Dymo LabelManager Wireless PnP User manual

LabelManager®Wireless PnP
USER GUIDE
dymo.com

Copyright
© 2013 Sanford, L.P. All rights reserved.
No part of this document or the software may be reproduced or transmitted in
any form or by any means or translated into another language without the prior
written consent of Sanford, L.P.
Trademarks
DYMO, DYMO Label, and LabelManager are registered marks in the US and other
countries. All other trademarks are the property of their respective holders.

Contents
4 About Your New Label Maker
4 Registering Your Label Maker
5 Getting to Know the Label Maker
6Power
6 Power Status Light
6 Wireless Status Light
6 Reset
7GettingStarted
7 Connecting the Power
7 Inserting the Battery Pack
7 Removing the Battery Pack
8 Charging the Battery Pack
9 Inserting the Label Cassette
10 Using Your Label Maker as a Local Printer
10 Connecting the Label Maker to Your Computer
10 Starting the Built-In Software
10 Disconnecting the Label Maker from Your Computer
11 Printing Labels with the Built-In Software
11 Capturing and Inserting an Image
11 Using the Auto-Cut Feature
12 Using Your Label Maker as a Network Printer
12 Configuring Your Label Maker on Your Wireless Network
14 Configuring Your Label Maker Using Standard
14 Configuring Your Label Maker Using Advanced
15 Viewing Wireless Settings
16 Downloading and Installing DYMO Label Software
17 Adding the Label Maker as a Wireless Printer
18 About DYMO Label Software
18 Label Maker Status
19 Caring for the Label Maker
20 Troubleshooting
20 General
21 Wireless
23 Documentation Feedback
23 Environmental Information
24 Safety Precautions for Lithium-Polymer Rechargeable Battery Pack

4LabelManager®Wireless PnP
User Guide
About Your New Label Maker
With the DYMO®LabelManager Wireless PnP electronic label maker, you can
create a wide variety of high-quality, self-adhesive labels. You can choose to print
your labels in many different fonts, font sizes, and styles. The label maker uses
DYMO D1 label cassettes in widths of 1/4” (6 mm), 3/8” (9 mm), 1/2” (12 mm),
3/4” (19 mm), or 1” (24 mm). Labels are available in a wide range of colors.
Visit www.dymo.com for information on obtaining labels and accessories for your
label maker.
You can use your label maker either as a local printer attached to your computer
with a USB cable or as a network printer on your wireless network. See Using
Your Label Maker as a Local Printer on page 10 and Using Your Label Maker
as a Network Printer on page 12 for more information.
Registering Your Label Maker
Visit www.dymo.com/register to register your label maker online. During the
registration process, you will need the serial number, which is located above the
label cassette inside the label maker. See Figure 1 on page 5.
Register your label maker to receive these benefits:
Email notification of free software upgrades
Special offers and new product announcements

5LabelManager®Wireless PnP
User Guide
Getting to Know the Label Maker
Become familiar with the features shown in the following figure.
Battery
compartment
Label exit
slot
Cleaning
tool
Side
cover
Serial
Number label
Cutter
Wireless
status light
Power button/
status light
USB port Reset button
Label
compartment
Figure 1
Back View
Top View

6LabelManager®Wireless PnP
User Guide
Power
The button turns the label maker power on and off.
Power Status Light
The power LED visually shows the power status of the label maker.
When the label maker is turned on but not connected to a power source, the
status light remains on but is dimmed.
Wireless Status Light
The wireless LED visually shows the network status of the label maker.
Reset
The Reset button resets the printer to the factory default settings. Resetting the
printer results in the loss of all current settings, including wireless settings. Press
this button only if you want to erase all current information on the label maker. To
press the Reset button, use a thin object such as the tip of a pen or pencil.
Status Light Power Status
Off The label maker is off; the battery pack may still be charging
if plugged into a wall outlet
Slow Blinking The label maker is on and the battery pack is charging
Fast Blinking The label maker is on and there is an error
Solid The label maker is on and the battery pack is not charging
Status Light Label Maker Status
Off The label maker is not connected to a wireless network
Slow Blinking The label maker is connecting to a wireless network
Fast Blinking The label maker is registering with a wireless network
Solid The label maker is connected to a wireless network

7LabelManager®Wireless PnP
User Guide
Getting Started
Follow the instructions in this section to set up your label maker.
Connecting the Power
The label maker is powered by a rechargeable, lithium-polymer (LiPo) battery
pack.
For best performance, fully charge the battery pack before using your label maker.
Inserting the Battery Pack
The battery pack included with your
label maker comes partially charged.
For best results, fully charge the
battery pack before using the label
maker for the first time.
Make sure the USB cable is
disconnected before handling the
LiPo battery pack.
To insert the battery pack
1Press and then pull outward
to open the side cover of the label
maker.
2Insert the battery pack into the battery compartment as shown in Figure 2.
3Close the side cover of the label maker.
Make sure to read the LiPo Safety Precautions found on page 24.
Removing the Battery Pack
Remove the battery pack when the label maker will not be used for more than
seven days.
Make sure the USB cable is disconnected before handling the LiPo battery pack.
To remove the battery pack
1Press and then pull outward to open the side cover of the label maker.
2Remove the battery pack from the battery compartment.
Make sure to read the LiPo Safety Precautions found on page 24.
Figure 2
Press
and pull

8LabelManager®Wireless PnP
User Guide
Charging the Battery Pack
Use the USB cable included with your label maker to recharge the battery pack.
The battery pack is charged by USB through the included wall adapter or through
a powered USB port on your computer. Use only the included USB cable and wall
adapter with your label maker.
The label maker may not charge or function properly when connected to a non-
powered USB port, such as those on some Mac keyboards, or a non-powered
USB hub.
Fully charging the battery pack will take approximately two and a half hours using
the wall adapter and approximately eight hours when connected to a powered
USB port on your computer.
For best performance, fully charge the battery pack before using your label maker.
Make sure to read the LiPo Safety Precautions found on page 24.
To charge the battery pack using the wall
adapter
1Plug the USB cable into the USB port on the
back of the label maker.
2Plug the other end of the USB cable into the
wall adapter.
3Plug the wall adapter into a power outlet.
4If the label maker is turned off, press the
power button to turn the label maker on and
start charging the battery pack.
The power status light blinks slowly, indicating
that the battery pack is charging. The battery
pack continues to charge even if you turn the
label maker off.
The wall adapter is only used for recharging the battery pack; the wall adapter
cannot be used to power the label maker when the battery pack is not inserted.
To charge the battery pack using your computer
1Plug the USB cable into the USB port on the back of the label maker.
2Plug the other end of the USB cable into a powered USB port on your
computer.
3If necessary, turn on the computer.
The battery pack will not charge if the computer is turned off or in sleep mode.
4If the label maker is turned off, press the power button to turn the label maker
on and start charging the battery pack.
The power status light blinks slowly, indicating that the battery pack is
charging. The battery pack continues to charge even if you turn the label
maker off.
You cannot use the label maker as a wireless network printer while the label maker
is connected to a USB port on your computer. For information about setting up
your label maker as a wireless printer, see
Configuring Your Label Maker on
Your Wireless Network
on page 12.
Figure 3
1
2

9LabelManager®Wireless PnP
User Guide
Inserting the Label Cassette
Your label maker uses DYMO D1 label cassettes. Visit www.dymo.com for
information about purchasing additional label cassettes.
To insert the label cassette
1Press and then pull outward to open the side cover of the label maker.
See Figure 4.
2Make sure the tape and ribbon are taut across the mouth of the cassette and
that the tape passes between the label guides. See Figure 4.
If necessary, turn the ribbon rewind spool clockwise to tighten the ribbon.
3Insert the cassette and press firmly until the cassette clicks into place. See
Figure 5.
4Close the side cover of the label maker.
Figure 4
Label
guides
Ribbon rewind
spool
Press
and pull
Figure 5

10 LabelManager®Wireless PnP
User Guide
Using Your Label Maker as a Local Printer
You can use your label maker as a local printer connected to a powered USB port
on your computer. You do not need to install additional software or drivers to use
the label maker as a local printer.
You cannot use the label maker as a wireless network printer while the label maker
is connected to a USB port on your computer.
Connecting the Label Maker to Your Computer
The label maker connects to your computer using the USB connection located on
the back of the label maker.
To connect the label maker to your computer
1Plug the USB cable into the USB port on the back of the label maker.
2Plug the other end of the USB cable into a powered USB port on your
computer.
The label maker must be connected to a powered USB port. The label maker may
not charge or function properly when connected to a non-powered USB port,
such as those on some Mac keyboards, or a non-powered USB hub.
Starting the Built-In Software
The built-in software resides on the label maker; no installation is required.
To start the software for Windows®
1If necessary, press the power button to turn on the label maker.
Depending on Windows AutoRun or AutoPlay settings, the software may start
automatically.
2If the software does not start automatically, do one of the following:
• If the AutoRun or AutoPlay dialog box appears, follow the on-screen
instructions to start the DYMO Label Light software.
• If the AutoRun or AutoPlay dialog box does not appear, navigate to
My ComputerDYMO W-PNP, and then click DYMO Label
Light.exe.
To start the software for Mac OS®
1If necessary, press the power button to turn on the label maker.
The DYMO Wireless PnP volume appears on your desktop.
2Double-click DYMO W-PNP to open the volume.
3Double-click to start the software.
Disconnecting the Label Maker from Your Computer
To disconnect the label maker from your computer
1(Mac Only) Drag the DYMO W-PNP volume to the trash.
2Press the power button to turn off the label maker.
3Unplug the USB cable from your computer.

11 LabelManager®Wireless PnP
User Guide
Printing Labels with the Built-In Software
The following figure shows some of the features available in the built-in software.
To print a label
1Click once on the label in the Edit area and type some text.
2Click to print the label.
Capturing and Inserting an Image
You can quickly capture an image from your desktop and add it to your label.
To capture and insert an image from your desktop
1Click on the toolbar.
2Drag the curser to draw a selection box around the area to capture.
The selected area is inserted into your label.
Using the Auto-Cut Feature
When printing multiple labels, the label maker automatically cuts each label before
printing the next label. You can turn this feature off, so that multiple labels print
continuously and a label separator cut mark prints between each label.
The label maker always automatically cuts after the last label is printed.
To turn off the auto-cut feature
Clear the Cut each label as printed check box.
Insert text
you’ve copied
to the
Clipboard.
Select the
font, size, and
style for your
label text.
Create a
new label.
Match the
label width to
the label
cassette in the
label maker.
Start advanced
DYMO Label v.8
software.
Rotateimages
90 degrees.
Choose to print
a horizontal or
vertical label. Add a border
around the label.
Choose a fixed length for the
label or make the label resize
automatically to fit the text.
Crop an
image added
to the label.
Change the units of
measure or
language settings.
Capture an area of
the screen and insert
on your label.
View the
status of the
label maker. Print a label.
Zoom the label.
Configure the
label maker
for wireless
access.
Choose to automatically cut
each label as printed or to only
cut between print jobs.

12 LabelManager®Wireless PnP
User Guide
Using Your Label Maker as a Network Printer
You can use your label maker as a network printer on your wireless network.
You must have a network with a wireless router or wireless access point to use
your label maker as a wireless network printer. Ad-hoc wireless communication
(device to device) is not supported.
To use your label maker as a wireless printer on your network, you must do the
following:
1Configure the printer using the Wireless Setup tool in the built-in software.
2Disconnect the printer from your computer and plug the printer into a wall
outlet using the wall adapter.
3Download and install DYMO Label v.8.5 or later on each computer that will
need to print to the printer.
4Add the printer to each computer as a wireless printer.
5Design and print labels using DYMO Label software.
For best performance, place the printer as close to your router or access point as
possible with as few obstructions as possible. Large objects and walls between
the printer and the router, as well as interference from other electronic devices,
can affect the performance of the printer.
Configuring Your Label Maker on Your Wireless Network
Before configuring the label maker, you must determine the connection method to
use to connect to your wireless network.
The label maker stores only one wireless network configuration at a time. You
must reconfigure the label printer on the wireless network each time the printer is
moved from one network to another.
When configuring your label maker on your wireless network, you may need the
MAC address or Host Name. You can find this information on the sticker located
on the bottom of the label maker.
The following authentication and encryption types are supported for configuring
the printer on a wireless network.
Authentication Type Encryption Types
Open None
WEP 64
WEP 128
Shared WEP 64
WEP 128
WPA Personal TKIP
AES
WPA2 Personal TKIP
AES
WPA Enterprise PEAP/MS-CHAPV2
WPA2 Enterprise PEAP/MS-CHAPV2

13 LabelManager®Wireless PnP
User Guide
Refer to the documentation that came with your router or access point to
determine the connection methods supported.
To configure the label maker on your wireless network
1Plug one end of the USB cable into the USB port on the back of the label
maker.
2Plug the other end of the USB cable into an available USB port on your
computer.
3If necessary, press the power button to turn on the label maker.
4Start the built-in software.
See Starting the Built-In Software on page 10.
5Click on the software toolbar.
The Wireless Setup tool starts.
6Select one of the following connection methods:
•Standard - See Configuring Your Label
Maker Using Standard.
•Advanced - See Configuring Your Label
Maker Using Advanced.
7Follow the instructions in the tool to configure the
label maker on your wireless network.
The wireless status light located on the top of the
label maker turns solid blue when the label maker
has successfully connected to a wireless network.
You cannot use the label maker as a wireless network printer while the label maker
is connected to a USB port on your computer.
Connection Method Description
Standard Use this method if you want the Wireless Setup tool to
automatically detect your network. Your network will be
detected automatically and you will be prompted to
enter your security information.
See Configuring Your Label Maker Using Standard.
Advanced Use this method if you want to enter all network
information manually. The Wireless Setup tool will not
automatically detect your network.
Use this method only if you are very familiar with your
wireless network, or if the other method is
unsuccessful.
See Configuring Your Label Maker Using Advanced.
Wireless
status light

14 LabelManager®Wireless PnP
User Guide
Configuring Your Label Maker Using Standard
When you configure your printer using the Standard method, the Wireless Setup
tool automatically detects your network and you are prompted to enter your
security information.
To configure the label maker using Standard
1From the Wireless Setup tool, click Standard.
A list of all detected networks is displayed. This may take up to two minutes.
2Do one of the following:
• If your network appears in the list, select your network and click Next.
• If your network does not appear in the list, select Network is not listed
above, click Next, and then enter the name of your network in the
Network Name (SSID) field.
3 Enter the required security information in the available fields, and then click Next .
Depending on the type of security used on your wireless network, you may
need a certificate file, passphrase, or other information. Contact your network
administrator if you need help locating this information.
4When the wireless setup is complete, click one of the following:
•Yes, download and install now to close the tool and download and install
DYMO Label software now.
•No, close to close the tool and install DYMO Label software at a later time.
You cannot use the label maker as a wireless network printer while the label
maker is connected to a USB port on your computer.
5Disconnect the label maker from your computer.
See Disconnecting the Label Maker from Your Computer on page 7.
6Place the label maker in an easily accessible location.
7Plug the USB cable into the wall adapter and then plug the wall adapter into a
wall outlet.
8If necessary, press the power button to turn the printer on.
Configuring Your Label Maker Using Advanced
Configure your label maker using the Advanced method if you want to enter all
network information manually. The Wireless Setup tool will not automatically
detect your network.
Use this method only if you are very familiar with your wireless network, or if the
other method is unsuccessful.
To configure the label maker using Advanced
1From the Wireless Setup tool, click Advanced.
2Enter the name of your network in the Network Name (SSID) field.
3Enter the required information in the available fields on the Security tab.
Depending on the type of security used on your wireless network, you may
need a certificate file, passphrase, or other information. Contact your network
administrator if you need help locating this information.
4Select the IP Address tab and enter the required information in the available
fields.

15 LabelManager®Wireless PnP
User Guide
5Click Next.
6When the wireless setup is complete, click one of the following:
•Yes, download and install now to close the tool and download and install
DYMO Label software now.
•No, close to close the tool and install DYMO Label software at a later time.
You cannot use the label maker as a wireless network printer while the label
maker is connected to a USB port on your computer.
7Disconnect the label maker from your computer.
See Disconnecting the Label Maker from Your Computer on page 7.
8Place the label maker in an easily accessible location.
9Plug the USB cable into the wall adapter and then plug the wall adapter into a
wall outlet.
10 If necessary, press the power button to turn the printer on.
Viewing Wireless Settings
You can view the label maker wireless settings from within the built-in software.
To view the wireless settings
1Plug one end of the USB cable into the USB port on the back of the label
maker.
2Plug the other end of the USB cable into an available USB port on your
computer.
3If necessary, press the power button to turn on the label maker.
4Start the built-in software.
See Starting the Built-In Software on page 10.
5Click on the software toolbar.
The Wireless Setup tool starts.
6Click Advanced.
The current wireless settings for the label maker are displayed.

16 LabelManager®Wireless PnP
User Guide
Downloading and Installing DYMO Label Software
To use your label maker over a wireless network connection, you must install
DYMO Label software version 8.5 or later on each computer that needs wireless
access to the label maker.
To install the software on a Windows®system
1Download DYMO Label software version 8.5 or later from the DYMO Web site
at WirelessPnP.dymo.com.
2Close all open Microsoft Office applications.
3Double-click the Installer icon.
After a few seconds, the installation screen appears.
4Click Install and follow the instructions in the installer.
When the software installation is complete, you are prompted to connect your
printer.
5Without connecting your printer, click Finish.
6Double-click on your desktop to start DYMO Label software and add
your wireless network printer. See Adding the Label Maker as a Wireless
Printer.
To install the software on a Mac OS®system
1Download DYMO Label software version 8.5 or later from the DYMO Web site
at WirelessPnP.dymo.com.
2Double-click the Installer icon and follow the on-screen instructions.
When the software installation is complete, you are prompted to connect your
printer.
3Without connecting your printer, click Finish.
4Double-click on your desktop to start DYMO Label software and add
your wireless network printer. See Adding the Label Maker as a Wireless
Printer.

17 LabelManager®Wireless PnP
User Guide
Adding the Label Maker as a Wireless Printer
To use the label maker over a wireless network connection, you must add the
printer to your computer.
To add the label maker to your computer
1Double-click on your desktop to start DYMO Label software.
If no other DYMO label printers are installed, a prompt appears asking you to
either plug in a DYMO label printer or add a network printer.
2Do one of the following:
• If this is the first DYMO label printer installed on the computer, click Yes
when prompted by the software to add the label maker as a wireless
printer.
• If a DYMO label printer is already installed on the computer, choose Add
Network Printer from the File menu.
The Add Network Printer tool starts.
3Follow the instructions in the Add Network Printer tool to add the label
maker to your computer.
If you have trouble adding the label maker to your computer, contact your network
administrator.
To print to the label maker wirelessly
1Restart DYMO Label software.
2If you have more than one DYMO label printer installed, do the following:
aClick the printer image in the DYMO Label software Print area.
All of the label printers that are installed on your computer are displayed.
bSelect the LabelManager Wireless PnP (nnnnnnnnnnnn) label maker.
3Click to print your label.

18 LabelManager®Wireless PnP
User Guide
About DYMO Label Software
The following figure shows some of the major features available in
DYMO Label software.
For complete details on using the software, refer to the online Help or the DYMO
Label User Guide.
From the Help menu in DYMO Label software, you can view the following:
DYMO Label Help
DYMO Label User Guide
LabelManager Wireless PnP User Guide
Label Maker Status
The label maker status is displayed in the built-in software or the DYMO Label
software window. The following table describes the possible states of the label
maker.
Label maker is connected and battery pack is charging
Label maker is connected and battery pack is not charging
Label maker is not connected or is turned off
Label maker is connected and there is a problem with the
battery pack
Visually choose
your label type
and apply
layouts.
Insert text,
addresses,
images, shapes,
lines, barcodes,
dates, and
counters.
Store your favorite
addresses or
other data in the
Address Book;
automatically
insert the data on
your label.
Select a label maker
to print your labels. View the status of the label maker. Print a label.
Apply a recently used
layout to a label. Capture an area of the screen to insert on your label.

19 LabelManager®Wireless PnP
User Guide
Caring for the Label Maker
Your label maker is designed to give you long and trouble-free service, while
requiring very little maintenance. Clean your label maker from time to time to keep
it working properly. Clean the cutter blade each time you replace the label
cassette.
To clean the cutter blade
1Press and then pull
outward to open the side
cover of the label maker.
2Remove the label cassette.
3Press and hold the power
button.
4While holding the power
button, press and release
the cutter button to move
the cutter blade.
5Repeat step 3 until the
cutter blade is exposed.
See Figure 6.
6Release the power button.
7Use a cotton ball and alcohol to clean both sides of the blade.
The cutter blade is extremely sharp. Use caution when cleaning.
8After cleaning the blade, press and release the cutter button to return the
cutter blade to the home position.
To clean the print head
1Press and then pull outward
to open the side cover of the
label maker.
2Remove the label cassette.
3Use a small, soft brush or cotton
swab to wipe away dust and
other stray particles from the
inside of the label compartment.
4Remove the cleaning tool from
inside the label compartment
cover.
5Gently wipe the padded side of
the tool across the print head.
See Figure 7.
The print head is very delicate,
so use care when cleaning.
6Replace the cleaning tool, insert
the label cassette, and close the
side cover.
Cutter
blade
Figure 6
Print head
Figure 7
Cleaning tool

20 LabelManager®Wireless PnP
User Guide
Troubleshooting
Review the following sections if you encounter a problem with your label maker.
General
Review the following possible solutions if you encounter a problem with your
label maker.
If you need further assistance, visit the DYMO Web site at www.dymo.com.
Problem/Error Message Solution
Poor print quality Attach the charging adapter to the label maker to
recharge the battery pack. See Charging the Battery
Pack.
Clean the print head. See Caring for the Label Maker.
Ensure the label cassette is inserted properly.
Replace the label cassette.
Poor cutter performance Clean the cutter blade. See Caring for the Label Maker.
Label maker error; power LED
blinks quickly Ensure the label cassette is inserted properly and not
jammed or empty.
Ensure the battery pack is inserted properly.
Recharge the battery pack. See Charging the Battery
Pack.
Label maker does not turn on Ensure the battery pack is inserted properly.
Ensure the label maker is connected to a powered USB
port or working wall outlet.
Recharge the battery pack. See Charging the Battery
Pack.
Battery level is too low to print Recharge the battery pack and reprint the label. See
Charging the Battery Pack.
Battery is not charging Ensure the label maker is connected to a powered USB
port or working wall outlet. See Charging the Battery
Pack.
If the label maker is connected to a USB port on your
computer, make sure the computer is on and not in
sleep mode.
Battery level is low Recharge the battery pack. See Charging the Battery
Pack.
Two LabelManager Wireless
PnP printers are showing up
in DYMO Label software
If you connected the LabelManager Wireless PnP printer to
your computer using the USB cable AND added the printer
as a wireless printer through the Add Network Printer tool,
you will see two versions of the printer installed: a USB
connected printer and a wireless printer. However, both
printers cannot be active at the same time. Make sure you
choose the correct printer in DYMO Label software before
you print a label.