Fujitsu ScanSnap N1800 Manual

ScanSnap N1800 Network Scanner
Operator's Guide
P3PC-3182-01ENZ0

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Contents
Copyright .................................................................................... 18
Introduction ................................................................................ 24
■About This Manual .............................................................. 25
■Opening Help ....................................................................... 28
Chapter 1 Overview ................................................................... 30
1.1 Scanner Features ............................................................ 31
■ Basic Uses for Scanned Data ........................................... 31
■ Configure and Manage with Ease ..................................... 32
■ Advanced Security Measures ............................................ 32
1.2 Part Names and Functions ............................................. 34
■ Front View ......................................................................... 34
■ Rear View .......................................................................... 35
■ Removable Parts ............................................................... 36
1.3 User Types and Operations ........................................... 37
1.3.1 Operations with Administrator Right....................................... 38
■ System Settings ................................................................ 38
■ Network Settings ............................................................... 39
■ Monitoring & Management ................................................ 42
■ Device Test ....................................................................... 44
■ Job Mode Settings ............................................................. 44
1.3.2 Regular User Operations ....................................................... 45
1.4 System Requirements .................................................... 46
1.4.1 Requirements for Admin Tool ................................................ 46
1.4.2 Requirements for Central Admin Console.............................. 47
1.4.3 Requirements for Central Admin Server ................................ 48
1.4.4 Requirements for Related Servers......................................... 49
1.4.5 Network Requirements for Central Admin.............................. 52

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1.4.6 Scanner Requirements for Central Admin ............................. 52
1.4.7 Port Number List .................................................................... 53
Chapter 2 Basic Scanner Operations ...................................... 56
2.1 Turning the Power On/Off .............................................. 57
2.1.1 Turning the Power On ............................................................ 57
2.1.2 Turning the Power Off............................................................ 58
2.2 Using the Scanner Buttons ............................................ 59
■ Using the Power Button ..................................................... 59
■ Using the Top Cover SCAN Button ................................... 60
2.3 Using the LCD Touch Panel ........................................... 61
2.4 Using the On-Screen Keyboard ..................................... 62
■ Showing/Hiding the On-Screen Keyboard ......................... 62
■ Using the On-Screen Keyboard ........................................ 63
■ Keyboard Layout ............................................................... 63
Chapter 3 Administrator Operations (Overview) ..................... 64
3.1 Operating and Managing Scanners ............................... 65
3.2 Required Scanner Function Settings ............................ 67
Chapter 4 Administrator Operations
(LCD Touch Panel and Admin Tool) 72
4.1 Windows .......................................................................... 73
4.1.1 Administrator Windows via the LCD Touch Panel ................. 73
4.1.2 Administrator Windows via the Admin Tool............................ 74
4.2 Administrator Login ........................................................ 76
4.2.1 Administrator Login: via the LCD Touch Panel ...................... 76
4.2.2 Setting up for Administrator Access via the Admin Tool ........ 77
■ Checking the Internet Explorer Cache Settings ................ 77
■ Setting the Internet Explorer Trusted Sites ....................... 78

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■ Installing the Admin Tool ................................................... 79
■ Uninstalling the Admin Tool ............................................... 83
4.2.3 Administrator Login: via the Admin Tool ............................... 84
4.3 Setting the System Settings with the Installation Wizard
on the LCD Touch Panel 87
4.4 Setting the Setting Mode for the LCD Touch Panel ..... 89
4.5 Configuring the System ................................................. 91
4.5.1 Setting the Scanner Name ..................................................... 91
4.5.2 Setting the Language............................................................. 93
4.5.3 Setting the Region/Timezone................................................. 94
4.5.4 Setting the Date/Time ............................................................ 95
4.5.5 Setting the On-Screen Keyboard ........................................... 96
4.5.6 Managing Certificates ............................................................ 97
■ Importing a Certificate File ................................................ 97
■ Deleting a Certificate File ................................................. 98
4.6 Setting the Scan Options ............................................... 99
4.6.1 Setting the Multifeed Detection Method ................................. 99
4.6.2 Adjusting the Scan Starting Position (Offset/Magnification)
102
4.6.3 Setting General Scanner Settings........................................ 103
4.7 Configuring the Login-Related Settings ..................... 104
4.7.1 Setting the Login Settings .................................................... 104
4.7.2 Setting the Time to Standby Mode ...................................... 107
4.7.3 Changing the Admin Password............................................ 109
4.8 Configuring the Network Settings ............................... 110
4.8.1 Giving the Scanner an IP Address ....................................... 110
4.8.2 Setting the DNS Server........................................................ 112
4.8.3 Setting the WINS Server...................................................... 113
4.8.4 Setting the NTP Server ........................................................ 114
4.8.5 Setting the Proxy Server ...................................................... 115
4.8.6 Checking the Network Connection with a Ping Test ............ 116
4.8.7 Checking the Network Operating Status .............................. 118
■ Checking the Network Status .......................................... 118
■ Setting the Link Speed/Duplex Mode .............................. 119
■ Setting Wake On LAN ..................................................... 119

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4.8.8 Setting the Admin Connection.............................................. 120
4.8.9 Setting a Central Admin Server............................................ 122
4.9 Configuring the LDAP Settings ................................... 124
4.9.1 Setting the Login LDAP Server ............................................ 124
■ LDAP Search Target ....................................................... 126
4.9.2 Setting the e-Mail LDAP Server ........................................... 130
4.9.3 Setting the LDAP Search Parameters.................................. 132
4.10 Configuring the e-Mail-Related Settings ..................... 134
4.10.1 Setting the e-Mail Server...................................................... 134
4.10.2 Configuring Settings for Sending e-Mail............................... 136
4.10.3 Setting a File Name Format for When Attaching Scanned Data
to e-Mail137
4.11 Setting the Fax Server .................................................. 139
4.12 Setting Folders for Saving Scanned Data .................. 140
4.12.1 Setting the Network Folders................................................. 140
■ Registering a Network Folder (Network Tree) ................. 141
■ Registering a Network Folder (Network Path) ................. 143
■ Renaming a Network Folder ............................................ 144
■ Removing a Network Folder ............................................ 144
■ Viewing the Network Folder Details ................................ 145
4.12.2 Setting the FTP Server Folders............................................ 146
■ Registering an FTP Server Folder ................................... 146
■ Changing the FTP Server Folder Settings ...................... 148
■ Removing an FTP Server Folder ..................................... 148
■ Viewing the FTP Server Folder Details ........................... 149
4.12.3 Setting the SharePoint Folders ............................................ 150
■ Renaming a SharePoint Folder (Display Name) ............. 151
■ Removing a SharePoint Folder ....................................... 152
4.12.4 Setting a File Name Format for When Saving Scanned Data
153
4.13 Setting the Network Printers ........................................ 156
■ Checking the Printer Drivers ........................................... 157
■ Setting the Printer Properties .......................................... 158
■ Registering a Network Printer (Network Tree) ................ 161
■ Registering a Network Printer (Network Path) ................ 164
■ Renaming a Network Printer ........................................... 165

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■ Removing a Network Printer ........................................... 166
■ Viewing the Printer Details .............................................. 166
4.14 Viewing the Scanner Details ........................................ 167
4.14.1 Viewing the System Status .................................................. 167
4.14.2 Viewing the Usage Status .................................................... 168
■ Viewing the Status of Consumable Parts ........................ 168
■ Resetting the Usage Counter .......................................... 168
4.14.3 Viewing the Status of Installed Options................................ 169
4.14.4 Managing the User Log........................................................ 170
■ Viewing the User Log Details .......................................... 170
■ Downloading the User Logs in CSV Format .................... 171
■ Clearing the User Logs .................................................... 171
4.14.5 Managing the System Log ................................................... 172
■ Viewing the System Log Details ...................................... 172
■ Downloading the System Log in CSV Format ................. 173
■ Clearing the System Log ................................................. 173
4.15 Managing the User Data Store and System Settings 174
4.15.1 Maintaining the User Data Store.......................................... 174
■ Backing up the User Data Store ...................................... 175
■ Restoring the User Data Store ........................................ 177
■ Clearing the User Data Store .......................................... 177
4.15.2 Maintaining the System Settings.......................................... 178
■ Downloading the System Settings in CSV Format .......... 178
■ Backing up System Settings ............................................ 179
■ Restoring the System Settings ........................................ 180
■ Resetting Factory Defaults .............................................. 181
4.16 Maintaining the System ................................................ 182
4.16.1 Updating the Scanner's System Software............................ 182
4.16.2 Checking for New Updates .................................................. 184
■ Checking for New Updates Manually .............................. 184
■ Checking for Updates at Scanner Startup ....................... 185
■ Requesting e-Mail Notification When a New Update is
Available ......................................................................... 185
4.16.3 Maintaining Add-in Modules................................................. 186
■ Installing an Add-in Module ............................................. 186
■ Uninstalling an Add-in Module ......................................... 187
■ Viewing the Add-in Status ............................................... 187

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■ Uploading an Add-in Settings File ................................... 188
■ Setting the on-Screen Keyboard Display When Running
an Add-in ........................................................................ 188
4.16.4 Setting the Information Output Level.................................... 189
4.16.5 Obtaining Technical Support................................................ 190
4.16.6 Setting the Destination for Alert Notifications
191
4.16.7 Getting a Screenshot on the LCD Touch Panel................... 192
4.17 Setting a Job Sequence ............................................... 194
4.17.1 Job Setting Quick User Guide.............................................. 196
4.17.2 Setting a Job Sequence....................................................... 198
■ Adding a Job Sequence .................................................. 198
■ Cloning a Job Sequence ................................................. 204
■ Editing a Job Sequence .................................................. 204
■ Deleting a Job Sequence ................................................ 205
■ Filtering Job Sequences .................................................. 205
■ Filtering the LDAP List ..................................................... 206
4.17.3 Setting a Job Menu .............................................................. 207
■ Adding a Job Menu ......................................................... 207
■ Cloning a Job Menu ........................................................ 211
■ Editing a Job Menu .......................................................... 211
■ Deleting a Job Menu ....................................................... 212
■ Viewing the Detailed Settings for a Job Menu ................. 212
4.17.4 Setting a Job Group ............................................................. 213
■ Adding a Job Group ........................................................ 213
■ Editing a Job Group ......................................................... 217
■ Deleting a Job Group ...................................................... 217
■ Viewing the Detailed Settings for a Job Group ................ 218
■ Assigning Job Menus to Users Not Included in a Job Group
218
■ Filtering the LDAP List ..................................................... 220
4.18 Messages ....................................................................... 221
4.18.1 Administrator Window Messages......................................... 222
Chapter 5 Administrator Operations
(Central Admin Console) 224
5.1 Function List ................................................................. 225

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5.2 Central Admin Console Window ................................. 228
5.3 Central Admin Console Quick Guide .......................... 229
5.4 Pre-settings for Using Central Admin Console .......... 231
5.4.1 Installing the Central Admin Server Software ...................... 231
■ Importing the Certificate .................................................. 235
5.4.2 Installing the Central Admin Console ................................... 236
5.4.3 Setting up a Firewall for the Central Admin Server .............. 238
5.4.4 Configuring the Scanner Settings for Central Admin
Management238
5.4.5 Uninstalling the Central Admin Server Software/Central Admin
Console239
■ Uninstalling the Central Admin Server Software ............. 239
■ Uninstalling the Central Admin Console .......................... 239
5.5 Central Admin Server Login: via the Central Admin
Console 240
5.6 Setting the Central Admin Server ................................ 243
■ Setting the Operating Environment ................................. 243
■ Changing the Admin Password ....................................... 246
■ Clearing the User Roaming Data .................................... 248
5.7 Setting Scanner Configuration .................................... 249
■ Importing Scanner Configuration ..................................... 252
■ Exporting Scanner Configuration .................................... 253
■ Adding Scanner Configuration ........................................ 254
■ Cloning a Scanners Configuration ................................... 255
■ Editing Scanner Configuration ......................................... 255
■ Deleting Scanner Configuration ...................................... 256
■ Viewing the Scanner List ................................................. 257
5.8 Monitoring and Maintaining the Scanner Network .... 258
5.9 Updating the System .................................................... 259
5.10 Installing an Add-in ....................................................... 261
5.11 Updating the Scanner Settings .................................... 264

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5.12 Setting the Job Mode .................................................... 267
5.13 Viewing the Update Status Lists ................................. 270
5.14 Viewing the Scanners Operating Status ..................... 272
5.15 Viewing Event Log ........................................................ 273
■ Viewing Event Log ........................................................... 273
■ Downloading Event Log .................................................. 274
■ Clearing All Events .......................................................... 274
5.16 Collecting and Exporting Audit Logs .......................... 275
5.16.1 Collecting Audit Logs ........................................................... 275
5.16.2 Exporting Audit Logs............................................................ 276
5.16.3 File Format of Audit Logs ..................................................... 277
5.17 Maintaining Central Admin Server Settings ............... 279
5.17.1 Backing Up Central Admin Server Settings ......................... 279
5.17.2 Restoring Central Admin Server Settings ............................ 281
5.17.3 Obtaining Technical Support on the Central Admin Server . 282
5.17.4 Migrating Data to an Updated Version of the Central Admin
Server Software283
5.18 Messages ....................................................................... 285
5.18.1 Central Admin Console Messages....................................... 285
5.18.2 Event Log............................................................................. 286
■ System Event Log ........................................................... 286
5.18.3 Backup/Restore Command Messages................................. 288
■ Information ...................................................................... 288
■ Error ................................................................................ 288
5.18.4 Audit Log Export Command Messages................................ 293
Chapter 6 Regular User Operations ...................................... 294
6.1 Loading Documents ..................................................... 295
6.1.1 How to Load Documents...................................................... 295
6.1.2 Loading Documents Using a Carrier Sheet.......................... 298
6.2 Using LCD Touch Panel Windows: Regular User ...... 301
6.2.1 [Main Menu] Window............................................................ 301

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6.2.2 [Job Menu] Window.............................................................. 302
6.2.3 Regular User Settings Overview .......................................... 303
6.3 Logging in: Regular User Mode ................................... 304
6.4 Sending the Scanned Data by e-Mail .......................... 307
6.4.1 Selecting an e-Mail Target from the e-Mail Address Book... 311
6.4.2 Adding an e-Mail Target to the e-Mail Address Book........... 315
6.4.3 Editing an e-Mail Target in the e-Mail Address Book ........... 319
6.4.4 Deleting an e-Mail Target from the e-Mail Address Book .... 321
6.5 Sending the Scanned Data by Fax .............................. 322
6.5.1 Selecting a Fax Number from the Fax Number List ............. 325
6.5.2 Adding a Contact to the Fax Number List ............................ 327
6.5.3 Editing a Contact in the Fax Number List............................. 329
6.5.4 Deleting a Contact from the Fax Number List ...................... 330
6.6 Printing the Scanned Data ........................................... 331
6.6.1 Scaling ................................................................................. 335
6.6.2 Positioning............................................................................ 339
6.6.3 Print Side.............................................................................. 341
6.7 Saving the Scanned Data to a Network Folder .......... 342
6.8 Saving the Scanned Data to a SharePoint Folder ...... 346
6.9 Setting the Scan Options ............................................. 354
6.9.1 Carrier Sheet........................................................................ 360
6.9.2 Color Mode........................................................................... 361
6.9.3 Paper Size............................................................................ 362
■ Long Page Mode ............................................................. 363
6.9.4 Resolution ............................................................................ 364
6.9.5 Scan Mode........................................................................... 365
6.9.6 Document Feed Direction .................................................... 366
6.9.7 File Format........................................................................... 367
6.9.8 Searchable PDF................................................................... 369
6.9.9 Setting a Keyword for the PDF............................................. 371
6.9.10 PDF Password ..................................................................... 376
6.9.11 Compression........................................................................ 378
6.9.12 Brightness ............................................................................ 381