Canon IMAGECLASS MF3200 User guide

CANON INC.
30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan
CANON U.S.A., INC.
One Canon Plaza, Lake Success, NY 11042, U.S.A.
CANON CANADA INC.
6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada
CANON EUROPA N.V.
Bovenkerkerweg 59-61 1185 XB Amstelveen, The Netherlands
CANON FRANCE S.A.S.
17, quai du Président Paul Doumer 92414 Courbevoie Cedex, France
CANON COMMUNICATION & IMAGE FRANCE S.A.S.
12, rue de l’Industrie 92414 Courbevoie Cedex, France
CANON (U.K.) LTD.
Woodhatch, Reigate, Surrey, RH2 8BF, United Kingdom
CANON DEUTSCHLAND GmbH
Europark Fichtenhain A10, 47807 Krefeld, Germany
CANON ITALIA S.p.A.
Via Milano, 8 20097 San Donato Milanese (MI) Italy
CANON ESPAÑA, S.A.
c/ Joaquín Costa 41, 28002 Madrid, Spain
CANON LATIN AMERICA, INC.
703 Waterford Way Suite 400, Miami, Florida 33126 U.S.A.
CANON AUSTRALIA PTY. LTD
1 Thomas Holt Drive, North Ryde, Sydney, N.S.W. 2113, Australia
CANON CHINA CO.,LTD
15F, North Tower, Beijing Kerry Centre, 1 Guang Hua Road, Chao Yang District, 100020, Beijing, China
CANON SINGAPORE PTE. LTD.
1 HarbourFront Avenue #04-01 Keppel Bay Tower, Singapore 098632
FA7-8899 (000) © CANON INC. 2006 PRINTED IN JAPAN OR CHINA
ENG
Basic Guide
Series
Basic GuideSeries ENG
Please read this guide before operating this equipment.
After you finish reading this guide, store it in a safe place for future reference.
Before Using the Machine
Document Handling
Print Media
Sending Faxes
Receiving Faxes
Copying
Printing
Scanning
PC Faxing
Troubleshooting
Machine Settings
Appendix
Maintenance
What Can I Do with This Machine?

i
Manuals for the Machine
●Machine Set-Up
●Software Installation Starter Guide
●Basic Features
●Maintenance
●Machine Settings
●Specifications
Basic Guide
(This Document)
●Advanced Features
●System Monitor
●Reports and Lists Advanced Guide
●Printing Features
●Scanning Features
●PC Faxing Features Software Guide
Indicates the manual is supplied in PDF format in the accompanying CD-ROM.
●To view the manuals in PDF format, Adobe Reader/Acrobat Reader/Acrobat is required. If Adobe
Reader/Acrobat Reader/Acrobat is not installed on your system, please download it from the Adobe
Systems Incorporated website (http://www.adobe.com).
●Considerable effort has been made to make sure that the manuals for the machine are free of
inaccuracies and omissions. However, as we are constantly improving our products if you need an
exact specification, please contact Canon.
●The machine illustration on the cover may differ slightly from your machine.
CD-ROM
CD-ROM
CD-ROM

ii
What Can I Do with This Machine?
What Can I Do with This
Machine?
Fax Features
Specify a recipient with a single key
One-Touch Speed Dialing
→p. 4-7
Specify a recipient with a two-digit
code
Coded Dialing
→p. 4-14
Specify multiple recipients with
asinglekey
Group Dialing
→p. 4-21
Look up a particular recipient
Address Book Dialing
→Advanced Guide
Redial when the line is busy
Redialing
→Advanced Guide
AAAAA
BBBBB
CCCCC

iii
What Can I Do with This Machine?
Fax Features (continued)
Send a fax to multiple recipients
Broadcasting
→Advanced Guide
Receive faxes in memory without
printing out
Memory Reception
→Advanced Guide
Reject faxes without their numbers
Reception Restriction
→Advanced Guide

iv
What Can I Do with This Machine?
Copy Features
Select a scan mode depending on
the type of image
Image Quality
→p. 6-3
Adjust the density level of scanned
images
Density
→p. 6-4
Enlarge or reduce copied images
Zoom Ratio
→p. 6-6
Sorts copies by page order
Collate Copying
→Advanced Guide
Copy two documents on one sheet
2 on 1 Combination
→Advanced Guide
ABC
ABC
ABC
ABC
AA
DDDD
DDDD
DDDD
DDDD
4
CCCC
CCCC
CCCC
CCCC
3
BBBB
BBBB
BBBB
BBBB
2
AAAA
AAAA
AAAA
AAAA
1
AAAA
AAAA
AAAA
AAAA
1
AAAA
AAAA
AAAA
AAAA
1
AAAA
AAAA
AAAA
AAAA
1
AAAA
AAAA
AAAA
AAAA
1
ABC
ABC
ABC
ABC
1
DEF
DEF
DEF
DEF
2
DEF
DEF
DEF
DEF
2
ABC
ABC
ABC
ABC
1

v
What Can I Do with This Machine?
Printer Feature
Scanner Feature
PC Fax Feature
Print a document from a PC
Printing
→Software Guide
Specify detailed scanning options
to suit various images
Scanning
→Software Guide
Send a fax from a PC
PC Faxing
→Software Guide
ABC
ABC
ABC
ABC
ABC
ABC
ABC
ABC

vi
What Can I Do with This Machine?
Contents
Manuals for the Machine.................................................................i
What Can I Do with This Machine? ...............................................ii
Fax Features.................................................................... ii
Fax Features (continued).................................................iii
Copy Features ................................................................ iv
Printer Feature................................................................. v
Scanner Feature.............................................................. v
PC Fax Feature ............................................................... v
Contents ......................................................................................... vi
Preface............................................................................................xi
Important Safety Instructions .......................................... xi
Handling and Maintenance............................................. xi
Location ..........................................................................xii
Power Supply.................................................................xiii
Customer Support (U.S.A).............................................xiv
Customer Support (Canada)..........................................xiv
How to Use This Guide.................................................................xv
Symbols Used in This Manual ....................................... xv
Illustrations Used in This Manual...................................xvi
Legal Notices ..............................................................................xvii
Copyright ......................................................................xvii
Disclaimer .....................................................................xvii
Legal Limitations on the Usage of Your Product and the
Use of Images..............................................................xviii
Trademarks..................................................................xviii
Users in the U.S.A........................................................................xix
Pre-Installation Requirements for Canon Facsimile
Equipment......................................................................xix
Connection of the Equipment ........................................ xx
In Case of Equipment Malfunction................................. xx
Rights of the Telephone Company ................................xxi
FCC Notice ....................................................................xxi

vii
What Can I Do with This Machine?
Users in Canada.........................................................................xxiii
Pre-Installation Requirements for Canon Facsimile
Equipment....................................................................xxiii
Notice...........................................................................xxiv
Laser Safety ...............................................................................xxvi
CDRH Regulations ......................................................xxvi
1 Before Using the Machine ...................................................... 1-1
Machine Components .................................................................1-1
Operation Panel ...........................................................................1-3
Main Operation Panel ...................................................1-3
Facsimile Operation Panel............................................1-5
LCD (Standby Mode) ...................................................................1-6
Fax Mode......................................................................1-6
Copy Mode ...................................................................1-6
Scan Mode....................................................................1-6
Toner Cartridge............................................................................1-7
Maintaining the Toner Cartridge ...................................1-8
Timer Settings..............................................................................1-9
Setting Sleep Mode ......................................................1-9
Setting the Daylight Saving Time................................1-12
2 Document Handling................................................................. 2-1
Document Requirements ............................................................2-1
Scanning Area..............................................................................2-2
Loading Documents ....................................................................2-3

viii
What Can I Do with This Machine?
3 Print Media ............................................................................... 3-1
Paper Requirements....................................................................3-1
Printable Area ..............................................................................3-2
Paper Guidelines .........................................................................3-3
Loading Paper..............................................................................3-4
Into the Multi-Purpose Feeder ......................................3-4
Setting Paper Size and Type.......................................................3-7
Selecting the Paper Output Area..............................................3-10
Paper Type and Paper Output Area ...........................3-11
Face Down Paper Output Area...................................3-12
Face Up Paper Output Area .......................................3-13
4 Sending Faxes ......................................................................... 4-1
Scan Settings ...............................................................................4-3
Image Quality................................................................4-3
Density..........................................................................4-5
Speed Dialing ...............................................................................4-6
Registering Recipients for Speed Dialing .....................4-6
Using Speed Dialing ...................................................4-30
5 Receiving Faxes ...................................................................... 5-1
6 Copying .................................................................................... 6-1
Scan Settings ...............................................................................6-3
Image Quality................................................................6-3
Density..........................................................................6-4
Zoom Ratio ...................................................................6-6
7 Printing ..................................................................................... 7-1
8 Scanning .................................................................................. 8-1
9 PC Faxing .................................................................................9-1

ix
What Can I Do with This Machine?
10 Maintenance......................................................................... 10-1
Cleaning the Machine................................................................10-1
Exterior .......................................................................10-1
Interior.........................................................................10-2
Scanning area.............................................................10-4
Replacing the Toner Cartridge .................................................10-5
Redistributing Toner ...................................................10-5
Replacing the Toner Cartridge with a New One .........10-6
Recycling Used Cartridges .......................................................10-9
The Clean Earth Campaign ........................................10-9
U.S.A. PROGRAM....................................................10-11
CANADA PROGRAM-CANADA PROGRAMME ......10-14
Transporting the Machine.......................................................10-16
11 Troubleshooting .................................................................. 11-1
Clearing Paper Jams .................................................................11-1
LCD Messages ...........................................................................11-7
Common .....................................................................11-7
Facsimile...................................................................11-11
Printer .......................................................................11-14
Error Codes ..............................................................................11-15
If You Cannot Solve a Problem ..............................................11-16

x
What Can I Do with This Machine?
12 Machine Settings ................................................................. 12-1
Machine Settings .......................................................................12-1
Printing User’s Data List .............................................12-1
Accessing the Setting Menu .......................................12-3
Setting Menu ..............................................................................12-5
COMMON SETTINGS ................................................12-5
COPY SETTINGS.......................................................12-6
TIMER SETTINGS......................................................12-7
FAX SETTINGS..........................................................12-7
BROADCAST ...........................................................12-10
ADDRESS BOOK SET. ............................................12-11
REPORT SETTINGS................................................12-11
13 Appendix .............................................................................. 13-1
Specifications ............................................................................13-1
General.......................................................................13-1
Copier .........................................................................13-2
Printer .........................................................................13-3
Facsimile.....................................................................13-3
Telephone...................................................................13-5
Index ...........................................................................................13-6

xi
What Can I Do with This Machine?
Preface
Thank you for choosing a Canon product. Before using the machine, please read
the following instructions for your safety.
Important Safety Instructions
WARNING
Except as specifically described in this guide, do not attempt to service the machine yourself. Never
attempt to disassemble the machine: opening and removing its interior covers will expose you to
dangerous voltages and other risks. For all service, contact Canon Customer Care Center, or a Canon
Authorized Service Facility.
Handling and Maintenance
– Follow all warnings and instructions marked on the machine.
– Do not subject the machine to strong physical shocks or vibrations.
– Always unplug the machine before moving or cleaning it.
– To avoid paper jams, never unplug the power cord, open the front cover, or add or
remove paper in the machine while printing.
– When transporting the machine, be sure to remove the toner cartridge from the
machine.
– Place the toner cartridge in its original protective bag or wrap it in a thick cloth to
prevent exposure to light.
– Always grip the handle on the sides of the machine when you lift the machine. Never
lift the machine by any of its trays or attachments.
– Do not insert any objects into the slots or openings on the machine since they may
touch dangerous voltage points or short out parts. This could result in fire or electric
shock.
– Do not allow small objects (such as pins, paper clips, or staples) to fall into the
machine.
– To avoid spillage in or around the machine, do not eat or drink near it.
– Keep the machine clean. Dust accumulation can prevent the machine from operating
properly.

xii
What Can I Do with This Machine?
– Unplug the machine from the wall outlet and contact Canon Customer Care Center
in any of the following cases:
– When the power cord or plug is damaged or frayed.
– If liquid or small object has fallen into the machine.
– If the machine has been exposed to rain or water.
– If the machine does not operate normally when you have followed the instructions
in this guide. Adjust only those controls that are covered by the instructions in this
guide. Improper adjustment of other controls may result in damage and may
require extensive work by a qualified technician to restore the product to normal
operation.
– If the machine has been dropped.
– If the machine exhibits a distinct change in performance, indicating a need for
servicing.
Location
– Place the machine on a flat, stable, vibration-free surface that is strong enough to
support its weight.
– Place the machine in a cool, dry, clean, well ventilated place.
– Make sure the area is free from dust.
– Make sure the location is not exposed to high temperature or humidity.
– Keep the machine away from direct sunlight as this can damage it. If you have to
place the machine near a window, install heavy curtains or blinds.
– Do not use the machine near water. Make sure that no wet or humid objects come
into contact with the machine.
– Do not use or store the machine outdoors.
– Do not place the machine near devices that contain magnets or generate magnetic
fields, such as speakers.

xiii
What Can I Do with This Machine?
– If possible, place the machine near an existing telephone line outlet for easy
connection of the telephone line cord, and to avoid the expense of installing a new
outlet.
– Place the machine near a standard 120 V AC (60 Hz) power outlet.
– To ensure reliable operation of the machine and to protect it from overheating (which
can cause it to operate abnormally and create a fire risk), do not block the exhaust
vent. Never block or cover any openings on the machine by placing it on a bed, sofa,
rug, or other similar surface. Do not place the machine in a cupboard or built-in
installation, or near a radiator or other heat source unless proper ventilation is
provided. Leave enough space around all sides of the machine.
– Do not stack boxes or furniture around the power outlet. Keep the area free so you
can reach the outlet quickly. If you notice anything unusual (smoke, strange odors,
noises) around the machine, unplug the power cord immediately. Contact Canon
Customer Care Center.
– Do not allow anything to rest on the power cord, and do not place the machine where
the cord will be walked on. Make sure the cord is not knotted or kinked.
Power Supply
– During electrical storms, unplug the power cord from the power outlet.
(Please note that any documents stored in the machine’s memory will be deleted
when you unplug the power cord.)
– Whenever you unplug the power cord, wait at least five seconds before you plug it in
again.
– Do not plug the power cord into an uninterruptible power supply (UPS).
WARNING
This product emits low level magnetic flux. If you use a cardiac pacemaker and feel abnormalities, please
move away from this product and consult your doctor.

xiv
What Can I Do with This Machine?
Customer Support (U.S.A)
Your machine is designed with the latest technology to provide trouble-free operation. If
you encounter a problem with the machine’s operation, try to solve it by using the
information in Chapter 11. If you cannot solve the problem or if you think your machine
needs servicing, contact Canon Customer Care Center at 1-800-828-4040 between
the hours of 8:00 A.M. to 8:00 P.M. EST Monday through Friday and 10:00 A.M. to
8:00 P.M. on Saturday. On-line support for 24 hours is also available at the website.
http://www.canontechsupport.com/
Customer Support (Canada)
Canon Canada Inc., offers a full range of customer technical support options*:
– For step-by-step troubleshooting, e-mail technical support, the latest driver or
document downloads, and answers to frequently asked questions, visit
http://www.canon.ca/
– Automated step-by-step telephone support on most current products 24 hours,
7 days a week 1-800-652-2666
– Free live technical support 9 A.M. to 8 P.M. EST Monday through Friday (excluding
holidays) for products still under warranty 1-800-652-2666
– For the location of the authorized service facility nearest you, visit
http://www.canon.ca/ or 1-800-652-2666
– If the problem cannot be corrected by using one of the above technical support
options, repair options are available at the time of your call to the live technical
support number above or via the website at http://www.canon.ca/
* Support program specifics are subject to change without notice.

xv
What Can I Do with This Machine?
How to Use This Guide
Symbols Used in This Manual
The following symbols are used throughout the manuals for the machine and indicate
the warnings, cautions and notes you should keep in mind when using the machine.
WARNING Indicates a warning that may lead to death or serious injury if not
observed.
CAUTION Explains how to avoid actions that could injure you or damage your
machine.
NOTE Explains operating restrictions and how to avoid minor difficulties.
In addition, this guide uses distinctive notations to identify keys and information in the
LCD:
– The keys you press appear in square brackets: [Stop/Reset].
– Information in the LCD appears in angle brackets: <LOAD PAPER>.
The numbers that point to the keys on the operation panel diagram correspond to the
order of steps to take in the procedure.

xvi
What Can I Do with This Machine?
Illustrations Used in This Manual
Unless otherwise mentioned, illustrations used in this manual are those taken from the
imageCLASS MF3240.
When there is any difference between MF3240 and MF3241, it is clearly indicated in
the text, e.g., “MF3240 Only.”

xvii
What Can I Do with This Machine?
Legal Notices
Copyright
Copyright © 2006 by Canon Inc. All rights reserved. No part of this publication may be
reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any
language or computer language in any form or by any means, electronic, mechanical,
magnetic, optical, chemical, manual, or otherwise, without the prior written permission
of Canon Inc.
Disclaimer
The information in this document is subject to change without notice.
CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS
MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN,
INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO
MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE
OF USE OR AGAINST INFRINGEMENT OF ANY PATENT. CANON INC. SHALL NOT
BE LIABLE FOR ANY DIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF
ANY NATURE, OR LOSSES OR EXPENSES RESULTING FROM THE USE OF THIS
MATERIAL.

xviii
What Can I Do with This Machine?
Legal Limitations on the Usage of Your Product and the
Use of Images
Using your product to scan, print or otherwise reproduce certain documents, and the
use of such images as scanned, printed or otherwise reproduced by your product, may
be prohibited by law and may result in criminal and/or civil liability.
A non-exhaustive list of these documents is set forth below. This list is intended to be a
guide only. If you are uncertain about the legality of using your product to scan, print or
otherwise reproduce any particular document, and/or of the use of the images
scanned, printed or otherwise reproduced, you should consult in advance with your
legal advisor for guidance.
Trademarks
Canon, the Canon logo, and imageCLASS are trademarks of Canon Inc.
All other product and brand names are registered trademarks, trademarks or service
marks of their respective owners.
– Paper Money – Travelers Checks
– Money Orders – Food Stamps
– Certificates of Deposit – Passports
– Postage Stamps (canceled or
uncanceled)
– Immigration Papers
– Identifying Badges or Insignias – Internal Revenue Stamps (canceled or
uncanceled)
– Selective Service or Draft Papers – Bonds or Other Certificates of
Indebtedness
– Checks or Drafts Issued by
Governmental Agencies
– Stock Certificates
– Motor Vehicle Licenses and Certificates
of Title
– Copyrighted Works/Works of Art
without Permission of Copyright Owner

xix
What Can I Do with This Machine?
Users in the U.S.A.
Pre-Installation Requirements for Canon Facsimile
Equipment
A. Location
Supply a suitable table, cabinet, or desk. See p. 13-1 for the machine’s weight and
dimensions.
B. Order Information
1. Only a single line, touch-tone or rotary telephone set is to be used.
2. Order an RJ11-C modular jack (USOC code), which should be installed by the
telephone company. If the RJ11-C jack is not present, installation cannot occur.
3. Order a regular voice grade line or the equivalent from your telephone company’s
business representative.
Use one line per machine.
DDD (DIRECT DISTANCE DIAL) LINE
-or-
IDDD (INTERNATIONAL DIRECT DISTANCE DIAL) LINE IF YOU COMMUNICATE
OVERSEAS
NOTE
Canon recommends an individual line following industry standards, e.g. the 2500 (Touch Tone) or
500 (Rotary/Pulse Dial) telephones. A dedicated extension off a PBX machine without “Call Waiting”
can be used with the machine. Key telephone systems are not recommended because they send
non-standard signals to individual telephones for ringing and special codes, which may cause a fax
error. This machine is not supported on Voice Over Internet Protocol (VOIP).
C. Power Requirements
This equipment should be connected to a standard 120-volt AC, three-wire grounded
outlet only. Do not connect this machine to an outlet or power line shared with other
appliances that cause “electrical noise.” Air conditioners, electric typewriters, copiers, and
machines of this sort generate electrical noise which often interferes with communications
equipment and the sending and receiving of documents.