Canon imageRunner 2204F User manual

imageRUNNER
2204F / 2204N / 2004N / 2004
User's Guide
USRMA-0997-01 2017-03 en Copyright CANON INC. 2017

Contents
Important Safety Instructions ........................................................................................................... 2
Installation ............................................................................................................................................................... 3
Power Supply ............................................................................................................................................................ 5
Handling ................................................................................................................................................................... 6
Maintenance and Inspections .................................................................................................................................... 8
Consumables ............................................................................................................................................................ 9
Basic Operations .......................................................................................................................................... 12
Parts and Their Functions ........................................................................................................................................ 14
External View ..................................................................................................................................................... 15
Internal View ...................................................................................................................................................... 18
Control Panel ..................................................................................................................................................... 20
Display ........................................................................................................................................................ 24
Customizing the <Home> Screen .................................................................................................................... 28
Logging on to the Machine (imageRUNNER 2204F / 2204N / 2004N) ........................................................................... 30
Using the Display .................................................................................................................................................... 31
Entering Text .......................................................................................................................................................... 34
Placing Documents ................................................................................................................................................. 36
Loading Paper ......................................................................................................................................................... 40
Loading Paper in the Paper Drawer ....................................................................................................................... 42
Loading Paper in the Multi-Purpose Tray ............................................................................................................... 46
Loading Envelopes in the Multi-Purpose Tray ......................................................................................................... 49
Loading Preprinted Paper .................................................................................................................................... 52
Specifying Paper Size and Type ............................................................................................................................. 55
Registering a Custom Paper Size .................................................................................................................... 58
Registering in the Address Book (imageRUNNER 2204F) ............................................................................................ 60
Registering Destinations in the Address Book ........................................................................................................ 61
Registering Destinations for One-Touch Dial .......................................................................................................... 64
Registering Multiple Destinations for Group Dial .................................................................................................... 67
Adjusting the Volume .............................................................................................................................................. 70
Entering Sleep Mode ............................................................................................................................................... 72
Copying ................................................................................................................................................................ 75
Basic Copy Operations ............................................................................................................................................. 77
Selecting Copy Paper .......................................................................................................................................... 80
Canceling Copies ..................................................................................................................................................... 81
Various Copy Settings .............................................................................................................................................. 83
Enlarging or Reducing ......................................................................................................................................... 85
Selecting Document Type .................................................................................................................................... 86
Adjusting Density ............................................................................................................................................... 87
2-Sided Copying (imageRUNNER 2204F / 2204N / 2004N) ......................................................................................... 88
I

Copying Multiple Documents onto One Sheet (2 on 1/4 on 1) ................................................................................... 91
Copying Both Sides of an ID Card onto One Page .................................................................................................... 93
Erasing Dark Borders and Frame Lines (Erase Frame) .............................................................................................. 94
Collating Copies by Page ..................................................................................................................................... 96
Splitting Facing Page Documents into Separate Pages for Copying ........................................................................... 98
Copying Different Size Documents Together (Different Size Originals) (imageRUNNER 2204F / 2204N / 2004N) .............. 99
Conguring Copy Settings to Your Needs ............................................................................................................... 101
Changing Default Settings ................................................................................................................................. 102
Registering Frequently Used Copy Settings .......................................................................................................... 103
Faxing (imageRUNNER 2204F) ........................................................................................................ 105
Sending Faxes ....................................................................................................................................................... 108
Canceling Sending Faxes ................................................................................................................................... 114
Sending from Registered Destinations ................................................................................................................ 116
Specifying from Address Book ...................................................................................................................... 117
Selecting Destinations Directly by Entering Coded Dial Numbers ...................................................................... 120
Specifying Destinations with the One-Touch Buttons ....................................................................................... 123
Specifying Previously Used Destinations ........................................................................................................ 125
Various Fax Settings .......................................................................................................................................... 128
Adjusting Resolution ................................................................................................................................... 129
Adjusting Density ....................................................................................................................................... 130
Scanning 2-Sided Documents ....................................................................................................................... 131
Changing Default Settings ................................................................................................................................. 132
Receiving Faxes .................................................................................................................................................... 133
Sending and Receiving Faxes According to Your Purposes ....................................................................................... 137
Making a Call before Sending Faxes (Manual Sending) .......................................................................................... 138
Sending Faxes to Multiple Destinations Simultaneously (Sequential Broadcast) ........................................................ 139
Storing Received Faxes into Memory (Memory Reception) ..................................................................................... 141
Forwarding Received Faxes ................................................................................................................................ 144
Receiving Fax Information Services ..................................................................................................................... 146
Checking Status and Log for Sent and Received Documents .................................................................................... 148
Sending Faxes from Your Computer (PC Fax) .......................................................................................................... 150
Sending PC Faxes ............................................................................................................................................. 151
Attaching Cover Sheets to PC Faxes .................................................................................................................... 154
Using Address Book for PC Faxes ........................................................................................................................ 158
Registering Destinations ............................................................................................................................. 159
Using Registered Destinations ..................................................................................................................... 163
Importing/Exporting Address Book Data from the Fax Driver ........................................................................... 165
Using the Machine as a Printer ..................................................................................................... 172
Printing from a Computer ..................................................................................................................................... 173
Printing a Document ......................................................................................................................................... 174
Canceling Prints ............................................................................................................................................... 177
Checking the Printing Status .............................................................................................................................. 180
Various Print Settings ........................................................................................................................................ 181
II

Enlarging or Reducing ................................................................................................................................. 183
Switching 1-Sided and 2-Sided Printing (imageRUNNER 2204F / 2204N / 2004N only) .......................................... 185
Collating Printouts by Page .......................................................................................................................... 187
Printing Multiple Pages onto One Sheet ........................................................................................................ 189
Printing Posters .......................................................................................................................................... 191
Printing Booklet (imageRUNNER 2204F / 2204N / 2004N only) .......................................................................... 192
Printing Borders ......................................................................................................................................... 194
Printing Dates and Page Numbers ................................................................................................................ 195
Printing Watermarks ................................................................................................................................... 197
Specifying Paper Source .............................................................................................................................. 199
Selecting Document Type ............................................................................................................................ 201
Saving Toner .............................................................................................................................................. 203
Combining and Printing Multiple Documents ................................................................................................. 206
Conguring Printer Settings on the Machine .................................................................................................. 210
Conguring Print Settings to Your Needs ............................................................................................................. 211
Registering Combinations of Frequently Used Print Settings ............................................................................ 212
Changing Default Settings ........................................................................................................................... 214
Using the Machine as a Scanner ................................................................................................... 217
Preparing to Use the Machine as a Scanner ............................................................................................................ 218
Scanning from the Machine ................................................................................................................................... 219
Scanning from a Computer .................................................................................................................................... 222
Scanning Using MF Toolbox ............................................................................................................................... 223
Conguring Scan Settings in MF Toolbox ....................................................................................................... 230
Scanning Using an Application ........................................................................................................................... 237
Conguring Scan Settings in ScanGear MF ........................................................................................................... 239
Conguring Scan Settings in Simple Mode ..................................................................................................... 240
Conguring Scan Settings in Advanced Mode ................................................................................................. 243
Using WSD ....................................................................................................................................................... 257
Linking with Mobile Devices (imageRUNNER 2204F / 2204N / 2004N) .......... 261
Connecting to a Mobile Device ............................................................................................................................... 262
Making the Best Use of the Machine by Utilizing Applications ................................................................................. 263
Using AirPrint ................................................................................................................................................... 264
Printing with AirPrint .................................................................................................................................. 269
Scanning with AirPrint ................................................................................................................................. 272
Faxing with AirPrint .................................................................................................................................... 274
Encrypting Communication of Print Data for Mobile Devices with TLS ............................................................... 276
Conguring Settings for Key Pairs and Digital Certicates ................................................................................ 279
Generating Key Pairs ............................................................................................................................. 280
Using CA-issued Key Pairs and Digital Certicates ..................................................................................... 287
Verifying Key Pairs and Digital Certicates ............................................................................................... 290
If AirPrint Cannot Be Used ........................................................................................................................... 292
Using Google Cloud Print .................................................................................................................................. 293
Managing the Machine Remotely .......................................................................................................................... 297
III

Network (imageRUNNER 2204F / 2204N / 2004N) .......................................................... 299
Connecting to a Network ...................................................................................................................................... 300
Selecting Wired LAN or Wireless LAN ................................................................................................................... 302
Connecting to a Wired LAN ................................................................................................................................ 303
Connecting to a Wireless LAN ............................................................................................................................. 304
Setting Up Connection Using WPS Push Button Mode ..................................................................................... 306
Setting Up Connection Using WPS PIN Code Mode ......................................................................................... 308
Setting Up Connection by Selecting a Wireless Router ..................................................................................... 311
Setting Up Connection by Specifying Detailed Settings .................................................................................... 314
Checking the SSID and Network Key ............................................................................................................. 318
Setting IP Addresses ......................................................................................................................................... 319
Setting IPv4 Address ................................................................................................................................... 320
Setting IPv6 Addresses ................................................................................................................................ 323
Viewing Network Settings ..................................................................................................................................... 326
Conguring the Machine for Printing or Faxing from a Computer ........................................................................... 329
Conguring Printing Protocols and WSD Functions ............................................................................................... 330
Conguring Printer Ports ................................................................................................................................... 333
Setting Up Print Server ...................................................................................................................................... 336
Conguring the Machine for Your Network Environment ....................................................................................... 339
Conguring Ethernet Settings ............................................................................................................................ 340
Changing the Maximum Transmission Unit .......................................................................................................... 342
Setting a Wait Time for Connecting to a Network .................................................................................................. 343
Conguring DNS .............................................................................................................................................. 344
Monitoring and Controlling the Machine with SNMP ............................................................................................. 349
Security .............................................................................................................................................................. 354
Protecting the Machine from Unauthorized Access ................................................................................................ 355
Preventing Unauthorized Access (imageRUNNER 2204F / 2204N / 2004N) ................................................................ 356
Setting Access Privileges .................................................................................................................................... 358
Setting the System Manager ID (imageRUNNER 2204F / 2204N / 2004N) ........................................................... 359
Setting the Department ID Management (imageRUNNER 2204F / 2204N / 2004N) .............................................. 361
Setting the System Manager PIN (imageRUNNER 2004) ................................................................................... 368
Setting a Remote UI PIN (imageRUNNER 2204F / 2204N / 2004N) ..................................................................... 369
Restricting Communication by Using Firewalls (imageRUNNER 2204F / 2204N / 2004N Only) ..................................... 371
Specifying IP Addresses for Firewall Rules (imageRUNNER 2204F / 2204N / 2004N) ............................................. 372
Specifying MAC Addresses for Firewall Rules (imageRUNNER 2204F / 2204N / 2004N) ......................................... 376
Changing Port Numbers (imageRUNNER 2204F / 2204N / 2004N) ........................................................................... 379
Setting a Proxy (imageRUNNER 2204F / 2204N / 2004N) ........................................................................................ 381
Restricting the Machine's Functions ...................................................................................................................... 383
Restricting Access to Address Book and Sending Functions (imageRUNNER 2204F) ................................................... 384
Setting a PIN for Address Book (imageRUNNER 2204F) .................................................................................... 385
Limiting Available Destinations (imageRUNNER 2204F) .................................................................................... 387
Prohibiting PC Faxing (imageRUNNER 2204F) ................................................................................................. 388
Disabling Use of Previously Used Destinations (imageRUNNER 2204F) .............................................................. 389
Checking Destinations before Sending Documents (imageRUNNER 2204F) ........................................................ 390
IV

Prohibiting Sequential Broadcasting (imageRUNNER 2204F) ............................................................................ 392
Restricting USB Functions .................................................................................................................................. 393
Disabling HTTP Communication (imageRUNNER 2204F / 2204N / 2004N) ................................................................. 394
Disabling Remote UI (imageRUNNER 2204F / 2204N / 2004N) ................................................................................ 395
Implementing Robust Security Features ................................................................................................................ 396
Using Remote UI (imageRUNNER 2204F / 2204N / 2004N) ...................................... 398
Starting Remote UI ............................................................................................................................................... 399
Remote UI Screens ................................................................................................................................................ 401
Managing Documents and Checking the Machine Status ........................................................................................ 406
Setting Up Menu Options from Remote UI ............................................................................................................. 410
Saving/Loading Address Book from Remote UI (imageRUNNER 2204F) .................................................................... 412
Registering Address Book from Remote UI (imageRUNNER 2204F) .......................................................................... 416
Setting Menu List ...................................................................................................................................... 420
Network Settings (imageRUNNER 2204F / 2204N / 2004N) ....................................................................................... 421
Preferences .......................................................................................................................................................... 430
Timer Settings ...................................................................................................................................................... 436
Common Settings ................................................................................................................................................. 440
Copy Settings ........................................................................................................................................................ 444
Fax Settings (imageRUNNER 2204F) ....................................................................................................................... 447
Printer Settings .................................................................................................................................................... 458
Adjustment/Maintenance ..................................................................................................................................... 460
System Management Settings ............................................................................................................................... 465
Troubleshooting ......................................................................................................................................... 474
Clearing Jams ........................................................................................................................................................ 476
When an Error Message Appears ........................................................................................................................... 491
When an Error Code Appears ................................................................................................................................. 499
Common Problems ................................................................................................................................................ 502
Installation/Settings Problems ........................................................................................................................... 504
Copying Problems ............................................................................................................................................ 508
Scanning Problems ........................................................................................................................................... 509
Printing Problems ............................................................................................................................................. 511
Faxing/Telephone Problems (imageRUNNER 2204F) .............................................................................................. 512
Miscellaneous Problems .................................................................................................................................... 514
When You Cannot Print Properly ............................................................................................................................ 515
Printing Results Are Not Satisfactory ................................................................................................................... 517
Paper Creases or Curls ...................................................................................................................................... 522
Paper Is Fed Incorrectly ..................................................................................................................................... 524
When a Problem Cannot Be Solved ......................................................................................................................... 526
V

Maintenance ................................................................................................................................................. 528
Cleaning the Machine ........................................................................................................................................... 529
Exterior ........................................................................................................................................................... 530
Platen Glass ..................................................................................................................................................... 531
Feeder ............................................................................................................................................................ 533
Transfer Roller ................................................................................................................................................. 537
Drum .............................................................................................................................................................. 538
Fixing Assembly ............................................................................................................................................... 539
Replacing the Toner Cartridges .............................................................................................................................. 541
Conguring Purchase Information for Consumables ............................................................................................. 543
How to Replace the Toner Cartridges .................................................................................................................. 545
Printing Reports and Lists ..................................................................................................................................... 548
TX Result Report (imageRUNNER 2204F) .............................................................................................................. 549
Communication Management Report (imageRUNNER 2204F) ................................................................................ 551
RX Result Report (imageRUNNER 2204F) .............................................................................................................. 553
Address Book List (imageRUNNER 2204F) ............................................................................................................ 554
User Data List/System Manager Data List ............................................................................................................ 556
Department ID Management Report (imageRUNNER 2204F / 2204N / 2004N) .......................................................... 557
Copy/Print Charge Log Report ............................................................................................................................ 558
Viewing the Counter Value .................................................................................................................................... 559
Initializing Settings ............................................................................................................................................... 561
Initializing Address Book (imageRUNNER 2204F) .................................................................................................. 562
Initializing Menu ............................................................................................................................................... 563
Initializing System Management Settings ............................................................................................................ 564
Initializing All Data/Settings ............................................................................................................................... 565
Appendix ........................................................................................................................................................... 567
Feature Highlights ................................................................................................................................................ 568
Going Green and Saving Money ......................................................................................................................... 569
Improving Eciency ......................................................................................................................................... 572
Going Digital .................................................................................................................................................... 574
So Much More .................................................................................................................................................. 576
Specications ....................................................................................................................................................... 578
Machine Specications ...................................................................................................................................... 579
Optional Equipment Specications ..................................................................................................................... 581
Wireless LAN Specications ................................................................................................................................ 583
Document Type ................................................................................................................................................ 584
Scan Area .................................................................................................................................................. 585
Paper .............................................................................................................................................................. 586
Copy Specications ........................................................................................................................................... 589
Fax Specications ............................................................................................................................................. 590
Scanner Specications ....................................................................................................................................... 591
Printer Specications ........................................................................................................................................ 592
VI

Network Environment (imageRUNNER 2204F/2204N/2004N) ................................................................................. 593
Optional Equipment .............................................................................................................................................. 594
Manuals Included with the Machine ...................................................................................................................... 596
Using e-Manual ..................................................................................................................................................... 597
Installing e-Manual ........................................................................................................................................... 598
Uninstalling e-Manual ....................................................................................................................................... 602
Screen Layout of e-Manual ................................................................................................................................ 605
Viewing e-Manual ............................................................................................................................................. 608
Others .................................................................................................................................................................. 609
Basic Windows Operations ................................................................................................................................. 610
For Mac OS Users ............................................................................................................................................. 617
Notice ............................................................................................................................................................. 618
VII

Important Safety Instructions
Important Safety Instructions ................................................................................................................... 2
Installation ............................................................................................................................................................ 3
Power Supply ......................................................................................................................................................... 5
Handling ................................................................................................................................................................. 6
Maintenance and Inspections .............................................................................................................................. 8
Consumables .......................................................................................................................................................... 9
Important Safety Instructions
1

Important Safety Instructions
1053-000
The content described in this chapter is for the prevention of damage to property and injury to users of the machine
and others. Before using this machine, read this chapter and follow the instructions to properly use this machine. Do
not perform any operations not described in this manual. Canon will not be responsible for any damages resulting
from use not described in this manual, improper use, or repair/changes not performed by Canon or a third party
authorized by Canon.
Important Safety Instructions
2

Installation
1053-001
To use this machine safely and comfortably, carefully read the following precautions and install the machine in an
appropriate location.
Do not install in a location that may result in a re or electrical shock
●A location where the ventilation slots are blocked
(too close to walls, beds, rugs, or similar objects)
●A damp or dusty location
●A location exposed to direct sunlight or outdoors
●A location subject to high temperatures
●A location exposed to open ames
●Near alcohol, paint thinners or other ammable substances
Other warnings
●Do not connect unapproved cables to this machine. Doing so may result in a re or electrical shock.
●Do not place necklaces and other metal objects or containers lled with liquid on the machine. If foreign
substances come in contact with electrical parts inside the machine, it may result in a re or electrical shock.
●When installing and removing the optional accessories, be sure to turn OFF the power, unplug the power
plug, and then disconnect all the interface cables and power cord from the machine. Otherwise, the power
cord or interface cables may be damaged, resulting in a re or electrical shock.
●Do not use near any medical equipment. Radiowaves emitted from this machine may interfere with medical
equipment, which may cause a malfunction and result in serious accidents.
●If any foreign substance falls into this machine, unplug the power plug from the AC power outlet and
contact your local authorized Canon dealer.
Do not install in the following locations
The machine may drop or fall, resulting in injury.
●Unstable location
●Location exposed to vibrations
Other cautions
●If you intend to move the machine, even to a location on the same oor of your building, contact your local
authorized Canon dealer beforehand. Do not attempt to move the machine yourself.
●When installing this machine, be careful not to get your hands caught between the machine and the oor or
walls, or between the paper drawers. Doing so may result in injury.
Important Safety Instructions
3

Do not install in the following locations that may result in damage
●A location subject to dramatic changes in temperature or
humidity
●A location near equipment that generates magnetic or
electromagnetic waves
●A laboratory or location where chemical reactions occur
●A location exposed to corrosive or toxic gases
●A location that may warp from the weight of the machine or
where the machine is liable to sink (a carpet, etc.)
●A location near televisions, radios, or similar electronic
equipment
Avoid poorly ventilated locations
This machine generates a slight amount of ozone, etc. during normal use. Although sensitivity to ozone, etc.
may vary, this amount is not harmful. Ozone, etc. may be more noticeable during extended use or long
production runs, especially in poorly ventilated rooms. It is recommended that the room where the machine
operates be appropriately ventilated to maintain a comfortable working environment. Also avoid locations
where people would be exposed to emissions from the machine.
Do not install in a location where condensation occurs
Water droplets (condensation) may form inside the machine when the room where the machine is installed is
heated rapidly, and when the machine is moved from a cool or dry location to a hot or humid location. Using
the machine under these conditions may result in paper jams, poor print quality, or damage to the machine. Let
the machine adjust to the ambient temperature and humidity for at least 2 hours before use.
When using wireless LAN (imageRUNNER 2204F / 2204N / 2004N)
●Set the machine at a distance of 50 m or less from the wireless LAN router.
●Do not set machine in a location where any object blocks communication. The signal may be degraded when
passing through walls or oors.
●Keep the machine as far as possible from digital cordless phones, microwave ovens, or other equipment that
emit radio waves.
Connecting the Telephone Line (imageRUNNER 2204F)
This machine conforms to an analog telephone line standard. The machine can be connected to the public
switched telephone network (PSTN) only. If you connect the machine to a digital telephone line or a dedicated
telephone line, it might impede proper operation of the machine and could be the cause of damage. Make sure
to conrm a type of telephone line before connecting the machine. Contact your optical ber line or IP
telephone line service providers if you want to connect the machine to those telephone lines.
Avoid installing the machine at high altitudes of about 3,000 meters above sea level, or
higher
Machines with a hard disk may not operate properly when used at high altitudes of about 3,000 meters above
sea level, or higher.
Important Safety Instructions
4

Power Supply
1053-002
This machine is compatible with voltages of 220 to 240 V, and electrical frequency of 50/60 Hz.
●Use only a power supply that meets the specied voltage requirements. Failure to do so may result in a re
or electrical shock.
●Do not use power cords other than the one provided, as this may result in a re or electrical shock.
●The provided power cord is intended for use with this machine. Do not connect the power cord to other
devices.
●Do not modify, pull, forcibly bend, or perform any other act that may damage the power cord. Do not place
heavy objects on the power cord. Damaging the power cord may result in a re or electrical shock.
●Do not plug in or unplug the power plug with wet hands, as this may result in an electrical shock.
●Do not use extension cords or multi-plug power strips with the machine. Doing so may result in a re or
electrical shock.
●Do not wrap the power cord or tie it in a knot, as this may result in a re or electrical shock.
●Insert the power plug completely into the AC power outlet. Failure to do so may result in a re or electrical
shock.
●Remove the power plug completely from the AC power outlet during a thunder storm. Failure to do so may
result in a re, electrical shock, or damage to the machine.
Install this machine near the power outlet and leave sucient space around the power plug so that it can be
unplugged easily in an emergency.
When connecting power
●Do not connect the machine to an uninterruptible power source.
●If plugging this machine into an AC power outlet with multiple sockets, do not use the remaining sockets to
connect other devices.
●Do not connect the power cord into the auxiliary outlet on a computer.
Other precautions
Electrical noise may cause this machine to malfunction or lose data.
Important Safety Instructions
5

Handling
1053-003
●Immediately unplug the power plug from the AC power outlet
and contact an authorized Canon dealer if the machine makes
an unusual noise, emits an unusual smell, or emits smoke or
excessive heat. Continued use may result in a re or electrical
shock.
●Do not disassemble or modify this machine. There are high-
voltage and high-temperature components inside the machine
which may result in a re or electrical shock.
●Place the machine where children will not come in contact with the power cord and other cables or internal
and electrical parts. Failure to do so may result in unexpected accidents.
●Do not use ammable sprays near this machine. If ammable substances come into contact with electrical
parts inside this machine, it may result in a re or electrical shock.
●When plugging or unplugging a USB cable when the power plug is plugged into an AC power outlet, do not
touch the metal part of the connector, as this may result in an electrical shock.
If you are using a cardiac pacemaker
This machine generates a low level magnetic ux. If you use a cardiac pacemaker and feel abnormalities, please
move away from this machine and consult your physician immediately.
●Do not place heavy objects on this machine as they may fall, resulting in injury.
●For your safety, please unplug the power cord if the machine will not be used for a long period of time.
●Use caution when opening and closing covers to avoid injury to your hands.
●Close the feeder gently to avoid catching your hands in the back of the feeder, as this may result in personal
injury (imageRUNNER 2204F / 2204N / 2004N).
●Keep hands and clothing away from the rollers in the output area. If the rollers catch your hands or clothing,
this may result in personal injury.
●The inside of the machine and the output slot are very hot during and immediately after use. Avoid contact
with these areas to prevent burns. Also, printed paper may be hot immediately after being output, so use
caution when handling it. Failure to do so may result in burns.
Important Safety Instructions
6

●When copying with a thick book placed on the platen glass, do not press the feeder/platen cover forcefully.
Doing so may damage the platen glass and result in injury.
●Be careful not to drop a heavy object, such as a dictionary, on the platen glass. Doing so may damage the
platen glass and result in injury.
●Do not carry the machine with the optional paper drawer installed. Otherwise, the optional paper drawer
may fall and result in injury.
●Follow the instructions in the caution label attached to this machine.
●Avoid shaking or applying shock to this machine.
●Do not forcibly open and close doors, covers, and other parts. Doing so may result in damage to the
machine.
●Do not touch electrical contacts.
●Do not turn OFF the machine during printing. Also, do not open and close the cover and do not remove or
insert paper during printing. Doing so can cause paper jams.
●Use a telephone cable with a length of 3 m or less.
●Use a USB cable with a length 3 m of or less.
●The display is a touch panel. Press gently to operate. Avoid pressing with a mechanical pencil, ballpoint pen,
or other pointed object. Doing so may scratch or damage the touch panel's surface.
If the operating noise concerns you
Depending on the use environment and operating mode, if the operating noise is of concern, it is
recommended that the machine be Installed in a place other than the oce.
Important Safety Instructions
7

Maintenance and Inspections
1053-004
Clean this machine periodically. If dust accumulates, the machine may not operate properly. When cleaning, be sure to
observe the following. If a problem occurs during operation, see Troubleshooting(P. 474) . If the problem cannot be
resolved or you feel the machine requires an inspection, see When a Problem Cannot Be Solved(P. 526) .
●Before cleaning, turn OFF the power and unplug the power plug from the AC power outlet. Failure to do so
may result in a re or electrical shock.
●Unplug the power plug periodically and clean with a dry cloth to remove dust and grime. Accumulated dust
may absorb humidity in the air and may result in a re if it comes into contact with electricity.
●Use a damp, well wrung-out cloth to clean the machine. Dampen cleaning cloths with water only. Do not use
alcohol, benzenes, paint thinners, or other ammable substances. Do not use tissue paper or paper towels.
If these substances come into contact with electrical parts inside the machine, they may generate static
electricity or result in a re or electrical shock.
●Check the power cord and plug periodically for damage. Check the machine for rust, dents, scratches,
cracks, or excessive heat generation. Use of poorly-maintained equipment may result in a re or electrical
shock.
●The inside of the machine has high-temperature and high-voltage components. Touching these components
may result in burns. Do not touch any part of the machine that is not indicated in the manual.
●When loading paper or removing jammed documents or paper, be careful not to cut your hands with the
edges of the paper.
When removing jammed paper or replacing toner cartridges, be careful not to get any toner on your hands or
clothing. If toner gets on your hands or clothing, wash them immediately with cold water.
Important Safety Instructions
8

Consumables
1053-005
●Do not dispose of used toner cartridges in open ames. Also, do not store toner cartridges or paper in a
location exposed to open ames. This may cause the toner to ignite, and result in burns or re.
●If you accidentally spill or scatter toner, carefully wipe up the loose toner with a damp, soft cloth and avoid
inhaling any toner dust. Do not use a vacuum cleaner that is not equipped with safety measures to prevent
dust explosions to clean up loose toner. Doing so may cause damage to the vacuum cleaner or result in a
dust explosion due to static discharge.
●Use caution not to inhale any toner. If you should inhale toner, consult a physician immediately.
●Use caution so that toner does not get into your eyes or mouth. If toner should get into your eyes or mouth,
immediately wash with cold water and consult a physician.
●Use caution so that toner does not come into contact with your skin. If it should, wash with soap and cold
water. If there is any irritation on your skin, consult a physician immediately.
●Keep the toner cartridges and other consumables out of the reach of small children. If toner is ingested,
consult a physician or poison control center immediately.
●Do not disassemble or modify the toner cartridge. Doing so may cause the toner to scatter.
●Remove the sealing tape of the toner cartridge completely without using excessive force. Doing otherwise
may cause the toner to scatter.
Handling the toner cartridge
●Do not remove the toner cartridge from this machine or from the protective bag unnecessarily.
Storing the toner cartridge
●Store toner cartridges in a cool location, away from direct sunlight. (The recommended storage conditions
are temperatures below 30°C and humidity below 80%.)
●Store without opening until the toner cartridge is to be used.
●When storing the toner cartridge, do not store it upright.
Do not store the toner cartridge in the following locations
●Locations exposed to open ames
●Locations exposed to direct sunlight or bright light for ve minutes or more
●Locations exposed to excessive salty air
●Locations where there are corrosive gases (i.e. aerosol sprays and ammonia)
●Locations subject to high temperature and high humidity
●Locations subject to dramatic changes in temperature and humidity where condensation may easily occur
●Locations with a large amount of dust
●Locations within the reach of children
Important Safety Instructions
9

Be careful of counterfeit toner cartridges
Please be aware that there are counterfeit Canon toner cartridges in the marketplace. Use of counterfeit toner
cartridge may result in poor print quality or machine performance. Canon is not responsible for any
malfunction, accident or damage caused by the use of counterfeit toner cartridge.
For more information, see canon.com/counterfeit .
Availability period of repairing parts and toner cartridges
The repairing parts and toner cartridges for the machine will be available for at least seven (7) years after
production of this machine model has been discontinued.
Toner cartridge packing materials
●The packing materials may be changed in form or placement, or may be added or removed without notice.
●Dispose of the removed sealing tape according to local regulations.
Toner
Conrm that the code on the front cover of the machine and the one on the package of the genuine toner are
the same.
If a message prompting you to replace the toner cartridge appears on the display, replace the used toner
cartridge with a new one.
Use only toner cartridges intended for use with this machine.
For optimum print quality, using Canon genuine toner is recommended.
Genuine Toner Cartridge
Purchase toner cartridges at your local authorized Canon dealer. Follow the precautions when handling and
storing toner cartridges.
Product Name imageRUNNER 2204F / 2204N / 2004N / 2004
Supported Canon Genuine Toner NPG-59 Black Toner
For optimum print quality, using Canon genuine Toner, Cartridge and Parts is recommended.
Important Safety Instructions
10

Basic Operations
Basic Operations ............................................................................................................................................... 12
Parts and Their Functions ................................................................................................................................... 14
External View .................................................................................................................................................. 15
Internal View .................................................................................................................................................. 18
Control Panel .................................................................................................................................................. 20
Display ..................................................................................................................................................... 24
Customizing the <Home> Screen ............................................................................................................. 28
Logging on to the Machine (imageRUNNER 2204F / 2204N / 2004N) ................................................................ 30
Using the Display ................................................................................................................................................. 31
Entering Text ....................................................................................................................................................... 34
Placing Documents .............................................................................................................................................. 36
Loading Paper ...................................................................................................................................................... 40
Loading Paper in the Paper Drawer ................................................................................................................ 42
Loading Paper in the Multi-Purpose Tray ........................................................................................................ 46
Loading Envelopes in the Multi-Purpose Tray ................................................................................................. 49
Loading Preprinted Paper ............................................................................................................................... 52
Specifying Paper Size and Type ....................................................................................................................... 55
Registering a Custom Paper Size ............................................................................................................. 58
Registering in the Address Book (imageRUNNER 2204F) .................................................................................. 60
Registering Destinations in the Address Book ................................................................................................ 61
Registering Destinations for One-Touch Dial .................................................................................................. 64
Registering Multiple Destinations for Group Dial ........................................................................................... 67
Adjusting the Volume .......................................................................................................................................... 70
Entering Sleep Mode ........................................................................................................................................... 72
Basic Operations
11

Basic Operations
1053-006
This chapter describes basic operations, such as how to use the control panel or how to load the paper and
documents, that are frequently performed to use the functions of the machine.
◼Parts and Their Functions
This section describes the exterior and interior parts of the machine and their functions, as well as how to use the keys
on the control panel and how to view the display. Parts and Their Functions(P. 14)
◼Using the Display
This section describes how to toggle the display and select items. Using the Display(P. 31)
◼Entering Text (imageRUNNER 2204F / 2204N / 2004N)
This section describes how to enter characters and numbers for registering destinations to the Address Book, sending
faxes, etc. Entering Text(P. 34)
◼Placing Documents
This section describes how to place documents on the platen glass and in the feeder. Placing Documents(P. 36)
Basic Operations
12