Canon imageRUNNER 1019 Series Assembly instructions

ENG
ENG
Basic Operation Guide
Please read this guide before operating this product.
After you finish reading this guide, store it in a safe place for future reference.
CANON INC.
30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan
CANON U.S.A., INC.
One Canon Plaza, Lake Success, NY 11042, U.S.A.
CANON CANADA INC.
6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada
CANON EUROPA N.V.
Bovenkerkerweg 59-61 1185 XB Amstelveen, The Netherlands
CANON FRANCE S.A.S.
17, quai du Président Paul Doumer 92414 Courbevoie Cedex, France
CANON COMMUNICATION & IMAGE FRANCE S.A.S.
12, rue de l’Industrie 92414 Courbevoie Cedex, France
CANON (U.K.) LTD.
Woodhatch, Reigate, Surrey, RH2 8BF, United Kingdom
CANON DEUTSCHLAND GmbH
Europark Fichtenhain A10, 47807 Krefeld, Germany
CANON ITALIA S.p.A.
Via Milano, 8 20097 San Donato Milanese (MI) Italy
CANON ESPAÑA, S.A.
c/ Joaquín Costa 41, 28002 Madrid, Spain
CANON LATIN AMERICA, INC.
703 Waterford Way Suite 400, Miami, Florida 33126 U.S.A.
CANON AUSTRALIA PTY. LTD
1 Thomas Holt Drive, North Ryde, Sydney, N.S.W. 2113, Australia
CANON CHINA CO., LTD
15F Jinbao Building No.89 Jinbao Street, Dongcheng District, Beijing 100005, China
CANON SINGAPORE PTE. LTD.
1 HarbourFront Avenue #04-01 Keppel Bay Tower, Singapore 098632
FT5-0584 (000) © CANON INC. 2006 PRINTED IN JAPAN OR CHINA
Basic Operation Guide
Before Using the Machine
Document Handling
Print Media
Sending Documents
Receiving Fax/I-Fax Documents
Copying
Printing
Scanning
PC Faxing
System Manager Settings
Maintenance
Troubleshooting
Remote UI
What Can I Do with This Machine?
Appendix
Series
Machine Settings
Series

i
Manuals for the Machine
●Machine Set-Up
●Software Installation Quick Start Guide
●Basic Features
●Maintenance
●Machine Settings
●Specifications
Basic Operation Guide
(This Document)
●Advanced Features
●Network and Remote User Interface
●System Monitor
●Reports and Lists
Advanced Operation
Guide
(This manual is provided in print for the
imageRUNNER 1019J.)
●Scanning Features
Scanner Driver Guide
(This manual is not available for the
imageRUNNER 1019J.)
Indicates the manual is supplied in PDF format in the accompanying CD-ROM.
●To view the manuals in PDF format, Adobe Reader/Acrobat Reader/Acrobat is required. If Adobe
Reader/Acrobat Reader/Acrobat is not installed on your system, please download it from the Adobe
Systems Incorporated website (http://www.adobe.com).
●Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions.
However, as we are constantly improving our products if you need an exact specification, please
contact Canon.
●The machine illustration on the cover may differ slightly from your machine.
CD-ROM
CD-ROM
CD-ROM

ii
Available Features
The procedures described in this manual are based on the imageRUNNER
1023iF. Depending on the system configuration and product purchased, some
features described in the manuals may not be functional. The table below shows
the available features on a product basis.
✔: available
– : not available
opt. : optional
– Optional Card Reader-E1 and Cassette Feeding Module-N1 are available for the
imageRUNNER 1019J/1023/1023N/1023iF.
– Optional Barcode Printing Kit is available for the imageRUNNER 1023/1023N/1023iF.
COPY PRINT
(UFRII LT)
PRINT
(PCL) SCAN FAX
IFAX/
E-MAIL/
FTP/SMB
RUI
(Network
Board)
ADF
imageRUNNER 1019J ✔––––– ––
imageRUNNER 1023 ✔✔opt. ✔– – opt. –
imageRUNNER 1023N ✔✔opt. ✔–– ✔✔
imageRUNNER
1023iF ✔✔opt. ✔✔ ✔ ✔ ✔

iii

iv
What Can I Do with This Machine?
What Can I Do with This
Machine?
Sending Features
Send documents with diverse
sending methods
Fax, E-Mail, I-Fax, and File Server
→Chapter 4
Send documents in a variety of file
formats
Send Settings
→p. 4-7
Specify a recipient with a single key
Sending with One-Touch Keys
→p. 4-15
Specify a recipient with a three-digit
code
Sending with Coded Dial Codes
→p. 4-17
ABC
ABC
ABC
ABC
PDF
JPEG
TIFF

v
What Can I Do with This Machine?
Specify multiple recipients as a
group
Sending to Group Addresses
→p. 4-19
Look up a particular recipient
Address Book Search
→p. 4-21
Specify a recipient with its scan/
send settings
Favorites Buttons
→p. 4-25
Retry sending documents
automatically
Auto Retry
→Advanced Operation Guide
AAAAA
BBBBB
CCCCC
M1

vi
What Can I Do with This Machine?
Send documents to multiple
recipients
Broadcasting
→Advanced Operation Guide
Send documents at a specified time
Delayed Sending
→Advanced Operation Guide
Receive faxes/I-faxes in memory
Memory Reception
→Advanced Operation Guide
Recall the last three sending jobs
Job Recall
→Advanced Operation Guide
Forward received fax/I-fax
documents
Forwarding Documents
→Advanced Operation Guide
1
2
3

vii
What Can I Do with This Machine?
Fax Features
Specify a recipient with a single key
One-Touch Speed Dialing
→p. 4-15
Specify a recipient with a three-digit
code
Coded Speed Dialing
→p. 4-17
Specify multiple recipients as a
group
Group Dialing
→p. 4-19
Look up a particular recipient
Address Book Dialing
→p. 4-21
AAAAA
BBBBB
CCCCC

viii
What Can I Do with This Machine?
Specify a recipient with its scan
settings
Favorites Buttons
→p. 4-25
Redial when the line is busy
Automatic Redialing
→Advanced Operation Guide
Send a fax to multiple recipients
Broadcasting
→Advanced Operation Guide
Send a fax at a specified time
Delayed Sending
→Advanced Operation Guide
Receive faxes in memory without
printing out
Memory Reception
→Advanced Operation Guide
M1

ix
What Can I Do with This Machine?
Copy Features
Recall the last three sending jobs
Job Recall
→Advanced Operation Guide
Forward received fax documents
Forwarding Documents
→Advanced Operation Guide
Select a scan mode depending on
the type of image
Image Quality
→p. 6-3
Adjust the density level of scanned
images
Density
→p. 6-4
1
2
3
ABC
ABC
ABC
ABC

x
What Can I Do with This Machine?
Enlarge or reduce copied images
Zoom Ratio
→p. 6-6
Sort copies by page order
Collate Copying
→Advanced Operation Guide
Make two-sided copies
Two-Sided Copy
→Advanced Operation Guide
Erase shadows and lines in copies
Frame Erase Copy
→Advanced Operation Guide
Copy two documents on one sheet
2 on 1 Combination
→Advanced Operation Guide
AA
DDDD
DDDD
DDDD
DDDD
4
CCCC
CCCC
CCCC
CCCC
3
BBBB
BBBB
BBBB
BBBB
2
AAAA
AAAA
AAAA
AAAA
1
AAAA
AAAA
AAAA
AAAA
1
AAAA
AAAA
AAAA
AAAA
1
AAAA
AAAA
AAAA
AAAA
1
AAAA
AAAA
AAAA
AAAA
1
DEF
DEF
DEF
DEF
2
ABC
ABC
ABC
ABC
1
ABC
ABC
ABC
ABC
1
DEF
DEF
DEF
ABC
ABC
ABC
ABC
ABC
ABC
ABC
ABC
DEF
DEF
DEF
DEF
2
ABC
ABC
ABC
ABC
1
ABC
ABC
ABC
ABC
1
DEF
DEF
DEF
ABC
ABC
ABC
ABC
1
DEF
DEF
DEF
DEF
2

xi
What Can I Do with This Machine?
System Manager Settings
Printer Feature
Scanner Feature
Restrict the use of the machine with
department IDs
Department ID Management
→Advanced Operation Guide
Print a document from a PC
Printing*
→Online Help
* The optional Barcode Printing Kit is required for the
BarDIMM function.
Specify detailed scanning options
to suit various images
Scanning
→Scanner Driver Guide
000001
ID
ABC
ABC
ABC
ABC
1
DEF
DEF
DEF
ABC
ABC
ABC
ABC
1
DEF
DEF
DEF

xii
What Can I Do with This Machine?
PC Fax Feature
Remote UI Feature
Send a fax from a PC
PC Faxing
→Online Help
Access and manage the machine
from a PC
Remote UI
→Advanced Operation Guide

xiii
What Can I Do with This Machine?
Contents
Manuals for the Machine.................................................................i
Available Features..........................................................................ii
What Can I Do with This Machine? ..............................................iv
Sending Features ........................................................... iv
Fax Features...................................................................vii
Copy Features ................................................................ ix
System Manager Settings............................................... xi
Printer Feature................................................................ xi
Scanner Feature............................................................. xi
PC Fax Feature ..............................................................xii
Remote UI Feature .........................................................xii
Contents .......................................................................................xiii
Preface...........................................................................................xx
Important Safety Instructions ......................................... xx
Handling and Maintenance............................................ xx
Location .........................................................................xxi
Power Supply................................................................xxii
How to Use This Guide..............................................................xxiii
Symbols Used in This Manual .....................................xxiii
Illustrations Used in This Manual.................................xxiv
Legal Notices ..............................................................................xxv
Copyright ......................................................................xxv
Disclaimers ...................................................................xxv
Legal Limitations on the Usage of Your Product and
the Use of Images........................................................xxvi
Trademarks.................................................................xxvii
FCC (Federal Communications Commission) ........... xxviii

xiv
What Can I Do with This Machine?
Users in the U.S.A.......................................................................xxx
Preinstallation Requirements for Canon Facsimile
Equipment.....................................................................xxx
In Case of Equipment Malfunction..............................xxxii
Rights of the Telephone Company .............................xxxii
Users in Canada.......................................................................xxxiii
Preinstallation Requirements for Canon Facsimile
Equipment.................................................................. xxxiii
Notice.........................................................................xxxiv
Utilisation au Canada ...............................................................xxxv
Conditions à Remplir Préalablement à L’installation
d’un Télécopieur Canon..............................................xxxv
Laser Safety ............................................................................xxxvii
CDRH Regulations ................................................... xxxvii
1 Before Using the Machine ......................................................1-1
Machine Components .................................................................1-1
Operation Panel ...........................................................................1-3
Main Operation Panel ...................................................1-3
Send Operation Panel ..................................................1-6
LCD (Standby Mode) ...................................................................1-7
Copy Mode ...................................................................1-7
Send Mode ...................................................................1-7
Scan Mode....................................................................1-7
Toner Cartridge............................................................................1-8
Maintaining the Toner Cartridge ...................................1-8

xv
What Can I Do with This Machine?
Operation Panel Power Switch.................................................1-10
Energy Consumption in the Sleep Mode.................................1-11
Timer Settings............................................................................1-13
Setting the Sleep Mode ..............................................1-13
Setting Auto Clear Time..............................................1-15
Setting Time Zone ......................................................1-17
Setting Daylight Saving Time......................................1-18
2 Document Handling.................................................................2-1
Document Requirements ............................................................2-1
Scanning Area..............................................................................2-3
Loading Documents ....................................................................2-4
On the Platen Glass......................................................2-4
In the ADF.....................................................................2-6
3 Print Media ...............................................................................3-1
Paper Requirements....................................................................3-1
Printable Area ..............................................................................3-3
Paper Guidelines .........................................................................3-4
Loading Paper..............................................................................3-5
In the Stack Bypass (e.g., Envelopes)..........................3-5
Setting Paper Type and Size.......................................................3-8
For the Paper Drawer ...................................................3-8
For the Stack Bypass..................................................3-11

xvi
What Can I Do with This Machine?
4 Sending Documents................................................................4-1
Scan Settings...............................................................................4-3
Image Quality................................................................4-3
Density..........................................................................4-5
Two-Sided.....................................................................4-6
Send Settings...............................................................................4-7
Specifying Destinations............................................................4-11
Using Numeric Keys ...................................................4-12
Using One-Touch Keys...............................................4-15
Using Coded Dial Codes ............................................4-17
Using Group Addresses..............................................4-19
Using Address Book Key ............................................4-21
Using Favorites Buttons..............................................4-25
Storing/Editing Address Book..................................................4-27
Storing/Editing One-Touch Keys/
Coded Dial Codes.......................................................4-27
Storing/Editing Group Addresses ...............................4-40
Manual Sending .........................................................................4-51
Direct Sending ...........................................................................4-54
5 Receiving Fax/I-Fax Documents ............................................5-1
6 Copying ....................................................................................6-1
Scan Settings...............................................................................6-3
Image Quality................................................................6-3
Density..........................................................................6-4
Zoom Ratio ...................................................................6-6

xvii
What Can I Do with This Machine?
7 Printing.....................................................................................7-1
8 Scanning ..................................................................................8-1
9 PC Faxing.................................................................................9-1
10 Remote UI.............................................................................10-1
11 System Manager Settings...................................................11-1
Department ID Management .....................................................11-1
Procedure before Using the Machine .........................11-1
Procedure after Using the Machine ............................11-2
Optional Card Reader................................................................11-3
Procedure before Using the Machine .........................11-3
Procedure after Using the Machine ............................11-3
12 Maintenance.........................................................................12-1
Cleaning the Machine................................................................12-1
Exterior .......................................................................12-1
Fuser Roller ................................................................12-2
Scanning area.............................................................12-3
Cleaning the ADF Automatically .................................12-6
Transcription Roller.....................................................12-7
Drum Unit....................................................................12-8
Replacing the Toner Cartridge .................................................12-9
Replacing the Drum Unit.........................................................12-12
Transporting the Machine.......................................................12-14

xviii
What Can I Do with This Machine?
13 Troubleshooting ..................................................................13-1
Clearing Jams ............................................................................13-1
Document Jams..........................................................13-1
Paper Jams.................................................................13-3
LCD Messages ...........................................................................13-6
Error Codes..............................................................................13-12
If a Power Failure Occurs........................................................13-19
Service Call Message ..............................................................13-20
Contacting Your Local Authorized Canon Dealer .....13-20
14 Machine Settings.................................................................14-1
Machine Settings .......................................................................14-1
Printing USER’S DATA LIST ......................................14-1
Accessing the Setting Menu .......................................14-3
Setting Menu ..............................................................................14-5
COMMON SETTINGS ...............................................14-5
COPY SETTINGS ....................................................14-10
TX/RX SETTINGS ...................................................14-12
ADDRESS BOOK SET. ...........................................14-21
PRINTER SETTINGS ..............................................14-30
TIMER SETTINGS ...................................................14-34
ADJUST./CLEANING ..............................................14-35
REPORT SETTINGS ...............................................14-38
SYSTEM SETTINGS ...............................................14-40