Epson WorkForce WF-3540 User manual

WF-3540
Quick Guide
Your WF-3540. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Using Special Papers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Placing Originals for Copying, Scanning, or Faxing. . . . . . . . . . . . . . . . . . . . . . 6
Copying. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Printing From a Memory Card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Printing From Your Computer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Faxing a Document. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Scanning a Document or Photo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Maintaining Your Product . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Solving Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

2Your WF-3540
Your WF-3540
After you set up your WF-3540 (see the Start Here sheet), turn to this Quick Guide and
your online User’s Guide for instructions on using your product.
Using the Touch Screen
The touch screen makes it easy to use all the features of your product. To save energy, the
screen goes dark after several minutes of inactivity. Touch the screen to wake it up. If you
want to adjust the time before the screen goes dark, press Eco Mode and select Sleep
Timer.
Caution: Tap the touch screen gently with the tip of your finger; don’t press too hard or
use sharp objects.
Note: To turn off the “beep” heard when you press a button on the screen, or to
reduce its volume, press l or rand select Setup, select Printer Setup, select Sound,
and adjust one of the settings. If you turn off the sound, the dialing sound made when
you transmit a fax is also turned off.
Features Where to find information
Copy, scan, and fax from the easy-to-use control
panel
See this Quick Guide for the basics.
See the online User’s Guide for details.
Process large documents with the 30-page capacity
Automatic Document Feeder
See this Quick Guide for the basics.
See the online User’s Guide for details.
Easy networking—Wi-Fi, Wi-Fi Direct, and Ethernet®See the Start Here sheet and the online
User’s Guide.
Copy files to and from your computer with the built-in
memory card reader
See the online User’s Guide for details.
Print and Scan from anywhere with EPSON Connect™
Solutions and Google Cloud Print™
See www.epson.com/connect and
the online User’s Guide for details.

Using the Touch Screen 3
The touch screen displays only the buttons that are available for the task you are working
on.
You may see the following icons on the screen:
Note: The light is green when the product is connected to a network. It flashes
when network settings are being adjusted (green for wireless and orange for wired).
For more information about the icons on the screen, press if necessary, press lor r,
then select Help. Scroll down and select Icon List.
Button Description
PTurn the product on or off.
Return to the Home screen.
yCancel current operation and return to previous screen.
uor
dScroll the screen. You can also swipe your finger across the screen (or up and down)
to scroll.
yCancel printing, copying, faxing or scanning, or clear settings for the mode you’re
using (Copy, Fax, etc.).
xStart printing, copying, faxing, or scanning in black and white or color.
Icon Meaning
The product is connected to a wired network.
The product is connected to a wireless network.
ADF A document is loaded in the automatic document feeder.
Auto Answer is on.

4Using Special Papers
Using Special Papers
Epson offers a wide array of high quality papers, making it easy to maximize the impact of
your documents, photos, presentations, and other projects.
You can purchase genuine EPSON ink and paper at EPSON®Supplies Central®at
www.epson.com/ink3 (U.S. sales) or www.epson.ca (Canadian sales). You can also
purchase supplies from an EPSON authorized reseller. To find the nearest one, call
800-GO-EPSON (800-463-7766).
Paper name Size
Part
number
Sheet
count
EPSON Bright White Paper Letter (8.5 × 11 inches
[216 × 279 mm])
S041586 500
EPSON Brochure & Flyer Paper
Matte Double-sided
Letter (8.5 × 11 inches
[216 × 279 mm])
S042384 150
EPSON Ultra Premium Presentation
Paper Matte
Letter (8.5 × 11 inches
[216 × 279 mm])
S041341 50
EPSON Premium Presentation Paper
Matte
8 × 10 inches (203 × 254 mm) S041467 50
Letter (8.5 × 11 inches
[216 × 279 mm])
S041257
S042180
50
100
EPSON Premium Presentation Paper
Matte Double-sided
Letter (8.5 × 11 inches
[216 × 279 mm])
S041568 50
EPSON Presentation Paper Matte Letter (8.5 × 11 inches
[216 × 279 mm])
S041062 100
Legal (8.5 × 14 inches
[216 × 356 mm])
S041067 100
EPSON Ultra Premium Photo Paper
Glossy
4 × 6 inches (102 × 152 mm) S042181
S042174
60
100
5 × 7 inches (127 × 178 mm) S041945 20
8 × 10 inches (203 × 254 mm) S041946 20
Letter (8.5 × 11 inches
[216 × 279 mm])
S042182
S042175
25
50
EPSON Premium Photo Paper Glossy 4 × 6 inches (102 × 152 mm) S041808
S041727
40
100
5 × 7 inches (127 × 178 mm) S041464 20
8 × 10 inches (203 × 254 mm) S041465 20
Letter (8.5 × 11 inches
[216 × 279 mm])
S042183
S041667
25
50

Using Special Papers 5
Note: Media availability varies by country.
For best results:
■In the lower paper cassette, load only plain paper or EPSON Bright White Paper.
■Load paper printable side down; it is usually whiter or brighter.
■Always load paper short edge first and make sure the edge guides are against the paper.
■Make sure the paper is loaded against the edge guide and not sticking out from the
end of the cassette. The paper may slide forward slightly as you insert the cassette.
This is normal.
■Do not load paper with binder holes in the cassettes.
■For instructions on loading envelopes, legal-size paper, or using the rear paper feed
slot, see the online User’s Guide.
EPSON Premium Photo Paper
Semi-gloss
4 × 6 inches (102 × 152 mm) S041982 40
Letter (8.5 × 11 inches
[216 × 279 mm])
S041331 20
EPSON Photo Paper Glossy 4 × 6 inches (102 × 152 mm) S041809
S042038
50
100
Letter (8.5 × 11 inches
[216 × 279 mm])
S041141
S041649
S041271
20
50
100
EPSON Photo Quality Self-adhesive
Sheets
A4 (8.3 × 11.7 inches
[210 × 297 mm])
S041106 10
EPSON Iron-on Cool Peel Transfer
paper
Letter (8.5 × 11 inches
[216 × 279 mm])
S041153 10
Paper name Size
Part
number
Sheet
count

6Placing Originals for Copying, Scanning, or Faxing
Placing Originals for Copying,
Scanning, or Faxing
Before you copy, scan, or fax, place your documents on the scanner glass or in the
Automatic Document Feeder (ADF). Place photos on the scanner glass only.
Using the Scanner Glass
You can place a photo or a document up to letter-
size (or A4-size) on the scanner glass.
1. Raise the document cover.
2. Place your original facedown on the scanner
glass, with the top against the back left
corner.
3. Close the cover gently to keep your original
in place.
Using the Automatic Document Feeder
You can place up to 30 letter- or A4-size sheets (single- or double-sided), or 10 legal-size
sheets (single-sided only), in the ADF.
1. Fan the originals, then tap them on a flat surface to even the edges.
2. Slide out the edge guide.

Using the Automatic Document Feeder 7
3. Insert the originals faceup, top edge first. The ADF icon appears on the screen.
Note: If you’re using the 2-up Copy layout, make sure the originals are loaded as
shown below.
4. Slide the edge guide against the originals, but not too tight.

8Copying
Copying
Follow the steps in this section to copy black-and-white or color documents.
You can copy documents just like on a copy machine. If you use the Automatic Document
Feeder (ADF), you can copy up to 30 sheets at a time.
Note: You can select More Functions > Copy/Restore Photos to copy photos onto
EPSON photo paper (various types and sizes available). See the online User’s Guide for
details.
Copying a Document
1. Make sure paper is loaded in one of the paper cassettes (see page 4).
2. Place your original document on the scanner glass or in the ADF (see page 6).
Note: When you use the Copy function with originals loaded in the Automatic
Document Feeder, letter-size paper is automatically selected for your printed
copies. If you copy a legal-size document, the image will be cropped. To copy a full
legal-size document on letter-size paper, scroll down and select Reduce/Enlarge.
Then select Legal->Letter.
3. Press if necessary, then select Copy. You see this
screen.
4. Press +or –to select the number of copies you want
(up to 99). Or press the number 1to display the
numeric keyboard, then select the number and press
Done.
5. Adjust the density (make the copies lighter or darker),
if necessary.

Copying a Document 9
6. To change copy settings, scroll down and select the setting you want to change. The
Layout setting should be With Border and the Paper Size should be Letter.
■To make double-sided copies, select 2-Sided Copying, then select one of the
available options.
■To adjust the copy size, select Reduce/Enlarge, then choose Actual Size (to
print at actual size), Custom Size (to select a percentage), Auto Fit Page (to
automatically size the image to fit your paper), or one of the specific sizes listed.
■For the Paper Source setting, select the cassette you want to use. To make
a large number of copies and use paper from both cassettes, select
Cassette 1 > Cassette 2.
■To change the copy quality, select Quality, then choose Draft, Standard Quality,
or Best.
Note: To clear previously used copy settings, press yStop/Reset. For more
information about copy settings, see your online User’s Guide.
7. Press one of the xbuttons to begin copying.
To cancel copying, press y Cancel.
Note: When printing two-sided, if ink on the front of the paper smears, select a longer
Dry Time setting.

10 Printing From a Memory Card
Printing From a Memory Card
Your product lets you print photos directly from your digital camera’s memory card; just
insert it into the memory card slot and you’re ready to print.
See the online User’s Guide for a list of compatible memory cards and instructions on
copying memory card files between your product and a computer.
Inserting the Card
1. Make sure your printer is turned on.
2. Insert your card as shown.
Caution: Do not force the card into the slot; it won’t
go in all the way.
The memory card access light flashes, then stays lit. Now
you can view your photos on the LCD screen and print
them.
Removing the Card
After you finish printing your photos, follow these steps to remove the card:
1. Make sure the memory card access light is not flashing.
Caution: Do not remove the card or turn off your printer while the memory card
access light is flashing; you may lose data on the card.
2. If the product is connected to your computer with a USB cable, do one of the
following before removing the memory card or turning off the printer:
■Windows®:Right-click the name of your card (removable disk) in Computer,
My Computer, or Windows Explorer, and select Eject.
■Mac OS X: Drag the removable disk icon from your desktop into the trash.
3. Pull the card straight out of its slot.
Memory card
access light