Canon imageRUNNER 2206 User manual

imageRUNNER
2206
User's Guide
USRMA-3373-01 2018-11 en Copyright CANON INC. 2018

Contents
Basic Operations ............................................................................................................................................ 2
Parts and Their Functions .......................................................................................................................................... 4
External View ....................................................................................................................................................... 5
Internal View ........................................................................................................................................................ 7
Control Panel ....................................................................................................................................................... 9
Display ........................................................................................................................................................ 11
Customizing the <Home> Screen .................................................................................................................... 14
Using the Display .................................................................................................................................................... 16
Placing Documents ................................................................................................................................................. 19
Loading Paper ......................................................................................................................................................... 20
Loading Paper in the Paper Drawer ....................................................................................................................... 22
Loading Paper in the Multi-Purpose Tray ............................................................................................................... 25
Loading Envelopes in the Multi-Purpose Tray ......................................................................................................... 28
Loading Preprinted Paper .................................................................................................................................... 31
Specifying Paper Size and Type ............................................................................................................................. 34
Registering a Custom Paper Size .................................................................................................................... 36
Setting Auto Shutdown Time ................................................................................................................................... 38
Entering Sleep Mode ............................................................................................................................................... 39
Copying ................................................................................................................................................................ 42
Basic Copy Operations ............................................................................................................................................. 44
Selecting Copy Paper .......................................................................................................................................... 46
Canceling Copies ..................................................................................................................................................... 47
Various Copy Settings .............................................................................................................................................. 49
Enlarging or Reducing ......................................................................................................................................... 50
Selecting Document Type .................................................................................................................................... 51
Adjusting Density ............................................................................................................................................... 52
Copying Multiple Documents onto One Sheet (2 on 1/4 on 1) ................................................................................... 53
Copying Both Sides of an ID Card onto One Page .................................................................................................... 55
Erasing Dark Borders and Frame Lines (Erase Frame) .............................................................................................. 56
Collating Copies by Page ..................................................................................................................................... 58
Splitting Facing Page Documents into Separate Pages for Copying ........................................................................... 60
Conguring Copy Settings to Your Needs ................................................................................................................. 61
Changing Default Settings ................................................................................................................................... 62
Registering Frequently Used Copy Settings ............................................................................................................ 63
Using the Machine as a Printer ....................................................................................................... 65
Printing from a Computer ....................................................................................................................................... 66
Canceling Prints ................................................................................................................................................. 68
Checking the Printing Status ................................................................................................................................ 71
Conguring Print Settings to Your Needs ............................................................................................................... 73
I

Registering Combinations of Frequently Used Print Settings .............................................................................. 74
Changing Default Settings ............................................................................................................................. 76
Using the Machine as a Scanner ..................................................................................................... 79
Scanning from the Machine ..................................................................................................................................... 80
Scanning from a Computer ...................................................................................................................................... 83
Scanning Using an Application ............................................................................................................................. 84
Conguring Scan Settings in ScanGear MF ............................................................................................................. 86
Security ................................................................................................................................................................ 88
Protecting the Machine from Unauthorized Access ................................................................................................... 89
Setting Access Privileges ...................................................................................................................................... 90
Setting the System Manager PIN .................................................................................................................... 91
Restricting the Machine's Functions ........................................................................................................................ 92
Restricting USB Functions .................................................................................................................................... 93
Setting Menu List ........................................................................................................................................ 95
Preferences ............................................................................................................................................................ 96
Timer Settings ........................................................................................................................................................ 99
Common Settings ................................................................................................................................................. 104
Copy Settings ........................................................................................................................................................ 106
Printer Settings .................................................................................................................................................... 108
Adjustment/Maintenance ..................................................................................................................................... 109
System Management Settings ............................................................................................................................... 114
Troubleshooting ......................................................................................................................................... 119
Clearing Jams ........................................................................................................................................................ 121
Countermeasures for Each Message ...................................................................................................................... 130
Countermeasures for Each Error Code .................................................................................................................... 133
Common Problems ................................................................................................................................................ 134
Installation/Settings Problems ........................................................................................................................... 136
Copy/Printing Problems .................................................................................................................................... 137
Miscellaneous Problems .................................................................................................................................... 138
When You Cannot Print Properly ............................................................................................................................ 139
Printing Results Are Not Satisfactory ................................................................................................................... 141
Paper Creases or Curls ...................................................................................................................................... 145
Paper Is Fed Incorrectly ..................................................................................................................................... 147
When a Problem Cannot Be Solved ......................................................................................................................... 149
Maintenance ................................................................................................................................................. 151
Cleaning the Machine ........................................................................................................................................... 152
Exterior ........................................................................................................................................................... 153
Platen Glass ..................................................................................................................................................... 154
Transfer Roller ................................................................................................................................................. 155
II

Drum .............................................................................................................................................................. 156
Fixing Assembly ............................................................................................................................................... 157
Replacing the Toner Cartridges .............................................................................................................................. 159
Conguring Purchase Information for Consumables ............................................................................................. 161
How to Replace the Toner Cartridges .................................................................................................................. 163
How to Replace the Drum Unit ............................................................................................................................... 166
Printing Reports and Lists ..................................................................................................................................... 170
User Data List/System Manager Data List ............................................................................................................ 171
Copy/Print Charge Log Report ............................................................................................................................ 172
Viewing the Counter Value .................................................................................................................................... 173
Initializing Settings ............................................................................................................................................... 175
Initializing Menu ............................................................................................................................................... 176
Initializing System Management Settings ............................................................................................................ 177
Initializing All Data/Settings ............................................................................................................................... 178
Replacement Parts ................................................................................................................................................ 179
Appendix ........................................................................................................................................................... 181
Third Party Software ............................................................................................................................................. 182
Feature Highlights ................................................................................................................................................ 183
Going Green and Saving Money ......................................................................................................................... 184
Improving Eciency ......................................................................................................................................... 186
Going Digital .................................................................................................................................................... 187
So Much More .................................................................................................................................................. 189
Specications ....................................................................................................................................................... 190
Main Unit ........................................................................................................................................................ 191
Available Paper ................................................................................................................................................ 194
Scan Function .................................................................................................................................................. 197
Printer Functions .............................................................................................................................................. 198
System Environment ......................................................................................................................................... 199
Options ................................................................................................................................................................ 200
Optional Equipment .......................................................................................................................................... 201
Manuals and Their Contents .................................................................................................................................. 202
Using User's Guide ................................................................................................................................................ 203
Screen Layout of User's Guide ............................................................................................................................ 204
Viewing User's Guide ........................................................................................................................................ 207
Basic Windows Operations .................................................................................................................................... 208
Notice .................................................................................................................................................................. 212
III

Basic Operations
Basic Operations ................................................................................................................................................. 2
Parts and Their Functions ..................................................................................................................................... 4
External View .................................................................................................................................................... 5
Internal View .................................................................................................................................................... 7
Control Panel .................................................................................................................................................... 9
Display ..................................................................................................................................................... 11
Customizing the <Home> Screen ............................................................................................................. 14
Using the Display ................................................................................................................................................. 16
Placing Documents .............................................................................................................................................. 19
Loading Paper ...................................................................................................................................................... 20
Loading Paper in the Paper Drawer ................................................................................................................ 22
Loading Paper in the Multi-Purpose Tray ........................................................................................................ 25
Loading Envelopes in the Multi-Purpose Tray ................................................................................................. 28
Loading Preprinted Paper ............................................................................................................................... 31
Specifying Paper Size and Type ....................................................................................................................... 34
Registering a Custom Paper Size ............................................................................................................. 36
Setting Auto Shutdown Time .............................................................................................................................. 38
Entering Sleep Mode ........................................................................................................................................... 39
Basic Operations
1

Basic Operations
3EEJ-000
This chapter describes basic operations, such as how to use the control panel or how to load the paper and
documents, that are frequently performed to use the functions of the machine.
◼Parts and Their Functions
This section describes the exterior and interior parts of the machine and their functions, as well as how to use the keys
on the control panel and how to view the display. Parts and Their Functions(P. 4)
◼Using the Display
This section describes how to toggle the display and select items. Using the Display(P. 16)
◼Placing Documents
This section describes how to place documents on the platen glass. Placing Documents(P. 19)
(
◼Loading Paper
This section describes how to load the paper into the paper drawer and multi-purpose tray. Loading Paper(P. 20)
Basic Operations
2

◼Entering Sleep Mode
This section describes how to set the sleep mode. Entering Sleep Mode(P. 39)
Basic Operations
3

Parts and Their Functions
3EEJ-001
This section describes the parts of the machine (exterior, front and back side, and interior) and how they function. In
addition to describing the parts of the machine used for such basic operations as placing documents, loading paper,
and replacing the toner cartridges, this section also describes the keys on the control panel and display. Read this
section for tips on how to use the machine properly.
External View(P. 5)
Internal View(P. 7)
Control Panel(P. 9)
Basic Operations
4

External View
3EEJ-002
Multi-purpose tray
Load the paper into the multi-purpose tray when you want to temporarily use a type of paper different from
that which is loaded in the paper drawer. Loading Paper in the Multi-Purpose Tray(P. 25)
Platen cover
Secures the originals placed on the platen glass. Placing Documents(P. 19)
Control panel
The control panel consists of keys such as the [Start] key and [Stop] key, a display, and status indicators. You
can perform all the operations and specify settings from the control panel. Control Panel(P. 9)
Display(P. 11)
Paper drawer 1
Load the type of paper you frequently use into the paper drawer. Loading Paper in the Paper
Drawer(P. 22)
USB port
Connect a USB cable when connecting the machine and a computer.
Basic Operations
5

Power socket
Connect the power cord.
Power switch
Turns the power ON or OFF. To restart the machine, turn OFF the machine, wait for at least 10 seconds, and
turn it back ON.
Toner code
This code indicates the type of genuine toner that can be used with the machine. Use toner with a code that
includes the same letters as the code on the front cover of the machine.
Basic Operations
6

Internal View
3EEJ-003
Platen glass
Place documents to scan on the platen glass. Also, use the platen glass to place thick or bound documents
such as books. Placing Documents(P. 19)
Drawer 1 left cover
Open this cover when clearing a paper jam in paper drawer 1. Clearing Jams(P. 121)
Fixing assembly
When a paper jam occurs around the xing assembly, clear the paper jam from here. Clearing
Jams(P. 121)
Left cover
Open this cover to clear a paper jam inside the main unit. Clearing Jams(P. 121)
Toner cartridge
Replace the toner cartridge when the toner runs out. How to Replace the Toner Cartridges(P. 163)
Drum unit
Replace the drum unit before the usage period expires. How to Replace the Drum Unit(P. 166)
Basic Operations
7

Front cover
Open this cover to replace the toner cartridge or drum unit. How to Replace the Toner Cartridges(P. 163)
Basic Operations
8

Control Panel
3EEJ-004
[Home] key
Press to display the <Home> screen. Customizing the <Home> Screen(P. 14)
Display
You can view the progress of copy and other jobs and error statuses. The display is a touch panel, allowing
you to operate the screen by touch to specify settings. Display(P. 11) Using the Display(P. 16)
[Back] key
Press to return to the previous screen. If you press this key when specifying settings, for example, the
settings are not applied and the display returns to the previous screen.
[Paper Settings] key
Press to select a paper source, such as a paper drawer or multi-purpose tray, and register paper size and
type.
Basic Operations
9

[Status Monitor] key
Press to check the status of printing, or to view the usage history. You can also check the status of the
machine, such as the remaining amounts of paper and toner, or whether any errors occurred.
Display(P. 11)
[Energy Saver] key
Press to put the machine into sleep mode. The key lights up green when the machine is in sleep mode. Press
the key again to exit sleep mode. Entering Sleep Mode(P. 39)
[Counter Check] key
Press to display the total number of pages used for operations such as copying or printing on the touch
panel display. You can also check the serial number of the machine (three letters and ve numbers).
[Stop] key
Press to cancel copying and other operations.
[Start] key
Press to scan or copy documents.
[Error] indicator
Blinks or lights up when an error such as a paper jam occurs.
[Processing/Data] indicator
Blinks while operations are being performed. Lights up when there are documents waiting to be processed.
[Reset] key
Press to reset the settings.
[ID Card Copy] key
Press to copy a card-size original, such as an ID card and driver's license. Copying Both Sides of an ID
Card onto One Page(P. 55)
LINKS
Using the Display(P. 16)
Basic Operations
10

Display
3EEJ-005
The <Home> screen for initiating operations and screens for specifying settings appear in the display. You can also
view job progress and messages here. Touch the display to operate it.
<Home> Screen
The <Home> screen is displayed when the power is turned ON or by pressing on the control panel. Use
this screen to specify settings for and register functions.
Toggle functions
Switch to copy or scan functions. Copying(P. 42) Using the Machine as a Scanner(P. 79)
<Favorite Copy Set.>
You can register frequently used combinations of copy settings, and recall them easily when needed.
Registering Frequently Used Copy Settings(P. 63)
<Home Screen Settings>
Allows you to change the order that the <Home> screen buttons are displayed in. Customizing the
<Home> Screen(P. 14)
<Menu>
<Timer Settings>, <Preferences>, and many other machine settings start from this button. Setting Menu
List(P. 95)
<Status Monitor> Screen
When you press , a screen is displayed that enables you to check the status of documents that are being
printed, as well as the status of the machine such as the toner level.
Basic Operations
11

<Error Information/Notication>
Displays the details of any errors that occurred. Countermeasures for Each Message(P. 130)
<Device Information>
Displays the status of the machine, such as the amount of paper or toner remaining.
<Paper Information>
Displays whether paper is loaded in each paper source.
<Toner Level>
Displays the amount of toner remaining. Depending on the environment in which your machine is located,
other internal parts may reach the end of their lifetime before the toner runs out.
Status of copy/print jobs
Displays the current status of the selected item. The <Copy/Print Job Status> screen is shown below as an
example.
When a Message Is Displayed
Messages are displayed at the top of the screen in situations such as when toner level is low or when a cover is
left open. The display alternates between showing the normal screen and the message.
Countermeasures for Each Message(P. 130)
Basic Operations
12

When <You have notications.> or <Tap Icon on Right ->> Is Displayed
Tap to view the notication.
When an Error Occurs
In some cases when an error occurs, instructions on how to respond to the error are displayed. Follow the on-
screen instructions to solve the problem. The screen displayed when a paper jam occurs is shown below as an
example ( Countermeasures for Each Message(P. 130) ).
LINKS
Customizing the <Home> Screen(P. 14)
Using the Display(P. 16)
Basic Operations
13

Customizing the <Home> Screen
3EEJ-006
You can change the order that buttons in the <Home> screen are displayed in according to your application or a
preferred arrangement.
◼Changing the Home Screen Button Display Order
1Press and tap <Home Screen Settings>.
●If a screen for entering a PIN is displayed, enter the PIN, and tap <Apply>. Setting the System Manager
PIN(P. 91)
2Tap <Set Display Order>.
3Tap the button to move.
4Tap <Previous> or <Next> to move the button, and tap <Apply>.
5Repeat steps 3 and 4 to move all buttons you want to move.
6Tap <End>.
Basic Operations
14

◼To Insert Blanks in <Home> Screen
1Press and tap <Home Screen Settings>.
●If a screen appears prompting you to enter a PIN, enter the correct PIN, and tap <Apply>. Setting the
System Manager PIN(P. 91)
2Tap <Insert and Delete Blank>.
3Tap the button where you want to insert a blank, and tap <Insert>.
●To delete an inserted blank, select the blank, tap <Delete>, and proceed to step 5.
4Tap <Apply>.
5Tap <End>.
LINKS
Display(P. 11)
Basic Operations
15

Using the Display
3EEJ-007
The display is a touch panel, allowing you to operate directly on the screen.
Avoid the following actions.
The display may misfunction or be damaged.
●Pressing forcefully
●Pressing with pointed objects (ngernails, ballpoint pen, pencil, etc.)
●Operating with wet/soiled hands
●Operating the display while an object is placed on it
Tap
Touch the screen lightly and quickly. Use for selecting or nalizing items.
Long Touch
Keep nger held on the screen. When text cannot be completely displayed on one line ("..." appears), touch and
hold the line to scroll all of the text. Also continuously increases/decreases the copy magnication.
◼Selecting items
Tap an item name or button to make a selection.
Basic Operations
16