Oce 9800 User manual

Océ 9800
Copier/Printer
User Manual

Copyright
Océ-Nederland B.V. Venlo, The Netherlands © 1997
All rights reserved. No part of this work may be reproduced, copied, adapted,
or transmitted in any form or by any means without written permission from
Océ.
Océ-Nederland B.V. makes no representation or warranties with respect to the
contents hereof and specifically disclaims any implied warranties of
merchantability or fitness for any particular purpose.
Further, Océ-Nederland B.V. reserves the right to revise this publication and to
make changes from time to time in the content hereof without obligation to
notify any person of such revision or changes.
Code number 7009049
Edition 4.0
Océ-Nederland B.V.
US
This manual contains a description of the Océ 9800 (controller release 3.0) and
the printing and copying that can be done with it. The introduction (chapter 1)
containsgeneralinstructionsforusingtheprinter.We recommend that you read
at least this chapter.
Overview
To assist you in quickly finding the various parts of the copier and the functions
on the operator panel, an illustration of the Océ 9800 is presented on the inside
front cover and an illustration of the operator panel on the inside back cover,
both of which can be folded out.
Safety information
This manual contains the following safety information:
■Appendix B contains general safety information and instructions. You are
advised to read this information before you start to actually use the copier.
Technical safety information such as safety data sheets can also be found in
appendix B.
■Where applicable, cautions and warnings are used throughout this manual to
draw your attention to safety precautions to be taken.

Table of contents 3
Contents
Chapter 1 Getting started
Turning the Océ 9800 on and off 8
Processing simple copy jobs 10
Which Océ 9800 systems are available? 12
Océ 9800 Printer 12
Océ 9800 Copier/Printer 13
Océ 9800 optional equipment 13
Chapter 2 Using the Océ 9800
The operating panel (layout and use) 16
Buttons 16
Display and soft keys 19
The Océ 9800 with set memory (optional) 20
The display of systems equipped with a controller (plot option) 21
The display of systems equipped with Océ Scan Station (optional) 21
Using the section buttons 22
Stopping a copy or print job 28
Interrupting a copy or print job 29
Collecting your output 31
Copy Delivery Tray 31
Folder (optional) 31
High Capacity Stacker (optional) 32
Lower Output 33
Resetting the counter 34
Accounting 35
Chapter 3 Basic copy jobs
How to make a copy 40
Defining settings for the next original 42
Copying sets of originals using ‘Set Input’ (optional) 42
Original delivery after scanning 45
Original Delivery Tray (optional) 45
Copying on cut-sheet media 47

4 Océ 9800 Copier/Printer User Manual
Stamp unit (optional) 49
Folder (optional) 51
High capacity output unit with punch unit (optional) 55
High Capacity Stacker (optional) 58
Lower Output 62
Chapter 4 Special copy jobs
Copying with pre-programmed settings 64
Matrix copying (optional) 65
Auto format selection 68
Copying non-standard sized originals 69
Defining the original width 69
Defining the copy size 70
Copying originals with a filing strip 72
Improving image quality 76
Modifying the exposure 76
Editing 78
Auto shift 78
Making mirror-image copies 79
Shifting the image 80
Erasing part of the image 82
Stretch 83
Chapter 5 Key operator
The Océ 9800 key operator 86
Entering key operator mode 87
Defining clock settings 88
Setting the current time and date 88
Setting the reset time 89
Activating the time switch 90
De-activating the automatic feed 91
Defining fixed zoom ratios 92
Image correction 93
Storing frequently used settings in programs 94
Editing stamps 97
Defining the standard copy media type 98
Defining automatic roll change 99

Table of contents 5
Chapter 6 Print Jobs
Introduction 102
Printing status information and test pages 103
Resetting errors 105
System Administrator 106
Entering system administrator mode 106
Defining connectivity settings 107
Defining default language settings 108
Reset functions 114
Chapter 7 Scan Station (optional)
Scan To File 118
Océ 9800 scanner settings 118
Using Scan To File 120
Copying sets of originals using Scan Station 121
Chapter 8 Maintenance
Introduction 124
Loading rolls of copy media 125
Emptying the chip tray 128
Refilling toner 129
Cleaning the glass platen and the reference roller 131
Chapter 9 Problem solving
Introduction 134
Clearing original jams 135
Clearing jammed media 137
Clearing jammed media from the manual feed 138
Clearing jammed media from the fuser section 139
Clearing jammed media from the roll feed section 142
Clearing jammed media from the folder 145
Clearing jammed media from the High Capacity Output Unit (folder) 149
Clearing jammed media from the High Capacity Stacker 153
Print controller errors 156
Other problems (call Océ service) 156

6 Océ 9800 Copier/Printer User Manual
Appendix AOverview and tables
Product specifications 158
Specifications for originals 159
Copy media specifications 160
Overview of default settings on delivery 161
Controller default settings 162
Océ 9800 controller error codes 166
Appendix BSafety information
General safety information 172
Radio interference 172
Symbols 172
Safety instructions 173
Safety data sheets 175
Safety data sheet for the Océ 9800 High Capacity Stacker 175
Safety data sheet for the Océ Copy/Original delivery tray 175
Safety data sheet for the Océ 9800 scanner 176
Safety data sheet for the Océ 9800 printer 177
Safety data sheet for the Océ 9800 printer and folder 178
Safety data sheet for the Océ 9800 printer, folder and high capacity output unit 179
Safety data sheet for the Océ 9800 printer, folder, high capacity output unit and
puncher 180
Removal of NiCad batteries 181
Appendix CMiscellaneous
How to read this manual 184
User survey 185
Addresses of local Océ organizations 187
Index 189

7
Océ 9800 Copier/Printer
User Manual
Chapter 1
Getting started
This chapter provides basic instructions on copying
originals using the Océ 9800, including information on
correctly feeding originals. It also describes the various
configurations of the Océ 9800 which are available.

8 Océ 9800 Copier/Printer User Manual
Turning the Océ 9800 on and off
The Océ 9800 can be turned on by hand, or it can be turned on automatically
using the time switch. The settings for the time switch are determined by the
key operator. The on/off timer switch with the key is located on the scanner
(see figure 1). Turn this key to the `timer' position if you want the Océ 9800 to
be turned on and off automatically.
Your key operator can program the time switch to turn the system on each day
of the work week at a specified time. The system takes approximately 20
minutes to warm up. The timer allows you to make the system ready for use
when you need it.
The on/off timer switch has three settings:
■on: the system is switched on.
■off: the system is switched off.
■timer: the system is automatically turned on at a time of your choice and
turned off after a given idle time.
[1] Location of the on/off key and timer
▼Turning the Océ 9800 on
1Turn the key to the `timer' position.
The system takes about 20 minutes to warm up. As soon as the system is
warmed up, the message ‘Ready to copy’ appears.
off
on
timer

Getting started 9
▼Turning the timer on
1Turn the key to the `timer' position.
▼Turning the Océ 9800 off
1Make sure that the printer is not running
2Turn the key to the ‘off’ position.
3Then turn the key to the `timer' position if you want the machine to be turned
on automatically by the timer.
For details refer to ‘Activating the time switch’ on page 90.
High Capacity Stacker (optional) The on/off switch on the optional High
Capacity Stacker must always be left in the ‘on’ position. The High Capacity
Stacker is automatically turned on and off along with the scanner.

10 Océ 9800 Copier/Printer User Manual
Processing simple copy jobs
1. Place your original face-up, with the left-hand side aligned along the
original guide. The original feed table of the scanner accepts originals up to
1036 mm wide (approx 40”).
For folded output, originals should be fed in portrait orientation with the
legend at the lower left-hand side. The folded package will be deposited
face-up (legend visible).
2. Specify the number of copies using the numeric buttons.
3. Specify reduction/enlargement or copy material using the selection buttons
located on the right-hand side of the operating panel. Use the roll selection
buttons to select the copy material of your choice. The format contained on
each roll is displayed to the right of the roll selection buttons. Zooming, if
required, will be done automatically.
4. Exposure can be changed using the exposure button on the left-hand side of
the operating panel. This side of the operating panel contains finishing buttons
as well. Use the fold button, for example, to generate folded output.
5. To start the copy job, press the green start button .
Your original will be fed into the scanner and the printer will start.
8. Collect your output. Your copy will be delivered in the printer's output tray.

Getting started 11
[2] Processing simple copy jobs
original guide
original feed table
operating panel
1.Place original face-up
6
4
2
0
2
4
6
fold
stamp
setinput
lighter
darker
1234567 890
sheetfeed
autoroll
min.25% max.400%
paper
paper
paper
paper
+
-
+1%
-1%
100%
autozoom
roll1
roll2
roll3
roll4
2. Below the display:
specify number of copies
3. At the right
hand side:
Zoom &
copy material
4. At the left
hand side:
Exposure &
Finishing
5. Below the display:
press green Start
In the display:
feedback messages
7. Collect your output
96020901-005
96020901-001
1047
1056

12 Océ 9800 Copier/Printer User Manual
Which Océ 9800 systems are available?
The Océ 9800 is available in two versions:
■Océ 9800 Printer
■Océ 9800 Copier/Printer (this manual)
Océ 9800 Printer
The basic Océ 9800 printer configuration consists only of a printer. The printer
operating panel is located on the printer.
[3] Océ 9800 Printer, which is described in the Océ 9800 Printer User Manual
You can also use other applications, such as the Océ 9800 Job Director and
Océ 9800 Repro Station, which are described in separate user manuals, to send
your print jobs to the printer.
The Océ 9800 Printer is described in the Océ 9800 Printer User Manual.

Getting started 13
Océ 9800 Copier/Printer
The basic Océ 9800 Copier/Printer configuration consists of a scanner and a
printer. The operating panel is located on the scanner.
[4] Océ 9800 Copier/Printer, which is described in this manual
Use the scanner to feed your originals and to control the various functions of
the printer.
Ifyourprinter isequippedwith a controller,you can connect the printer to your
computer system. To send your print jobs to the printer you can use the
Océ 9800JobDirector and the Océ 9800 Repro Station or otherprinterdrivers,
described in separate user manuals.
This manual describes the Océ 9800 Copier/Printer.
Océ 9800 optional equipment
■High Capacity Stacker.
The 6-bin High Capacity Stacker can be installed as a replacement for the
single copy receiving tray.
■Lower Output container
If no folder/punch unit is installed, this piece of optional equipment can be
used for delivering long copies.
■Folder with optional belts and punch unit.
The folder can be supplied with optional belt-delivery units, and an optional
punch unit.

14 Océ 9800 Copier/Printer User Manual
The following optional equipment can only be used in combination with the
Océ 9800 Copier or Copier/Printer:
■Original Delivery Tray (Océ 9800 Copier/Printer only)
This unit, which is placed at the rear of the scanner, is used to collect sets of
originals.
■Memory configurations: The Océ 9800 Copier is available in two memory
configurations. Each configuration has a different amount of digital memory
used for the storage originals between scanning and printing. The Océ 9800
Copier/Printer is available with single-original memory and with set
memory.
Note: TheOcé Copier/Printer (with a controllerforusewhen printing digital
originals), is always configured with set memory.

15
Océ 9800 Copier/Printer
User Manual
Chapter 2
Using the Océ 9800
This chapter describes the layout and functions of the
operating panel, and explains how to use the buttons of the
operating panel to define basic print settings for your
printed output.

16 Océ 9800 Copier/Printer User Manual
The operating panel (layout and use)
The operating panel, which is located above the original feed, is one of the
main components of the scanner. The Océ 9800 scanner operating panel is
illustrated on the inside back cover of this manual. As you can see in this
illustration, the operating panel consists of a display with buttons to its right
and left, and below that, the start, numeric, correction, and stop buttons.
This section consists of two sub-sections.The first sub-section provides basic
information on the fixed buttons, such as their names and locations.The second
subsection describes how to use the display and the soft buttons above and
alongside the display to define your print settings.
[5] Operating panel
Buttons
Start The button marked with the symbol is used to start feeding originals
into the scanner, or to re-start the copy process, as well as for other purposes,
such as marking the end of a set.
Numeric buttons The numeric buttons under the display are used to specify
numeric values, e.g. the number of copies or sets, which may not exceed 999.
Correction button The orange button marked with a `C', located under the
display and to the right, is used to switch to another level of settings. Press the
correction button once to reset the copy quantity counter to `1'. Press the
correction button twice to reset all settings to their default value.
6
4
2
0
2
4
6
fold
stamp
set input
lighter
darker
1234 567 890
sheet feed
auto roll
min. 25% max. 400%
paper
paper
paper
paper
+
-
+ 1%
- 1%
100%
auto zoom
roll 1
roll 2
roll 3
roll 4

Using the Océ 9800 17
Stop button Pressing the small red button located above the Correction button
stops the printing process. For additional information, see ‘Stopping a copy or
print job’ on page 28 and ‘Interrupting a copy or print job’ on page 29.
Sheet feed If you want to copy on a media type or size that is not available in
one of the roll compartments, press the sheet feed button.The button is located
on the right-hand side of the operating panel.
Roll selection buttons There are 4 roll selection buttons, one for each roll.
Press the ‘roll selection’ button to select the roll with the required format and
media type.
Auto roll Ifyou select‘Autoroll’, the Océ 9800willtry tousea roll formatthat
matches the original size. After the original has been inserted, the roll that will
be used is indicated on the operating panel.
In ‘Auto roll’ mode, the Océ 9800 will start to look for a matching roll of the
‘Standard’ media. If such a roll is not found, it will try to find a matching roll
of another type of media. The Key Operator can define the ‘Standard’ media,
as described in ‘Defining the standard copy media type’ on page 98.
If ‘Auto roll’ and ‘Auto zoom’ are both selected, the size of the matching roll
does not necessarily have to be the same as the size of the original. For
additional information, see ‘Auto format selection’ on page 68.
Auto zoom This button is used to enable or disable automatic zoom. After the
copy media roll has been selected, the machine computes the
reduction/enlargement ratio required to generate a copy without loss of
information.
+ - Two zoom step buttons are available on the right-hand side of the operating
panel, just below the zoom display. Press one of these buttons to change the
zoom factor in incremental steps. Zoom steps can be defined by the key
operator.
+1% -1% Two triangular zoom definition buttons are located to the right of the
zoom display on the right-hand side of the operating panel. Press these buttons
to define a specific zoom factor.
100% The 100% button on the right-hand side of the operating panel quickly
and conveniently returns the reduction and enlargement factor to 100%.
Stamp Thestampbutton is located on the left-hand sideoftheoperatingpanel.
Stamping is an optional function. If available, Stamping can be activated by

18 Océ 9800 Copier/Printer User Manual
pressingthestampbutton.An led will light up if the stamp function is available
and active.
Fold The fold button is located on the left-hand side of the operating panel.
Folding units are optional. Activate the folder by pressing fold. An led will
light up if the folder is available and active. Additional folding settings are
described in ‘Folder (optional)’ on page 51.
Set input The set input button is on the left-hand side of the operating panel.
This button works only if your engine is equipped with set memory. Activate
set input by pressing this button. An led will light up if set memory is available
and active.
Lighter The Lighter button is located on the left-hand side of the operating
panel. Use this button to change the exposure.
Darker The Darker button is located on the left-hand side of the operating
panel. Use this button to change the exposure.
Exposure scale The Exposure scale is located on the left-hand side of the
operating panel. The scale displays the current exposure rate.

Using the Océ 9800 19
Display and soft keys
The display and its soft keys are used to define settings for copying and
printing. The display also provides feedback on system status. The main
section and the function buttons can be used to define settings for basic copy
jobs. The section buttons can be used to enter less commonly used settings.
The scanner display provides the following information:
■the number of copies you have selected and the number of copies still to be
made, the media selected, and exposure and zoom settings.
■current system status, for example ‘Warming up'. In the event of an error in
the printer or scanner, the exact error location (covers or panels) is
graphically shown on the scanner display, along with instructions on how to
solve the problem.
[6] Section, card selection, function, and higher/lower buttons
You can use the job manager to:
■enter settings such as type of copy media, size of copy media, and type of
original,
■specify finishing options such as delivery or folding method,
■use pre-programmed settings,
■specify machine settings such as zoom factors and timers.
Key operator button This button is used to enter key operator mode (see
chapter 5, ‘Key operator’ on page 85). Since this functionality is restricted to
a dedicated key operator, a PIN code is required.
higher/lower
buttons
section buttons
function buttons
card selection button
................ ................
Program Copy
................
Finishing
Ready to copy ................
Machine
KEY
Copies:
0
key operator button
system status

20 Océ 9800 Copier/Printer User Manual
The Océ 9800 with set memory (optional)
Systems with set memory allow you to scan multiple originals and print the
same set in various ways. In addition, set memory allows you to copy and print
very long originals.
The display on the scanner operating panel is extended with a memory
indicator as in the illustration 7 below.
[7]The memory indicatorinthedisplay indicates thatyour Océ 9800 isequippedwithset memory
Note the Jobs and Time indicators. ‘Jobs’ specifies the total number of jobs in
progress. This includes jobs in the print queue. If Jobs is 0, the last printout has
been made and deposited. ‘Time’ indicates the number of minutes needed to
finish the current number of jobs. Time usually increases when new originals
or sets of originals are scanned and added to the print queue. ‘Copies’ indicates
the number of copies (prints) to be made for the current job.
Set memory increases the efficiency of the system. Set memory enables you to
scan an original while the printer is processing another original, as well as to
process sets of originals, i.e. series of originals that belong together and must
be printed in the same sequence as they were scanned.
In addition, you can use the Océ 9800 with set memory for advanced set
processing. Once a set has been stored in set memory, you can program the
copier to process this set in various ways. The Océ 9800 can be configured
with up to five pre-programmed settings (reference programs). Each reference
program will be stored under one of the five program buttons by your key
operator.
You can scan a set of originals in a just a few minutes and leave the printer to
run without intervention for the rest of the day, provided that enough media is
available in the media role compartment of the printer.
................ ................
Program Copy
................
Finishing
Ready to copy ................
Machine
Copies:
0
Time:
Jobs:
0
0:00 memory indicator