Gembird EHS-Office User manual

E-mailHeadsetsEHS-USB, EHS-Office, EPH-USBUserManual
Table ofContent
1. Features....................................................................................................................................................................................................2
2. Technicalspecification...........................................................................................................................................................................2
3. Systemrequirements................................................................................................................................................................................2
4. Quickinstallation.....................................................................................................................................................................................3
4.1Hardwareinstallation.........................................................................................................................................................................3
4.2Softwareinstallation..........................................................................................................................................................................3
5. E-mail headsetcontrolbox functions......................................................................................................................................................3
6. EHSMonitor softwaremanual................................................................................................................................................................3
6.1Softwareoverview.............................................................................................................................................................................3
6.1.1EHSMonitor................................................................................................................................................................................3
6.1.2LAMEMP3encoder...................................................................................................................................................................3
6.2E-mail microphonerecording............................................................................................................................................................3
6.2.1Recording....................................................................................................................................................................................3
6.2.2Managing recordings..................................................................................................................................................................4
6.3Generalsettings..................................................................................................................................................................................4
6.3.1One-touchrecording options......................................................................................................................................................4
6.3.2Button A/Button Bfunction.......................................................................................................................................................5
6.3.3LaunchatWindowsstartup(Launchatuserlogin)..................................................................................................................5
6.4Advancedsettings..............................................................................................................................................................................5
6.4.1External MP3encoder................................................................................................................................................................5
6.4.2Filenameformatfor one-touchrecording................................................................................................................................5
6.4.3Advancedrecording options......................................................................................................................................................6
6.4.4Address book options.................................................................................................................................................................6
6.5eMic4Allaccountsettings.................................................................................................................................................................6
6.5.1Accountoptions..........................................................................................................................................................................6
6.5.2Registration.................................................................................................................................................................................6
6.5.3Subscription upgrade..................................................................................................................................................................6
6.5.4Uploadoptions............................................................................................................................................................................6
6.6Recording manager............................................................................................................................................................................7
6.6.1Recording manager.....................................................................................................................................................................7
6.6.2Synchronization..........................................................................................................................................................................7
6.7Troubleshooting (Solving problems)................................................................................................................................................8
7. Multimedia Address Book utility............................................................................................................................................................8
7.1Overview............................................................................................................................................................................................8
7.2MultimediaAddress Book Contactsfilecreation............................................................................................................................8
7.3Navigating through Contactsand Selecting Recipient....................................................................................................................8
7.4Settings...............................................................................................................................................................................................9
7.5Troubleshooting.................................................................................................................................................................................9
8. Multimedia Address Book Editor utility.................................................................................................................................................9
8.1Overview............................................................................................................................................................................................9
8.2Editing Contactslist...........................................................................................................................................................................9
8.3MultimediaAddress Book Contactsfile..........................................................................................................................................9
9. Sound Editor utility................................................................................................................................................................................10
9.1Overview..........................................................................................................................................................................................10
9.2Editing audiofiles............................................................................................................................................................................10
9.3Creating newaudiofiles..................................................................................................................................................................11
9.4Filters................................................................................................................................................................................................11
9.5Mpeg3Settings................................................................................................................................................................................11

1. Features
TheEasiestand FastestwaytoE-mailVoiceMessagesand Music
Recordsand E-mailsyour VoiceMessagewiththeTouchofONEButton
Perfectfor voicerecognition
PowerfulMP3sound compression
2. Technicalspecification
Microphone
Omni-directionalcondenser
Typeofrecording:mono
Sensitivity:-40dBV/Pa
Frequency:50 -16000Hz(+/-3db)
ADCresolution:16 bit
Sampling rate:48kHz
SNR:83dBA(1kHzat-20dB)
THD:-80dB (1kHzat -3dB)
Headphones
Frequency:50 –20000Hz(+/-3db)*
Typeofplayback:stereo**
DACresolution:16 bit
Sampling rate:48kHz
Outputpower:60mW (perchannel)
THD+N:-46dB(50Hz-20kHz, 40mW)***
Notes:
*200–10000Hzfor EPH-USBmodel
**mono for EPH-USBmodel
***-44dB (200Hz-10kHz, 40mW)for EPH-USBmodel
Plugs
USBA-typemale
3. Systemrequirements
For PC:
Pentium133MHzprocessor or higher
USB1.1port
OSWindows 2000/XP/2003/Vista
For Macintosh:
PowerMacintoshG4or better
USB1.1port
MacOS 10.3or later

4. Quickinstallation
4.1Hardwareinstallation
•ConnecttheUSBplug tothecomputer.
4.2Softwareinstallation
For PC:
•InserttheEHSMonitor softwareCDintotheCDdrive.
•Providing autorun isenabledtheCDwillbeginautomatically.
•ifitdoesnot:PressStart/run/browse/ -ThedrivewheretheCDcanbefound.
•Double clickonthefilenamedeMic4all_Setup–and followtheinstructionsshown.
For Macintosh:
•InserttheEHSMonitor softwareCDintotheCDdrive.
•Onthepop-upwindowwhichwillappear,findEHSMonitor pkg and double clickon it.
5. E-mailheadsetcontrolboxfunctions
Controlbox has2buttons (“Microphone”)and (“Ear”)andheadphonesvolumecontrol. Theactualfunction of
eachbutton isdeterminedbythesoftwaredriver(EHSMonitor). Thevolumecontrolisusedtoadjustthehardwareloudness ofthe
headphones. Ithasno influenceon thesystem softwarevolume control.
6. EHSMonitorsoftwaremanual
6.1Softwareoverview
6.1.1EHSMonitor
WithEHSMonitor itispossible using onlyonebutton torecord file,saveit,converttoMP3and eventogenerateane-mail
messagewiththerecordedfile attachedor uploadrecord towebserver.
6.1.2LAMEMP3encoder
MP3isaformatfor compressedaudiostorage.MP3usespsychoacousticfilterstoremovesoundsthatareinaudible tothehuman
ear,aswellasothermethodstocompress theaudioinformation.Thustherecouldbediscernable differencebetweentheoriginal
and encodedaudiodata(agreat dependson theencoding parameters).Modern MP3encodersareveryflexible and allowyou to
setalotofparameters,affectingtheencoding speedand theoutputfilequality.EHSMonitor usesLAMEasdefaultencoding
engine.LAMEisquitefast(encodesfasterthanrealtimeon aPII-266at highestqualitymode)and providesaverygood sound
quality.For moreinformation,pleasevisitLAMEofficial siteat http://www.mp3dev.org.Iffor oneor anotherreason youdo not
likeLAME,you canuseanyotherMP3encoderthatsupportscommand lineinterface.See “Advancedsettings” section for
details.
6.2E-mailmicrophonerecording
6.2.1Recording
E-mailheadsetallows you torecord and E-mail sound filesbypressing onlyonebutton.Therest(MP3encoding,generating of
theeMic-message,uploading it totheeMic4all serveretc.)willbedonefor you automatically. Recording isalwaysfirstmadetoa
temporaryfile.Thus,eveniftherecording isfinishedabnormally(powerfailure,etc.)therecordeddata wouldnotbelost
(howeversuchfile wouldnotberecoveredautomatically).Itispossible toassign oneoffivepre-definedfunctionstoanyofthe
microphonebuttons(sinceitisassigned,itbecomesafunction ofE-mail headset).That meansthatitisevenpossible toassign the
samefunction tothebothE-mailheadsetbuttons. TherearetwowaystousetheE-mailheadsetbuttons:
Holddown. Recording startsrightafterthebutton ispresseddownand lastswhilethebutton isheldpressed.Whenthebutton is
released, recording stops.
Click. Recording startsafterthebutton ispressedand consequentlyreleased.Recording stopswhenthebutton ispressedfor the
second time.Recording canbepausedand resumedasmanytimesasneededbypressing and releasing thebutton differentfrom
theonethathasstartedtherecording.

Thefivepre-definedfunctionsare:
Rec. IfMP3recording option issettherecordedfileisencodedtomp3 fileformat.
Rec and Attach. Aftertherecordedfileissaved(and encodedifnecessary),ane-mailmessageisgeneratedwiththerecordedfile
attached.Itjustremainstospecifytherecipientand send themessage.
Rec and saveto specifiedfileorMEMO function. Whentherecording isfinished, EHSMonitor promptsyoufortherecorded
filename.Ifspecified,therecordedfileisencodedtomp3 fileformat.
Rec anduploadtoeMic4all server. Encoding tomp3and uploading totheserverisbeing processedduring therecording.After
therecording isfinishedthelink totheeMic-messageontheserverisgeneratedand immediatelypastedintothewindowthathad
inputfocusatthebeginningoftherecording.
Note: Rec and uploadfunction isavailable for theWavand normal qualityMp3recordingsonly.
Note: Normallybydefaultadefinedbyyou text(prefix) precedesthelink totheeMic-message.Iftheprefixtextisnotrequired
(whiche.g.canbeusefulifyou intend toinsertthelink intoExcel fileor database)pushthe Shift keyjustprior tothemoment
whenyoustarttherecording.
Rec Skype/MSN. RecordsSkype, MSN, Windows LiveMessengeror otherVoIPsoftwarevoiceconversations. During theeMic
installationSkypeand MSN willbeautomaticallyconfiguredfor thisfunction towork.Ifyou installSkype/MSN aftertheeMicor
ifyou useadifferentVoIPsoftwareforthevoicecommunication,makesurethatthevirtualdevicenamed eMicAudioFilter1
(Windows XP)or Line1(eMicAudioFilter) (Windows Vista)isselectedastheinputmicrophoneand thevirtualdevicenamed
eMicAudioFilter2 (Windows XP)or Line2(eMicAudioFilter) (Windows Vista)isselectedastheoutputsound device inthe
settingsoftheSkype/MSN/VoIPsoftware.
Note: Rec Skype/MSN function isavailableforWindows XP and Windows Vistaonly.
Undefined(Unused). Thebutton willnotbeusedbytheEHSMonitor software.Thiscanbehelpfulissomeothersoftwareuses
thisbutton.
Filter. Withthisoption set,beforetheeMic-function isexecutedtheselectedsound filterwillbeappliedtotherecording.Use
Sound editor toeditand createyour ownsound filters.
Note:Filter option appliestothecurrentlyselectedpre-definedfunction.
Soundeditor. Withthisoption set,beforetheeMic-functionisexecutedthe Soundeditor will belaunched.Withthehelpofthe
Sound editor youwillbeable tolistentoyourrecordingandeditor amend itifnecessary.
Note:Soundeditor option appliestothecurrentlyselectedpre-definedfunction.
MMAB.Withthisoption set,everytimecreating ane-mailwith Rec andattach eMic-function you willbeofferedtochoosethe
recipientfrommultimediaaddressbook.
Note:MMAB option appliestothecurrentlyselectedpre-definedfunction.
Note for Windows version:Allsettingschangescomeintoforce onlyafterthe“Apply”button atthebottomofthedialogbox
windowispressed.
6.2.2Managingrecordings
Aftertherecording hasbeenfinished,therecordedfilename issavedinthelistofallrecordedfiles. EHSMonitor allows tochange
thefile nameor location (thefilewill berenamedand movedifnecessary),todeleteoneor morefilesor togenerateane-mail
messagewithoneor morepreviouslyrecordedfilesattached.See “Recordingmanager” section for details).
6.3Generalsettings
6.3.1One-touchrecordingoptions
Saverecordedfiles Specifiesthefolderwheretherecordedfileswillbesavedto.Youcanselect anyexistingfolder.
Wav/Mp3/HQWav/HQMp3 radiobutton. You canalsoselectoneofthefour formatstosavetherecordeddata.
“HQWav”and “HQMp3”formatshashighersound qualitythen“Wav”and “Mp3”,butless compact file sizes(byafactor of2
and 1,5respectively). Formatsaredescribedinthetable below.
Table 1. Audiofile formats.
Designator Audiofileformat
WavWavePCM, 11,025kHz16bit mono

Mp3MPEGAudioLayer-316kBit 11,025kHz
HQWavWavePCM, 22,050kHz16bit mono
HQMp3MPEGAudioLayer-3VBR 8-24kBit 22,050kHz
6.3.2ButtonA/ButtonBfunction
E-mailheadsethasfivedifferentfunctions. Anyfunction couldbeassignedtoanyofthebuttons;itisevenpossible toassign the
samefunction tobothbuttons. See “E-mail microphonerecording” section fordetails.
6.3.3LaunchatWindowsstartup(Launchatuserlogin)
Ifthisoption issettheEHSMonitor willstartautomaticallywhenevertheWindows isstarted(on userlogon forMacintoshusers).
6.4Advancedsettings
6.4.1ExternalMP3encoder
Bydefault EHSMonitor usesLAMEencodertoencodetoMP3and thedefault format isCBR 16Kbps,11025 Hz,1channel
(mono).Ifyou wouldliketochangefromLAMEor ifyou wanttospecifythecustomencoding parameters,you canchooseany
otherencoder(hereand later-externalencoder) you like.Thereisonlyonerequirement:theexternalencodershouldsupport
command lineinterface,i.e.itshouldbepossible touseitfromthecommandprompt.
UseExternalMP3encoder Bychecking thischeckbox;you canmakeEHSMonitor useanyexternalcommand-lineMP3
encoderinsteadofthedefaultencoder.
Pathtoexecutable Specifythefullpathtotheexternal encoderexecutable file.You canenterthepathmanuallyintheedit box or
browsefor thefile.Iftheinvalidpathisspecifiedinthisfield,EHSMonitor willattempttouseitsownencoder.Iffor some
reasonsthebuilt-inencodercannotbeusedaswell,thenthefilewill besavedtothesame folderand withthesame name butin
the“wave” format(and with.wavextension).So,whateverhappens,your recording will notbelost.
Additionalparameters Specifyanyadditionalparameters,supportedbytheexternalencoder.Theseparametersarepassed
directlytotheencoderexe-file withoutanycheckiftheexternal encoderreallysupportsthespecifiedparameters.
Generally, theexternalencodercallstring shouldsatisfythefollowing template:
<full path to encoder> <additional options> <full path to source file> <full path to
destination file>
Parametersaredescribedinthetable below.
Table 1. External MP3encoderparameters.
Fullpathto
encoder
Thefullpathtotheexternalencoderexecutable file.
Additional
options
Anyadditionaloptions.
Fullpathto
source file
Fullpathtothesourcewavefile.SuppliedbyEHSMonitor.Userdoesnothavetocareaboutthis
path.
Fullpathto
source file
Fullpathtothedestination mp3file.IfsuppliedbyEHSMonitor ,itisalwaysvalid.Ifthispathis
suppliedbytheuser,theuserisresponsible forvalidityofthispath.
Warning! Ifencoding failsduetotheinvalidpathtothedestination file,or duetotheinvalidadditionaloptions(notsupportedby
encoder),theoriginal recordedwavefilewill bedeleted.Unless you areable tosupplythecorrectexternalencoderparameters,it
willnotwork.Ingeneralitisquiteenough tousetheLAMEencoder,suppliedwithEHSMonitor.
6.4.2Filenameformatforone-touchrecording
Namesfor thefilesrecordedwithone-touchrecording aregeneratedautomaticallybasedon theuser-definedtemplate.The
generatedfilenamelookslikethis:
<Prefix><Random number>.<extension>
Parametersaredescribedinthetable below.
Table 2. Filenameformatparameters.
PrefixAnarbitrarystring.Thisstring can’tincludesystemcharacters(suchasbackspacecharacter, new
linecharacter,etc.)and anycharacterfromthefollowing set: <>:"/\|.
Some Thisisthepartofthefilename,whichmakesfilesdifferentfromeachother.Thisnumbercanbe

numbergeneratedintwoways.
Date/Timebased –thegeneratednumberrepresentsdateandtimewhentherecording isfinished,
using thefollowing template YYYYMMDDhhmmss,whereletters"YYYY", "MM", "DD", "hh",
"mm", "ss"representcurrentyear,month,day,hour, minuteand second respectively.
Enumerated –numbersaregeneratedconsecutively, i.e.thegeneratednumberistheleastnot
usednumber(thereisno filewiththesamefilename),startingfromzero.
Extension Fileextension. "Wav"or "mp3"depending on theselectedfileformat.
6.4.3Advancedrecordingoptions
EHSMonitor setstheminimumrecording time.Thismeans,thatanyrecording,thatlastsless thanminimumrecordingtime is
discarded.Thiscanbeusefultoeliminaterecordingscausedbyaccidental EHSbutton pressing.Bydefaulttheminimum
recording timeis1second.Theminimumrecording timecanbeanynumberintherangefrom1to262144(3days49 minutes4
seconds).Themaximumrecording timeislimitedonlybytheavailablehard diskspace.
6.4.4Addressbookoptions
Usemultimediaaddress book. Whenthisoption ischeckedeverytimecreating ane-mail withEHSMonitor using Attach
selectedfiles button you willbeofferedtochoosetherecipientfrommultimediaaddress book.Use Edit... torun Multimedia
address book editor toformlistofcontacts.
Note: Anychangesmadetothissetting willtakeeffectonlyafterthecurrentrecordingisfinished(ifany).
6.5eMic4Allaccountsettings
6.5.1Accountoptions
Tobeable tousethe Recandupload E-mail headsetfunction you havetobeloggedintoanexisting accounton oneofthe
eMic4allservers.
Uploadrecordsto server. Selector entertheURLoftheserverwhereyou alreadyhaveanaccounttologintoor oftheserver
whereyou wishtocreate anewaccount.Aftertheloginallthemessagesgeneratedbythe Rec andUpload functionwillbe
automaticallystoredonthespecifiedhereserver.
Login. Enteryour loginofanexisting accounthere.
Password. Enteryourpassword ofanexisting accounthere.
Press Login button tologintoexisting accountor Register button tocreateanewaccounton thespecifiedserver.Whenyou are
loggedin,the Profile button isenabled.Useittoviewand changeyour accountsettings.
6.5.2Registration
Pleasefillintheregistration formtoregisterthenewaccount.Theserialnumbercanbefound insidethepackageor atthebottom
oftheproduct.
Thetrial registration allows creating thetrial(validfor 30days)accountwithoutserial numberiftheserial numberismissing or
invalid.
Note: OnlydevicessuppliedwithEHSMonitor softwareversion 2.0or latercanbeacceptedfor registration.
Note: Trial accountrequiresactivation,activation instructionswillbesenttoyoubye-mail.
6.5.3Subscriptionupgrade
Therearetwowaystoupgradeyour account.Thefirstistodo it on theeMic4allserverinyour accountprofile.Thesecond isto
get anewsubscription withtheneweMic.Note thattheusersofeMic-S,EPH-USBorEHS-OFFICEget the Basic subscription
freeofcharge.Ifyou decidetopurchaseeMic-PROor EHS-USBlateron,you willbeentitledtogetthe Advanced subscription
freeofcharge.Toupgradetheexisting accountwiththe Basic subscription tothe Advanced subscription,pleaseclickthe
Upgrade button and enterthenewproduct serialnumberwhenrequiredtodo so.
6.5.4Uploadoptions
Link prefix. Thetextenteredherewillprecedealink totheeMic-messageand pastedtothecurrentlyopendocument.

Insertnewline. Selectthisoption toinsertanewlineautomaticallyafterthelink totheeMic-messageispastedinthecurrently
opendocument.
Preview. Withthisoption chosenwheneveryou createamessageby Rec andupload function the eMic-messageproperties
windowwill appear.Itwillallowyou tochangetheappearance oftheeMic-messageon theserver,listentotherecordingand edit
it.
Note: if Preview option isselectedthelink totheeMic-message(witheventualprefixand newline)will notbepasted
automaticallyintothedocumentintheactivewindow.Ifyou wishtopaste thelink,press Copylink button inthe Upload
properties window.
Note: evenif Preview option isnotselectedanicon willappearinthesystemtrayforoneminuteaftertherecording is
finished. Double-clickon thisicon tolaunchthe Uploadproperties window.
Note:ifbythetime you finishtherecording thedocumentintheactivewindowdoesnotacceptentering ofthetext,thelink to
theeMic-messagewillnotbeinsertedthere.Howeverthewhole link willbestoredintheClipboard.UsePaste function (Ctrl-V)
toplacethelink whereveryou wishto.
6.6Recordingmanager
6.6.1Recordingmanager
EHSMonitor maintainsthelistofallrecordedfilesand linkstotheirremote copiesstoredon theeMic4all server.IftheeMic-
messagehasatitle it isalsodisplayednexttothefile name.Anytimeyou makeanewrecording therecordedfile isaddedtothe
list.Uploadedrecordsaremarkedwithaspecial icon .Using therecording manageryou canmanageyour recordings:rename
them,generate e-mailmessageswithoneor morerecordingsattachedtothem,uploadrecordstotheeMic4allserver,delete
recordedfilesor theirremotecopieson server,you canalsoedit your recordsusing the Soundeditor including updating storedon
theservereMic-messagesand theirappearance.
Togenerateane-mailmessagewithsomerecordingsattachedor todeletesomerecordings, select theminthelistand click Attach
selectedfiles or Deleteselectedfiles button respectively.
Toedit arecord,no matteruploadedor not,click Edit button.Iffor thecurrentlyselectedrecord thereexistsaneMic-message
uploadedtotheserver, eMic-messageproperties windowwillappear.
Click Copylink button tocopyalink totheuploadedeMic-messagetotheclipboard.
You canclick Upload button on thelocallymaderecord tocreateaneMic-messageon theeMic4allserver.
Use Refresh button toupdatestatusoftheselectedrecords.IftheeMic-messagecannotbefound ontheeMic4allserveraspecial
icon willdisappearfromtherecord row.TheeMic-messagetitleswillalsobeupdatedfromtheserver.
Torenameacertainrecording,selectitinthelist,clickon itand editthefilename(location).
Thedouble clickon thefileinthelistwillcausethisfile tobeplayedor openedbythedefaultapplication that isassignedto
handle thisfile extension.Infact thedouble clickon thefilewill havethesameeffectasexecuting thisfile fromtheWindows
Explorer.
Note: it isalsopossible toplaybacktherecordsfromsynchronization window.
6.6.2Synchronization
Tosynchronize alllocallystoredfilesand theeMic-messageson theserverpress Sync button.Thisbutton willupdateallthe
titlesoftheeMic-messages.Inaddition toitasynchronizationwindowwillappearwhen:
a)oneor morerecordswhicharesupposedtobeon theeMic4all serverbutcannotbefound there(soprobablyneedtobe
uploadedagain)
b)oneor morerecordswhichdo existon theeMic4allserverbutthelocalcopyismissing (soprobablyneedtobedownloaded
again)
c)oneor morerecordswhichcannotbefound neitheron theeMic4allserver, nor locally(suchrecordshavetoberemoved).
Thesynchronization windowisintendedtohelpyou keepyour recordingssynchronizedwiththeeMic-messageson theserver.
Thethreefirstcolumnsinthetableindicatewhichaction shouldbetakenwiththe“troublesome”record.Atthesame timethe
iconsinthefirsttwocolumnsshowthestatusofthelocalrecord and oftheeMic-message.
Thegreentick inthefirstcolumnmeansthatthelocallystoredrecord hasbeenfound.Theemptyspaceinthefirstcolumn
meansthatthelocallystoredrecord on theserverismissing.

Thegreentick inthesecond columnmeansthat theeMic-messagerecord on theserverhasbeenfound.Theemptyspaceinthe
second columnmeansthattheeMic-messagerecord ontheserverismissing.
You canspecifytheaction tobetakenwitheachrecord. Thepossible actionsare:
1. Uploadlocalrecord totheserver–representedbythesymbol
2. Downloadtherecord fromtheserver–representedbythesymbol
3. Deletetherecord –representedbythesymbol
Whenthewindowisopenedfor thefirsttimethesystembydefaultselectsthemostlogicallycorrectaction for eachrecord.This
defaultaction canbechangedbyclicking on thecell.
Alltheactionswillbeperformedimmediatelyafteryoupress theOKbutton.
6.7Troubleshooting(Solvingproblems)
Common problemsandsolutions:
·ExternalMP3encoder doesnot work
TheexternalMP3encodercallstring isthefollowing:
<executable name> <additional parameters><full path to source file> <full path
to destination file>
Besurethatyour encoderwouldacceptthisstring.
7. MultimediaAddress Book utility
7.1Overview
MultimediaAddress Book applicationhasthefollowing mainfeatures:
•CanbeusedwithEHSMonitor software.UseMultimediaAddress Book for selecting therecipientofthee-mailwithyour voice
recording. RefertoEHSMonitor Helpfilefor details.
•Provideseasyaccess toMultimediaaddress book contacts.
•Allowspostponede-mailsending using thedefaultmailclientinterface.
•Supportsimmediatee-mailsending through thespecifiedSMTPserver(no mailclientrequired).
7.2MultimediaAddressBookContactsfilecreation
Beforeusing MultimediaAddress Book createalistofcontactsusing MultimediaAddress Book Editor.RefertoMultimedia
Address Book Editor Helpfilefordetails.
7.3NavigatingthroughContactsandSelectingRecipient
Multimedia AddressBook allows selecting onerecipientofthecontactslisttodeliveryour e-mailto.Itisalsopossible tocreate
ane-mailwithno recipient(onlywithmail clientinterface)bypressing Norecipientbutton.Inthiscasetherecipienthastobe
specifiedinthemailclientinterfacebytyping itor selecting fromthedefaultmailclientaddress book.
EntriesoftheContactslistareinitiallyshowninthealphabeticalorder,withtheonlyexception ofDefaultrecipientwhichis
alwaysshownfirst.Tonavigatethrough theMultimediaAddress Book Contactsyou canusemousewheel,MultimediaAddress
Book userinterfacebuttonsor E-mail headset “Microphone” button.Typefirstcharactersoftherecipientnameor e-mail address
intheRecipientfilterbox tofilterthedisplayedContacts.Toselect therecipientdouble clickthemouseleftbutton on it'spicture
or press enterkeywhenthepictureoftherecipientishighlightedwiththegreenframe.You canalsopress E-mailheadset “Ear”
button toselectthecurrentlychosenrecipient.
Note: RefertoMultimediaAddressBook Editor Helpfiletolearn howtospecifytheDefaultrecipient.

7.4Settings
Sendtodefaultrecipient. Ifthisoption ison thenthee-mailcreatedusing EHSMonitor will besenttotheDefaultrecipient
automaticallyand immediately.InthiscaseMultimediaAddressBook windowwillnotbeshown.
Note: Referto MultimediaAddress BookEditor Helpfiletolearnhowtospecifythe Defaultrecipient.
SendthroughSMTPserver immediately. Usethisoption tosend e-mailswithMultimediaAddress Book directlythrough
SMTPserverusing your e-mail account.Nomail clientisrequiredinthiscase.EnterSMTPserveraddress in Outgoingmail
(SMTP)server field,enteryour nameand e-mail address,check SMTPserver requiresauthentication and specify Server
logonoptions ifnecessary. Themessagewillbethensentdirectlythrough theSMTPserver.
Note: theSubjectfieldofthee-mailinthiscasewill befilledwith Subjectprefix followedbytime stamp,using thetemplate
[DD.MM.YYYYhh:mm:ss],whereletters"YYYY","MM","DD","hh","mm","ss"representcurrentyear,month,day,hour,
minuteand second respectively.ThesenderofsuchE-mailcanbespecifiedinthe E-mail accountoptions.
UseOutgoing mail(SMTP)serverportnumberfieldtochangetheserverportnumber.
7.5Troubleshooting
Possible reasonsofbeing unable tosend ane-mail.
Ifyou aretrying tosend ane-mailusing your defaultmailclient(Send through SMTPserverimmediatelyoption isswitchedoff):
·Checkifoneofthesupportedmailclients(MSOutlook, Outlook Express,Lotus, MozillaMail, Netscape)isinstalledon
yourcomputerand usedasadefaultmailclient.
Ifyou aretrying tosend ane-maildirectlythrough SMTPserver(SendthroughSMTPserver immediately option isswitched
on):
·Checkyour Internetconnection.
·Checkthefollowing Multimedia Address Book settings:
oCheckifyourSMTPserverisspecifiedcorrectly.
oCheckiftheserverlogon optionsarespecifiedcorrectly,ifyour SMTPserverrequiredauthentication.
oContactyour systemadministratortoverifytheoutgoing mailserverportnumber.
8. MultimediaAddress Book Editorutility
8.1Overview
Multimediaaddress bookeditor isautilitytoolintendedtofill and update themultimedia address book,whichcanbeusedwith
the EHSMonitor software.When Usemultimediaaddress book option isswitchedon,wheneveryou createane-mailusing
EHSMonitor the MultimediaAddress Book-Contacts dialog appearsand helpstochoosethemessagerecipientwithout
typing. Tomakenavigation through thelistofContactseasiereachcontactiscoupledwithanimageand/orsound.
8.2EditingContactslist
Use Newcontact button tocreate anewcontact.Select anyexisting contact fromthelisttoedit itsattributes.Inaddition tothe
standard Name, E-mail and Phone attributesMABEditor allows toassign animageand/or asound toanycontact.You canselect
oneoftheimagesfromthesuppliedimagecollection or useyour ownpicture(BMP,JPG,GIF graphicsformatsaresupported).
Browseforanappropriate Wav or Mp3 fileon your computertoassign ittothecontact. Use Save button tosavechanges.
Press Default button tomakefromthecurrentlyselectedcontactthe Defaultrecipient. Defaultrecipient isshownasfirstinthe
MultimediaAddress Book-Contacts dialog for quickeraccess.Refertothe MultimediaAddress Book helpfile for detailsof
using Defaultrecipient.Use Preview button toopenthe MultimediaAddress Book-Contacts dialog withtheupdatedContacts
list.
Hint: Use Rec or Rec andSaveto file optionsinthe EHSMonitor softwaretocreateaudiofiles,whichcanlaterbeassignedto
theMultimediaaddressbook entries.
8.3MultimediaAddressBookContactsfile

AllContactsinformation isstoredinasinglefileassociatedwiththeWindows®user.
Pathto address bookfile showsthecurrentaddressbook filelocation. Use …button toopenadifferentexisting addressbook
fileor tocreateanewonebytyping anewfilename.
9. SoundEditorutility
9.1Overview
Soundeditor application hasthefollowing mainfeatures:
·Canbeusedwith EMicMonitorUSB/EHSMonitor/EMicMonitorPro softwaretoprocess voice recordingsbefore
sending them bye-mail(uploading totheeMic4All server).Referto EMicMonitorUSB/EHSMonitor/EMicMonitor
Pro Helpfilefordetails.
·Allowsediting sound audiofilesof.wavand .mp3formats.
·PerformsMP3encoding using LAMEMP3encoder.
·Performsconversionsof.wavto.mp3audiofileformatand viceversa.
Providessound recording capabilities.
9.2Editingaudiofiles
Toeditanexisting audiofileplease, followthestepsbelow:
·Use Open… command fromthe File menu toopenanexisting file.Sound editor supportsaudiofilesinWavand MP3
audioformats.
·Use Play and Stop buttonsor justclickoverthebluebartonavigate through thesound file.Theyellowmarkershows the
currentposition infile.
·Use Mark button tosetoneoftworedmarkersinthespecifiedlocation.
Note: You canchangetheredand yellowmarkersposition bydragging them withyour mousealong thetime scale.Dragthe
markersomewhereoutsidethetimescaletoremoveit.
Note: Theplaybackalwaysstartsfromtheyellowmarkerandstopsbytheredmarker.Toresume theplayback,clickthePlay
button again.Thisisspeciallymadesotolet you set theprecisemark betweenthesound fragmentyou’d liketokeepand the
oneyou wishtodeleteor overwrite.
·Ifyou wouldliketodeleteapiece oftherecording,firstplace oneoftheredmarkersatthestartofthefragmentyou’d
liketoremoveand thenplacetheotherredmarkerattheend.Press the Delete… button toremovethemarkedfragment
fromtherecording.
·Toinsertanadditional voicerecording intothefileatthespecifiedposition (wherethesingle redmarkeris)useE-mail
headset"Microphone"(Holddown) and “Ear”(Click) buttonsintheusualfashion.
Note: insertion isnotallowedifbothofthetworedmarkersareinplace.
·Therearethreewaystoinsertthenewrecordingintotheexisting file:
oInsertatmarker -insertsatcurrent(redmarker) position,thewholefilegetsbigger.
oOverwrite -overwritesthefilestarting fromtheredmarker.
oContinuefrom marker -replacestherestofthefile fromthecurrent(redmarker) position withthenew
recording.
Please,choosetheappropriatesetting fromthe Whenrecording combobox.
·Ifyou wishtosavetheamendedaudiofileplease,use Save and SaveAs… commandsfromthe File menu.Using Save
As… you canalsoconvertaudiofilesfromWavtoMP3formatsor viceversaifrequired.
Note: theE-mailheadsetbuttonstostartthenewrecording willwork onlyiftheSound editor windowisactive,otherwisethe
devicebuttonswillnotwork withtheSound Editor.
Note: iftheopenedfile wasoriginallycompressedtoMP3thenitwillbesavedwiththesameMP3encodersettingsand quality
byeither Save or SaveAs…
Note: Encoding WavfilestoMP3formatisprocessedusing Normalqualityencoding or Highqualityencoding settings.

9.3Creatingnewaudiofiles
Tocreateanewaudiofileplease,followthestepsbelow:
·Use New command from File menu tocreateanemptyaudiofile.
·Tostartrecording please,holddownE-mailheadset“Microphone” button or clickE-mailheadset“Ear”button.
Note: recording isstartedbypressing E-mailheadsetbuttonsonlyiftheSound editorwindowisactive,otherwisepressingdevice
buttonswillnotwork intheSound Editor.
Note: Voice recordingisperformedinuncompressedWavaudioformat. Toreducetheoutputfilesizeselect Mp3sound files file
typeinthe Saveastype combobox oftheSavedialog box.
Note: Saving WavfilesinMP3formatisprocessedusing Normalqualityencoding or High qualityencoding settings.
9.4Filters
Soundeditor alsoallows toapplydifferentsound filterstotherecording.You cancreatethesefiltersbyyourself.TheFilters
windowcanbeaccessedbychoosing Filters menu itemofthe Options menu.Toadd anewfilteruse Add button intheFilters
window.Therearethree typesofpossible filters:Tempo,Pitchor Rate.Eachfiltercanbeadjustedupor downbyspecifying a
modifying factorvalue.Eachfiltercanalsobeassignedapicturetomakeidentification easier.
Toedittheexisting filterselectitintheliston therightofFilterswindowand press Edit… button.
Byclicking Remove button you candelete thefiltercurrentlyselectedinthelistoffilters.
Press Test button tolistentotheresultofapplying theselectedfiltertotherecording.Use Apply button toconfirmapplying ofthe
filter.Press Cancel button toleavetherecording withoutchangesand closeFilterswindow.
Thesame listoffiltersisalsoavailable fromthelistboxinthemainSound editor window.Selectoneoftheexisting filtersfrom
thelistbox and press Test button tolistentotheresultofthechosenfiltertotherecording.Use Apply button toconfirmapplying
ofthefilter.
9.5Mpeg3Settings
Exact technicalspecificationsofeachsetting aredescribedbelow.
Normalqualityencoding:MPEGAudioLayer-316kBit 11,025kHz.
Highqualityencoding:MPEGAudioLayer-3VBR 8-24kBit22,050kHz.