Canon imageCLASS MF4140 User guide

ENG
Basic Guide
Please read this guide before operating this product.
After you finish reading this guide, store it in a safe place for future reference.
Before Using the Machine
Document Handling
Print Media
Sending Faxes (MF4140/MF4150
Only)
Receiving Faxes (MF4140/MF4150
Only)
Copying
Printing
Scanning
PC Faxing (MF4140/MF4150 Only)
Troubleshooting
Machine Settings
Appendix
Maintenance
Series
What Can I Do with This Machine?
CANON INC.
30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan
CANON U.S.A., INC.
One Canon Plaza, Lake Success, NY 11042, U.S.A.
CANON CANADA INC.
6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada
CANON EUROPA N.V.
Bovenkerkerweg 59-61 1185 XB Amstelveen, The Netherlands
CANON FRANCE S.A.S.
17, quai du Président Paul Doumer 92414 Courbevoie Cedex, France
CANON COMMUNICATION & IMAGE FRANCE S.A.S.
12, rue de l’Industrie 92414 Courbevoie Cedex, France
CANON (U.K.) LTD.
Woodhatch, Reigate, Surrey, RH2 8BF, United Kingdom
CANON DEUTSCHLAND GmbH
Europark Fichtenhain A10, 47807 Krefeld, Germany
CANON ITALIA S.p.A.
Via Milano, 8 20097 San Donato Milanese (MI) Italy
CANON ESPAÑA, S.A.
c/ Joaquín Costa 41, 28002 Madrid, Spain
CANON LATIN AMERICA, INC.
703 Waterford Way Suite 400, Miami, Florida 33126 U.S.A.
CANON AUSTRALIA PTY. LTD
1 Thomas Holt Drive, North Ryde, Sydney, N.S.W. 2113, Australia
CANON CHINA CO., LTD
15F Jinbao Building No.89 Jinbao Street, Dongcheng District, Beijing 100005, China
CANON SINGAPORE PTE. LTD.
1 HarbourFront Avenue #04-01 Keppel Bay Tower, Singapore 098632
FT5-0274 (010) © CANON INC. 2006 PRINTED IN JAPAN OR KOREA
230V
ENG
Basic Guide
Series

i
Manuals for the Machine
●Machine Set-Up
●Software Installation Starter Guide
●Basic Features
●Maintenance
●Machine Settings
●Specifications
Basic Guide
(This Document)
●Advanced Features
●System Monitor
●Reports and Lists Advanced Guide
●Scanning Features
Scanner Driver Guide
Indicates the manual is supplied in PDF format in the accompanying CD-ROM.
●To view the manual in PDF format, Adobe Reader/Adobe Acrobat Reader is required. If Adobe
Reader/Adobe Acrobat Reader is not installed on your system, please download it from the Adobe
Systems Incorporated website.
●Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions.
However, as we are constantly improving our products, if you need an exact specification, please
contact Canon.
●The machine illustration on the cover may differ slightly from your machine.
CD-ROM
CD-ROM
CD-ROM

ii
What Can I Do with This Machine?
What Can I Do with This
Machine?
Fax Features (MF4140/MF4150 Only)
Specify a recipient with a single key
One-Touch Speed Dialing
→p. 4-7
Specify a recipient with a two-digit
code
Coded Dialing
→p. 4-14
Specify multiple recipients with a
single key
Group Dialing
→p. 4-21
Look up a particular recipient
Using Address Book
→Advanced Guide
Redial when the line is busy
Redialing
→Advanced Guide
AAAAA
BBBBB
CCCCC

iii
What Can I Do with This Machine?
Fas (continued)
Send a fax to multiple recipients
Broadcasting
→Advanced Guide
Receive faxes in memory without
printing out
Memory Reception
→Advanced Guide
Reject faxes without their numbers
Reception Restriction
→Advanced Guide

iv
What Can I Do with This Machine?
Copy Features
Select a scan mode depending on
the type of image
Image Quality
→p. 6-3
Adjust the density level of scanned
images
Density
→p. 6-4
Enlarge or reduce copied images
Zoom Ratio
→p. 6-6
Sorts copies by page order
Collate Copy
→Advanced Guide
Make two-sided copies
Two-Sided Copying
→Advanced Guide
ABC
ABC
ABC
ABC
AA
DDDD
DDDD
DDDD
DDDD
4
CCCC
CCCC
CCCC
CCCC
3
BBBB
BBBB
BBBB
BBBB
2
AAAA
AAAA
AAAA
AAAA
1
AAAA
AAAA
AAAA
AAAA
1
AAAA
AAAA
AAAA
AAAA
1
AAAA
AAAA
AAAA
AAAA
1
AAAA
AAAA
AAAA
AAAA
1
DEF
DEF
DEF
DEF
2
ABC
ABC
ABC
ABC
1
ABC
ABC
ABC
ABC
1
DEF
DEF
DEF

v
What Can I Do with This Machine?
Printer Feature
Scanner Feature
Copy two documents on one sheet
2 on 1 Combination
→Advanced Guide
Print a document from a PC
Printing
→Online Help
Specify detailed scanning options
to suit various images
Scanning
→Scanner Driver Guide
ABC
ABC
ABC
ABC
1
DEF
DEF
DEF
DEF
2
DEF
DEF
DEF
DEF
2
ABC
ABC
ABC
ABC
1
ABC
ABC
ABC
ABC
1
DEF
DEF
DEF
ABC
ABC
ABC
ABC

vi
What Can I Do with This Machine?
PC Fax Feature (MF4140/MF4150 Only)
Send a fax from a PC
PC Faxing
→Online Help

vii
What Can I Do with This Machine?
Contents
Manuals for the Machine.................................................................i
What Can I Do with This Machine? ...............................................ii
Fax Features (MF4140/MF4150 Only) ............................ ii
Copy Features ................................................................ iv
Printer Feature................................................................. v
Scanner Feature .............................................................. v
PC Fax Feature (MF4140/MF4150 Only) ....................... vi
Contents ........................................................................................vii
How to Use This Guide.................................................................xii
Symbols Used in This Manual ........................................xii
Illustrations Used in This Manual...................................xiii
Legal Notices ...............................................................................xiv
Trademarks....................................................................xiv
Copyright .......................................................................xiv
Disclaimers ....................................................................xiv
Users in New Zealand...................................................................xv
Caution (New Zealand Only) ......................................... xv
1 Before Using the Machine ......................................................1-1
Machine Components .................................................................1-1
Operation Panel ...........................................................................1-4
Main Operation Panel ...................................................1-4
Facsimile Operation Panel (MF4140/MF4150 Only) ....1-8

viii
What Can I Do with This Machine?
LCD (Standby Mode) ...................................................................1-9
Fax Mode (MF4140/MF4150 Only)...............................1-9
Copy Mode ...................................................................1-9
Scan Mode....................................................................1-9
Optional Handset (MF4140/MF4150 Only) ...............................1-10
Maintaining the Handset .............................................1-10
Toner Cartridge..........................................................................1-11
Maintaining the Toner Cartridge .................................1-12
Checking the toner level .............................................1-13
Timer Settings............................................................................1-14
Setting the Sleep Mode ..............................................1-14
Setting Daylight Saving Time
(MF4140/MF4150 Only)..............................................1-17
2 Document Handling.................................................................2-1
Document Requirements ............................................................2-1
Scanning Area..............................................................................2-3
Loading Documents ....................................................................2-4
On the Platen Glass......................................................2-4
In the ADF (MF4150 Only)............................................2-6
3 Print Media ...............................................................................3-1
Paper Requirements....................................................................3-1
Printable Area ..............................................................................3-2
Paper Guidelines .........................................................................3-3

ix
What Can I Do with This Machine?
Loading Paper..............................................................................3-4
Into the Multi-Purpose tray............................................3-4
Setting Paper Size and Type.......................................................3-7
4 Sending Faxes (MF4140/MF4150 Only) .................................4-1
Scan Settings...............................................................................4-3
Image Quality................................................................4-3
Density..........................................................................4-5
Speed Dialing...............................................................................4-6
Registering Recipients for Speed Dialing .....................4-6
Using Speed Dialing ...................................................4-30
Manual Sending (MF4150 Only)................................................4-32
5 Receiving Faxes (MF4140/MF4150 Only)...............................5-1
6 Copying ....................................................................................6-1
Scan Settings...............................................................................6-3
Image Quality................................................................6-3
Density..........................................................................6-4
Zoom Ratio ...................................................................6-6
7 Printing.....................................................................................7-1
8 Scanning ..................................................................................8-1
9 PC Faxing (MF4140/MF4150 Only) .........................................9-1

x
What Can I Do with This Machine?
10 Maintenance.........................................................................10-1
Cleaning the Machine................................................................10-1
Exterior .......................................................................10-1
Interior.........................................................................10-2
Fuser Roller ................................................................10-4
Scanning area.............................................................10-5
Replacing the Toner Cartridge .................................................10-8
Redistributing Toner ...................................................10-8
Replacing the Toner Cartridge with a New One .......10-10
Transporting the Machine.......................................................10-12
11 Troubleshooting ..................................................................11-1
Clearing Jams ............................................................................11-1
Document Jams (MF4150 Only).................................11-1
Paper Jams.................................................................11-3
LCD Messages ...........................................................................11-9
Common .....................................................................11-9
Facsimile (MF4140/MF4150 Only) ...........................11-16
Printer .......................................................................11-19
Error Codes (MF4140/MF4150 Only) ......................................11-20
If You Cannot Solve a Problem ..............................................11-22

xi
What Can I Do with This Machine?
12 Machine Settings.................................................................12-1
Machine Settings .......................................................................12-1
Printing User’s Data List (MF4140/MF4150 Only) ......12-1
Accessing the Setting Menu .......................................12-3
Setting Menu ..............................................................................12-5
PAPER SETTINGS ....................................................12-5
COMMON SETTINGS ...............................................12-5
COPY SETTINGS ......................................................12-6
TIMER SETTINGS .....................................................12-7
FAX SETTINGS (MF4140/MF4150 Only) ..................12-8
BROADCAST (MF4140/MF4150 Only) ...................12-12
ADDRESS BOOK SET. (MF4140/MF4150 Only) ....12-13
ADJUST./CLEANING ..............................................12-14
REPORT SETTINGS (MF4140/MF4150 Only) ........12-15
13 Appendix ..............................................................................13-1
Specifications ............................................................................13-1
General .......................................................................13-1
Copier .........................................................................13-3
Printer .........................................................................13-4
Facsimile (MF4140/MF4150 Only) .............................13-4
Telephone (MF4140/MF4150 Only)............................13-5
Index ...........................................................................................13-6

xii
What Can I Do with This Machine?
How to Use This Guide
Symbols Used in This Manual
The following symbols are used throughout the manuals for the machine and indicate
the warnings, cautions and notes you should keep in mind when using the machine.
WARNING Indicates a warning that may lead to death or serious injury if not
observed.
CAUTION Explains how to avoid actions that could injure you or damage your
machine.
NOTE Explains operating restrictions and how to avoid minor difficulties.
In addition, this guide uses distinctive notations to identify keys and information in the
LCD:
– The keys you press appear in square brackets: [Stop/Reset].
– Information in the LCD appears in angle brackets: <LOAD PAPER>.
The numbers that point to the keys on the operation panel diagram correspond to the
order of steps to take in the procedure.

xiii
What Can I Do with This Machine?
Illustrations Used in This Manual
Unless otherwise mentioned, illustrations used in this manual are those taken when no
optional equipment is attached to the MF4150.
The model MF4150 is used for illustration purposes in this manual.
When there is any difference among MF4122, MF4140, MF4150, it is clearly indicated
in the text, e.g., “MF4150 Only.”

xiv
What Can I Do with This Machine?
Legal Notices
Trademarks
Canon, the Canon logo, and imageCLASS are trademarks of Canon Inc.
All other product and brand names are registered trademarks, trademarks or service
marks of their respective owners.
Copyright
Copyright © 2006 by Canon Inc. All rights reserved. No part of this publication may be
reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any
language or computer language in any form or by any means, electronic, mechanical,
magnetic, optical, chemical, manual, or otherwise, without the prior written permission
of Canon Inc.
Disclaimers
The information in this document is subject to change without notice.
CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS
MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN,
INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO
MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE
OF USE OR NON-INFRINGEMENT. CANON INC. SHALL NOT BE LIABLE FOR ANY
DIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY NATURE, OR
LOSSES OR EXPENSES RESULTING FROM THE USE OF THIS MATERIAL.

xv
What Can I Do with This Machine?
Users in New Zealand
Caution (New Zealand Only)
This equipment does not fully meet Telecom’s impedance requirements.
Performance limitations may occur when used in conjunction with some parts of the
network. Telecom will accept no responsibility should difficulties arise in such
circumstances.

1-1
Before Using the Machine
Before Using the
Machine
Machine Components
A ADF (Automatic Document Feeder)*
Holds documents and feeds them
automatically into the scanning area.
* MF4150 Only
B Slide guides
Adjust to the width of the document.
C Document feeder tray
Holds documents.
D Document delivery tray
Receives documents.
E Operation panel
Controls the machine.
F Output tray
Receives copies, prints and faxes.
G Paper feeding tray
Loads the paper supply.
H Platen glass cover*
Open this cover when placing a document on
the platen glass.
* MF4122/MF4140 Only
A
G F E
C
B D
H

1-2
Before Using the Machine
I Scanning area
Scans documents from the ADF.
J Platen glass
Place documents.
K Output tray extension
Extension for the output tray.
L Paper stopper
Prevents the paper from falling off the output
tray.
Open the paper stopper from its original
position for A4 paper.
M Slide guides for multi-purpose tray
Adjusts to the width of the paper.
N Paper guide rail
Holds the paper supply.
O Dust cover
Protects the paper supply in the paper
feeding tray from the dirt and dust.
P Multi-purpose tray
Feeds paper when you insert one by one
manually.
Q Scanning platform
open this platform when replacing the toner
cartridge or clearing paper jams.
R Main power switch
Turn the power on or off.
M
IJ K
N
R
L
OPQ

1-3
Before Using the Machine
S USB port
Connect the USB (Universal Serial Bus)
cable.
T Rear cover
Open this cover when clearing paper jams.
U Power socket
Connect the power cord.
V Telephone line jack*
Connect the external telephone cable.
W External device jack*
Connect the external device.
X Handset jack*
Connect an optional handset cable.
*MF4140/MF4150 Only
S
T
VU WX

1-4
Before Using the Machine
Operation Panel
Main Operation Panel
●MF4140/MF4150
A [System Monitor] key
Press to check print status, fax status, print
and scan counts, remaining memory, or print
transmission/reception results.
B [View Settings] key
Press to confirm settings of the copy function.
C [COPY] key
Press to switch to the Copy mode.
D [FAX] key
Press to switch to the Fax mode.
E [SCAN] key
Press to switch to the Scan mode.
F [Additional Functions] key
Press to select or cancel the modes in
Additional Functions.
G [2-Sided] key
Press to set two-sided copying.
H [Enlarge/Reduce] key
Press to enlarge or reduce copy ratio.
I[Density]key
Press to adjust copy or fax density.
J [Image Quality] key
Press to select image quality for copy or fax.
K [Collate/2 on 1] key
Press to collate copies, or press to set 2 on 1
copying.
L [Energy Saver] key
Press to set or cancel the Sleep mode
manually. The key lights green when the
Sleep mode is set, and goes off when the
mode is canceled.
AB C D FEGH JK LI
XVUTSR
QPO N M
W