Casio PCR-255P User manual

START-UP is QUICK and EASY!
Simple to use!
10 departments and 100 PLUs
Automatic Tax Calculations
Calculator function
User's Manual
CI
PCR-255P
Electronic Cash Register
CASIO COMPUTER CO., LTD.
6-2, Hon-machi 1-chome
Shibuya-ku, Tokyo 151-8543, Japan

IMPORTANT
FOR PROGRAMMING ASSISTANCE
PLEASE CALL TOLL FREE
1-800-638-9228
Introduction
Thank you very much for purchasing this CASIO electronic cash register.
START-UP is QUICK and EASY!
Part-1 of this User's Manual can help you make a quick start.
Once you have mastered the QUICK START operations, you will undoubtedly want to expand your use of this
machine by studying other sections of Part-2.
Power Supply
Yourcashregisterisdesignedtooperateonstandardhouse-
hold current (120 V, 50/60 Hz). Do not overload the outlet by
plugging in too many appliances.
Cleaning
Clean the cash register exterior with a soft cloth which has
been moistened with a solution of a mild neutral detergent
and water, and wrung out.
Be sure that the cloth is thoroughly wrung out to avoid
damage to the printer.
Never use paint thinner, benzene, or other volatile solvents.
CASIO Authorized Service Centers
If your CASIO product needs repair, or you wish to purchase
replacement parts, please call 1-800-YO-CASIO.
Original Carton/Package
If for any reason, this product is to be returned to the store
where purchased, it must be packed in the original carton/
package.
Location
Locate the Cash register on a flat, stable surface, away from
heatersorareasexposedtodirectsunlight,humidityordust.

1
Before you start
Unpacking
Contents
Getting to know your cash register ........................................................................................................... 2
Daily Job Flow........................................................................................................................................... 4
Part-1 QUICK START OPERATION ......................................................... 5
(You can operate this ECR on a basic level by reading the following sections)
1. Initialization ...................................................................................................................................... 5
2. Loading Paper.................................................................................................................................. 6
3. Basic Programming for QUICK START – TIME/DATE .................................................................... 7
4. Basic Operation after Basic Programming.......................................................................................13
5. Daily Management Report ............................................................................................................... 16
Part-2 CONVENIENT OPERATION .......................................................... 18
(Please keep these sections to expand your use.)
1. Various Programming ...................................................................................................................... 18
2. Various Operations .......................................................................................................................... 27
Part-3 CALCULATOR FUNCTION............................................................ 34
1. Calculator Mode............................................................................................................................... 34
Part-4 USEFUL INFORMATION ............................................................... 36
1. Troubleshooting ............................................................................................................................... 36
2. Specifications................................................................................................................................... 36
3. Warranty Card.................................................................................................................................. 37
Rear customer display
Operator display
Program key
Operator key
Keyboard
Drawer
Multipurpose tray
Memory protection
batteries
Roll paper
Take-up reel
User’s manual
Drawer keys (2)

2
Getting to know your cash register
Note:
An error is generated
(E01 displayed)
whenever the position
of the Mode Switch is
changed during
registration or pro-
gramming.
ThepositionoftheModeSwitchcontrolsthetypeofoperationsyoucanperform on the cash
register. The PROGRAM Key (marked PGM) that comes with the cash register can be used
to select any Mode Switch setting, while the OPERATOR Key (marked OP) can be used to
select OFF, REG or CAL only.
OFF
In this position, the power of the cash register is off.
REG (Register)
This is the position used for registration of normal transactions.
RF (Refund)
This is the position used for registration of refunds.
CAL (Calculator)
This is the position used for calculator mode.
PGM (Programming)
This is the position used to program the cash register to suit the needs of your store.
X (Read)
This is the position used to produce reports of daily sales totals without clearing the totals.
Z (Reset)
Thisis thepositionusedtoproduce reportsofdailysalestotals.Thissettingclears thetotals.
CAL
REG
OFF
RF
PGM
X
Z
PGM RF OFF REG CAL X Z
●● OP Key
● ● PGM Key
Getting to know your cash register
Displays Rear Customer Display
Operator Display
!!
!!
!Total/Change Display
The total (upper segment) or change (lower segment) sign
appears when a subtotal, total or change is obtained.
@@
@@
@Department Number Display
Anytime you press a department key to register a unit price,
the corresponding department number appears here.
##
##
#PLU Number Display
Anytime you perform a PLU registration, the corresponding
PLU number appears here.
$$
$$
$Number of Repeat Display
Anytime you perform "repeat registration" (page 13), the
number of repeats appears here.
Note that only one digit is displayed for the number of re-
peats.
%%
%%
%Numeric Display
Entered values (unit prices or quantities) and calculated val-
ues (subtotals, totals or change amount due) are displayed
here.The capacity of the display is 8 digits.
This part of the display can be used to show the current time
or date between registration (page 31).
TOTAL
CHANGE
@
$
#
%
!
@
$
#
%
!

3
Getting to know your cash register
Keyboard
7
1
0
4
8
2
00
5
9
3
.
6
FEED PLU
DEPT
SHIFT
ERR .
CORR
—
DATE
TIME
÷ 4
CH CHK
SUB
TOTAL
T/S2
PO
T/S1
RA
ST
MD
NS
#
× / FOR
CLK#
%
9 5
10
AC
=
CA AMT
TEND
× 3
+ 1
6
7
− 2
8
C
1 23
F
4 5 6 7
8 9
0 A
B
D
E G
C
Certain keys have two functions; one for register mode and one for calculator mode.
In this manual, we will refer to specific keys as noted below to make the operations as easy to understand as possible:
Register Mode
Calculator Mode
#t AC key
%i Memory Recall key
&: Percent key
T?, Z, ~ >, '
Numeric keys and 2-zero key
Y"Decimal key
UH, J, K, L
Arithmetic Operation key
RpEqual key
Qm Drawer Open key
!l Feed key
@g Minus/Error Correction key
#t Clear key
$h Multiplication/For/Date Time key
%i PLU (Price Look Up) key
^j Reference Number/Department Shift key
&: Percent/Cashier ID No. Assignment key
* Received on Account/Tax Status Shift 1 key
(v Paid Out/Tax Status Shift 2 key
)u Charge key
Qm Check/No Sale key
Wk Subtotal key
Eb Merchandise Subtotal key
RpCash Amount Tendered key
T?, Z, ~ >, '
Numeric keys and 2-zero key
Y"Decimal key
UG, S, D, F, [
Department keys
•Department 6 through 10 are specified by pressing the j
key respectively as follows:
jG →Department 6 jS →Department 7
jD →Department 8 jF →Department 9
j[ →Department 10

4
Daily Job Flow
Daily Job Flow
Before Opening The Store
1. Plugged in?
2. Enough Roll Paper?
3. Date and Time is correct?
4. Enough small change in the drawer?
While The Store Is Open
1. Registrations.
2. Issuinglatestdailysalestotalifneeded.
(Generating report by Mode Switch to
X position.)
After Closing The Store
1. Issuing Daily Sales Total.
(Resetting report by Mode Switch to Z
position.)
2. Picking up money in the drawer.
3. Turn the Mode Switch to OFF.
When the cash drawer does not open!
In case of power failure or the machine is in malfunction, the cash drawer does not open automati-
cally. Even in these cases, you can open the cash drawer by pulling drawer release lever (see below).
Important!
The drawer will not open, if it is locked with a drawer lock key.

5
Part-1
Part-1 QUICK START OPERATION
QUICK START OPERATION
Part-1
1. Initialization and Loading Memory Protection Battery
Important
You must initialize
the Cash register
and install the
memory protection
batteries before you
can program the
cash register.
◗To initialize the cash register
1. Set the Mode Switch to OFF.
2. Plug the power cord of the cash register into an AC outlet.
3. Load the memory protection batteries.
4. Set the Mode Switch to REG.
◗To load the memory protection batteries
1. Remove the printer cover.
2. Press down on the oval just behind the printer paper inlet, and slide the battery
compartment cover toward the back of the cash register.
3. Load3 newSUM-3("AA") type batteriesintothecompartment.Besurethattheplus
(+) and minus (–) ends of each battery are facing in the directions indicated by the
illustrations inside the battery compartment (Figure 1).
4. Slide the memory protection battery compartment cover back into place.
5. Replace the printer paper and printer cover.
REPLACE MEMORY PROTECTION BATTERIES AT LEAST ONCE EVERY
YEAR.
(Figure 1)
To open the multipurpose tray
To lock/unlock the multipurpose tray
A. Turn the lever (1) clockwise to lock the tray (the indicator becomes red).
B. Turn the lever (1) counterclockwise to unlock the tray (the indicator becomes green).
AB
(1)

6
Part-1 QUICK START OPERATION
&Remove the core of the paper.
*Loadnewpaperfollowingtheinstruc-
tions above, and replace the printer
cover.
2. Loading Paper Roll And ReplacingThe Printer’s Ink Roll
Mode Switch to REG
CAL
REG
OFF
RF
PGM
X
Z
REG
1. To load journal paper
!Removetheprintercoverbyliftingup
the back.
@Put a roll of journal paper into the
holder.
#Cut the leading end of the roll paper
with scissors and insert the paper
into the inlet.
$Press the lkey until 20 or 30 cm
of paper is fed from the printer.
%Rollthepaperontothetake-upreela
few turns.
^Set the left plate of the take-up reel
and place the reel into the register.
Mode Switch to OFF
CAL
REG
OFF
RF
PGM
X
Z
OFF
◗To load receipt paper
!To use the printer to print receipts,
follow steps 1 through 4 of “To load
journal paper”.
@Pass the leading end of the receipt
paper through the printer cover’s pa-
per outlet and replace the printer
cover.
#Tear off any excess paper.
Default printer setting is for Journal.
Toprintreceipts,pleasereferto1-7-3on
page 23 to switch the printer for Receipt
or Journal.
Options: Roll paper –P-5860
Ink Roll –IR-40
◗To replace the ink roll
!Remove the printer cover.
@Lift up the tab on the ink roll marked
“PULL UP”.
#Install a new Ink Roll and press it
down firmly but gently until it snaps
into place.
$Replace the printer cover onto the
cash register.
%Press the mkey to check for cor-
rect operation.
&Press the lkey to take up any
slack in the paper.
*Replace the printer cover by placing
the cover’s front tab into the regis-
ter’s groove.
2. To remove journal paper
!Remove the printer cover following
the instructions above.
@Press the lkey until approxi-
mately20cm ofthepaperis fedfrom
the printer.
#Cut off the roll paper.
$Remove the take-up reel from the
printer and take off the left plate of
the reel.
%Remove the journal paper from the
take-up reel.
^Cut off the paper left in the printer
and press the lkey until the
remaining paper is fed out from the
printer.

7
Part-1
Part-1 QUICK START OPERATION
3. Basic Programming for QUICK START
Mode Switch
CAL
REG
OFF
RF
PGM
X
Z
PGM
Programming
P appears in mode display
Setting the current
date
Setting the current
time
P appears in mode display
Date
Year Month
(to end the time setting)
(to end the date setting)
FOR PROGRAMMING ASSISTANCE, PLEASE CALL TOLL FREE 1-800-638-9228
Setting the Tax table 1
Last code for 4%
P3 appears in mode display
1st code for 4%
(to end the setting)
Procedure Purpose
ALABAMA
4%
0
1
1
10
30
54
73
110
5%
0
1
1
10
29
49
69
89
110
6%
0
1
1
8
24
41
58
6%
0
1
1
9
20
40
55
70
90
109
1. Insert the PROGRAM key (marked “PGM”) and rotate to PGM position.
2. Press the following keys to set the current time.
Example: 13:18 PM = 1318
•Enter 4 digits
•24-hour time format
3. Press the following keys to set the current date.
Example: July 19, 2000 = 000719
•Enter 6 digits
•Enter last 2 digits for year set. (2000 →00)
4. For USA
Find the tax table for your state on pages 9 through 12 of this manual.
Press the following keys to set the tax tables 1 and 2.
Example 1: Set Alabama state tax 4%.
Time Minutes
Zk
ZCZ<h
y
Program set code No. for tax table 1
Zk
???MZ>h
y
Ck
?ZXBk
?p
Zp
Zp
Z?p
C?p
BVp
MCp
ZZ?p
k

8
Part-1 QUICK START OPERATION
Mode Switch
CAL
REG
OFF
RF
PGM
X
Z
PGM
Setting the Tax table
2
P3 appears in mode display
Program set code No. for Tax table 2
5.25% tax
50 for Round off and 02 for Add On
(to end the setting)
Setting the Tax table
1
Procedure Purpose
COLORADO
5.25%
5.25
5002
P3 appears in mode display
Program set code No. for tax table 1
(to end the setting)
9% tax
90 for round up and 02 for Add On.
CANADA
QUEBEC
9%9
9002
(to end the setting)
50 for Round off and 04 for tax on tax code
10% tax rate
Program set code No. for tax table 2
P3 appears in mode display
CANADA
ONTARIO
10%
10
5004
Setting the Tax table
2
Example 2: Set Colorado state tax 5.25%.
•Tax table 2 programming can set only tax rate, but not for a tax break point.
4. For CANADA
Find the tax table for your province on page 12 of this manual.
Press the following keys to set the tax tables 1 and 2.
Example 1: Set Quebec tax 9%.
•Tax table 1 programming is used for the tax table includes break points and tax rate.
Example 2: Set Ontario tax 10%.
•Taxtable2programmingcansettaxrateandthetaxtableincludesTax-onTaxcode(5004)asabove
example, but not for a tax break point.
Tax status for the Departments are fixed as follows:
Departments 1~5: Taxable status 1 and 2.
Departments 6~10: Non-Taxable status.
•See page 18 to change the fixed tax status.
Ck
?XXBk
B"XBp
B??Xp
k
Ck
?ZXBk
>p
>??Xp
k
Ck
?XXBk
Z?p
B??Vp
k