Gestetner 10502 User manual

Operating Instructions
COPY REFERENCE
Read this manual carefully before you use this product and keep it handy for future
reference.
For safety, pleasefollow theinstructions inthis manual.

197
3. Document Server
Overview
The Document Server enables you to save documents in the machine memory
and then edit and print them as you want.
There are two ways to save documents:
• Scanning from the ADF
• Scanning from the exposure glass
APrepare the documents you want to save.
BSave the documents.
The documents are saved in the machine memory.
CPrint the documents.
You can print saved documents with any settings you desire at any time.
Document Server Features
The following printing features are available with the Document Server.
❖
Scanning Originals
See ⇒P.201 “Scanning Originals”
❖
Printing Saved Documents
See ⇒P.206 “Printing Saved Documents”

Document Server
198
3
Document Server Editor Features
The following features are available with the Document Server Editor.
❖
Changing File Names
See ⇒P.213 “Changing File Names”
❖
Merging Documents
See ⇒P.216 “Merging Documents”
❖
Inserting Files
See ⇒P.219 “Inserting Files”
❖
Deleting Pages
See ⇒P.222 “Deleting Pages”
❖
Deleting Saved Documents
See ⇒P.226 “Deleting Saved Documents”
❖
Moving/Copying Files
See ⇒P.231 “Moving/Copying Files”

Features and Benefits
199
3
Features and Benefits
On Demand Printing
Use to print any saved document as required.
❖
Your current situation might be…
• When you need to print multiple sets of documents double-sided and sta-
pled together, you normally print the originals, make duplex copies and
then staple them together manually.
❖
With the Document Server
If you save your document in the Document Server, you can print it out at any
time with the necessary print settings, such as duplex and stapling. Your doc-
uments will not be confused with those of others in the exit tray.
Note
❒Punching requires the installation of the optional Punch kit in the Finisher.
❒You can specify a password to prevent others from printing a reading doc-
uments.

Document Server
200
3
Scanned File Printing
You can combine multiple scanned documents into one print set.
❖
Your current situation might be…
You want to combine several originals that are different in density, size, and
paper weight, e.g.
• Damaged and pasted originals
• Photo originals
• One sided originals
• Two sided originals
❖
With the Document Server
You can save the originals individually by selecting the best settings for each
original, and then edit them as a file.
It doesn't matter whether the originals were scanned using the document
feeder (ADF) or the exposure glass. As you can specify the print order for sev-
eral files, you can combine them as you want and print them as a file.
You can check the print result by printing a sample set before making a large
print run by pressing the {
Sample Copy
}key.
If you aren't satisfied with the print result of some pages of the set, you have
only to scan that part again.

Scanning Originals
201
3
Scanning Originals
Use this feature to scan originals you want to save in the Document Server from
the machine control panel. The originals can be set either on the exposure glass
or into the document feeder (ADF).
The saved documents will automatically be named in the scanning order:
“Scan001”, “Scan002” and so on.
Note
❒The maximum number of files you can store is 250 in the HDD, 50 in the CD-
R/RW (option).
❒Make sure the machine's date setting is correct before scanning originals. See
“Date” and “Time” in the System Settings manual.
❒Retain your original documents after storing them.
❒You can set the timer to delete the documents stored in the document server.
See “Auto File Delete”⇒P.332 “Document Server”
❒You can select whether [
Store And Print
]or [
Store Only
]is displayed in the initial
display with the User Tools .⇒P.332 “Document Server”
APress the {
Document Server
}key.
The “File List” menu appears.

Document Server
202
3
BPress the [
Store Originals
]key.
The “Store Originals” menu appears.
CEnter a file name.
Note
❒If you do not wish to register a file name, go to step D.
❒If you do not register a file name, it is stored automatically.
To set the file name
APress the [
Change
]key.
BEnter the new file name using the letter keys on the display panel.

Scanning Originals
203
3
Note
❒You can enter up to 8 letters.
❒To change the letter entered, press the [
Clear
]key and enter the new let-
ter.
❒You can register a file name identical to an existing file name. It is not
overwritten.
CPress the [
#
]key.
DEnter your password.
Note
❒If you do not wish to enter a password, go to step E.
To set the password
APress the [
Change
]key.
BEnter the password using number keys (4 digits).
Note
❒To change the number entered, press the {
Clear
}key and enter the new
number.
CPress the {
#
}key.
ESelect [
Store And Print
]or [
Store Only
].

Document Server
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3
A
FPress the [
OK
]key.
Note
❒To stop scanning originals, press the [
Cancel
]key.
GSet your originals either on the exposure glass or into the document feeder
(ADF).
Reference
For more information on the types of originals that can be set and how to
set them, see “Setting Originals” ⇒P.26 “Setting Originals”.
HMake any desired settings.
Limitation
❒You cannot use the Booklet function.
Note
❒The settings remain in the machine after scanning. You can change these
settings when you want to print next time.
IPress the {
Start
}key.
Note
❒To stop scanning, press the {
Stop
}key. A message appears on the display.
Press the [
Print
]key to continue, and press the [
Stop
]key to store.

Scanning Originals
205
3
If you set the original on the exposure glass
AAfter scanning all pages, press the {
Storing Complete
}key.
If you set the original in the document feeder
AAfter scanning all pages, the “File List” display appears.

Document Server
206
3
Printing Saved Documents
Preparation
If you select multiple files, the scan settings of the first selected file are used
when printing.
To check these settings, press the [
Select Settings
]key or use the Sample Copy
feature .
You can print any of the documents saved in the Document Server.
Follow these steps to select a document and print it out.
APress the {
Document Server
}key.
The “File List” menu appears.
BSelect the document you want to print.
Press the line for the document if it appears on the display.

Printing Saved Documents
207
3
The selected line is highlighted.
Note
❒You can select multiple files.
❒If the file name you desire is not shown and more than 9 files are stored,
scroll through the list with the [T
Forward
]and [U
Backward
]keys. The “No.
Of Files” display shows the total number of files followed by which page
of the search results is currently shown.
❒If you can't recognize the document by its name, you can print the first
page to check the contents. Press the line for the desired document, and
press the [
Print Selected Page
]key.
❒Press the selected line again to cancel the print job.
❒If the “Enter Password” menu appears, enter your password using the
number keys then press the [
OK
]key. To delete an entered password, press
the [
Clear
]key.
❒You can sort the files in alphabetical or reverse-alphabetical order. Press
the keys above the file list. See “File List Sort Priority” ⇒P.332 “Document
Server”
❒Press the [
Display Files Selected
]key to display only the selected files.
To search by file name
Note
❒If you enter the filename (up to 8 letters), all the filenames beginning with
these letters are displayed. For example, if you enter “ABC”, then all file-
names beginning with the “ABC” are displayed.

Document Server
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3
APress the [
Search
]key.
BEnter the file name using the letter keys.
CPress the [
OK
]key.
Only the files beginning with the letters appears on the File List.
DSelect the line for the document you want to print.

Printing Saved Documents
209
3
When the “Enter Password” menu appears
AEnter your password using the number keys.
Note
❒To delete an entered value, press the [
Clear
]key. To cancel selection of
the file, press the [
Cancel
]key.
BPress the [
OK
]key.
CTo print more than one document, repeat step Bto select the desired docu-
ments in the order you want to print them out.
The selected order is shown in the priority column next to the selected docu-
ment(s).
Note
❒To change the print order, press the highlighted lines to deselect the files,
then select them again in the order you want to print.
❒To cancel selection, press the {
Clear Modes
}key.
DIf you need to change any of the print settings, press the [
Select Settings
]key.
The “Set Job” menu appears.
Note
❒To save the new settings, press the [
Save Setting
]key.

Document Server
210
3
EEnter the required number of prints with the number keys.
Up to 9999 can be entered.
Note
❒If you print more than one set using the Sort function, you can check the
print result by printing out only the first set ⇒P.211 “Sample Printing”.
❒To delete the entered value, press the {
Clear
}key.
FPress the {
Start
}key.
The machine starts printing.
Note
❒To pause the print job, press the {
Stop
}key. In the confirmation dialog,
press the [
Print
]key to resume printing or press the [
Cancel
]key to cancel
printing.
❒After the print job is completed, the “File List” menu appears.
GTo delete all the documents you have printed, press the [
Delete
]key.

Printing Saved Documents
211
3
HPress the [
Delete
]key.
Note
❒If you do not want to delete the files, press the [
Do Not Delete
]key.
❒You cannot delete file that are currently begin used by other functions.
Sample Printing
If you print multiple sets using the Sort function, you can check if the print order
or the print settings are correct by printing out only the first set using the {
Sample
Copy
}key.
Limitation
❒Sample Printing can be done only when you are using the Sort function.
APress the {
Sample Copy
}key.

Document Server
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3
After the first set is printed out, press the [
Print
]key to print the rest of the
print job. Press the [
Cancel
]key to cancel it and return to the “Set Job” menu
where you can adjust the settings.
Print Selected Page
You can print the first page or the selected page of the document selected in the
“File List” menu to check the contents.
1st Page
You can print just the first page of the document to check the contents.
ASelect the desired document(s), and press the [
Print Selected Page
]key.
BPress the[
1st Page
]key.
CPress the{
Start
}key.
The first page is printed.
Print Selected Page
You can print the specified page of the document to check the contents.
Limitation
❒If the several documents are selected, you can not use the Print Selected Page
function.
ASelect the desired document(s), and press the [
Print Selected Page
]key.
BPress the [
Selected Page
]key.
CEnter the first page number to be printed.
DPress the [∼]key.
EPress the{
Start
}key.
The first page is printed.
FEnter the last page number to be printed.

Changing File Names
213
3
Changing File Names
Follow these steps to edit the filenames of documents stored in the Document
Server.
Note
❒You can register a file name identical to an existing file name. It is not over-
written.
APress the {
Document Editor
}key.
BPress the line showing the document you want to change the file name of.
The selected line is highlighted.
Note
❒If you stored a password, enter the password using the letter keys on the
display panel. Then press the [
OK
]key ⇒P.209 “When the “Enter Password”
menu appears”.

Document Server
214
3
CPress the [
Change File Name
]key.
DEnter the new file name using the letter keys. Then press the [
#
]key.
Note
❒To delete entered letters, press the [
Clear
]key.
❒To cancel this operation, press the [
Cancel
]key.

Changing File Names
215
3
EPress the [
OK
]key.
Note
❒If the selected file is currently being used by another function, you cannot
change the file name.