Canon Color imageCLASS MF9220Cdn Assembly instructions

Basic Operation Guide
Please read this guide before operating this product.
After you nish reading this guide, store it in a safe
place for future reference.
Before Using the Machine
Originals and Print Media
Registering Destinations in the Address Book
Copying
Fax
E-mail
Printing
Scanning
Network
Setting from a PC
Maintenance
Troubleshooting
Machine Settings
Appendix

Manuals for the Machine
i
Manuals for the Machine
Manuals for the Machine
The manuals for this machine are divided as follows. Please refer to them for detailed information.
Considerable effort has been made to make sure that the manuals for the machine are free of inaccuracies
and omissions. However, as we are constantly improving our products, if you need an exact specification,
please contact Canon.
The machine illustration on the cover may differ slightly from your machine.
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●
Read this manual first.
Starter Guide
What you can do with the machine
Machine setup
Connection and settings before using the
machine
Connecting the machine to a network
Software installation
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●
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Read this manual to learn the
required settings and connections
before using the machine.
Read this manual next.
Basic Operation Guide
Safety instructions
Registering destinations in the Address Book
Copy
Fax
E-mail
Specifications
●
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Read this manual to learn
information about basic operations
and machine functions.
Read the sections of these manuals that correspond to your intended use.
e-Manual
(Located on User Manual CD-ROM)
Advanced features
Scan
Network
Remote user interface
Security
Troubleshooting
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Read this manual to learn detailed
information about advanced
machine operations and functions,
and how to customize machine
settings.
This Document

Overview of Machine Functions
ii
Copying
In addition to the Color and B/W
copying, you can use various copy
functions.
Basic Operation Guide
Copying (see on p. 4-1)
e-Manual
Copying
Overview of Machine Functions
Depending on the system conguration and product purchased, some functions may not be
available.
Faxing
In addition to the normal faxing, you
can send faxes from a computer and
send I-faxes. Received fax documents can
be also forwarded to specied destinations
such as a shared folder in a computer.
Basic Operation Guide
Fax (see on p. 5-1)
e-Manual
Fax
Printing
In addition to the printing from a
computer, you can print a document
directly from memory media.
Basic Operation Guide
Printing (see on p. 7-1)
e-Manual
Printing
Scanning
You can store scanned documents in
a networked computer, send to a le
server, or save directly to a USB memory.
Basic Operation Guide
Scanning (see on p. 8-1)
e-Manual
Scanning

Overview of Machine Functions
iii
Network
This machine can be connected to a
network. Connecting to a network
enables you to use various functions.
Basic Operation Guide
Network (see on p. 9-1)
e-Manual
Network Settings
Remote User
Interface
You can set and manage this machine
easily and quickly from a computer.
Basic Operation Guide
Settings from a PC (see on p. 10-1)
e-Manual
Setting from a PC
E-mail
function
Scanned documents can be sent as e-
mail le attachments.
Basic Operation Guide
E-mail (see on p. 6-1)
e-Manual
E-mail
Security
function
You can limit the use of the machine by
setting the IDs. You can also limit the use of
some functions.
e-Manual
Security

Contents
iv
Contents
Manuals for the Machine ...................................... i
Overview of Machine Functions......................... ii
Contents.................................................................iv
How to Use This Guide ........................................ix
Symbols Used in This Manual...............................ix
Keys and Buttons Used in This Manual .............ix
Abbreviations Used in This Manual....................ix
Illustrations Used in This Manual.........................ix
Important Safety Instructions ............................ x
Installation....................................................................x
Power Supply .............................................................xi
Handling ......................................................................xi
Maintenance and Inspections.............................xii
Consumables........................................................... xiv
Others ........................................................................ xiv
Telephone Equipment ......................................... xiv
Installation Requirements and Handling .......xv
Temperature and Humidity Conditions.......... xv
Power Supply Requirements .............................. xv
Installation Requirements ................................... xv
Installation Space................................................... xvi
Maintenance and Inspections........................... xvi
Customer Support................................................. xvi
Legal Notices......................................................xvii
IPv6 Ready Logo.................................................... xvii
Trademarks.............................................................. xvii
Copyright................................................................. xvii
Third Party Software ............................................ xvii
Disclaimers.............................................................xviii
About the Part Containing Mercury
(Applicable Only to the USA)........................... xviii
For CA, USA only...................................................xviii
Legal Limitations on the Usage of Your
Product and the Use of Images ......................xviii
FCC (Federal Communications
Commission)............................................................ xix
Users in the U.S.A. .................................................. xix
Contents
Users in Canada...................................................... xxi
Utilisation au Canada .......................................... xxii
Laser Safety .......................................................xxiii
CDRH Regulations ............................................... xxiii
1 Before Using the Machine........... 1-1
Machine Components ...................................... 1-2
External View (Front).............................................1-2
External View (Back)..............................................1-4
Internal View............................................................1-5
Control Panel...................................................... 1-6
Main Control Panel................................................1-6
Registering the Custom Keys.............................1-8
Left Side of Control Panel................................. 1-10
Right Side of Control Panel .............................1-10
Display Parts and Functions..........................1-11
Main Menu Screen.............................................. 1-11
Copy Top Screen.................................................. 1-12
Send Type Selection Screen............................ 1-13
Store Type Selection Screen............................ 1-14
Select Memory Media Screen
(Color imageCLASS MF9280Cdn Only) .......1-14
Log In Mode..........................................................1-14
Toner Cartridges.............................................. 1-15
Maintaining the Toner Cartridges................. 1-16
Checking the Toner Level................................. 1-17
Checking the Device Information ................ 1-18
Entering Characters ........................................ 1-19
Telephone Line Setting ..................................1-20
Timer Settings.................................................. 1-22
Setting the Sleep Mode.................................... 1-22
Setting Auto Clear Time.................................... 1-23
Setting the Daylight Saving Time ................. 1-24
2 Originals and Print Media ........... 2-1
Originals Requirements ................................... 2-2
Scanning Area.................................................... 2-3

Contents
v
Contents
Placing Originals ............................................... 2-4
On the Platen Glass...............................................2-4
In the Feeder............................................................2-5
Paper Requirements ......................................... 2-7
Printable Area .................................................... 2-9
Loading Paper.................................................. 2-10
In the Paper Drawer ........................................... 2-10
In the Stack Bypass Tray.................................... 2-16
Setting Paper Size and Type.......................... 2-22
For the Stack Bypass Tray................................. 2-22
Registering Irregular Paper Sizes for the
Stack Bypass Tray ................................................ 2-26
For the Paper Drawer......................................... 2-28
3 Registering Destinations in the
Address Book .................................. 3-1
Storing/Editing Address Book ........................ 3-2
Registering Fax Numbers in the
Address Book...........................................................3-2
Registering Fax Numbers Obtained via an
LDAP Server in the Address Book ....................3-7
Registering E-Mail Addresses in the
Address Book........................................................ 3-10
Registering E-Mail Addresses Obtained
via an LDAP Server in the Address Book .... 3-13
Registering I-Fax Addresses in the
Address Book........................................................ 3-16
Registering File Server Addresses in the
Address Book........................................................ 3-18
Registering Group Addresses in the
Address Book........................................................ 3-24
Checking/Editing Addresses Registered
in the Address Book........................................... 3-27
Erasing Addresses from the
Address Book........................................................ 3-30
Storing/Editing One-Touch ........................... 3-32
Registering Fax Numbers in One-Touch..... 3-32
Registering Fax Numbers Obtained via an
LDAP Server in One-Touch .............................. 3-37
Registering E-Mail Addresses in
One-Touch............................................................. 3-40
Registering E-Mail Addresses Obtained
via an LDAP Server in One-Touch..................3-43
Registering I-Fax Addresses in
One-Touch............................................................. 3-46
Registering File Server Addresses in
One-Touch............................................................. 3-49
Registering Group Addresses in
One-Touch............................................................. 3-55
Checking/Editing Addresses Registered in
One-Touch............................................................. 3-59
Erasing Addresses Registered in
One-Touch............................................................. 3-62
4 Copying ........................................ 4-1
Overview of Copy Functions........................... 4-2
Basic Copying Method ..................................... 4-4
Canceling Copy Jobs......................................... 4-6
Selecting Color Mode ....................................... 4-7
Selecting Paper Source .................................... 4-9
Copying on Paper in Drawers............................4-9
Using Stack Bypass Tray with Standard
Paper Sizes............................................................. 4-11
Using Stack Bypass Tray with Irregular
Sizes of Paper........................................................4-13
Using Stack Bypass Tray with Envelopes.... 4-15
Recalling Irregular Paper Size Registered
for the Stack Bypass Tray.................................. 4-17
Adjusting Density............................................ 4-19
Adjusting Base Color ......................................... 4-21
2-Sided Copying .............................................. 4-23
1 to 2-Sided Copying......................................... 4-24
2 to 2-Sided Copying......................................... 4-26
2 to 1-Sided Copying......................................... 4-28
Enlarge/Reduce Images ................................. 4-31
Preset Zoom.......................................................... 4-31
Custom Copy Ratio............................................. 4-33
Selecting Image Quality................................. 4-35
Multiple Originals onto One Sheet
(N on 1).............................................................. 4-37
Making ID Card Copies................................... 4-40
Adjusting Sharpness....................................... 4-42

Contents
vi
Contents
Erasing Shadows/Lines .................................. 4-44
Original Frame Erase.......................................... 4-45
Book Frame Erase................................................ 4-48
Binding Erase........................................................ 4-51
Adjusting Color Balance ................................ 4-54
Registering Color Balance................................ 4-56
Recalling Registered Color Balance.............. 4-58
Deleting Color Balance ..................................... 4-59
Collating Copies .............................................. 4-60
Making Multiple Copies................................. 4-62
Checking Current Settings ............................ 4-63
Frequently Used Settings
(Mode Memory)............................................... 4-64
Registering Mode Memory ............................. 4-64
Recalling Mode Memory.................................. 4-66
Checking Mode Memory .................................4-67
Deleting Mode Memory................................... 4-68
Changing Standard Mode ............................. 4-69
Initializing Standard Mode............................ 4-71
Checking and Canceling Copy Jobs/
Checking Copy Logs ....................................... 4-72
Checking Copy Jobs........................................... 4-72
Canceling Copy Jobs .........................................4-73
Checking Copy Logs.......................................... 4-74
5 Fax................................................. 5-1
Overview of Fax Functions .............................. 5-2
Introduction to Using Fax Functions............. 5-4
Methods for Receiving Faxes.............................5-4
Selecting the Receive Mode ..............................5-9
Setting the Current Date and Time ..............5-12
Setting the Type of Telephone Line.............. 5-13
Registering the Machine’s Name................... 5-14
Registering Your Machine’s Fax Number.... 5-16
Sending Fax Documents ................................ 5-17
Basic Methods for Sending Faxes.................. 5-17
Calling the Recipient before Sending Fax
Documents (Manual Sending) ....................... 5-19
Switching Temporarily to Tone Dialing ....... 5-21
Dialing an Overseas Number
(With Pauses)........................................................ 5-22
Basic Methods for Sending I-Faxes............... 5-25
Basic Methods for Sending PC Faxes ........... 5-27
Canceling Sending Fax Documents............. 5-29
Specifying Destinations ................................. 5-30
Specifying a New Fax Number ....................... 5-30
Using the Address Book ................................... 5-34
Using the One-Touch......................................... 5-36
Using the Group Addresses.............................5-38
Sending Originals to More Than One
Location (Broadcasting) ................................... 5-41
Specifying Fax Numbers via an LDAP
Server ...................................................................... 5-43
Selecting Resolution....................................... 5-50
Adjusting Density............................................ 5-51
Manual Exposure Adjustment ....................... 5-51
Adjusting Base Color ........................................ 5-52
Selecting Image Quality................................. 5-54
2-Sided Original............................................... 5-56
Sending Originals at a Preset Time
(Delayed Sending)........................................... 5-58
Direct Sending ................................................. 5-61
Favorites............................................................ 5-63
Registering Favorites ......................................... 5-63
Erasing Favorites ................................................. 5-67
Using the Favorites............................................. 5-70
Checking Settings for Recalled Favorites... 5-71
Job Recall .......................................................... 5-73
ECM Transmission ........................................... 5-76
Adjusting the Pause Time.............................. 5-78
Redialing Automatically When the Line
Is Busy (Auto Redial) .......................................5-80
Checking the Dial Tone before Sending .....5-83
Standard Send Settings ................................. 5-85
Storing the Standard Send Settings.............5-85
Restoring the Standard Send Settings
to Their Default .................................................... 5-87
Printing the TX Terminal ID ........................... 5-89
Adjusting Sharpness....................................... 5-92
Specifying What to Display on the
Screen for a Send Operation......................... 5-94

Contents
vii
Contents
Restoring the Send Function Settings to
Their Default .................................................... 5-96
Send Start Speed............................................. 5-98
Printing Received Documents on Both
Sides of Paper ................................................5-100
Reducing a Received Document ................5-102
Printing Footer Information on a
Received Document......................................5-105
Specifying the Way of Printing When
Toner Is Low....................................................5-107
ECM Reception...............................................5-109
Setting the Incoming Ring Tone.................5-111
Receiving Documents Manually with an
External Telephone (Remote Reception)...5-113
Activating the Remote Reception...............5-113
Receiving Documents with the Remote
Reception.............................................................5-114
Adjusting the Auto Switch Time for the
Manual RX Mode ...........................................5-115
Rejecting Incoming Faxes from the
Unidentified Senders....................................5-117
Receive Start Speed......................................5-119
Receiving Documents in Memory without
Printing Out (Memory Lock Reception) ....5-121
Printing All Documents Stored in the
Memory Lock Reception Mode...................5-124
Forwarding Received Fax Documents
to a Computer or Fax Machine....................5-126
Before Specifying the Forwarding
Settings.................................................................5-127
Specifying Forwarding Settings ..................5-128
Sending Documents in Memory to a
Different Destination.......................................5-140
Handling Forwarding Documents .............5-141
Resending Documents with Forwarding
Errors .....................................................................5-143
Checking/Changing the Status of
Documents with Forwarding Errors...........5-144
Checking/Changing the Status of Fax
Documents in Memory.................................5-147
Checking/Deleting Fax Transmission
Documents..........................................................5-147
Checking/Deleting Fax Reception
Documents..........................................................5-148
Checking/Printing the Fax Log ....................5-150
6 E-mail............................................ 6-1
Overview of E-Mail Functions......................... 6-2
Introduction to Using E-Mail Functions........ 6-4
Basic E-Mail Operations ................................... 6-5
Sending E-Mail Documents................................6-5
Canceling Sending E-Mail Documents ..........6-7
7 Printing......................................... 7-1
Overview of Print Functions............................ 7-2
Introduction to Using Print Functions .......... 7-4
Printing Documents from Computer............. 7-6
Scaling Documents ........................................... 7-8
Printing Multiple Pages on One Sheet ........ 7-10
2-Sided Printing............................................... 7-11
Printing from Memory Media
(Direct Print)..................................................... 7-12
Memory Media Supported by This
Machine.................................................................. 7-12
Data Supported by This Machine.................. 7-13
Inserting Memory Media .................................7-14
Removing Memory Media............................... 7-15
Printing from Memory Media......................... 7-15
Checking and Canceling Print Jobs/
Checking Print Logs........................................ 7-27
Checking Print Jobs ...........................................7-27
Canceling Print Jobs .......................................... 7-28
Checking Print Logs........................................... 7-29
8 Scanning....................................... 8-1
Overview of Scanner Functions...................... 8-2
Introduction to Using Scanner Functions .... 8-4
For Scanning Documents to a Shared
Folder (File Server).................................................8-4
For Scanning Documents from a
Networked Computer ..........................................8-4

Contents
viii
Contents
Basic Scanning Operations.............................. 8-6
Scanning Documents to a File Server.............8-6
Scanning Documents to a USB Memory.......8-8
Scanning Documents from a Networked
Computer............................................................... 8-10
9 Network........................................ 9-1
Flowchart for Setting Up Network................. 9-2
What is the Network? ....................................... 9-3
Overview of Network Functions..................... 9-4
10 Settings from a PC ...................10-1
Overview of Remote UI .................................. 10-2
Starting the Remote UI .................................. 10-4
11 Maintenance ............................11-1
Cleaning the Machine .................................... 11-2
Exterior ................................................................... 11-2
Interior .................................................................... 11-3
Scanning Area ...................................................... 11-4
Replacing the Toner Cartridges.................... 11-7
When a Message Appears ...............................11-7
Replacing the Toner Cartridge with a
New One ................................................................ 11-8
Recycling Used Cartridges...........................11-13
The Clean Earth Campaign - The Canon
Cartridge Return Program .............................11-13
U.S.A. PROGRAM................................................11-14
Canadian Program – Programme au
Canada..................................................................11-17
Transporting the Machine...........................11-19
12 Troubleshooting ......................12-1
Clearing Jams................................................... 12-2
Original Jams........................................................ 12-3
Paper Delivery Tray............................................. 12-5
Duplex Unit ........................................................... 12-6
Stack Bypass Tray ................................................ 12-8
Paper Drawer 1 ..................................................12-10
Optional Paper Drawer
(Paper Drawer 2)................................................12-11
Inside of the Machine......................................12-13
Fixing Unit ...........................................................12-16
Back Cover...........................................................12-18
When the Message Does Not Disappear...12-19
If the Delivery Feeder Unit Is Not
Installed Correctly.........................................12-22
Error Messages...............................................12-24
Error Codes .....................................................12-34
If a Message Such as <Paper diff. from
set size/type.> is displayed .........................12-41
Reloading the Paper ........................................12-42
Changing the Paper Size Setting.................12-42
If a Power Failure Occurs..............................12-45
If You Cannot Solve a Problem....................12-46
Customer Support (U.S.A.).............................12-46
Customer Support (Canada).........................12-46
13 Machine Settings.....................13-1
Machine Settings............................................. 13-2
Printing USER’S DATA LIST ............................... 13-2
Accessing the Setting Menu........................... 13-3
Setting Menu ................................................... 13-5
Paper Settings...................................................... 13-5
Volume Settings .................................................. 13-6
Common Settings............................................... 13-6
Communications Settings ............................... 13-8
Address Book Settings ....................................13-10
Printer Settings..................................................13-13
Timer Settings....................................................13-18
Adjustment/Cleaning......................................13-19
Report Settings..................................................13-20
System Management Settings.....................13-21
14 Appendix..................................14-1
Specifications................................................... 14-2
Index.................................................................. 14-7

How to Use This Guide
ix
How to Use This Guide
Symbols Used in This Manual
The following symbols are used in this manual to explain
procedures, restrictions, handling precautions, and
instructions that should be observed for safety.
Indicates a warning concerning
operations that may lead to death
or injury to persons if not performed
correctly. To use the machine safely,
always pay attention to these
warnings.
Indicates a caution concerning
operations that may lead to injury to
persons if not performed correctly. To
use the machine safely, always pay
attention to these cautions.
Indicates a clarification of an operation,
or contains additional explanations for
a procedure. Reading these notes is
highly recommended.
Indicates an operation that must
not be performed. Read these items
carefully, and make sure not to
perform the described operations.
Keys and Buttons Used in This
Manual
The following symbols and key names are a few examples
of how keys to be pressed are expressed in this manual.
Operation Panel Keys: <Key icon> + (Key name)
Example: (Stop).
Buttons on the computer operation screen: [Button
name]
Example: [OK]
Information in the display appears in angle brackets:
<LOAD PAPER>.
–
–
–
Abbreviations Used in This Manual
In this Manual, operating systems are abbreviated as follows.
Microsoft Windows 2000 operating system: Windows 2000
Microsoft Windows XP operating system: Windows XP
Microsoft Windows Vista operating system: Windows Vista
Microsoft Windows 7 operating system: Windows 7
Microsoft Windows Server 2003 operating system:
Windows Server 2003
Microsoft Windows Server 2008 operating system:
Windows Server 2008
Microsoft Windows operating system: Windows
Illustrations Used in This Manual
Unless otherwise mentioned, illustrations used in this
manual are those taken when no optional equipment is
attached to the Color imageCLASS MF9280Cdn.
When there is any difference between Color imageCLASS
MF9280Cdn and Color imageCLASS MF9220Cdn,
it is clearly indicated in the text, for instance “Color
imageCLASS MF9280Cdn Only.”
How to Use This Guide