Canon FAX L160 User manual

Please read this guide before operating this product.
After you finish reading this guide, store it in a safe
place for future reference.
Reference Guide
CANON INC.
30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan
CANON U.S.A., INC.
One Canon Plaza, Lake Success, NY 11042, U.S.A.
CANON CANADA INC.
6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada
CANON EUROPA N.V.
Bovenkerkerweg 59-61 1185 XB Amstelveen, The Netherlands
CANON FRANCE S.A.S.
17, quai du Président Paul Doumer 92414 Courbevoie Cedex, France
CANON COMMUNICATION & IMAGE FRANCE S.A.S.
12, rue de I’Industrie 92414 Courbevoie Cedex, France
CANON (U.K.) LTD.
Woodhatch, Reigate, Surrey, RH2 8BF, United Kingdom
CANON DEUTSCHLAND GmbH
Europark Fichtenhain A10, 47807 Krefeld, Germany
CANON ITALIA S.p.A.
Via Milano, 8 20097 San Donato Milanese (MI) Italy
CANON ESPAÑA, S.A.
c/ Joaquín Costa 41, 28002 Madrid, Spain
CANON LATIN AMERICA, INC.
703 Waterford Way Suite 400, Miami, Florida 33126 U.S.A.
CANON AUSTRALIA PTY. LTD.
1 Thomas Holt Drive, North Ryde, Sydney, N.S.W. 2113, Australia
CANON CHINA CO., LTD.
15F Jinbao Building No.89 Jinbao Street, Dongcheng District, Beijing 100005, China
CANON SINGAPORE PTE. LTD.
1 HarbourFront Avenue #04-01 Keppel Bay Tower, Singapore 098632
CANON HONGKONG CO., LTD.
19/F., The Metropolis Tower, 10 Metropolis Drive, Hunghom, Kowloon, Hong Kong
FT5-1325 (000) XXXXXXXXXX © CANON INC. 2007 PRINTED IN KOREA
Reference Guide

ii
Manuals for the Machine
Considerable effort has been made to make sure that the manuals for the machine are free of inaccuracies and omissions. However, as we are
constantly improving our products, if you need an exact specification, please contact Canon.
The machine illustration on the cover may differ slightly from your machine.
Depending on the country of purchase, some default values may vary and some settings may not be available.
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iii
Things You Can Do
Specify a recipient with a single
key
One-Touch Speed Dialing Keys
p. 3-13
Specify a recipient with a two-digit
code
Coded Speed Dialing Codes
p. 3-13
Specify multiple recipients as a
group
Group Dialing
p. 3-14
Look up a particular recipient
Address Book Search
p. 3-14
Redial when the line is busy
Redialing
p. 3-18
Send documents to multiple
recipients
Broadcasting
p. 3-28
Receive faxes in memory without
printing out
Memory Reception
p. 3-24
Reject faxes without their numbers
RX Restriction
p. 3-27
Send a fax at a specified time
Delayed Sending
p. 3-28

iv
Send or receive a fax automatically
upon request
Polling
p. 3-29
Send a fax to be relayed to other
fax machines
Relay
p. 3-30
Select a scan mode depending on
the type of image
Image Quality
p. 4-3
Adjust the density level of scanned
images
Density
p. 4-3
Enlarge or reduce copied images
Zoom Ratio
p. 4-4
Print a document from a PC*1
Printing
p. 5-2
Sort printouts by page order*1
Collate Printing
p. 5-3
Restrict the use of the machine
with a password
System Manager Settings
p. 6-2
*1Indicates the features available only for
the FAX-L160.

v
How This Manual Is Organized
1 Before Using the Machine
2 Document and Paper
3 Sending and Receiving
4 Copying
5 Printing (FAX-L160 Only)
6 System Manager Settings
7 Maintenance
8 Troubleshooting
9 Appendix

vi
Contents
Manuals for the Machine............................................................................ii
Things You Can Do.......................................................................................iii
How to Use This Guide ............................................................................ xiv
Illustrations Used in This Manual...........................................................................xv
Legal Notices .............................................................................................. xvi
1. Before Using the Machine...........................................................................1-1
Machine Components............................................................................ 1-2
Operation Panel........................................................................................ 1-5
Operation Panel......................................................................................................... 1-5
LCD (Standby Mode)............................................................................... 1-8
Fax Mode...................................................................................................................... 1-8
Copy Mode ..................................................................................................................1-8
Optional Handset .................................................................................... 1-9
Maintaining the Handset........................................................................................1-9

vii
Toner Cartridge.......................................................................................1-10
Maintaining the Toner Cartridge .......................................................................1-11
Telephone Line Setting........................................................................1-12
Setting the Telephone Line Type .......................................................................1-12
Timer Settings .........................................................................................1-13
Setting the Sleep Mode ........................................................................................1-13
Setting Daylight Saving Time..............................................................................1-14
2. Document and Paper...................................................................................2-1
Document Requirements...................................................................... 2-2
Scanning Area ........................................................................................... 2-3
Loading Documents ............................................................................... 2-4
Paper Requirements................................................................................ 2-5
Printable Area............................................................................................ 2-6
Loading Paper ........................................................................................... 2-7
Loading Envelopes ...................................................................................................2-7
Setting Paper Size and Type...............................................................2-10

viii
3. Sending and Receiving................................................................................3-1
Basic Sending Method ........................................................................... 3-4
Scan Settings ............................................................................................. 3-5
Image Quality ............................................................................................................. 3-5
Density ..........................................................................................................................3-5
Storing/Editing Address Book ............................................................. 3-6
Storing/Editing One-Touch Speed Dialing Keys/
Coded Speed Dialing Codes..................................................................................3-6
Storing/Editing Group Dialing..............................................................................3-9
Specifying Recipients ...........................................................................3-13
Using One-Touch Speed Dialing Keys..............................................................3-13
Using Coded Speed Dialing Codes...................................................................3-13
Group Dialing ...........................................................................................................3-14
Using Address Book Key .......................................................................................3-14
Manual Sending .....................................................................................3-16
Fax Dialing Features..............................................................................3-17
Dialing Through a Switchboard.........................................................................3-17
Switching Temporarily to Tone Dialing ...........................................................3-18
Redialing.....................................................................................................................3-18
Checking Dialing Line............................................................................................3-20
Dialing an Overseas Number (With Pauses)..................................................3-20

ix
Basic Receiving Method.......................................................................3-21
Receiving Features.................................................................................3-22
FaxTel: Optional Settings......................................................................................3-22
Telstra FaxStream. Duet (Only for Australia)..................................................3-23
Telecom FaxAbility (Only for New Zealand)...................................................3-23
Manual Reception...................................................................................................3-24
Memory Reception.................................................................................................3-24
Memory Lock Reception.......................................................................................3-24
Remote Reception ..................................................................................................3-25
Selecting the Receive Mode for Printing........................................................3-26
Reception Restriction ............................................................................................3-27
Printing Received Documents............................................................................3-27
Advanced Features................................................................................3-28
Broadcasting.............................................................................................................3-28
Delayed Sending .....................................................................................................3-28
Polling .........................................................................................................................3-29
Relay.............................................................................................................................3-30
Canceling TX/RX Jobs...........................................................................3-31
Checking and Deleting TX/RX Jobs.................................................3-32
Checking Transmission/Reception Results ....................................................3-32
Checking and Deleting FAX Documents Stored in Memory ...................3-32

x
4. Copying ........................................................................................................4-1
Basic Copying Method ........................................................................... 4-2
Scan Settings ............................................................................................. 4-3
Image Quality ............................................................................................................. 4-3
Density ..........................................................................................................................4-3
Zoom Ratio..................................................................................................................4-4
Canceling Copy Jobs............................................................................... 4-5
5. Printing (FAX-L160 Only).............................................................................5-1
Printing Documents................................................................................ 5-2
Advanced Printing Features................................................................. 5-3
Collate Printing .......................................................................................................... 5-3
Checking and Deleting Jobs ................................................................ 5-4
Checking and Deleting Print Jobs.......................................................................5-4
6. System Manager Settings ...........................................................................6-1
Specifying the System Manager Settings........................................ 6-2
Restricting Access to Destinations..................................................... 6-3
Confirming Entered Fax Numbers.......................................................................6-3
Restricting Redial ......................................................................................................6-3

xi
7. Maintenance ................................................................................................7-1
Cleaning the Machine ............................................................................ 7-2
Exterior.......................................................................................................................... 7-2
Interior...........................................................................................................................7-2
Fuser Roller.................................................................................................................. 7-6
Scanning Area ............................................................................................................7-6
Replacing the Toner Cartridge ............................................................ 7-8
Redistributing Toner.................................................................................................7-8
Replacing the Toner Cartridge with a New One...........................................7-12
Transporting the Machine ..................................................................7-16
8. Troubleshooting ..........................................................................................8-1
Clearing Jams ............................................................................................ 8-3
Document Jams.........................................................................................................8-3
Paper Jams...................................................................................................................8-5
LCD Messages..........................................................................................8-10
Error Codes...............................................................................................8-15
If <LOAD CORRECT PAPER> is displayed .......................................8-17
Re-Loading the Paper............................................................................................8-17
Changing the Paper Size Setting.......................................................................8-17

xii
General Problems...................................................................................8-18
Paper Feeding Problems .....................................................................8-19
Sending/Receiving Problems ............................................................8-20
Sending Problems...................................................................................................8-20
Receiving Problems................................................................................................8-22
Copying Problems .................................................................................8-26
Printing Problems (FAX-L160 Only) .................................................8-28
Telephone Problems.............................................................................8-30
If a Power Failure Occurs......................................................................8-31
If You Cannot Solve a Problem ..........................................................8-32
9. Appendix......................................................................................................9-1
Machine Settings ..................................................................................... 9-3
Printing USER DATA LIST.........................................................................................9-3
Accessing the Setting Menu .................................................................................9-3
Setting Menu............................................................................................. 9-5
PAPER SETTINGS........................................................................................................ 9-5
VOLUME CONTROL...................................................................................................9-5
COMMON SETTINGS ................................................................................................ 9-6

xiii
COPY SETTINGS..........................................................................................................9-6
FAX SETTINGS............................................................................................................. 9-7
ADDRESS BOOK SET. ..............................................................................................9-11
PRINTER SETTINGS (FAX-L160 Only).................................................................9-12
TIMER SETTINGS ......................................................................................................9-13
ADJUST./CLEANING ................................................................................................9-14
REPORT SETTINGS...................................................................................................9-14
SYSTEM SETTINGS...................................................................................................9-16
Summary of Reports and Lists ..........................................................9-18
Printing Reports Automatically.........................................................9-19
TX REPORT .................................................................................................................9-19
RX REPORT.................................................................................................................9-20
ACTIVITY REPORT ....................................................................................................9-21
Printing Reports and Lists Manually ...............................................9-22
Checking Remaining Memory...........................................................9-23
Checking Print and Scan Counts ......................................................9-24
Glossary .....................................................................................................9-25
Index...........................................................................................................9-29

xiv
How to Use This Guide
The following symbols are used throughout the manuals for the machine and indicate the warnings, cautions, and notes you
should keep in mind when using the machine.
Indicates a warning that may lead to death or serious injury if not observed.
Explains how to avoid actions that could injure you or damage your machine.
Explains operating restrictions and how to avoid minor difficulties.
In addition, this guide uses distinctive notations to identify keys and information on the LCD:
The keys you press appear in square brackets: [Stop/Reset].
Information on the LCD appears in angle brackets: <LOAD PAPER>.
The items appear on the PC (Menus, Menu commands, buttons etc.) in square brackets: [Save].
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–
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xv
Illustrations Used in This Manual
Unless otherwise mentioned, illustrations used in this manual are those taken when no optional equipment is attached to the FAX-L160.
The model FAX-L160 is used for illustration purposes in this manual.
When there is any difference between FAX-L160 and FAX-L140, it is clearly indicated in the text, e.g., “FAX-L160 Only”.
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xvi
Legal Notices
Trademarks
Canon and the Canon logo are trademarks of Canon Inc.
Microsoft, Windows, Windows Server, and Windows Vista are trademarks or registered trademarks of Microsoft Corporation in the U.S.
and/or other
countries.
All other product and brand names are registered trademarks, trademarks, or service marks of their respective owners.
Copyright
Copyright © 2007 by Canon Inc. All rights reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in a
retrieval system, or translated into any language or computer language in any form or by any means, electronic, mechanical, magnetic,
optical, chemical, manual, or otherwise, without the prior written permission of Canon Inc.
Disclaimer
The information in this document is subject to change without notice.
CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED
HEREIN, INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR
PURPOSE OF USE OR NON-INFRINGEMENT. CANON INC. SHALL NOT BE LIABLE FOR ANY DIRECT, INCIDENTAL, OR CONSEQUENTIAL
DAMAGES OF ANY NATURE, OR LOSSES OR EXPENSES RESULTING FROM THE USE OF THIS MATERIAL.

1-1
Before Using the Machine
1 Before Using the Machine
Machine Components.................................................................................... 1-2
Operation Panel ............................................................................................. 1-5
Operation Panel..........................................................................1-5
LCD (Standby Mode) ...................................................................................... 1-8
Fax Mode.......................................................................................1-8
Copy Mode ...................................................................................1-8
Optional Handset .......................................................................................... 1-9
Maintaining the Handset ........................................................1-9
Toner Cartridge ............................................................................................ 1-10
Maintaining the Toner Cartridge ....................................... 1-11
Telephone Line Setting................................................................................ 1-12
Setting the Telephone Line Type....................................... 1-12
Timer Settings .............................................................................................. 1-13
Setting the Sleep Mode ........................................................ 1-13
Setting Daylight Saving Time ............................................. 1-14

1-2
Before Using the Machine
Machine Components
A Document feeder tray
Holds documents.
B Document feeder tray extension
Extension for the document feeder tray.
C Paper delivery tray
Outputs printouts.
D Paper delivery tray extension
Extension for the paper output tray.
E Toner cover
Open it when replacing the toner cartridge or removing jammed paper.
F Notch
Used to open the toner cover.
G Operation panel
Controls the machine.

1-3
Before Using the Machine
H Document delivery tray extension
Extension for the document delivery tray.
I Document delivery tray
Outputs scanned documents. Part of paper stack cover.
J ADF (Automatic Document Feeder)
Feeds documents automatically into the machine for scanning.
K Document release lever
Releases jammed document.
L Paper stack cover
Protects paper supply in the machine from dirt and dust.
M Document guides
Adjust to the width of documents.

1-4
Before Using the Machine
N Power socket
Connect the power cord.
O Handset cable retainer
Hook the optional handset cable to retain the slack.
P Line jack
Connect the telephone cable.
Q External device jack
Connect an external device if necessary.
R Handset jack
Connect the optional handset.
S USB port
Connect the USB cable.