Ricoh FAX2900L User manual

FAX2900L/2900Li
Operator's Manual
TSTH120E
Read this manual carefully before you use this product and keep it handy for future
reference.
For safety, please follow the instructions in this manual.

FAX 2900L/2900Li Operator’s Manual
RICOH COMPANY, LTD.
15-5, 1 chome, Minami-Aoyama, Minato-ku, Tokyo
Telephone: Tokyo 3479-3111
Ricoh shall not be responsible for any damage or ex-
pense that may result from the use of parts other than
recommended parts.
For good copy quality, Ricoh recommends that you
use genuine Ricoh toner.
TONER CASSETTES
RICOH FAX TONER CASSETTE TYPE 1430 BLACK is recom-
mended for the best performance.
Overseas Affiliates
U.S.A.
RICOH CORPORATION
5 Dedrick Place
West Caldwell, New Jersey 07006
Phone: [phone]
The Netherlands
RICOH EUROPE B.V.
Groenelaan 3, 1186 AA, Amstelveen
Phone: [phone]
United Kingdom
RICOH UK LTD.
Ricoh House,
1 Plane Tree Crescent, Feltham,
Middlesex, TW13 7HG
Phone: [phone]
Germany
RICOH DEUTSCHLAND GmbH
Mergenthalerallee 38-40,
65760 Eschborn
Phone: [phone]
France
RICOH FRANCE S.A.
383, Avenue du Général de Gaulle
BP 307-92143 Clamart Cedex
Phone: [phone]
Spain
RICOH ESPAÑA S.A.
Avda. Litoral Mar, 12-14,
08005 Barcelona
Phone: [phone]
Italy
RICOH ITALIA SpA
Via della Metallurgia 12,
37139 Verona
Phone: [phone]
Hong Kong
RICOH HONG KONG LTD.
23/F., China Overseas Building,
139, Hennessy Road,
Wan Chai, Hong Kong
Phone: [phone]
Singapore
RICOH ASIA PACIFIC PTE.LTD.
260 Orchard Road,
#15-01/02 The Heeren,
Singapore 238855
Phone: [phone]
Printed in The Netherlands
EE GB H547-8601

Optional Equipment
❖
PAPER FEED UNIT TYPE 180 (Second Cassette)
A second paper feed unit can be added to the base machine.
❖
BYPASS FEEDER TYPE 180(Multi-purpose Feeder)
A third paper feed unit can be added to the base machine.
❖
FAX EXPANSION CARD TYPE 10
A 1-Mbyte memory card can be added.
❖
FAX EXPANSION CARD TYPE 20
A 2-Mbyte memory card can be added.
❖
FAX EXPANSION CARD TYPE 40
A 4-Mbyte memory card can be added.
❖
PC-FAX EXPANDER TYPE 190
This allows you to use the machine as a modem for an IBM PC/AT or compatible personal compu-
ter.
(Type 1 only)
❖
ISDN INTERFACE UNIT TYPE 190
This allows you to send and receive using the ISDN (Integrated Service Digital Network).
(Type 1 only)
The interface complies with the requirements of the Commission Decision 98/515/EC.
98/515/EC:★Commission Decision of 17 June 1998ona common technical regulation for the pan-
European integrated service digital network (ISDN) basic access (Amendment1).
Note
❒The model names of the machines do not appear in the following pages. Check the type of your
machine before reading this manual.
• Type 1: FAX2900L
• Type 2: FAX2900Li

Declaration of Conformity
“The Product complies with the requirements of the EMC Directive 89/336/EEC and the Low Voltage
Directive 73/23/EEC.”

Optional Equipment
❖
PAPER FEED UNIT TYPE 180 (Second Cassette)
A second paper feed unit can be added to the base machine.
❖
BYPASS FEEDER TYPE 180(Multi-purpose Feeder)
A third paper feed unit can be added to the base machine.
❖
FAX EXPANSION CARD TYPE 10
A 1-Mbyte memory card can be added.
❖
FAX EXPANSION CARD TYPE 20
A 2-Mbyte memory card can be added.
❖
FAX EXPANSION CARD TYPE 40
A 4–Mbyte memory card can be added.
❖
PC-FAX EXPANDER TYPE 190
This allows you to use the machine as a modem for an IBM PC/AT or compatible personal compu-
ter.
(Type 1 only)
❖
ISDN INTERFACE UNIT TYPE 190
This allows you to send and receive using the ISDN (Integrated Service Digital Network).
(Type 1 only)
The interface complies with the requirements of the Commission Decision 98/515/EC.
98/515/EC:★Commission Decision of 17 June 1998 on a common technical regulation for the pan-
European integrated service digital network (ISDN) basic access (Amendment1).
Note
❒The model names of the machines do not appear in the following pages. Check the type of your
machine before reading this manual.
• Type 1: iNFOTEC3684
• Type 2: iNFOTEC3684 ISDN
This information is based on our present state of knowledge and is intended to provide general notes
on our products and their uses.
It should not therefore be construed as guaranteeing specific properties of the products described or
their suitability for particular applications.
Any existing industrial property rights must be observed. The quality of our products is guaranteed un-
der our General Conditions of Sale.

i
Notice
R CAUTION:
Use of controls, adjustments or performance of procedures other than those
specified herein may result in hazardous radiation exposure.
Shielded interconnect cables must be employed with this equipment to ensure
compliance with the pertinent RF emission limits governing this device.
Although this equipment can use either loop disconnect or DTMF signalling,
only the performance of the DTMF signalling is subject to regulatory require-
ments for correct operation. It is therefore strongly recommended that the equip-
ment is set to use DTMF signalling for access to public or private emergency
services. DTMF signalling also provides faster call set up.
Note
❒Some illustrations may be slightly different from your machine.
❒Certain options may not be available in some countries. For details, please
contact your local dealer.
In accordance with IEC 60417, this machine uses the following symbols for the
main power switch:
•ameans POWER ON.
•bmeans POWER OFF.
Warning:
Changes or modifications not expressly approved by the party responsible for
compliance could void the user's authority to operate the equipment.
Examples Of Indications
Direct (or indirect reflected eye contact with the laser beam may cause serious eye
damage. Safety precautions and interlock mechanisms have been designed to prevent
any possible laser beam exposure to the operator.
Symbols Rmean a situation that requires you take care.
Symbols vmean “Hot surface”.
Symbols nmean “Do not touch”.

ii
ENERGY STAR Program
As an ENERGY STAR Partner, we have determined that this machine model
meets the ENERGY STAR Guidelines for energy efficiency
The ENERGY STAR Guidelines intend to establish an international energy-sav-
ing system for developing and introducing energy-efficient office equipment to
deal with environmental issues, such as global warming. This product was de-
signed to reduce the environmental impact associated with fax equipment by
means of energy-saving features, such as Energy Saving Standby mode.
This fax automatically lowers its power consumption 5 minute after the last op-
eration has been completed by default. To exit low power mode, press the {
En-
ergy Saver
}key. The fax starts printing in about 40 seconds in the Energy Saving
Standby mode or in about 30 seconds in the Fax Standby Mode. Please see the
applicable page for details.
Specification
❖
Type 1
❖
Type 2 machines, or Type 1 machines with the ISDN UNIT Type 190 installed
Recycled paper
Please contact your sales or service representative for recommended recycled
paper types that may be used in this machine.
Energy Saving Standby Mode Fax Standby Mode
Power consump-
tion 2W Power consump- tion 30W
Default Time 5 minutes Default Time 5 minutes
Print Start Time Within about 40
seconds Print Start Time Within about 30 seconds
Energy Saving Standby Mode Fax Standby Mode
Power consump-
tion 2.5W Power consump- tion 30W
Default Time 5 minutes Default Time 5 minutes
Print Start Time Within about 40
seconds Print Start Time Within about 30 seconds

iii
TABLE OF CONTENTS
1.Safety
Important Safety Instructions................................................................... 1
When to Call Your Service Representative............................................. 3
Power And Grounding .............................................................................. 4
Power Supply................................................................................................ 4
Grounding ..................................................................................................... 4
Other Important Informations................................................................... 5
General ......................................................................................................... 5
Cold Weather Power-up................................................................................ 5
Thunderstorms.............................................................................................. 5
Operating Precautions .................................................................................. 5
Copy Paper................................................................................................... 5
Symbols & Conventions Used in This Manual.............................................. 6
2.Useful Functions
Help List ..................................................................................................... 7
Blank Sheet Detect.................................................................................... 7
Quick Label................................................................................................ 8
3.Machine Layout
Part Names................................................................................................. 9
Operation Panel....................................................................................... 11
4.Faxing
Recommended Types of Document ...................................................... 15
Correct Size for the Document Delivery Tray.............................................. 15
Page Condition............................................................................................ 16
Memory Transmission And Immediate Transmission......................... 17
Memory Transmission (Memory Indicator Lit)............................................. 17
Immediate Transmission............................................................................. 20
Dialing with the Telephone Directory .......................................................... 21
Receiving Telephone Calls & Fax Messages (Faxes/Phone Calls)..... 22
Switching Between Fax and Telephone Mode............................................ 22
Receiving the Fax Message in the Telephone Mode.................................. 22
Printing Received Messages That Have Been Stored
(Substitute Reception)........................................................................... 23
Faxing a Page with Very Fine Detail...................................................... 24
Resolution & Shading.................................................................................. 24

iv
Optional Features for Transmission...................................................... 25
Sending at a Specific Time (Send Later) .................................................... 25
Printing the Page Number (Page Count) .................................................... 25
Sending Your Identification at the Top of Your Message (TTI)................... 26
Sending by a Specific Time (Transmission Deadline)................................. 26
Personal Codes........................................................................................... 27
Using the Stamp...................................................................................... 28
Changing the Stamp Home Position Setting............................................... 28
Redialing .................................................................................................. 29
Automatic Redialing.................................................................................... 29
Using the AI Redial key............................................................................... 29
Storing & Editing Fax Numbers (Functions 31 & 32)........................... 30
Storing, Editing & Erasing Quick Dial Numbers (Function 31).................... 30
Storing, Editing & Erasing Speed Dial Numbers (Function 32)................... 31
Storing & Editing a Group of Fax Numbers (Function 33)................... 33
Erasing Groups........................................................................................... 34
Programming the Group Key ...................................................................... 34
Dial Options ............................................................................................. 36
Programming the Dial Option Key............................................................... 36
Using the Dial Options ................................................................................ 36
Chain Dialing............................................................................................ 38
Erasing a Stored Message before It Is Sent (Functions 21 & 22)........ 39
Printing a Stored Message (Function 51).............................................. 40
Locking Incoming Messages (Memory Lock)....................................... 41
Storing a Memory Lock ID........................................................................... 41
Editing the Memory Lock ID....................................................................... 42
Switching Memory Lock on/off.................................................................... 42
Programming Special Terminals for Lock in Memory ................................. 43
Selecting which Messages to Lock in memory ........................................... 43
Printing a Memory-locked Message (Function 55)...................................... 43
Sending a Fax Using the External Telephone....................................... 44
Answering the Telephone....................................................................... 45
If the Telephone Rings Continuously......................................................... 45
Phoning and Faxing on the Same Call.................................................. 46
To Talk before Sending a Fax..................................................................... 46
5.5Other Features
Verifying Communications, Errors, Counters, Etc............................... 47
Automatically Printed Reports..................................................................... 47
Report Formats........................................................................................... 48
Counters (function 94)................................................................................. 49
Programming Keystrokes....................................................................... 50
Storing a Keystroke Program...................................................................... 50

v
Labeling a Program..................................................................................... 51
Using a Program......................................................................................... 51
Erasing a Program / Changing the Program Label ..................................... 52
Storing an Often Used Document (Auto Document)............................ 53
Storing an Auto Document (Function 35).................................................... 53
Using an Auto Document............................................................................ 54
Printing the Contents of an Auto Document (Function 53).......................... 54
Erasing an Auto Document......................................................................... 55
Batch Transmission................................................................................ 56
Changing the Batch Transmission on/off .................................................... 56
Closed Network (Transmission)............................................................. 57
Sending Confidential Messages (Function 12)..................................... 58
Confidential ID Override Option.................................................................. 59
Transfer Request (Function 13) ............................................................. 60
Storing Your Machine's Own Telephone Number....................................... 60
Storing the ID Code..................................................................................... 61
Programming the ID Code .......................................................................... 61
Editing the ID Code..................................................................................... 62
Making a Transfer Request......................................................................... 62
Combining Transfer Request with Broadcasting......................................... 64
Multi-step Transfer...................................................................................... 65
Programming the Personal Codes (Function 72)................................. 66
Storing a Personal Code............................................................................. 66
Editing or Erasing a Personal Code............................................................ 67
Tonal Signals........................................................................................... 69
Using the Tone Key..................................................................................... 69
Rejecting Messages from Senders Who Don't Identify Themselves .... 70
Receiving Confidential Messages.......................................................... 71
Storing a Confidential ID............................................................................. 71
Editing the Confidential ID........................................................................... 72
Printing a Confidential Fax Message (Function 54) .................................... 72
Confidential File Report............................................................................... 73
Closed Network (Reception)................................................................... 74
Rejecting or Accepting Messages from Specified Senders
(Authorized Reception).......................................................................... 75
About Authorized Reception ....................................................................... 75
Entering a List of Senders to Treat Differently (Function 81)...................... 75
Switching Authorized Reception on / off (Function 62) ............................... 75
Cassette Selection................................................................................... 76
About Cassette Selection............................................................................ 76
Entering a List of Senders to Treat Differently (Function 81)...................... 76
Selecting the Messages to Be Printed from the Main Cassette.................. 76
Selecting the Cassette (Function 62).......................................................... 76
Multi-sort Document Reception............................................................. 78