Dymo XTL 300 User manual

BC
User Guide

Copyright
© 2015 Sanford, L.P. All rights reserved. Rev. 4/27/15
No part of this document or the software may be reproduced or transmitted in
any form or by any means or translated into another language without the prior
written consent of Sanford, L.P.
“Sans” is a DejaVu font. The DejaVu fonts are based on Vera fonts copyright ©
by Bitstream, Inc. Glyphs in the DejaVu fonts imported from Arev fonts are
copyright © by Tavmjong Bah. All Rights Reserved.
QR Code used in this application is under the GNU Lesser General Public
License 2.1.
Trademarks
DYMO and XTL are trademarks or registered trademarks in the US and other
countries. All other trademarks are the property of their respective holders.

3XTL®300
User Guide
Contents
1 About Your New Label Maker
1 Registering Your Label Maker
1 Getting to Know Your Label Maker
2 Connecting the Power
2ChargingtheBattery
2 Removing and Replacing the Battery
3 About Labels
3 Inserting the Label Cartridge
4 Removing the Label Cartridge
4 Selecting a Label Cartridge
5 Removing the Label Backing
6 Using Your Label Maker
6Keypad
9 LCD Display
10 Status Bar
10 Home Screen
11 Action Bar
11 Label Editor
12 Navigating Labels
13 Using the Label Applications
13 Setting Default Label Properties
14 Quick Label
14 General Label
15 Patch Panel Label
16 Flag Label
16 Laminated Cable Wrap Label
17 Cable Wrap Label
17 Heat-Shrink Tube Label
18 110-Block Label
19 Horizontal Breaker Label
20 Vertical Breaker Label
20 Terminal Block Label
21 Asset Tracking Label
22 Distribution Panel Label
22 Materials Management Label
24 Editing and Formatting Text on Labels
24 Editing Text
24 Changing the Text Size
24 Changing the Text Style
25 Rotating the Text
25 Aligning the Text
25 Inserting Punctuation
26 Inserting Symbols
26 Inserting International Characters
26 Creating a Vertical Label
27 Working with Objects on a Label

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27 Inserting a Text Box
27 Inserting an Image
28 Inserting a Barcode
29 Deleting an Object
29 Creating a Series of Labels
31 Using the Library
31 Saving Labels
31 Opening Saved Labels
31 Deleting Saved Labels
31 Using Favorites
33 Changing the Settings
33 Changing the Language
33 Changing the Units of Measure
33 Changing the Screen Brightness
34 Changing the Auto Shut-off Time
34 Changing the Recall Data Setting
34 Setting Print Options
35 Print Range
35 Number of Copies
35 Collate
36 Mirror
36 Cut Labels
36 Feed
36 Setting the Default Barcode
37 Restoring the Label Application Default Settings
37 Restoring Factory Default Settings
38 Connecting the Label Maker to your Computer
38 Downloading and Installing DYMO ID™Software
38 Connecting the Label Maker to your Computer
39 About DYMO ID Software
39 Transferring Files
39 Updating the Label Maker Software
41 Caring for the Label Maker
41 Cleaning the Label Maker
41 Cleaning the Print Head
42 Cleaning the Sensors
42 Cleaning the Cutter Blade
43 Troubleshooting
46 Images and Symbols
46 ISO
47 GHS
48 WHMIS
48 Electrical
48 Pro AV
49 Arrows
49 Symbols
50 Documentation Feedback

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50 Environmental Information
51 Safety Precautions

1XTL®300
User Guide
About Your New Label Maker
With the DYMO®XTL™300 electronic label maker, you can design and print
multiple label types, including barcode labels, panel labels, and heat shrink tubes.
The label maker uses DYMO XTL™label cartridges in label widths of 1/4”, 3/8”,
1/2”, 3/4”, or 1” (6 mm, 9 mm, 12 mm, 19 mm, or 24 mm). Labels are available in
a full range of temperature, chemical, and UV-resistant materials, including
continuous tape and pre-sized labels.
Visit www.dymo.com for information on obtaining labels and accessories for your
label maker.
Registering Your Label Maker
Visit www.dymo.com/register to register your label maker online. During the
registration process you will need the serial number, which is located inside the
label compartment cover.
Register your label maker to receive these benefits:
Notification of software upgrades by email
Special offers and new product announcements
Getting to Know Your Label Maker
Become familiar with the parts of your label maker as shown in Figure 1.
1Power/USB connectors 4LCD display 7Label compartment
2On/Off (Cancel printing) 5Cutter 8Battery compartment
3Label exit slot 6Label compartment
cover release
9Lanyard loop
23
5
9
47
8
1
6
Figure 1

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Connecting the Power
The label maker is powered by a rechargeable, lithium polymer (LiPo) battery.
The battery installed in your label maker ships partially charged. For best results,
fully charge the battery before using the label maker for the first time.
See Power Status on page 10 for information about visually determining the
battery charging status.
Charging the Battery
Fully charging a discharged battery will take approximately two and a half hours.
You can continue to work as long as the power adapter is connected.
Make sure to read the LiPo battery safety
precautions found on page 51.
To charge the battery
1On the left side of the label maker,
gently lift and turn the connector cover
to expose the power connector. See
Figure 2.
2Plug the power cord into the power
adapter. See Figure 3.
3Plug the barrel end of the power
adapter into the power connector.
4Plug the power cord into a power outlet.
The power status will show charging in the upper right corner of the
label maker’s display.
Removing and Replacing the Battery
The LiPo battery is designed to provide years of service. In the unlikely situation
that you need to replace the battery, a replacement battery can be ordered from
www.dymo.com.
Make sure the power adapter and USB cable are disconnected before handling
the LiPo battery.
Figure 2
Lift and turn
Figure 3
Power adapter
Power cord
Power connector

3XTL®300
User Guide
To remove the battery
1Press and hold for approximately five
seconds to turn the power completely off.
2Disconnect the power adapter and USB
cable.
3Using a #1 Phillips head screwdriver,
loosen the screw holding the battery cover
in place. See Figure 4.
The screw is attached to the battery cover.
Do not remove the screw completely from
the cover.
4Lift off the cover.
5Remove the battery from the battery compartment using two fingers to lift the
battery from the top edge.
6Insert the new battery.
7Replace the cover over the battery compartment.
8Tighten the screw only until the battery cover is secure.
Make sure to read the LiPo Safety Precautions found on page 51.
About Labels
The label maker uses DYMO XTL™label cartridges in label widths of 1/4”, 3/8”,
1/2”, 3/4”, or 1” (6 mm, 9 mm, 12 mm, 19 mm, or 24 mm). Labels are available as
continuous tape or pre-sized labels for specific applications.
The label cartridge that is inserted in the label maker determines the type of labels
you can create and print. For example, if you have a 1” continuous label cartridge
inserted, you will not be able to create a heat-shrink tube or laminated cable wrap
label.
See Using the Label Applications on page 13 for information about the types of
labels you can use with each label application.
Visit www.dymo.com for information on obtaining labels for your label maker.
Inserting the Label Cartridge
A sensitive electronic chip is embedded in the
side of each label cartridge. This chip contains
information that is read by the label maker and
DYMO ID™software. This chip must be kept
clean to function properly.
Do not touch the electronic chip in the side of
the label cartridge; oils from your hand may
prevent the chip from working properly. See
Figure 5.
Figure 4
Figure 5
Do not
touch!
Ribbon
rewind
Label
guides

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User Guide
To insert the label cartridge
1Press the label compartment release and
lift the cover. See Figure 6.
2Make sure the tape and ribbon are taut
across the mouth of the label cartridge
and that the tape passes between the
label guides. See Figure 5.
To tighten the ribbon, turn the ribbon
rewind spool in the direction indicated by
the arrow on the cartridge.
3Insert the label cartridge and press firmly
until the cartridge ‘clicks’ into place.
4Close the label compartment cover.
Removing the Label Cartridge
You can design labels without a label cartridge inserted in the label maker. Just
remember to insert a compatible label cartridge before attempting to print. See
Using the Label Applications on page 13.
To remove the label cartridge
1Press the label compartment release and lift the cover. See Figure 6.
2Remove the label cartridge.
You can now create labels using any of the label applications. When you start a
new label, you will be asked to select a label cartridge to use.
Selecting a Label Cartridge
You can design any type of label when the label compartment is empty. Each time
you select a label application, you are asked to select the properties for your new
label.
To choose a label cartridge
1Remove the label cartridge from the label maker.
You are warned that the label compartment is empty.
2Select a label application from the Home screen.
You are asked to select a label cartridge.
The labels available for you to choose from are filtered to show only those
label cartridges appropriate for the label application you selected.
3Do one of the following:
• Enter the part number of the label cartridge you wish to use.
• Scroll through the list of labels and select a specific label.
• Select Wizard. You are asked to select the properties for the label you
wish to create.
Press
and lift
Figure 6

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User Guide
Removing the Label Backing
DYMO XTL™continuous labels have an easy-to-peel split
back for easy removal of the label backing.
Does not apply to heat-shrink tubing or pre-sized labels.
To remove the continuous label backing
1Locate the split on the label backing.
2Gently pinch the label lengthwise, folding toward the
printed side of the label. The label backing separates.
3Carefully peel away the backing from the label.
To remove pre-sized labels from the backing
Gently lift the corner of the label and peel the label from
the backing.
Remove split
backing
Continuous labels
Figure 7
Pre-sized labels
Peel label
from backing
Figure 8

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User Guide
Using Your Label Maker
Become familiar with the features and function keys on your label maker.
Keypad
In addition to the alphanumeric keys, a number of function keys give you quick
access to the features of your label maker.
Power
The key turns the power on and off. Pressing also cancels printing.
To conserve power, the screen dims after thirty seconds of inactivity and the label
maker enters standby mode after three minutes of inactivity. After approximately
ten more minutes of inactivity, the label maker automatically shuts off.
1On/Off (Cancel printing) 8Save 15 Shift
2Home 9Number/Symbol keys 16 Caps lock
3Print/Print options 10 Backspace/Delete 17 Navigation
4LCD display 11 Return 18 Back
5Function keys 12 Rotate/Align 19 New label/Clear
6Zoom 13 Space bar 20 OK
7Favorites 14 Text size/Text style
12
4
5
8
9
7
11
14
15
16
18
19
10
17
20
12
3
13
6
Figure 9

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You can change the amount of time the label maker remains in standby mode
before automatically shutting off. See Changing the Auto Shut-off Time on page
34.
When the label maker is turned off, the current label and settings are remembered
so you can continue working the next time the label maker is turned on.
If the battery is removed and the power adapter is disconnected, the label and
settings you are currently editing will be lost.
Home
The key returns you to the Home screen from any screen. See Home Screen
on page 10 for more information about the Home screen.
Print
The key prints the currently displayed label.
Cutter Button
The button on the side of the label maker cuts the label.
When printing multiple copies, the label maker pauses between each label
allowing you to cut before printing the next label.
You can change this setting so that the label maker prints all labels continuously
and you can cut once at the end. A label separator cut mark is printed between
each label to show where each label should be cut. See Cut Labels on page 36.
Zoom
The keys zoom in or out on a label you are editing. Zoom only applies
when editing a label.
Shift
The key when used with another key selects the function or symbol printed
above that key.
To turn power on Press .
To turn on the display when in
standby mode Press any key once.
To turn power completely off Press and hold for five seconds.
To print immediately Press once.
To set print options Press and hold for several seconds.
To cancel printing Press once while label maker is printing.
Press + a letter Inserts an uppercase letter. Inserts a lowercase letter if
Caps Lock is turned on.
Press + a number Inserts the symbol over the selected number.

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The key is also used with the navigation keys to select text in a text box. See
Navigation Keys on page 9.
Clear
The key clears a label of all text and formatting or, if in a list screen, removes
the selected item.
Save
The key saves the labels you are currently editing. See Saving Labels on page 31.
Favorites
The key opens the list of labels and images that you previously assigned to
Favorites.
Back
The key cancels an action or exits from a menu without making a selection.
Caps Lock
The key toggles capitalization on and off.
Backspace
The key deletes the character, barcode, or image to the left of the cursor.
Press + Opens the Style tool. See Changing the Text Style on
page 24.
Press + Opens the Align tool. See Aligning the Text on page 25.
on a label edit screen Deletes all text and formating leaving a single blank label.
in a list screen
Deletes a saved label selected. Also deletes a template
or an image added by you. Included images or templates
cannot be deleted.
Selecting a favorite label Opens that label file in the appropriate label editor.
Selecting a favorite image Inserts the image into the label being edited at the current
cursor postion.
Press on a label edit
screen Undoes the last edit to the label.
Press on a wizard screen Moves back one page of the wizard.
Press in a list or menu Moves up one level in the list or menu.
Caps lock turned on All letters that you enter are capitalized. The indicator
appears in the status bar.
Caps lock turned off All letters entered appear in lowercase.

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User Guide
OK
The key makes a selection, such as choosing a label application, a label file,
an image, a list item, or a setting.
Throughout this user guide, using the instruction to “select” implies performing the
step followed by pressing to complete the action.
Navigation Keys
The navigation keys operate as follows:
LCD Display
The LCD display is divided into three areas:
In a text box or moves the cursor one character to the left or right.
or moves the cursor up or down one line.
Pressing in any corner of the navigation key will move the
cursor to the beginning or end of the current line.
+ or selects characters beginning at the cursor
position to the right or left.
+ or selects characters beginning at the cursor
position to the same position in the line above or below.
+ a corner of the navigation key selects characters
beginning at the cursor position to the beginning or end of
the text box.
In a multi-cell label such as
patch panel or moves the cursor one cell to the left or right. At the
end of the label, moves the cursor to the next label.
In menus and lists Use the navigation keys along with to select an item.
Status bar
Label edit area
Action bar

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User Guide
Status Bar
The status bar contains a number of indicators that show label information, label
type, Caps lock, USB connection, and power status.
Power Status
The power status is shown at the top right of the display and shows the current
battery status.
Home Screen
The Home screen contains all the label editor applications. This is where you will
start creating labels for your specific application.
When you press the key while editing a label, the Home screen is displayed;
however, your current editing session remains active in the background. To return
to editing the label, select Continue editing.
If you select a new label application and the label currently being edited is not yet
saved, you are prompted to save the label.
When you press the key while in a menu or settings screen, any settings or
other actions that have not been saved or confirmed are lost.
Level of battery charge remaining.
Connected to power adapter and charging. Bars will move from
left to right while charging is in progress.
Very low battery charge remaining; you may not be able to print.
Battery completely discharged or missing.
Current label
type and width
in label maker
Power status
Label type selected USB connection status
Caps lock indicator
Open a saved label
Select a label type
Change the
settings
Continue editing
the current label
Current label type
and width in the
label maker Power status
Label type selected USB connection status
Caps lock indicator

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The Home screen contains the following three actions:
Action Bar
Four function keys are located below the LCD display. These keys are used to
select actions that are available as you are editing labels.
In the example above, you can press either of the two left functions keys to
continue editing the current label.
The actions associated with each function key are specific to your current task.
Label Editor
Each label application contains a custom editor for the type of label you are
creating. At the bottom of the label editor are four features which are enabled
when that feature is available based on your label type and content.
Continue editing Return to the label you were editing before pressing .
Open a saved label file Open a previously saved label file.
Settings Change the label maker settings.
Properties
Change the properties for the label. Available for label types where
properties can be customized. See the properties available for each label
type in Using the Label Applications on page 13.
Insert
Add a text box, symbol, barcode, or image object. The objects available
depend on the label type selected. See Working with Objects on a Label
on page 27.
Continue editing
the current label Open a saved label Change the Settings
Action bar
Function keys
Insert text
box,barcode,
symbol, or
image
Create a
series of
labels
Go to the
next label
Set label
properties
Current label/Number of labels Label length

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Navigating Labels
When a label file contain more than one label, you can view each label. You can
also locate and fix labels with errors before printing.
To view labels
1In the label editor, select Go to.
2Use the functions key to select Labels.
3Use or to select the label you wish to view. The label appears in the
editor.
4Select Done when finished.
To find errors
1In the label editor, select Go to.
2Use the functions key to select Errors.
3Use or to select the label with the error you wish to fix. The label appears
in the editor.
4Select Done when finished.
Serialize
Automatically fill panel labels, or automatically create a series of single
labels. See Creating a Series of Labels on page 29.
Go to
View a series of labels, one at a time. Only available when the current file
contains more than one label. Also used to locate label errors.

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Using the Label Applications
The label maker includes a number of label
applications that make it easy to create a label for
your specific job.
Label applications appropriate for the currently
inserted label cartridge appear to the left of those
label applications that are not compatible.
A caution symbol appears when a label
application and the current label cartridge are not
a match.
The following label applications are available for your specific labeling job and are
described in detail in this section:
You can create and save labels for applications that are not compatible with the
currently inserted label cartridge by removing the cartridge and leaving the label
compartment empty. However, make sure the correct label cartridge is inserted
before attempting to print.
This section describes each label application and the label properties you can
change to customize your label.
Setting Default Label Properties
Most label editors contain a wizard which steps you through the properties that
must be set each time you create a label. For labels you use frequently, you can
avoid stepping through the wizard by setting default properties for that label type.
To set default label properties
1While in a label editor, select .
2Select a property and change the setting as appropriate.
3Select Set as default on the bottom of the property list.
4Select OK to confirm.
Next time you select that label application, you will not have to set properties to
get started. You can change the properties for an individual label at any time by
selecting .
You can always clear any default label properties you set for a label application.
See Restoring the Label Application Default Settings on page 37.
Quick Cable Wrap Patch Panel 110-block Laminated
Cable Wrap
Terminal
Block
Asset
Tracking
General Flag Distribution
Panel
Horizontal
Breaker
Heat-shrink
Tube
Vertical
Breaker
Materials
Management

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User Guide
Quick Label
The Quick label is a simple, text-only label. No properties need to be set to get
started. As you add or delete text, the length of the label will change automatically
to fit the text.
A single text object is included on the label by default. Barcodes and images
cannot be added, and you cannot create multiple labels using serialization.
All text formatting can be applied to this label. Text formatting applies to all text on
the label. To apply text formatting to only some of the text, create a general label.
Quick labels can be printed on any type of continuous labels.
The label properties you can set are:
To create a quick label
1From the Home screen, select Quick.
2Add text and formatting.
General Label
The General Label editor has no special formatting or templates associated with it.
To create a custom design, you can add text, a barcode, or an image. See
Working with Objects on a Label on page 27 for more information.
This type of label allows one text, one barcode, and one image object.
Text size and style apply to all the text on a single line. You can apply different text
sizes and styles to each line of text on the label.
Use serialization to automatically create a series of labels. See Creating a Series
of Labels on page 29.
General labels can be printed on both continuous and pre-sized labels.
The label properties you can set are:
Label outline Yes - Show label outline.
No - Hide label outline. (Default)
Leader/trailer
match
Yes - Blank space is equal at the beginning and end of the label. (Default)
No - No blank space added at the end of the label.
Label
orientation Landscape (Default)
Portrait
Changing the label orientation removes any content on the label,
creating a new blank label.
Label length Minimum: 1” (25.4 mm)
This property is only available for continuous label cartridges. You cannot
change the label length when a pre-sized label is selected.
Label outline Yes - Show label outline.
No - Hide label outline. (Default)
Leader/trailer
match
Yes - Blank space is equal at the beginning and end of the label. (Default)
No - No blank is space added at the end of the label.
This property is only available for continuous label cartridges.

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User Guide
To create a general label
1From the Home screen, select General.
2Follow the steps to configure your label.
3Add text and formatting.
Patch Panel Label
The Patch Panel editor allows you to quickly create a label that can be applied to
datacom and electrical panels. Each label can contain up to 99 ports and you can
divide the ports into equal groups.
One text object is already added for each port. Barcodes and images cannot be
added to a Patch Panel label.
Text size and style apply to all ports on the label and to all labels in the file. When
Auto fit text is selected for font size, the text in each port is automatically resized
to fit that port. So you may see differences in text size for each port.
Use serialization to automatically populate the ports. When all the ports are filled
on the current label, a new label is created. See Creating a Series of Labels on
page 29.
Patch panel labels can be printed on any type of continuous labels.
The label properties you can set are:
You create a patch panel label by using a pre-designed template or by entering
the label properties manually. See Transferring Files on page 39 for information
about transferring the latest templates from your computer.
To use a patch panel template
1From the Home screen, select Patch Panel.
2Select Apply template.
3Select the template you wish to use.
4Add some text and formatting.
Port numbers Number of ports - maximum of 99 ports
In groups of - Number of ports available per group is determined by
the number of ports selected so that each group is equal.
Label setup Continuous - Print groups of ports as one continuous label.
Separate - Print each group of ports as a separate label.
(Default)
Dimensions Center to center distance - Distance from the center of
one port to the center of the next port.
Minimum: 5/32” (3.8 mm)
Maximum: 20” (508 mm)
Group clearance - Distance between groups of ports
when one continuous label is selected.
Minimum: 1/64” (0.4 mm)
Maximum: 20” (508 mm)
Separator lines Yes - Print a separator line between each port. (Default)
No - Don’t print a separate line between each port.
Label outline Yes - Show label outline.
No - Hide label outline. (Default)