the search telephone number screen, enter the first letter of a registered name. The first recipient with a
name beginning with that letter will appear for selection. Use the (-) or (+) button to select the
desired recipient from the search results.
(11) Black button
Starts to make black & white copy, scan, fax transmission, etc.
(12) Color button
Starts to make color copy, scan, fax transmission, etc.
(13) Stop button
Cancels operation when copy, print, scan, or fax transmission/reception job is in progress.
(14) Hook button
Connects or disconnects the telephone line.
(15) Tone button
In the fax mode, switches to tone dialing temporarily or used to dial with the Numeric buttons, and also
changes the input mode when entering characters.
(16) OK button
Finalizes the selection of a menu or setting item.
See How to Navigate Menus on the LCD .
Resolves an error when printing is in progress or resumes the machine's normal operation after removing
jammed paper or to eject documents remaining in the ADF.
(17) (-) (+) buttons
Used to increase/decrease a setting value such as the number of copies, and select a menu item or setting
option.
When entering numerical values such as a fax/telephone number, you can use the (-) button to cancel
the entered character, and the (+) button to insert a space between characters.
When entering characters such as a name for registration, you can use the (-) or (+) button to move
the cursor.
(18) Back button
Returns the LCD to the previous screen. This button is also used to delete a character under the cursor
when entering characters such as a name for registration.
(19) FAX Quality button
Selects the scan contrast and resolution of the fax you are sending.
(20) Alarm lamp
Lights or flashes orange when an error occurs, such as paper-out or ink-out.
(21) In Use/Memory lamp
Flashes when sending or receiving faxes, and lights when there are documents saved in the machine's
memory.
Note
The machine makes the beep sound when pressing buttons on the Operation Panel.
To change the beep volume, see Machine Settings.
Page 9 of 973 pagesMain Components

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Page 10 of 973 pagesMain Components

Advanced Guide Troubleshooting
Contents > Overview of the Machine > How to Navigate Menus on the LCD
How to Navigate Menus on the LCD
You can use the machine to make copies, send/receive faxes, or scan originals without a computer. You
can also make good use of the various functions of the machine with menus and setting items displayed
on the LCD.
This section describes the basic operation to change settings with menus displayed differently for each
mode and the Settings button.
Basic Operation in Each Mode
Selecting Mode
Selecting Menu Item from Specified Mode
Basic Operation on the Setting Options
Basic Operation in Each Mode
Press the appropriate mode button (A) to switch the screen to the desired mode.
Then, use the Menu button (B) to select functions available in each mode.
To change settings on the paper used for printing in the copy or fax mode, or scanning options for saving
scanned data on a computer or a USB flash drive in the scan mode, press the Settings button (C).
Note
Press the Menu button repeatedly until the desired menu appears. Use the (-) or (+) button
to select an item, and press the OK button to finalize it.
Press the Back button to return the LCD to the previous screen.
For the listing of available menu items, see Selecting Menu Item from Specified Mode.
To display Device settings, Maintenance, or Template print, press the Menu button repeatedly in
any mode.
Press the Stop button while any menu or setting item is being displayed to return to the standby
screen for the current mode.
Selecting Mode
Press the appropriate mode button to switch to the desired mode.
Switch to the copy mode.
You can select options such as Frame erase, 2-on-1 copy, and Collated copy in
the Special copy menu.
Switch to the fax mode.
You can perform operations such as printing a report/list, printing faxes saved on
the memory, and registering numbers as well as specify the receive mode in the
Fax settings menu.
Switch to the scan mode.
You can specify the place to save the scanned data in the Save to menu.
Selecting Menu Item from Specified Mode
Page 11 of 973 pagesHo to Navigate Menus on the LCD

Pressing the Menu button while in the copy standby screen cycles through the available menus in the
order shown below. You can use the (+) button to scroll through the menu selections.
The following lists of menu items will help you find an appropriate menu item for a specific function you
want to set.
Special copy
Fax settings
Device settings
Maintenance
Template print
Copy standby screen *
* When starting from the fax or scan standby screen, pressing the Menu button repeatedly eventually
returns the screen to the original fax or scan standby screen respectively.
Note
When you press the Menu button starting from the fax standby screen, the Fax settings, Device
settings, Maintenance, and Template print menus appear in this order.
When you press the Menu button starting from the scan standby screen, the Save to, Device
settings, Maintenance, and Template print menus appear in this order.
Menu Selections Available on Each Menu
Menu selection switches as follows every time you press the (+) button. Press the OK button to
finalize the current selection.
Special copy
See Using Various Copy Functions.
Frame erase
Sticker copy
Borderless copy
Image repeat
2-on-1 copy
4-on-1 copy
Collated copy
Fax settings
See Machine Settings .
Page 12 of 973 pagesHo to Navigate Menus on the LCD

Receive mode set.
Memory reference
Print reports/lists
TEL no. registration
FAX user settings
Transmission settings
Reception settings
Save to
See Saving Scanned Data on the Computer .
PC
USB flash drive
Device settings
See Machine Settings .
Print settings
LAN settings
Device user settings
Mobile phone settings*1
Bluetooth settings *1
PictBridge settings
Reset setting
*1 Appears only when the optional Bluetooth unit is connected to the machine.
Maintenance
Nozzle check
See Printing the Nozzle Check Pattern.
Cleaning
See Cleaning the Print Head.
Deep cleaning
See Cleaning the Print Head Deeply .
Print head alignment
See Aligning the Print Head .
Print head align value
See Aligning the Print Head .
Roller cleaning
See Cleaning the Paper Feed Roller .
Bottom cleaning*2
*2 For details on Bottom Plate Cleaning, refer to the on-screen manual:
Advanced Guide
.
Template print
See Printing the Template Forms such as Notebook Paper .
Notebook paper 1
Notebook paper 2
Notebook paper 3
Graph paper 1
Graph paper 2
Page 13 of 973 pagesHo to Navigate Menus on the LCD

Checklist
Staff paper 1
Staff paper 2
Handwriting paper
Weekly schedule
Monthly schedule
Basic Operation on the Setting Options
When printing in the copy or fax mode, or saving scanned data on a computer or a USB flash drive in the
scan mode, you can use the Settings button to change settings on the paper for printing or scanning
options according to the mode you use.
This section describes the procedure to change settings, taking the procedure to specify 4"x6"(10x15cm)
for Page size in the copy mode as an example.
When printing from a computer, see Printing from Your Computer .
Note
To change the settings used when printing from a PictBridge compliant device or wireless
communication device, refer to the on-screen manual:
Advanced Guide
.
1. Display the setting options.
(1) Press the COPY button to switch to the copy mode.
(2) Press the Settings button repeatedly until Page size appears.
2. Change the setting option.
(1) Use the (-) or (+) button to select a page size.
Example: Select 4"x6"(10x15cm) here.
(2) Press the OK button.
Note
To change the settings other than Page size, press the Settings button repeatedly until the
desired option appears.
For details on the setting options available by pressing the Settings button
For the settings in the copy mode, see Changing the Settings.
For the settings in the fax mode, see Preparing for Receiving a Fax .
You can also adjust the scan contrast and resolution of sending faxes with the FAX Quality
button.
For details, see step 2 in Sending a Fax with the Numeric Buttons .
For details on the settings used for saving scanned data on a computer or a USB flash drive in
the scan mode, refer to the on-screen manual:
Advanced Guide
.
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Page 14 of 973 pagesHo to Navigate Menus on the LCD

Advanced Guide Troubleshooting
Contents > Preparing for Faxing
Preparing for Faxing
This section describes typical examples of connecting and setting up the machine before using the
faxing functions.
Confirming the Telephone Line Connection
Connecting Various Lines
Setting the Telephone Line Type
Specifying the Basic Settings for Faxing
Sender Information
Setting the Date and Time
Setting Daylight Saving Time (Summer Time)
Registering User Information
Entering Numbers, Letters, and Symbols
Other Basic Settings
Setting the Receive Mode
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Page 15 of 973 pagesPreparing for Faxing

Advanced Guide Troubleshooting
Contents > Preparing for Faxing > Confirming the Telephone Line Connection
Confirming the Telephone Line Connection
For the basic connection of the machine, refer to the printed manual: Getting Started. This guide
describes other typical connections.
The machine cannot send/receive faxes if the connection is incorrect. Connect the machine correctly.
Connecting Various Lines
Setting the Telephone Line Type
Important
If the Power Disconnects Unexpectedly
If there is a power failure or if you accidentally disconnect the power plug, the date/time settings as
well as all documents stored in memory will be lost. The settings for user information, coded speed
dial, group dial, and rejected numbers will be retained.
If the power disconnects, the following will apply:
You will not be able to send or receive faxes, make copies, or scan originals.
When you are connecting the telephone, whether or not you can use it depends upon your
telephone line or telephone.
Connecting Various Lines
These are examples and could not be guaranteed to suit every connecting condition. For details, refer to
the instruction manual supplied with the network device (control devices such as an xDSL (Digital
Subscriber Line) modem or terminal adapter) you are connecting to this machine.
Important
Do not connect fax machines and/or telephones in parallel (US and Canada only)
If two or more fax machines and/or telephones are connected in parallel, the following problems
may occur and the machine may not operate properly.
- If you pick up the handset of the telephone that is connected in parallel during fax transmission or
reception, the fax image may be corrupted or a communication error may occur.
- Such services as Caller ID, etc. may not operate properly on the telephone.
If you cannot avoid parallel connections, set the receive mode to TEL priority mode, understanding
that the above problems may occur. You will only be able to receive faxes manually.
Note
xDSL is the generic term for the high speed digital communication technology with telephone line
such as ADSL/HDSL/SDSL/VDSL.
Connecting the telephone
Before connecting a telephone or answering machine, remove the Telephone connector cap.
For users in the UK
If the connector of the external device cannot be connected to the jack on the machine, you will
need to purchase a B.T. adapter to connect as follows:
Attach the B.T. adapter to the modular cable connecting the external device, then connect the B.T.
adapter to the (External device) jack.
Connecting to an Internet Telephone
Page 16 of 973 pagesConfirming the Telephone Line Connection

(A) Digital Subscriber Line
(B) xDSL modem (splitter may not be built-in to the modem)
(C) WAN (Wide Area Network)
(D) Broadband router compatible with Internet Telephone
(E) Computer
(F) Telephone or answering machine
(G) LAN (Local Area Network)
(H) TEL
(I) LINE
*Port configurations and names may vary depending on the product.
Note
When connecting to the xDSL line, select the same line type as you are subscribing to in
Telephone line type.
See Setting the Telephone Line Type.
Connecting to an xDSL
(A)Digital Subscriber Line
(B) xDSL modem (splitter may not be built-in to the modem)
(C) Computer
(D) Telephone or answering machine
Important
When the splitter is not built-in to the modem, do not branch the telephone line before the
splitter (wall side). And also, do not connect splitters in parallel. The machine may not be able
to operate properly.
Note
When connecting to the xDSL line, select the same line type as you are subscribing to in
Telephone line type.
See Setting the Telephone Line Type.
Connecting to an ISDN Line
For details on ISDN (Integrated Service Digital Network) connection and settings, refer to the
manuals supplied with your terminal adapter or dial-up router.
Setting the Telephone Line Type
Page 17 of 973 pagesConfirming the Telephone Line Connection

Before using your machine, make sure you set the correct telephone line type for your telephone line. If
you are unsure of your telephone line type, contact your telephone company. For xDSL or ISDN
connections, contact the telephone company or service provider to confirm your line type.
Note
Telephone line type will not appear in countries or regions where Rotary pulse is not supported.
You can print User's data list to check the current setting.
For details, refer to the on-screen manual:
Advanced Guide
.
1. Display the Telephone line type screen.
(1) Press the FAX button, and press the Menu button.
The Fax settings menu will appear.
(2) Use the (-) or (+) button to select FAX user settings, and press the OK
button.
The FAX user settings menu will appear.
(3) Use the (-) or (+) button to select Telephone line type, and press the OK
button.
2. Select the telephone line type.
(1) Use the (-) or (+) button to select the telephone line type.
Rotary pulse: Suitable for pulse dialing.
Touch tone: Suitable for tone dialing.
(2) Press the OK button.
3. Press the FAX button to return to the fax standby screen.
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Page 18 of 973 pagesConfirming the Telephone Line Connection

Advanced Guide Troubleshooting
Contents > Preparing for Faxing > Specifying the Basic Settings for Faxing
Specifying the Basic Settings for Faxing
This section describes the basic settings for faxing such as how to register the sender information, to
enter numbers and letters, to set daylight saving time, etc.
Sender Information
Setting the Date and Time
Setting Daylight Saving Time (Summer Time)
Registering User Information
Entering Numbers, Letters, and Symbols
Other Basic Settings
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Page 19 of 973 pagesSpecifying the Basic Settings for Faxing

Advanced Guide Troubleshooting
Contents > Preparing for Faxing > Specifying the Basic Settings for Faxing > Sender Information
Sender Information
If the unit name and unit fax/telephone number are registered, they are printed with date and time as
sender information on the recipient's fax.
(A) Date and time of transmission
(B) Unit fax/telephone number
(C) Unit name
(D) The registered recipient's name is printed when sending faxes with the coded speed dial.
(E) Page number
Note
You can print User's data list to confirm the sender information you have registered.
For details, refer to the on-screen manual:
Advanced Guide
.
Available sender information settings
The following settings are available.
- When sending faxes in black & white, you can select whether to print the sender information
inside or outside the image area (TTI position in TX Terminal ID).
- You can select FAX or TEL to be added in front of the unit fax/telephone number (FAX/TEL
number mark in TX Terminal ID).
- You can select the date print format from three formats: YYYY/MM/DD, MM/DD/YYYY, DD/MM/
YYYY (Date display format in Device user settings).
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Page 20 of 973 pagesSender Information