Gestetner F104 Service manual

119
7. Key Operator Settings
Key Operator Tools Menu
This section describes functions that are mainly managed by key operators, such
as various types of ID codes, type of telephone line the machine is connected to,
User Parameters, or destinations for transmissions.
The functions that are available for setting are listed below. Please see the page
referred to for more information.
Necessary Options:
*1 Paper Tray Unit
*2 NIC FAX Unit (Option for Type1)
*3 Extra G3 Interface Unit
Function Name Description Reference
ADF Counter Reset Allows you to clear the counter when replacing the
ADF Maintenance Kit.
p.122 “Resetting
the ADF Counter”
Authorized RX
(Authorized Re-
ception)
Allows you to block out fax messages from speci-
fied senders or messages from senders other than
those you specify.
p.123 “Authorized
Reception”
Memory Lock Allows you to have all incoming messages, messag-
es from specified senders, or messages from send-
ers other than those you specify stored in memory
without printing.
p.125 “Memory
Lock”
Multi-copy Recp.
(Multi-copy Recep-
tion)
Allows you to have the machine print multiple cop-
ies of all incoming messages, messages from speci-
fied senders, or messages from senders other than
those you specify.
p.127 “Multi-copy
Reception”
Specified Tray *1 Allows you to specify the paper tray used for print-
ing all incoming messages, messages from specified
senders, or messages from senders other than those
you specify.
p.130 “Specified
Tray”
2 Sided Reception
(Two-sided Recep-
tion)
Allows you to have the machine use both sides on
paper for printing all incoming messages, messages
from specified senders, or messages from senders
other than those you specify.
p.132 “Two-sided
Reception”
Forwarding Allows you to forward incoming fax messages to
the registered destinations. You can specify differ-
ent destinations for each sender.
p.136 “Forward-
ing”
Backup File TX
(Backup File Trans-
mission)
Allows you to register the destination that the ma-
chine automatically sends all messages to for back-
up purposes.
p.140 “Backup File
Transmission Set-
tings”
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Key Operator Settings
120
7
Economy TX
(Economy Trans-
mission)
Allows you to take advantage of off-peak line rates.
Register the off-peak hours.
p.142 “Economy
Transmission”
Energy Save Timer Allows you to register the time for turning on/off
the heater of the fusing unit. You can cut costs by
turning the power off when nobody uses the ma-
chine, such as at night or holidays.
p.143 “Energy Save
Timer”
User Parameters Allow you to customize various settings to match
your needs. You can also print and check the details
of the User Parameter settings.
p.146 “User Pa-
rameters”
ID Code Allows you to register ID codes for using the fol-
lowing features: Polling Transmission/Reception,
Transfer Request, ID Transmission/Reception,
Confidential Transmission (Default ID), Confiden-
tial Reception, and Remote Transfer.
p.156 “ID Codes”
G3 Analog Line •G3–1 Analog Line
Allows you to register Own Fax Number, PSTN
Line Type, and PSTN Access Number if the ma-
chine is connected to a G3 analog line.
•G3–2 Analog Line *3
Allows you to register Own Fax Number, PSTN
Line Type, and PSTN Access Number if the op-
tional extra G3 interface unit is installed.
p.158 “G3 Analog
Line”
Transfer Report Allows you register your fax number to have the
Transfer Result Report sent back from the Transfer
Station when making a Transfer Request.
p.160 “Transfer Re-
port”
File Retention Allows you to specify the duration for which the
machine retains the failed transmission data in
memory.
p.161 “File Reten-
tion”
Network*2 Allows you to make settings for connecting to a net-
work when the NIC FAX unit (Option for Type1) is
installed.
Chapter 2, "Net-
work Settings" in
the NIC FAX unit
manual.
IP-Fax Parameter *2 Allows you to make settings for using the IP-Fax
function when the NIC FAX unit (Option for Type1)
is installed.
Chapter 2, "IP-Fax
ParameterSettings"
in the NIC FAX
unit manual.
Key Layout Allows you to select the key layout of characters as-
signed to Quick Dial keys.
p.162 “Key Layout”
Mem. File Trans.
(Memory File
Transfer)
Allows you to specify the fax number of the desti-
nation when you want to transfer all files stored in
memory to another fax machine and print the data.
p.163 “Memory File
Transfer”
Print Position Allows you to make margin adjustments if the im-
age positioning varies depending on the paper tray
used when receiving fax messages or making cop-
ies.
p.164 “Print Posi-
tion”
Function Name Description Reference
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Key Operator Tools Menu
121
7
Note
❒The code for each function that appears on the display varies depending on
the installed options or function settings.
RDS (Remote Diag-
nostic System)
Allows you to switch on RDS (Remote Diagnostic
System) so a service representative can test your
machine remotely from a service station, diagnose
the problem, and can change your machine settings
to correct the problem.
p.166 “RDS (Re-
mote Diagnostic
System)”
System Param. TX
(System Parameter
Transmission)
Allows you to have information about the condition
of your machine sent automatically to the nearest
service representative.
p.167 “System Pa-
rameter Transmis-
sion”
Box Settings •Allows you to program, change, or delete Per-
sonal Boxes.
•Allows you to program, change, or delete Trans-
fer Boxes.
•Allows you to print the Box List.
p.168 “Box Set-
tings”
Function Name Description Reference
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Key Operator Settings
122
7
Using Key Operator Settings
The chapter explains about functions
the key operator handles.
Resetting the ADF Counter
You need to replace the ADF Mainte-
nance Kit when you are prompted to
do so by “Replace ADF Mainte-
nance Kit”message is displayed.
If you replace the ADF Maintenance
Kit when this message is displayed,
you do not need to reset the counter.
However, if you replace the ADF
Maintenance Kit when this message
is not displayed, you must follow the
procedure below to reset the counter.
Reference
See p.190 “Replacing the ADF
Maintenance Kit”.
A
AA
APress the {
{{
{User Tools}
}}
}key.
B
BB
BPress 0
00
0or 1
11
1until "2. Fax Fea-
tures" is displayed.
C
CC
CPress the {
{{
{OK}
}}
}key.
D
DD
DPress 0
00
0or 1
11
1until "4. Key Op.
Tools" is displayed.
E
EE
EPress the {
{{
{OK}
}}
}key.
F
FF
FPress {
{{
{2}
}}
}{
{{
{2}
}}
}{
{{
{2}
}}
}{
{{
{2}
}}
}.
G
GG
GPress the {
{{
{OK}
}}
}key.
Confirm that "1. ADF Counter Re-
set " is displayed.
H
HH
HPress the {
{{
{OK}
}}
}key.
I
II
IPress 0
00
0or 1
11
1to select "Reset".
J
JJ
JPress the {
{{
{OK}
}}
}key.
K
KK
KPress the {
{{
{User Tools}
}}
}key.
The standby display reappears.
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Using Key Operator Settings
123
7
Authorized Reception
You can block out unwanted fax mes-
sages by registering specified senders
for Authorized Reception and choos-
ing to receive faxes only from those
senders. If a fax machine other than
those specified as specified senders
tries to send you a message, the line is
disconnected immediately after the
connection is established. This feature
is useful, for example, if you want to
block out junk faxes. You can also
choose to receive faxes from senders
other than those you specify as the
specified senders.
Limitation
❒If you do not program any speci-
fied senders, you cannot set up this
function.
Note
❒It is recommended that you print
the Specified Sender List and keep
it after programming or changing
settings for this function. See p.125
“Printing a list of specified send-
ers”.
❒Authorized Reception is not avail-
able for Polling Reception.
❒You can choose to receive fax mes-
sages from specified senders, or
from senders other than specified
senders with the User Parameters.
See p.146 “User Parameters”
(switch 08; bit 3,2).
❒You can program specified send-
ers for the following six functions:
Authorized Reception, Memory
Lock, Multi-copy Reception, Speci-
fied Tray, Two-sided Reception,
and Forwarding. The maximum
number of specified senders is 50.
❒You can use up to 24 characters
when registering a specified send-
er for G3 communication. You can
also specify wildcards. See p.86
“Entering Characters”, Basic Fea-
tures.
❒If the specified sender's fax ma-
chine is of the same make as your
machine, register the sender name
registered to their machine. If the
specified sender's fax machine is of
a different make, register the fax
number.
❒You can check the sender name or
sender's fax number registered to
the fax machines of specified send-
ers in the Journal. See p.40 “Print-
ing the Journal”.
❒You can change the current setting
by following the same procedure
for making a new setting. Change
the values of settings according to
your needs.
A
AA
APress the {
{{
{User Tools}
}}
}key.
B
BB
BPress 0
00
0or 1
11
1until "2. Fax Fea-
tures" is displayed.
C
CC
CPress the {
{{
{OK}
}}
}key.
D
DD
DPress 0
00
0or 1
11
1until "4. Key Op.
Tools" is displayed.
E
EE
EPress the {
{{
{OK}
}}
}key.
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Key Operator Settings
124
7
F
FF
FPress {
{{
{2}
}}
}{
{{
{2}
}}
}{
{{
{2}
}}
}{
{{
{2}
}}
}.
G
GG
GPress the {
{{
{OK}
}}
}key.
H
HH
HPress 0
00
0or 1
11
1until “2. Authorized
RX“is displayed.
I
II
IPress the {
{{
{OK}
}}
}key.
J
JJ
JDepending on the setting you re-
quire, use one of the following
procedures:
Switching Authorized Reception
on/off
APress 0
00
0or 1
11
1until “1. On/Off
“is displayed.
BPress the {
{{
{OK}
}}
}key.
CPress 0
00
0or 1
11
1to select "On" or
"Off".
DPress the {
{{
{OK}
}}
}key.
Note
❒When you selected “On”with-
out programming a specified
sender beforehand, you will
be prompted to program a
specified sender. Press the
{
{{
{OK}
}}
}key and follow the pro-
cedure (steps Cto F) for
"Programming/changing a
specified sender" below.
Programming/changing a
specified sender
APress 0
00
0or 1
11
1until "2. Program
Sender" is displayed.
BPress the {
{{
{OK}
}}
}key.
CEnter the sender name or send-
er number of the other party's
fax machine you want to pro-
gram as a specified sender.
DPress the {
{{
{OK}
}}
}key.
EPress 0
00
0or 1
11
1to choose wheth-
er to store this item as a wild-
card.
Reference
p.86 “Entering Characters”,
Basic Features
FPress the {
{{
{OK}
}}
}key.
Note
❒To program another speci-
fied sender, repeat the proce-
dure from step B.
Deleting a specified sender
APress 0
00
0or 1
11
1to until "3. Delete
Sender" is displayed.
BPress the {
{{
{OK}
}}
}key.
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Using Key Operator Settings
125
7
CPress the 0
00
0or 1
11
1key to dis-
play the specified sender you
want to delete.
DPress the {
{{
{OK}
}}
}key.
Printing a list of specified senders
APress 0
00
0or 1
11
1until "4. Print
Sender List" is displayed.
BPress the {
{{
{OK}
}}
}key.
CPress the {
{{
{Start}
}}
}key.
The list is printed out.
K
KK
KPress the {
{{
{User Tools}
}}
}key.
The standby display reappears.
Memory Lock
You can have messages from speci-
fied senders stored in memory with-
out printing by using the Memory
Lock function. A password is re-
quired when printing the Memory-
locked messages in order to keep
them confidential and private. If you
do not program any specified send-
ers, all incoming messages are re-
ceived using Memory Lock.
Preparation
You need to program the Memory
Lock ID beforehand. See p.156 “ID
Codes”.
Limitation
❒Memory Lock is not activated if
there is no Memory Lock ID pro-
grammed.
Note
❒It is recommended that you print
the Specified Sender List and keep
it after programming or changing
settings for this function. See p.127
“Printing a list of specified send-
ers”.
❒If a sender is specified for both
Memory Lock and Forwarding
functions when the Memory Lock
is turned on, the messages from
the sender are not forwarded.
❒When Memory Lock is turned on,
“Mem. Lock”is shown on the
standby display.
❒To print out Memory-locked mes-
sages, see p.39 “Printing a Memo-
ry-locked Message”.
❒You can choose to only lock mes-
sages from specified senders, or
lock all messages except those
from specified senders with the
User Parameters. See p.146 “User
Parameters”(switch 09; bit 1,0).
❒You can program specified send-
ers for the following six functions:
Authorized Reception, Memory
Lock, Multi-copy Reception, Speci-
fied Tray, Two-sided Reception,
and Forwarding. The maximum
number of specified senders is 50.
❒You can use up to 24 characters
when registering a specified send-
er for G3 communication. You can
also specify wildcards. See p.86
“Entering Characters”, Basic Fea-
tures.
❒If the specified sender's fax ma-
chine is of the same make as your
machine, register the sender name
registered to their machine. If the
specified sender's fax machine is of
a different make, register the fax
number.
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Key Operator Settings
126
7
❒You can check the sender name or
sender's fax number registered to
the fax machines of specified send-
ers in the Journal. See p.40 “Print-
ing the Journal”.
❒You can change the current setting
by following the same procedure
for making a new setting. Change
the values of settings according to
your needs.
A
AA
APress the {
{{
{User Tools}
}}
}key.
B
BB
BPress 0
00
0or 1
11
1until "2. Fax Fea-
tures" is displayed.
C
CC
CPress the {
{{
{OK}
}}
}key.
D
DD
DPress 0
00
0or 1
11
1until "4. Key Op.
Tools" is displayed.
E
EE
EPress the {
{{
{OK}
}}
}key.
F
FF
FPress {
{{
{2}
}}
}{
{{
{2}
}}
}{
{{
{2}
}}
}{
{{
{2}
}}
}.
G
GG
GPress the {
{{
{OK}
}}
}key.
H
HH
HPress 0
00
0or 1
11
1until "3. Memory
Lock" is displayed.
I
II
IPress the {
{{
{OK}
}}
}key.
J
JJ
JDepending on the setting you re-
quire, use one of the following
procedures:
Switching Memory Lock on/off
APress 0
00
0or 1
11
1until “1. On/Off“
is displayed.
BPress the {
{{
{OK}
}}
}key.
CPress 0
00
0or 1
11
1to select "On" or
"Off".
DPress the {
{{
{OK}
}}
}key.
Note
❒If you turn on Memory Lock
without programming a
specified sender beforehand,
all incoming messages are re-
ceived using this feature.
Programming/changing a
specified sender
APress 0
00
0or 1
11
1until "2. Program
Sender" is displayed.
BPress the {
{{
{OK}
}}
}key.
CEnter the sender name or send-
er number of the other party's
fax machine you want to pro-
gram as a specified sender.
DPress the {
{{
{OK}
}}
}key.
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Using Key Operator Settings
127
7
EPress 0
00
0or 1
11
1to choose wheth-
er to store this item as a wild-
card.
Reference
p.86 “Entering Characters”,
Basic Features
FPress the {
{{
{OK}
}}
}key.
Note
❒To program another speci-
fied sender, repeat the proce-
dure from step B.
Deleting a specified sender
APress 0
00
0or 1
11
1until "3. Delete
Sender" is displayed.
BPress the {
{{
{OK}
}}
}key.
CPress 0
00
0or 1
11
1to display the
specified sender you want to
delete.
DPress the {
{{
{OK}
}}
}key.
Printing a list of specified senders
APress 0
00
0or 1
11
1to display "4.
Print Sender List".
BPress the {
{{
{OK}
}}
}key.
CPress the {
{{
{Start}
}}
}key.
The list is printed out.
K
KK
KPress the {
{{
{User Tools}
}}
}key.
The standby display reappears.
Multi-copy Reception
Use this feature to have the machine
print multiple copies of messages
from specified senders. If no specified
senders are registered, the machine
prints multiple copies of all messages,
regardless of sender.
Note
❒It is recommended that you print
the Specified Sender List and keep
it after registering or editing set-
tings for this function. See p.129
“Printing a list of specified send-
ers”.
❒Multiple copies cannot be made of
messages received using Polling
Reception and Free Polling Recep-
tion, as well as Confidential Mes-
sages and Memory-locked
Messages.
❒You can specify the number of cop-
ies from 2 to 9.
❒You can choose to print a specified
number of copies of messages
from specified senders, or to print
specified number of copies of mes-
sages from senders other than
specified senders with the User Pa-
rameters. See p.146 “User Parame-
ters”(switch 08; bit 1,0).
❒You can program specified send-
ers for the following six functions:
Authorized Reception, Memory
Lock, Multi-copy Reception, Speci-
fied Tray, Two-sided Reception,
and Forwarding. The maximum
number of specified senders is 50.
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Key Operator Settings
128
7
❒You can use up to 24 characters
when registering a specified send-
er for G3 communication. You can
also specify wildcards. See p.86
“Entering Characters”, Basic Fea-
tures.
❒If the specified sender's fax ma-
chine is of the same make as your
machine, register the sender name
registered to their machine. If the
specified sender's fax machine is of
a different make, register the fax
number. See p.55 “Own
Name/Fax Header/Own Fax
Number”, Basic Features.
❒You can check the sender name or
sender's fax number registered to
the fax machines of specified send-
ers in the Journal. See p.40 “Print-
ing the Journal”.
❒You can change the current setting
by following the same procedure
for making a new setting. Change
the values of settings according to
your needs.
A
AA
APress the {
{{
{User Tools}
}}
}key.
B
BB
BPress 0
00
0or 1
11
1until "2. Fax Fea-
tures" is displayed.
C
CC
CPress the {
{{
{OK}
}}
}key.
D
DD
DPress 0
00
0or 1
11
1until "4. Key Op.
Tools" is displayed.
E
EE
EPress the {
{{
{OK}
}}
}key.
F
FF
FPress {
{{
{2}
}}
}{
{{
{2}
}}
}{
{{
{2}
}}
}{
{{
{2}
}}
}.
G
GG
GPress the {
{{
{OK}
}}
}key.
H
HH
HPress 0
00
0or 1
11
1until "4. Multi–
Copy Recp." is displayed.
I
II
IPress the {
{{
{OK}
}}
}key.
J
JJ
JDepending on the setting you re-
quire, use one of the following
procedures:
Switching Multi-copy Reception
on/off, Specifying the number of
copies
APress 0
00
0or 1
11
1until “1. On/Off,
Quantity“is displayed.
BPress the {
{{
{OK}
}}
}key.
CPress 0
00
0or 1
11
1to select "On" or
"Off".
DPress the {
{{
{OK}
}}
}key.
Note
❒If you turn on Multi-copy Re-
ception without program-
ming a specified sender
beforehand, multiple copies
of all incoming messages are
made.
StellaF2_EN_Combine_F_FM.book Page 128 Friday, February 14, 2003 5:16 PM