Card System Technologies 510ARcs User manual

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510ARcs
Reference Manual
Volunteer/Community Service Application
\
Issued 12 June 2016
Software Release 17 May 16
(Check 510AR.com for revisions)

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Card System Technologies
2012A Morris Ave
Union, NJ 07083
Ph: 908-686-7220
Web: 510AR.com for ordering equipment and supplies
Contents
Operation Procedures 4
What is included 4
Installation 5
To Change Date and Time 5
Idle Prompt 5
To punch IN and OUT 5
Day end 5
Loading Paper 6
Recorder Overview 6
Manager Access Functions 7
Function Menu 8
Selected Function Codes 9
Volunteer Profiles 10
Sort Volunteer Profile 10
Print all Volunteer Profiles 10
Entering Letters and special characters 10
To Enable Automatic Daylight Savings Time 11
To change 3-Line Report Header 11
To Add New Volunteers 11
To Edit Existing Volunteers 11
To Terminate (delete) or Change Punch ID 12
Relative Punch Options 12
Activate magnetic card Reader 13
Activate Volunteer Magnetic Card/Badge 13
To Print Magnetic Card Labels 13
To reuse a magnetic card 13
To Make Manager Punch Corrections for
Current Recording Month 14
To Make Manager Punch Corrections for
Saved Recording Month 14
To terminate (delete) or to change punch ID 14
To Print Status of All Volunteers 15
To Print Service Confirmation receipt 15
To Print Stick-on Badge 15
To print reports 15
510AR.com
Copyright © 2016 Card System Technologies All Rights reserved. Official site of 510AR
JD 163

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Sample Time Pull Sheet 16
To print Who’s at work now Report 16
Site setup and auto functions 17
To set auto functions 17
To Purge Volunteers Who Comported Service 18
Reports 19
Preloaded 500 Profiles ARcs 20
Table of Function Codes 21
Volunteer AR Procedures Guide 22
Addendum I Communications 23
Please read before using
The 610AR replaces manual sign-in log sheets used to calculate Volunteer hours
worked for entry into a spreadsheet maintained for a school, food bank, or other
Volunteer service facilities. The AR also supports Court Mandated Community
Service Volunteering where Volunteers have open ended number of hours to be
served. The AR also can print labels using a continuous roll of adhesive thermal
paper. Labels can be pasted on re-useable magnetic swipe cards or to clothing
as a faculty security ID badge.
NOTE
The AR’s data is secure as the unit is completely standalone and does not
require a connection to a PC nor the Internet, nor a phone line.
AR products work in Real-Time. This not only means that your data is always
available live and up to the minute, it also means you eliminate the possibility of
lost or corrupted data problems, which can occur with "polling devices" as they
transfer data at various intervals. Volunteers are able to view/print their own
day/cumulative period hours when logging out.
The AR maintains a Punch (log) File (up to 30,000 records) and Volunteer Profile
File (up to 500) that its internal computer used to produce printable records of
Volunteer hours separate from other sign-in/sign-out punch books. It makes
tabulations instantaneously.
There is no need to ask Volunteers to keep a running total of their hours as the
AR does it for them. Volunteers can instantly print a running total of hours for
the service period (monthly or continuous) and for the current day when they log
out for the day.
The AR also maintains a separate, printable page or “pull sheet”recording for
each Volunteer, as well as an accurate total of all Volunteers for the recording
period and submission to:
PTA President when requested for preparation of the PTA Annual
Report.

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Court or Parole Officer for completion of Court-ordered Community
Service
The AR has the option of using a telephone line or a direct communication
feature to connect to a PC. A number of formatted files, including Pull Sheets,
can be accessed for storage and later retrieval. CSTI’s optional PC UTILITY
program enables remote telephone polling, or a local direct connection to the AR
Time Recorder. See Addendum I at the end of this instruction.
Operation Procedures
Here’s a summary of how it works if a Security Badge is needed.
1. Volunteer Checks In: A Volunteer arrives and checks in using the 510AR Mod cs.
2. Nametag Is Printed: A personalized Volunteer nametag instantly prints.
3. Grab & Go: The Volunteer grabs the nametag, puts it on, and gets to work.
Yep, that’s it. No more, handwritten labels, or wasted badges. Everything happens
real-time, providing an efficient, yet personalized Volunteer experience.
The AR is configured to be up and punching in minutes Simply plug it in, adjust the
time to your location, and give your Volunteers a Punch ID. The machine is shipped
with generic employees pre-loaded, starting with 101 to 650
ID 101 (name is VOLUNTEER 101). You have the option of changing the generic
name (i.e. ID 101=VOLUNTEER 101) to a real name (ID 101=JACK), adding a
department number, start
time, mag card swiper,
and punch options.
You can also add your own
3-line Report Header. Line 1
of the Header also prints
on Badge Labels and
Security Receipts.
The AR stores Volunteer
profile information: name, ID
code, punch options,
department/category, start
time, and magnetic card
number. An internal battery
ensures data stored in the

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AR is retained in the event of a power outage.
The Volunteer application functions as a Monthly or Continuous (for court mandated
Community Service) attendance recorder. Each Volunteer has a page or “pull sheet”,
identified by their ID number that can be printed at any time. The AR allows instant,
real-time printing selected reports using the current Punch File or a saved Punch File
(from the previous period).
What is included
AR recorder
Paper roll 2 1/4 in by 85 ft
Power adapter
2 Manager access cards
Database for 500 Volunteers (300 punch logs each per period)
Installation
The AR should be located near an electrical outlet; and telephone connection, if the
optional communications phone kit and UTILITY PC program will be used. . An
optional 43 in high, podium-style stand is available on the 510AR.com website
Plug the included power adapter into a 120 VAC electrical outlet and connect it to the
AR. The display screen will light and show the idle prompt’s time, day, and date, which
be easily adjusted to your location. Reports have a 3-line header, which can be
changed at any time with code 78. All codes are listed at the end of this this instruction
To Change Date and Time When you receive your AR you may have to set the
time to your time zone
Swipe Manager Access Card
Press F4
Enter pass code 7424 (which spells "RICH")
Press F3
The current date and time are shown as a guide
Idle Prompt
The idle prompt shows the date and time in AM/PM hh:mm
format, the default modem ON icon on the left and the Card
Reader ON icon the right. Both the card reader and modem
ON features can be turned OFF.
To Punch IN and OUT

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Key-enter the ID number or swipe a magnetic card followed by the green ENTER key.
Current punch status is displayed below the Volunteer name and a down arrow points
to the next punch option. In the example shown, the Volunteer is punching IN by
pressing the left purple key below the down arrow. When punching OUT, press the
right purple below the right down arrow. The display will show the hours worked today
and the total for the recording period.
Day End
The day automatically ends at 23:45 (11:45 PM), and cannot be changed. At this time
any Volunteer still punched IN will be punched out and given a <FP> Failed Punch
note on their Time Card. This can be corrected by manager code 8. If Volunteers work
thru midnight, this can be allowed by individual option X
Loading Paper
To load the paper into your AR:
•Press down on the button located on the right side of the
recorder to unlatch the paper roll cover, then lift the cover
up and back.
•Remove any partial roll of paper in the printer tray.
•Hold the roll so the paper feeds from the bottom of the roll.
•Drop the
paper roll
into the
printer
tray.
•Close the paper roll cover by
gently pressing directly on the
cover until it clicks shut, allowing a
small amount of paper past
the glue residue to extend
outside the printer door.
Recorder Overview

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Manager Access Functions
Press the left purple key or swipe the manager access card to enter the management
mode: print reports, register Volunteers, etc. Access using the left purple can be
disabled using the restricted function described below. Note that once entering the
management mode, you have 1 minute to start functions before the AR reverts back to
the default idle prompt.
The Manager Access card.is printed with the most often used codes.
Swipe the Access Card to display the manager access functions.
Press F1 to select functions using the screen addressed
function menu. See chart of function selections following.
Press F2 to direct enter a selected code. See the code list
following.
Press F3 to access and edit Pull Sheets saved from the last recording month.
F1 prints saved “pull sheets” (time cards)
F2 prints saved Volunteer profile file
F3 prints saved day hours
F4 allows correction of individual saved day hours

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Press F4 RESTRICTED to clear names and punches and
reset the AR. The AR allows for training of employees on the
use of the recorder. Clearing is protected with pass code
9086867220. Entering pass code 7424 disables use of left
purple key for manager access, 14 removes SUN-MON
subtotals on selected reports, and 7 restores them.
F1 Clears employee file (Employee profiles Name etc. only are cleared)
F2 Clears Punch File (Current Punch File only is cleared; Saved Punch File is not cleared)
F3 Clear auto events (Auto-events only are cleared)
F4 Clear log file (250-transaction log file only is cleared)

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Selected Function Codes
Swipe Manager Access Card, Press F2 to direct enter a code
1 Add/Edit. Volunteer. Add New Volunteers to the Profile File or Edit Existing
Volunteers
2 Delete/Chg Punch ID.Delete Terminate Volunteers or change a Punch ID.
Deleted Volunteers Remain in the Database Until Code 25 Clears the Time Cards
3 Print Flash Report. Total number OFF CLOCK, ON CLOCK, Day Hours, Period
Hours, FTPs (failed to punch) MCs (manager corrections)
4 Print Who's in List. Prints All Volunteers Currently Logged In
5 Print All Time Cards. Prints All Active Volunteer Pull Sheets (Volunteers that
have not logged IN/OUT during the period do not print)
6 Print Individual Pull Sheet. Prints Tally (Pull)Sheet for a selected Volunteer
7 Total Day-Hours for Period. Prints total hrs by day of week, no punches
8 Manager Correction. Allows Coordinator to Correct <fp> Failed Punch Errors
by Adding Total Time Worked for Individual Volunteer for any day
9 Print Dept. Hours Report. Prints Total Hours Worked in Each Department
10 Print Site Info. Prints Default Values and List of Auto Functions
11 Print Log. Prints Last 250 Transactions including Punches
12 Sort by Name. Sorts Pull Sheets in Alphabetical Order
13 Sort by Dept. Sorts Pull Sheets by Department
14 Sort by ID Number. Sorts Pull Sheets in ID Order (preferred)
15 Print Volunteer Profile. Prints Volunteer Profile (ID, Name, etc.)
16 Print Dept. Pull Sheets. Prints Pull Sheets for Selected Department
25 Month Close. Clears Log Punches for Start of New Recording Period
29 Auto Clock Out. Clocks Out Those with Option O
33 Turn Modem On. Answers Phone in one Ring, Icon Shows On Idle Prompt
34 Turn Modem Off. Will not answer Phone, no Icon on Idle Prompt
36 Card Reader On. Enables Card Reader Icon Shows On Idle Prompt

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38 Card Reader Off. Disables Card Reader No Icon on Idle Prompt
75 Save Period Data. Saves Current Punch File as Saved Punch File
78 Set/Edit Header Text. Enter 3-Line Header Text (First Line Prints On Receipt
and Label)
79 Set Auto Functions. Set Functions Scheduled Performed Automatically by
Day and Time
82 Print Function Code List. Prints Complete List of Function Codes
86 Set/Edit Option O Pre-Out. Sets Time that Volunteer must be logged IN
before Automatic Punch Out
95 Print Saved Pull Sheets. Pull Sheets from saved Punch File
Volunteer Profiles
You can
1. Continue to use the AR with the installed database (code 15 to print)
2. You can change existing Volunteer preferences such as name, department, ID,
start time, if used, and mag card (code 1)
3. You can add new Volunteers using actual names and punch ID’s (code 1)
4. You can terminate (delete) any Volunteer ID (code 2)
Sort Volunteer Profile
Reports are generated in real time using the profile to access the employee Punch
File. The profile consists of Name, Punch ID, options, Department, Start Time, and
Mag Card. The profile can be pre-sorted in 1) Punch ID order, 2) Name order, or 3)
Department order. To enhance printing speed, sort the profile in the same order that a
reports is desired.
Swipe Manager Access Card
Press F2
Enter code 12 to sort by Name.
Enter code 13 to sort by Dept
Enter code 14 to sort by Punch ID (preferred)
Print Volunteer Profiles.
Swipe the manager card:
Press F2 to enable function entry by numeric code.
Enter code 15 PRINT VOLUNTEER INFORMATION to print a list of all Volunteers in
the database along with the Volunteer NAME, OPTIONS, START TIME, and SWIPE
CARD number.
Entering Letters
You select letters by first pressing the number with the wanted character and then
ALPHA button (above the “2” key) as many times to have the desired character
appears on the display. DO NOT USE ANY SPECIAL CHARACTERS AS THAT MAY
CAUSE A SORTING ISSUE.

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APPLICATION NOTE
Some states have chosen not to observe Daylight Savings Time. States that don't currently participate are Arizona
and Hawaii and should turn this feature OFF.
1 = Q Z .
2 = A B C
3 = D E F
4 = G H I
5 = J K L
6 = M N O
7 = P R S
8 = T U V
9 = W X Y
0 = - space
* = , ‘ “
# = ! : ;
To Enable/Disable Automatic Daylight Savings Time
The AR default adjusts for local savings time. It
automatically corrects daylight saving time at 2 AM on the
second Sunday in March and the first Sunday in November.
Swipe Manager Access Card
Press F2
Enter code 39 DAYLIGHT SAVING ON/OFF
Press left purple button for YES and right for NO
To Change 3-line report header
Swipe Manager Access Card
Press F2
Enter code 78 SET/EDIT HEADER TEXT Prints 3-line header on all reports
ENTER LINE 1 text. Press F1 to clear (line 1prints also on Service Receipts and
labels)
ENTER LINE 2text
ENTER LINE 3text
To add New Volunteers
Swipe Manager Access Card
Press F2
Enter code 1 ADD/EDIT VOLUNTEER
Press F1 ADD NEW EMP
Enter PUNCH ID (up to 11 digits or swipe mag card with pre-encoded
Name/ID or DL or Credit Card)
NAME: up to 21 alpha/numeric char

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APPLICATION NOTE
TRM will be tagged to employee ID (code 15 Print Empl Info). Employees with the TRM status no
longer can punch IN/OUT and remain in the punch file until the end of the pay period (code 75).
DEPT: up to 4 alpha/numeric char or ENTER to skip
OPTIONS: up to 8 alpha char or ENTER to skip
START TIME: hh:mm or ENTER to skip
SWIPE MAG CARD: or ENTER to skip
Note: Use the DEPT field to enter required service hours for
Court Mandated Community Service Volunteers
Press F1 to clear or press yellow backspace key to edit. When completed, press the
left purple key to SAVE or the right purple key to CANCEL. Next prompt PRINT
LABEL, YES or NO.
Note: The options field can be used to set generic (anonymous) names
1) S = Staff
2) V = Volunteer
3) P = Partner in Ed
4) C = Community Service
5) L = Local Board
6) M = Military
7) G = Group
To Edit Existing Volunteer
Swipe Manager Access Card
Press F2
Enter code 1 ADD/EDIT EMPLOYEE
Select F2 EDIT EXISTING EMP. Follow prompts to edit
employee, when completed press the left purple key to SAVE
or the right purple key to CAN. You can clear a prompt by
pressing F1 or edit by pressing the yellow backspace key.
To Terminate (delete) or to Change Punch ID (code 2)
Swipe Manager Access Card
Press F2
Enter code 2 DELETE / CHG PUNCH ID
Enter punch ID then select:
F1 to terminate ID (The letters TRM will be tagged to that employee’s ID
(code 15 Print Empl Info). All employees with the TRM status no longer can
punch IN/OUT, but remain in the Punch File until the end of the pay period (code 75).
F2 to change punch ID (Punches in the Punch File will be deleted)
F3 to remove now (Immediately removes that ID and associated punches)
Relative Punch Options: no option = exact time
Oauto punch out, can be an auto function, automatically punches Volunteer out,
86 SET/EDIT OPTION O PRE-OUT time before Volunteer must be ON clock before punch out
can be implemented) default is 15 min

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RRound punch to 1/4 hr, default punch is exact time
The options field can be used to replace the Name with a generic (anonymous) name
S = Staff
V = Volunteer
P = Partner in Ed
C = Community Service
L = Local Board
M = Military
G = Group
Activate magnetic card/badge reader (Default is Card Reader ON)
The Card Reader ON Icon appears on the bottom right corner
of the display.
Swipe Manager Access Card
Press F2
Enter code 38 to turn reader OFF or 36 to turn ON.
Activate Volunteer magnetic card/badge. The AR unique magnetic
card/badge reader concept allows any magnetic striped card/badge to be associated to
any Volunteer ID, and to be reused later for another Volunteer.
Randomly select any encoded card and write ID on the card as a reference. Cards can
be horizontal or vertical, and can have a slot punched for a lanyard or clip.
Swipe Manager Access Card
Press F2
Enter code 1 ADD/EDIT VOLUNTEER
Note Profile file should be sorted in ID order (code 14) to reduce any delay.
Follow prompts, when completed press the left purple key to SAVE or the right purple
key to CANCEL. The card is now associated with that Volunteer. To remove a card,
follow the above procedure and when requested to swipe a card “press F1 CLEAR”,
which removes the card association.
To print a magnetic card label (Linerless, colored 60-ft rolls
produce 250-300 labels/roll), place a thermal label roll in the AR
paper compartment, enter code 1 ADD/EDIT VOLUNTEER,
enter ID number, follow prompts to print label. Affix label to a
swipe card.
To re-use a Volunteer magnetic card:

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Make sure there is no activity on the card. Do not activate or re-use a card until the
former Volunteer has been deleted (code 2).
Swipe Manager Access Card
Press F2
Enter code 1 ADD/EDIT VOLUNTEER
Select F2 EDIT EXISTING EMP
Follow prompts, delete the former Volunteer, when completed
press the left purple key to SAVE or the right purple key to
CANCEL
To Make Manager Corrections for Current Recording Month
First print all time card report (code 5) to determine if any Volunteer has <FP> failed
punch errors
Swipe Manager Access Card
Press F2
Enter code 8 MANAGER CORRECTION
Enter Punch ID
Correct <FP> failed punch errors by entering hours worked using format: mm/dd/yy.
Note that code 8 adds to the hours if used for the current day, but replaces hours for
past/future days
Code 8 can also be used to enter total hours for an
employee that has not punched.
When completed, press the purple button below OK to
accept
ID 101 corrected <FP> for 4 hr 15 min for total day hours
To Make Manager Punch Corrections for Saved Recording Month
This feature is used if the manager failed to make punch corrections during the active
recording month
Swipe Manager Access Card
Press F3 to enter the SAVED DATA MODE to access and
edit Time Cards saved from the last recording month
Press F1 Saved TIME CARDS to print saved Time Cards
and locate any days that Volunteers have an uncorrected
<FP>.
Press F4 Saved CORRECTION to replace Volunteers <FP>
with total hours worked for a day. Entering ID, select the day using format mm/dd/yy
IN VOLUNTEER 101 101
THU 06/16 IN 16:30 OUT 17:30 VOID
THU 06/16 IN 17:30 <FP> __:__ __:__
THU 06/16 Manager Correction 4:15
FRI 06/17 IN 8:00
Period Total 4:15

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and then entering total time worked. This feature can also be used to enter total hours
for a Volunteer that has not punched. Note that the code is additive, and if used more
than once for a single day, the hours entered on that day will be added together
Press F1 to re-print corrected saved Time Cards
To Terminate or to Change Punch ID (code 2)
Swipe Manager Access Card
Press F2
Enter code 2 DELETE / CHG PUNCH ID
Enter punch ID then select:
F1 to terminate ID (The letters TRM will be tagged to that
employee’s ID (code 15 Print Empl Info). All employees with the TRM status no longer can punch
IN/OUT, but remain in the Punch File until the end of the pay period (code 75).
F2 to change punch ID (Punches in the Punch File will be deleted)
F3 to remove now (Immediately removes ID and associated punches from the Punch File)
To Print Status of All Volunteers
Swipe Manager Access Card
Press F2
Enter code 3 PRINT FLASH REPORT
Displays Number Volunteers OFF clock,
ON clock, total of Day Hours, Period
Hours, FTPs (failed punch) MCs manager
corrections.
To Print Service Confirmation Receipt When punching OUT, Volunteers can print
a service receipt showing their individual cumulative time record,
Press the PRINT key after punching IN/OUT to print a confirmation receipt, includes
site name, Volunteer name, time, month day year, and ID number. Illustration shows
log OUT receipt.
When logging IN: time and date print
When logging OUT: time, date, hrs for day and hrs for period print
Receipt line 1 is the same as report header line 1. If 12 characters or less, printing is
double height, double wide. Line 1 is edited by code 78.
Facility name
Volunteer name
Time punched OUT
Month/day/year
Hours for the current day
Hours total from start date
ID number
To Print Stick-on Badge Press PRINT key when logging
IN. A receipt prints 1) showing the facility name 2) the
Volunteer’s name, the time and date, and the ID number. Affix
3/4-inch adhesive tape to the top of the receipt and apply
directly to the Volunteers left shoulder. If you are a first time
Volunteer, the badge will just have your ID number. If you are
a regular Volunteer, the Volunteer Coordinator will revise the
name field and your name will print.
==========================================
#03 FLASH REPORT FRI
10/17/20xx By Name 5:52p
==========================================
OFFICE
6 OFF CLOCK
0 ON CLOCK
30:44 Day Hours
183:29 Period Hours
1 FTPs 0 MCs

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#04 WHO'S IN LIST MON
10/28/2013 7:11p
==========================================
WHSE
IN SMITH MARIAN 14217 99
IN JONES LUIS 17267 98
in KING ANA 19278 98
in FERNSTRON SHOMAR 20041 98
in SAGREDO LUIS 22840 99
To Print Reports
Swipe Manager Access Card
Press F2
Enter the code for desired report (most often used codes are
printed on the Manager Card, all codes are listed in the back
of this instruction).
Sample Pull Sheet
A single Time Card (tally sheet) is printed for each Volunteer. If cleared weekly, a card
has 7 days, bi-weekly 14 days, etc. In the example, the total does not include hours for
<fp> days until manager corrections
(code 8) are made, sum total
updates immediately and a new
report should be taken.
The total hours for each day of the
week (MON-SUN) is printed at the
bottom of each time card. This is
useful on weekly recording, but not
on 2 or more weeks, and the total
day printing can be removed. Swipe
the Access Card.
Press F4 and enter 14 as the
passcode to remove the daily totals
or 7 to restore them…
Who’s at Work Now
Swipe Manager Access Card
Press F2
Enter code 4
Prints Who’s IN 4 report: upper case shows Volunteer is currently punched IN and
lower case Volunteer is on break.
Label on shirt held by
adhesive carrier
½ in adhesive carrier
attached to top of
receipt

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APPLICATION NOTE
The AR can be set to perform up to 25 functions automatically from a time schedule that is set with Code 79 (Code
80 prints available options). Code 10 prints the AUTO EVENTS time table. All events can be performed manually, but
some might be better done on a date or time that management is not available.
APPLICATION NOTE
Several functions can be set to happen at the same time. They will be performed in the order listed. If you want to clear all
auto events enter code 96.
Site Setup and Auto Functions
Code 10 prints the AR default values for options O, E, N, the auto events set times and
other defaults specific for your machine.
Set Auto Event Functions
Individual functions can be set for every day or any day. If you have a 2-week month,
take 2 weekly reports or let the Punch File “roll” and manually clear the month.
Swipe Manager Access Card
Press F2
Enter code 79
Prompt shows event #01 data.
Press the left purple key under
NEXT to go the next sequential
event, the 2nd purple key DEL to
remove the event, the 3rd EDIT to
change the event, or the right purple
key PREV to go back the previous
event. If you want to save & exit
press F1.
The next prompt will allow the day of
week 0-6, or every day 7, or monthly
8 or 9 on the 16th day. Press the
number associated with the day that
you want.
In the example below Event 3 was selected and the next prompt shows SUN and
allows the next step which is to enter the time on WED that the event is to happen in
the format hh:mm.
To Purge Completed Community Service Volunteers
Report 7 lists the service hours of all Volunteers’ period to date. In the example below
ID 179 must complete 90 hours. To date he has completed 85

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Volunteer 201 signed up for 100 hours and has recorded
108 hrs. This Volunteer has completed his service: Enter
code 6 and print a pull sheet for ID 201 and placed in his
file. The last receipt printed by ID 201 should be taken by
the Volunteer to his patrol officer to get a release. 201
should be deleted from the AR using Function 2, and
selecting F3 REMOVE NOW.
==========================================
#07 DAY HOURS REPORT TUE
01/05/2016 By Pay# 12:47p
==========================================
food bank
community service
UNION OFFICE
--- VOLUNTEER 179 90
--/-- 1/4 1/5 12/30 12/31 12/18 12/26
-SUN- -MON- -TUE- -WED- -THU- -FRI- -SAT-
__:__ 6:44 6:43 17:21 19:42 14:54 19:58
Period Total 85:22
------------------------------------------
--- VOLUNTEER 1962 50
--/-- 1/4 1/5 12/30 12/31 12/18 12/26
-SUN- -MON- -TUE- -WED- -THU- -FRI- -SAT-
__:__ __:__ 0:39 __:__ __:__ __:__ __:__
Period Total 0:39
------------------------------------------
--- VOLUNTEER 201 100
--/-- 1/4 1/5 12/30 12/31 12/18 12/26
-SUN- -MON- -TUE- -WED- -THU- -FRI- -SAT-
__:__ 9:47 20:09 18:33 24:08 15:16 20:21
Period Total 108:14
------------------------------------------
--- VOLUNTEER 745 20
--/-- 1/4 1/5 12/30 12/31 12/18 12/26
-SUN- -MON- -TUE- -WED- -THU- -FRI- -SAT-
__:__ __:__ 6:21 12:04 4:48 11:53 19:12
Period Total 54:18
Report Total 248:33

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REPORTS
The following reports can be printed at any time
3 Print Flash Report Total number OFF CLOCK, ON CLOCK, Day Hours, Period Hours, FTPs (failed to
punch), MCs (manager corrections)
4 Print Who's IN List Prints All Volunteers Currently Logged IN
5 Print All Time Cards (Pull Sheets) Prints All Active Volunteers Time Cards (Volunteers not Logged
IN/OUT during the Period Do Not Print)
6 Print Individual Time Card (pull Sheet) Prints Individual Pull Sheet
7 Print Day Hours Report Prints Hours Worked Each Day Without Punches
9 Print Dept. Hours Report Prints Total Hours Worked in Each Department
10 Print Site Info Prints Default Values and List of Auto Functions
11 Print Punch Prints last 250Transaction including Punches
15 Print Employee Information Print Volunteer Profiles
16 Print Dept. Time Cards Prints Time Cards (pull sheet) for Selected Department
18 Print Current Staffing Report in 1 Hour Increments
80 Print Punch Option List Print List of Punching Options
82 Print Function Code List Prints Complete List of Function Codes (included at end of this instruction)
95 Print Saved All Time Cards Volunteer Time
Cards (pull sheets) from Past Period

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Preloaded 500 Profile ARcs
Models 510ARcs, 570ARcs, and 610ARcs have the capacity to process 500 profile
accounts with a punch file of 30,000 entries. The units are loaded with 450 accounts
101 to 554 with the generic name “VOLUNTEER”. The remaining 50 accounts are
reserved for other entries. The school Volunteer and similar applications clear on the
1st of the month and the Court Mandated Community Service application is open-
ended and never clears. Registration forms and sample Excel sheets can be printed
from the 510AR.com website.
1. VOLUNTEER REGISTRATION FORM
LOG IN
1) First time you log in: Print your name by the next available ID number. This will be your number
every time you Volunteer at the School.
2) Type your ID number into the machine and press the green ENTER key.
3) Press the left purple key indicated as IN on the screen.
4) Press the PRINT key.
5) Carefully tear off badge, attach adhesive carrier, and place on your left shoulder. If you are a first
time Volunteer, the badge will just have your ID number. If you are a regular Volunteer, your name
will print.
LOG OUT
1) Type your ID number and press the green ENTER key.
2) Press the right purple key indicated as OUT on the screen.
PRINT RECEIPT
If you require proof of Volunteering, as for the Military or a company as in Partners in Education,
produce a receipt of service by pressing the PRINT key when logging out
2. COMMUNITY SERVICE REGISTRATION FORM
LOG IN
1) First time you log in: Write your complete Court Docket number by the next available ID number.
This will be your number until your Volunteer service time is completed. Use it every time you
Volunteer at this facility.
2) Type your ID number into the machine and press the green ENTER key.
3) Press the left purple key indicated as IN on the screen.
4) Press the PRINT key the first time that you log IN to print a Service Receipt. Save the receipt as
an ID number reference for future visits.
LOG OUT
1) Type your ID number and press the green ENTER key.
2) Press the right purple key indicated as OUT on the screen.
3) Press the PRINT key to print your Service Receipt
4) Verify that your hours are correct, then deposit in the Receipt container.
NOTE
Registration forms
shown can be
printed from the
510AR.com website.