Gestetner 2045 Installation and maintenance instructions

95
6. LAN-Fax Features
Sending Fax Documents from Computers
The optional printer/scanner unit is required to use this feature.
Using computers connected to the machine through parallel ports, IEEE 1394 (IP
Over 1394) ports, LANs, or wireless LANs, you can fax documents, created us-
ing Windows applications, to other fax machines over a telephone line.
•To send a fax, simply select [Print]from the Windows application, then select
LAN-Fax as the printer, and then specify a destination.
•In addition to sending faxes, LAN-Fax Driver allows this machine to be used
for printing out documents prepared on a computer for proof checking.
•To use LAN-Fax Driver, connect this machine to a LAN and make the neces-
sary network settings, and then install LAN-Fax Driver and related utilities
on your computer.
Important
❒Errors occurring when the machine is used as a LAN-Fax will not be dis-
played on the computer. Check the help menus using a Web browser.

LAN-Fax Features
96
6
Installing the Software
You need to install LAN-Fax Driver
on your computer before using the
LAN-Fax functions. LAN-Fax Driver
is on the CD-ROM included with the
printer.
Address Book and LAN-Fax Cover
Sheet Editor are installed with LAN-
Fax Driver. Address Book helps you
edit LAN-Fax transmission destina-
tions. LAN-Fax Cover Sheet Editor
helps you edit LAN-Fax cover sheets.
Note
❒The following explanation as-
sumes that you are familiar with
general Windows procedures and
practices. If you are not, see the
documentation that comes with
Windows for details.
Auto Run Program
With Windows 95/98/Me, Windows
2000/XP, and Windows NT4.0, the
installers for various drivers and util-
ities launch automatically as Auto
Run programs when you insert the
CD-ROM.
If your operating system is Windows
2000/XP or Windows NT 4.0, install-
ing a printer driver using Auto Run
requires Administrator permissions.
When you install LAN-Fax Driver us-
ing Auto Run, log on using an ac-
count that has Administrator
permissions.
Note
❒If the plug and play function starts,
click [Cancel]in the [New Hardware
Found], [Device Driver Wizard], or
[Found New Hardware Wizard]dialog
box, and then insert the CD-ROM.
The [New Hardware Found]or [Found
New Hardware Wizard]dialog box ap-
pears depending on the system
version of Windows 95/98/Me,
Windows 2000, or Windows XP.
❒Auto Run might not work auto-
matically with certain OS settings.
If this is the case, double-click “Set-
up.exe”, located on the CD-ROM
root directory.
❒If you want to cancel Auto Run,
hold down the {
{{
{SHIFT}
}}
}key (when
your system is Windows 2000/
Windows XP, hold down the left
{
{{
{SHIFT}
}}
}key) while inserting the
CD-ROM. Keep the {
{{
{SHIFT}
}}
}key
hold down until the computer
stops reading the CD-ROM.
❒Clicking [Cancel]during installa-
tion aborts the installation. If you
cancel the installation, restart your
computer and install the rest of the
software or printer driver.
LAN-Fax Driver, Address Book, and
LAN-Fax Cover Sheet Editor can be
installed by Auto Run.

Sending Fax Documents from Computers
97
6
Installing Individual
Applications
Use the following procedure to install
LAN-Fax Driver, Address Book, and
LAN-Fax Cover Sheet Editor at one
time.
Before installing the above applica-
tions, install SmartNetMonitor for
Client. See Printer Reference 1.
A
AA
AQuit all applications currently
running.
B
BB
BInsert the CD-ROM included
with this machine into the CD-
ROM drive of your computer.
The installer launches automatical-
ly, and the language selection win-
dow appears.
Note
❒Depending on your operating
system settings, the installer
may not launch automatically.
If it does not, double-click “SET-
UP.EXE”in the CD-ROM root
directory to launch the installer.
C
CC
CSelect the interface language of
the software, and then click [OK].
D
DD
DClick [LAN-Fax Driver].
The software license agreement
window appears.
E
EE
ERead all of the terms and, if you
agree, select [I accept the agreement],
and then click [Next].
Note
❒If you select [I don't accept the
agreement], you cannot complete
the installation.
F
FF
FClick the [LAN-Fax Driver]check
box, and then click [Next].
G
GG
GConfirm that the [Printer Name:
<LAN-Fax M3>]check box has been
selected, and then click [Continue].
H
HH
HClick [Finish].
The installation completion dialog
box appears.
I
II
IClick [Finish].
J
JJ
JClick [Exit].
Applications Stored on the
CD-ROM
This section provides information
about LAN-Fax Driver, Address Book,
and LAN-Fax Cover Sheet Editor.
LAN-Fax Driver
This driver allows you to use LAN-
Fax functions.
❖
❖❖
❖Location of the File
The following folders are on the
CD-ROM:
•LAN-Fax Driver for Windows
95/98/Me
\DRIVERS\LAN-FAX\WIN9X_Me
•LAN-Fax Driver for Windows
2000/XP
\DRIVERS\LAN-FAX\WIN2K_XP
•LAN-Fax Driver for Windows
NT4.0
\DRIVERS\LAN-FAX\NT4
❖
❖❖
❖Operating Environment
•Computer
PC/AT Compatible
•Operating Systems
Microsoft Windows 95/98/Me
Microsoft Windows 2000/XP
Microsoft Windows NT4.0
•Display
VGA 640×480 dots or more

LAN-Fax Features
98
6
Limitation
❒All operations cannot be guaran-
teed depending on the system en-
vironment.
❒When you use Windows NT,
LAN-Fax Driver will not work in
an RISC base processor (MIPS R
series, Alpha AXP, PowerPC) en-
vironment.
Note
❒Before beginning installation, exit
all other applications.
Address Book
Address Book helps you edit LAN-
Fax transmission destinations.
❖
❖❖
❖Operating Systems
Microsoft Windows 95/98/Me
Microsoft Windows 2000/XP
Microsoft Windows NT4.0
LAN-Fax Cover Sheet Editor
LAN-Fax Cover Sheet Editor helps
you edit LAN-Fax cover sheets.
❖
❖❖
❖Operating Systems
Microsoft Windows 95/98/Me
Microsoft Windows 2000/XP
Microsoft Windows NT4.0
Setting LAN-Fax Properties
This section describes how to make
settings such as paper size, resolu-
tion, and options.
•Paper size
•Orientation
•Tray
•Resolution
•Gray scale
•Printing images of True Type fonts
When this machine is connected to a
network, selections for the option
configuration are automatically per-
formed.
For details, see Help.
Limitation
❒If your operating system is Win-
dows 2000/XP or Windows NT4.0,
log on using an account that has
Administrator permissions.
Note
❒If the options on this machine are
not configured as instructed, LAN-
Fax functions may fail to work as
intended.
A
AA
AOn the [Start]menu, point to [Set-
tings], and then click [Printers].
Note
❒With Windows XP Professional,
select [Printers and Faxes]on the
[Start]menu.
❒With Windows XP Home Edi-
tion, select [Control Panel]on the
[Start]menu. Next select [Print-
ers and Other Hardware], and then
[Printers and Faxes].

Sending Fax Documents from Computers
99
6
B
BB
BDouble-click [LAN-Fax M3], and
then click [Properties]on the [File]
menu.
Note
❒With Windows NT, click [Docu-
ment Default]on the [File]menu.
C
CC
CMake settings for the option con-
figuration.
When using Windows 95/98/Me
AClick the [Paper]tab.
BClick [Accessories…].
When using Windows 2000,
Windows XP, or Windows NT
AClick the [Advanced]tab.
BClick [Printing Defaults…].
CClick [Accessories…].
D
DD
DConfirm the settings for the op-
tion configuration.
When using a network
AIf the settings do not match the
installed optional units, click
[Reload from Device].
When not using a network
ASelect the check box besides
the installed optional units.
E
EE
EClick [OK].
The settings for the option configu-
ration are completed.
F
FF
FClick [OK].
Basic Transmission
This section describes how to send fax
documents created using Windows
applications.
To send a fax, simply select [Print]
from the Windows application, then
select [LAN-Fax]as the printer, and
then specify a destination in the [LAN-
Fax]dialog box.
Open the application document you
want to send or create a new docu-
ment, and then perform the following
procedure.
For details, see Help.
Limitation
❒When using SmartNetMonitor for
Client, you cannot send docu-
ments to this machine using more
than one LAN-Fax at the same
time.
A
AA
AOn the [File]menu, click [Print].
B
BB
BSelect [LAN-Fax M3]in [Printer
Name].
C
CC
CClick [OK].
The LAN-Fax dialog box appears.
Note
❒The setting method may differ
depending on the application
you are using. In all cases, select
[LAN-Fax M3]for the printer.
D
DD
DSpecify the destination.
Use one of the following proce-
dures to specify a destination. For
details, see Help.

LAN-Fax Features
100
6
Note
❒You can select the appropriate
line in the [Line]list.
❒You can specify up to 500 desti-
nations.
❒The machine can hold up to 64
documents sent using LAN-
Fax, as those to be transmitted.
Specifying a destination using a
Destination list
AEnter a destination in the [Fax
Number]box.
When using a Destination list:
Enter [#]and the registration
number.
BClick [Next Number].
The entered destination is add-
ed and displayed in the [List of
Destinations]box.
Note
❒If you do not want the en-
tered destination to be added
to the list, skip this step. Also
when this step is skipped, the
document will be sent to the
number entered in the [Fax
Number]box.
CTo specify more destinations,
repeat steps A
AA
Aand B
BB
B.
Specifying a destination by
directly entering a fax number
AEnter a fax number in the [Fax
Number]box.
Note
❒To enter a pause, click [Pause].
BClick [Next Number].
The entered destination is add-
ed and displayed in the [List of
Destinations]box.
Note
❒If you do not want the en-
tered destination to be added
to the list, skip this step. Also
when this step is skipped, the
document will be sent to the
number entered in the [Fax
Number]box.
CTo specify more destinations,
repeat steps A
AA
Aand B
BB
B.
Specifying a destination using
Address Book
In order to use this method, you
need to register destinations in the
address list using Address Book.
See p.98 “Address Book”.
ASelect a CSV file containing
the desired address list, from
the drop-down menu.
Note
❒Up to three files used most
lately appear in the drop-
down menu. To use an ad-
dress list that did not appear,
click [Browse…], and then se-
lect the file.
BIn the [Name]list select [Con-
tact], [Company], or [Group], and
then select [ALL]or an initial
letter.
The destinations matching the
selected parameters appear.

Sending Fax Documents from Computers
101
6
CClick the destination to high-
light it, and then click [Set as
Destination].
The entered destination is add-
ed and displayed in the [List of
Destinations]box.
DTo specify more destinations,
repeat steps B
BB
Band C
CC
C.
E
EE
ESpecify options.
Reference
See p.101 “Attaching a cover
sheet”.
See p.103 “Specifying Two-Sid-
ed Printing”.
See p.101 “Previewing fax im-
ages”.
See p.103 “Printing or Saving as
Files”.
See p.101 “You can specify the
following options:”.
If you do not want to specify op-
tions, proceed to step F.
F
FF
FClick [Send].
Note
❒When you click [Print&Send], a
fax will be transmitted to the
destination and a copy of the
document you send will be
printed from your machine.
Attaching a cover sheet
Selecting the [Attach a Cover Sheet]
check box causes a cover sheet to be
attached to the top of the fax docu-
ment.
The cover sheet includes the follow-
ing items:
•Company name as destination info.
•Department name as destination
info.
•Person name as destination info.
•Title of address as destination info.
•Company name as sender info.
•Department name as sender info.
•Person name as sender info.
•Telephone number as sender info.
•Fax number as sender info.
•Date
•Message
Note
❒To edit the cover sheet, click [Cover
Sheet...]. See p.105 “Editing Fax
Cover Sheets”.
Previewing fax images
Selecting the [Preview]check box al-
lows you to check how the fax docu-
ment will be output at the
destination.
A
AA
ASelect the [Preview]check box, and
then click [Print]or [Send].
The [Preview]window appears.
B
BB
BCheck the image, and then click
[OK].
Note
❒To cancel printing or sending,
click [Cancel].
Images on the Preview window
are not exactly the same as images
to be output.
Specifying options
You can specify the following op-
tions:
For details, see Help.
•Sending at a Specific Time
•User Code
•User ID
•Print Fax Header
•Document Server

LAN-Fax Features
102
6
A
AA
AClick [Option...].
B
BB
BSpecify options you want to use.
❖
❖❖
❖To send the fax document at a spe-
cific time:
Select the [Sending at a Specific
Time]check box, and then speci-
fy a transmission time.
❖
❖❖
❖To send with a user code:
Enter a user code into the [User
Code]field.
❖
❖❖
❖To distinguish fax documents for
each user:
Enter a user ID into the [User ID]
field. Use this option when
checking the job history using
SmartNetMonitor.
❖
❖❖
❖To have the header printed on the
fax document:
Select the [Print Fax Header]
check box.
❖
❖❖
❖To store the fax document on the
Document Server:
Select the [Send to Document Serv-
er]check box, and then enter a
user name, file name, and pass-
word.
Note
❒The user code you specified for
this machine must be the same
as the one entered in this ma-
chine. See the General Settings
Guide.
❒If [Hard Disk Unit]has not been
selected in the [Accessories]
window, you cannot perform
selection for "Document Serv-
er". See p.98 “Setting LAN-Fax
Properties”.
C
CC
CClick [OK].
-
--
-Transmission result notification
After you have sent faxes, this func-
tion informs you whether the fax was
successfully transmitted to its desti-
nation or not.
When you store documents in the
Document Server or use this machine
just as a printer, this function also in-
forms you whether data was success-
fully transmitted to this machine or
not.
Note
❒You cannot receive notification
when using SmartNetMonitor for
Client version 5.0 or earlier.
❒Transmission results are informed
only when connected with a net-
work using SmartNetMonitor for
Client.
-
--
-Managing transmission using
LAN-Fax Driver
From “SmartNetMonitor for Admin”,
“SmartNetMonitor for Client”, or a
Web browser, you can manage trans-
missions using LAN-Fax Driver. You
can view the following information
on transmitted files using LAN-Fax
Driver.
•User ID
•Status
•Number of pages
•Start time
•File No.
Reference
For details, see Help.

Sending Fax Documents from Computers
103
6
Printing or Saving as Files
You can print documents created us-
ing Windows applications.
You can also save documents in TIF
format.
Open the application document you
want to print or create a new docu-
ment, and then perform the following
procedure.
For details, see Help.
Note
❒You can select whether to cause
the machine to automatically re-
start printing when problems such
as paper running-out or paper
jams are resolved. The machine
may not allow LAN-Fax Driver to
send documents until it finishes re-
printing. See p.147 “Changing the
User Parameters”(switch 20, bit 1).
❒You can select the time delay after
problems are resolved until the
machine restarts printing. See
p.147 “Changing the User Parame-
ters”(switch 20 , bit 2/3/4/5).
A
AA
AOn the [File]menu, click [Print...].
B
BB
BSelect [LAN-Fax M3]in [Printer
Name], and then click [OK].
The [LAN-Fax]dialog box appears.
Note
❒The setting method may differ
depending on the application
you are using. In all cases, select
[LAN-Fax M3]for the printer.
Printing
AClick [Print].
Specifying Two-Sided Printing
ASelecting the [Duplex printing]
check box.
BClick [Print].
Saving as Files
You can save the fax document in
TIF format.
ASelect the [Save as file]check
box.
BClick [Save to…].
CSelect a folder on the folder
tree.
DSelect a file naming method.
Note
❒To manually enter a file
name, select the [Specify file
name when saving]check box.
To have the program itself
name the file, select the [Auto-
matically create a new file]
check box.
EClick [OK].
FClick [Save].
If you have selected [Automati-
cally create a new file], the image
file is assigned a name and
saved under the specified fold-
er. The file name will be RicHH-
MMSS.tif (HH: hours, MM:
minutes, SS: seconds).
GEnter a file name.
Note
❒You can also change the fold-
er in this step.
HClick [Save].
The image file is saved in the
specified folder.

LAN-Fax Features
104
6
Address Book
You can program and edit destina-
tions in the address list using the Ad-
dress Book.
For details, see Help.
A
AA
AOn the [Start]menu, point to [Pro-
grams], [LAN-Fax Utilities], and then
click [Address Book].
B
BB
BClick [New/Browse], and then se-
lect the CSV file containing the
address list to be edited.
C
CC
CEdit an existing destination or
program a new one.
Note
❒You can use files created in CSV
format, as Address Book data.
For this purpose, create CSV
files that conform to a certain
format. For more information,
see Help.
❒You can register the Address
Book data of this machine in the
LAN-Fax's Address Book.
Programming new destinations
AEnter the destination.
Note
❒For [Line], select the appro-
priate line type; G3, G3-2, or
G3-3. Do not select G4, which
is unavailable on this ma-
chine.
BClick [Add].
Editing programmed destinations
ASelect the destination you
want to edit in the list.
The company name should ap-
pear in gray.
BEdit the data.
CClick [Update].
Deleting programmed
destinations
ASelect the destination you
want to edit in the list.
The company name should ap-
pear in gray.
BClick [Delete].
CClick [Yes].
D
DD
DClick [Close].
E
EE
EIf you made changes to a destina-
tion, a confirmation message ap-
pears. To save the changes, click
[Yes].
If you do not want to save the
changes and want to quit editing,
click [No].
To return to the editing display,
click [Cancel].
Note
❒The confirmation dialog box
does not appear when you have
not made any changes after
starting Address Book.

Sending Fax Documents from Computers
105
6
-
--
-Using the machine's Address
Book data as the LAN-Fax's
Address Book data
You can retrieve the Address Book
data of this machine using SmartNet-
Monitor for Admin and edit it to reg-
ister in the LAN-Fax's Address Book.
Reference
For more information, see Help on
SmartNetMonitor for Admin.
-
--
-Managing the facsimile
functions using
SmartNetMonitor for Admin
Using SmartNetMonitor for Admin,
you can check information about the
machine's facsimile functions and
save the information on the compu-
ter.
SmartNetMonitor for Admin pro-
vides the following management
functions:
Using [Address Management Tool], you
can check the information about des-
tinations registered on the machine
and change the fax numbers and
names of these destinations. You can
also register a new destination.
Using [Address Management Tool], you
can retrieve destinations registered
on the machine and save them on the
computer as CSV files. You can then
export the saved CSV files to the Ad-
dress Book of LAN-Fax Driver using
the Address Book application.
Note
❒For the method of installing Smart-
NetMonitor for Admin, see the
Printer Reference 1.
❒For detailed operations, see the
Network Guide and Help on Smart-
NetMonitor for Admin.
Editing Fax Cover Sheets
LAN-Fax Cover sheet Editor allows
you to edit the format for fax cover
sheets. It is necessary to create a cov-
er sheet file before attaching a cover
sheet to fax messages using LAN-Fax
Driver.
Creating a cover sheet
Use the following procedure to create
a fax cover sheet.
You can edit the items below using
LAN-Fax Cover Sheet Editor.
•Company name as destination info.
•Department name as destination
info.
•Person name as destination info.
•Title of address as destination info.
•Company name as sender info.
•Department name as sender info.
•Person name as sender info.
•Telephone number as sender info.
•Fax number as sender info.
•Date
•Message
Note
❒Cover sheet data is stored in its
own format (using "fcp" as its ex-
tension)
A
AA
AOn the [Start]menu, point to [Pro-
grams], [LAN-Fax Utilities], and then
click [Cover Sheet Editor].
The dialog box of LAN-Fax Cover
Sheet Editor appears.

LAN-Fax Features
106
6
B
BB
BEdit the cover sheet.
Note
❒For details about operations, see
Help.
C
CC
CClick [Save As]on the [File]menu.
D
DD
DSelect a folder, and then enter a
file name.
E
EE
EClick [Save].
Attaching a created cover sheet
Use the following procedure to attach
a created cover sheet file to a fax mes-
sage.
A
AA
AOn the [File]menu, click [Print...].
B
BB
BSelect “LAN-Fax M3”in “Printer
Name”, and then click [OK].
The [LAN-Fax]dialog box appears.
C
CC
CClick [Cover Sheet...].
The [Cover Sheet]dialog box ap-
pears.
D
DD
DSelect a cover sheet file from the
drop-down list or after clicking
[Browse…]in [Select Cover Sheet].
Note
❒The selection made in [Select
Cover Sheet]is not canceled un-
less you select another file. If
you want to change only desti-
nation information, skip this
step and proceed to step E.
E
EE
EEnter the destination informa-
tion.
Note
❒You can select [(Import from) Ad-
dress Book], [Whom It May Con-
cern], [Edit Names], or [None].
Selecting [Edit Names]allows
you to enter company, depart-
ment, and person names.
F
FF
FTo print the date, select the [With a
Date]check box.
G
GG
GEnter the sender information.
Note
❒You can enter company, depart-
ment, and person names, and
telephone and fax numbers.
❒To add a message, select the
[With a Message]check box, and
then enter a message.
H
HH
HClick [OK].
I
II
ISpecify a destination.
J
JJ
JSelect the [Attach a Cover Sheet]
check box.
K
KK
KClick [Send].

Sending Fax Documents from Computers
107
6
LAN-Fax Operation Messages
Message Causes and Solutions
Cannot access the printer. Click [re-
try]to send the data again.
Check the network connection.
Check that the power is turned on.
The number of destination entries ex-
ceeds the limit.
Up to 500 entries can be entered.
The number of destinations specified exceeds the maxi-
mum possible. The maximum number of destinations
that can be specified at one time is 500.
“LAN-Fax”has already been
launched. Cannot launch it again.
The [LAN-Fax]dialog box is already open. Quit LAN-Fax
once, and then start it up again.
Failed to allocate memory. Available memory on the computer is insufficient. Quit
applications currently not in use.

LAN-Fax Features
108
6
LAN-Fax Error Report
This report is printed when options are not properly selected or a communica-
tion error with a computer occurs.
Note
❒You can select whether or not a LAN-Fax Error Report is printed. See p.147
“Changing the User Parameters”(switch 20, bit 0).
Error messages
The following error messages appear on the upper or lower section of the dis-
play.
Display locations Error messages
1 Upper section THIS FILE WAS NOT
STORED DUE TO LAN-FAX
ERROR.
Lower section EXCEEDED MAXIMUM FILE
CAPACITY.
EXCEEDED MAXIMUM
NUMBER OF PAGES PER
FILE.
2 Upper section TRANSMISSON REQUEST
WAS CANCELED.
Lower section YOU CANNOT SPECIFY
DESTINATION NOW.
3 Upper section TRANSMISSON REQUEST
WAS CANCELED.
Lower section FAX NUMBER IS NOT COR-
RECT.
FAX NUMBER OR LINE IS
NOT CORRECT.
4 Upper section ERROR DURING COMMU-
NICATION WITH PC.
Lower section -
5 Upper section TRANSMISSON REQUEST
WAS NOT ACCEPTED.
Lower section YOU ARE NOT AUTHOR-
IZED TO ACCESS.

Viewing Fax Information Using a Web Browser
109
6
Viewing Fax Information Using a Web
Browser
The optional printer/scanner unit or network board is required. When the network board
is used, the optional SDRAM 128 MB is also required.
You can view received fax messages
and their lists or print these messages
using a Web browser on a network
computer.
Note
❒You need to select "Store" as the
"Reception File Setting" in the Fac-
simile Features menu. See p.172
“Storing or Printing Received Doc-
uments”.
Viewing and/or Printing
Received Fax Messages Using
a Web Browser
Use the following procedure to view
and/or print received fax messages
using a Web browser.
Viewing received fax messages using a
Web browser
A
AA
AStart a Web browser.
B
BB
BEnter the machine's IP address in
the [Address]field.
C
CC
CClick [Fax Received File].
With a user code programmed
AIf you have programmed a user
code, enter the code, and then
press [OK].
A list of the received fax mes-
sages appears.
Note
❒If the programmed user code
has been deleted using the
Address Book Management
function under System Set-
tings, a message indicating
incorrect user code entry ap-
pears. If this is the case, re-
program a user code. See
p.173 “Setting a User Code
for Viewing Received and
Stored Documents”.
D
DD
DClick the Property icon of the de-
sired fax message.
Information such as reception
dates, senders, line types, number
of pages, and file numbers appear
in addition to preview images.
Note
❒To view a thumbnail list of the
fax messages, click [Thumbnails].
E
EE
EView the content of the fax mes-
sage.
Note
❒To enlarge the preview image,
click [Enlarge Image]. Enlarge-
ment cannot be performed
without Acrobat Reader in-
stalled. For more information,
see Help on the Web browser.

LAN-Fax Features
110
6
F
FF
FTo download the received fax
message, click [PDF]or [Multi-page
TIFF].
Clicking [PDF]causes Acrobat
Reader to be started and the mes-
sage to be displayed.
Clicking [Multi-page TIFF]causes a
downloading confirmation win-
dow to appear.
Note
❒The method for downloading
differs depending on the select-
ed format. For more informa-
tion, see Help on the Web
browser.
Printing fax information using a Web
browser
A
AA
AStart a Web browser.
B
BB
BEnter the machine's IP address in
the [Address]field.
C
CC
CClick [Fax Received File].
The list of received fax messages
appears.
D
DD
DClick and check the check box be-
side the fax message to be print-
ed.
Note
❒To view a thumbnail list of the
fax messages, click [Thumnails].
E
EE
EClick [Print].
F
FF
FClick [Start Print].
Note
❒To cancel printing, press [Can-
cel]before clicking [Start Print].
❒You can change the printing or-
der of selected multiple messag-
es. You can also have messages
printed on both sides of paper.
For more information, see Help
on the Web browser.
G
GG
GClick [OK].
The display returns to that of step
D.
Deleting fax information using a Web
browser
A
AA
AStart a Web browser.
B
BB
BEnter the machine's IP address in
the [Address]field.
C
CC
CClick [Fax Received File].
The list of received fax messages
appears.
D
DD
DClick and check the check box be-
side the fax message to be delet-
ed.
Note
❒To view a thumbnail list of the
fax messages, click [Thumnails].
E
EE
EClick [Delete].
F
FF
FClick [Delete File].
Note
❒To cancel deletion, press [Can-
cel]before clicking [Delete File].
❒After selecting multiple mes-
sages, you can also cancel dele-
tion of some of the selected
messages. For more informa-
tion, see Help on the Web
browser.
G
GG
GClick [OK].
The display returns to that of step
D.

Viewing Received Messages on a Computer
111
6
Viewing Received Messages on a
Computer
ScanRouter V2 Professional (sold sep-
arately) is also required as a delivery
server. DesktopBinder V2 Profession-
al Lite or DesktopBinder V2 Profes-
sional software (both sold separately)
must be installed on your computer.
Note
❒This manual uses the name Desk-
topBinder V2 Professional/Lite to
refer to both DesktopBinder V2
Professional Lite and Desktop-
Binder V2 Professional.
Delivering Received Messages
Messages received by the machine
can be viewed on or downloaded to a
computer with the networked deliv-
ery server, ScanRouter V2 Profession-
al. This is a useful function, enabling
you to view and store messages on
your computer without printing
them.
Using the delivery server, you can
eliminate the task of retrieving and
delivering messages.
❖
❖❖
❖Functions
Delivery server provides the fol-
lowing functions:
•Use the delivery server to asso-
ciate incoming messages (Con-
fidential ID, SUB Code, Own
Name, and Own Fax Number)
with receivers, so messages are
delivered to the intended re-
ceivers.
•You can select the delivery meth-
od for incoming messages: "Save
in the delivery server inbox,"
"Send as an e-mail attachment,"
or "Save in the designated PC
folder." Incoming messages with
no Confidential ID, SUB code,
Own Name, or Own Fax
Number are saved in the deliv-
ery server inbox.
•You can check or download re-
ceived messages stored in the
delivery server inbox using
DesktopBinder V2 Professional
Lite or DesktopBinder V2 Pro-
fessional.
Limitation
❒Confidential messages are
also forwarded to the deliv-
ery server.
Note
❒To view or download mes-
sages stored in the delivery
server inbox, you need to in-
stall the separately sold
DesktopBinder V2 Profes-
sional Lite or DesktopBinder
V2 Professional on your com-
puter.
❒To send received messages to
your computer as e-mail at-
tachments, you need to have
a ScanRouter V2 Profession-
al-compatible e-mail pro-
gram on your computer.

LAN-Fax Features
112
6
❒To create a network using the
delivery server, settings
must be specified in the User
Tools of the machine. Set-
tings must also be specified
on the delivery server. See
“Configuring the Network”,
General Settings Guide.
❒See ScanRouter V2 Profes-
sional Help or instructions
for more information on the
delivery server (ScanRouter
V2 Professional).
❒For information about Desk-
topBinder V2 Profession-
al/Lite, see DesktopBinder
V2 Professional/Lite Help or
instructions.

113
7. Simplifying the Operation
Programs
If you regularly send messages to a
particular destination or transmit us-
ing the same functions, you can save
repetitive keypad operations by reg-
istering this information in a Key-
stroke Program.
Registering and Changing
Keystroke Programs
Keystroke Programs can be recalled
by just pressing a Quick Dial key. The
following procedure can be used to
program a new Keystroke Program or
overwrite an old one.
You can register the following items
in Keystroke Programs:
•Memory Transmission, Immediate
Transmission, destinations (up to
500 numbers), resolution, original
type, G3 communication mode,
Stamp, Send Later, Default ID
Auto Image Density, Manual Im-
age Density, Scan Area, Auto Doc-
ument, Book Fax, Polling
Transmission, Polling Reception,
Transfer Request, two-sided trans-
mission, optional functions
•Program name (up to 20 charac-
ters)
Note
❒The maximum number of pro-
grams you can register is 100 (200
with the optional fax function up-
grade unit).
❒Use the same procedure to register
and change programs. Follow the
procedure for the items you want
to change.
❒The method of registering or
changing programs for the copy
function is different from that of
the fax function.
❒You cannot resister any destina-
tion or Polling Transmission using
program No. 1.
A
AA
APrepare for registering the pro-
gram.
Note
❒The procedure for program-
ming differs depending on the
items you want to register.
❒Press the {
{{
{Clear Modes}
}}
}key to
cancel programming.
Example of registering a program
using Send Later with the fax
number “0123456789”
APress {
{{
{0}
}}
}, {
{{
{1}
}}
}, {
{{
{2}
}}
}, {
{{
{3}
}}
}, {
{{
{4}
}}
}, {5}
}}
},
{6}
}}
}, {
{{
{7}
}}
}, {
{{
{8}
}}
}, {
{{
{9}
}}
}using the
number keys.
BPress [Transmission Mode].
CSelect [Send Later].
DEnter the time to send, and
then press [OK].
Note
❒If “Send Later”has already
been specified, that time is
shown. Press the {
{{
{Clear
Modes}
}}
}key to change “Send
Later”.

Simplifying the Operation
114
7
B
BB
BPress the {
{{
{Program}
}}
}key.
C
CC
CPress [Register].
D
DD
DSelect a program number in which
“*Not Programed”is shown.
Note
❒If you make a mistake, press
[Cancel]and select a program
number again.
❒When you change a Keystroke
Program, press [Store]after
pressing the program number
you want to change. If you
make a mistake, press [Do not
Store]and return to step D.
E
EE
EEnter the program name, and then
press [OK].
The standby display appears.
Note
❒If you make a mistake, press
[Backspace]or [Delete All], and
then try again.
❒You should register the pro-
gram name.
❒To cancel a registered program,
press [Cancel]. The display re-
turns to that of step D.
Reference
"Entering Text", General Settings
Guide
Registering a priority function using a
program
You can select whether or not the
function registered in program No. 1
will be set after the power is turned
on or the {
{{
{Clear Modes}
}}
}key is pressed.
After registering a function in pro-
gram No. 1, select [Program No. 1]for
[Change Initial Mode]on the Facsimile
Features menu. See p.130 “General
Settings/Adjustment”.
Note
❒For this purpose, program No.1
does not allow you to program
destinations, Polling Transmis-
sion, User Transmission, Store File,
Scan Area, resolution, Image Den-
sity and Send Stored-file functions.
Using a program
Note
❒Using the program causes the pre-
vious settings to be cleared.
Example of executing a program
using Send Later with the fax
number “0123456789”
A
AA
AMake sure that the machine is in
facsimile mode and the standby
display is shown.
Note
❒
If the standby display is not
shown, press the
{
{{
{
Facsimile
}
}}
} key.
B
BB
BPlace the original.
Note
❒If you have no registered desti-
nations or scan settings as pro-
grams, enter the fax number of
the destination and select the
scan settings you require.