Gestetner 1045 User manual

On-Hook Dial
51
4
On-Hook Dial
This is just like using the external tel-
ephone, except you do not have to
pick up the external telephone before
dialing. Just press the {On Hook Dial}
key and dial the number. If you hear
a voice, you can pick up the external
telephone and speak with the other
party.
Limitation
❒This feature is not available in
some countries.
❒On-Hook Dial does not work with
ISDN lines.
❒This feature is not available for the
optional Extra G3 Interface Unit.
APlace your original and select any
scan settings you require.
Reference
⇒Chapter 2, "Setting Originals"
in the Basic Features manual
⇒Chapter 2, "Scan Settings" in
the Basic Features manual
BPress the {
{{
{On Hook Dial}
}}
}key.
You will hear a low tone from the
internal speaker. If you wish to
cancel this operation, press the {On
Hook Dial}key again.
CDial.
The machine immediately dials the
destination. If you make a mistake,
press the {On Hook Dial}or {Clear
Modes}key and return to step B.
DWhen the line is connected and
you hear a high-pitched tone,
press the {
{{
{Start}
}}
}key.
•If you hear a voice, pick up the
external telephone before you
press the {Start}key and notify
the destination that you want to
send a fax message (ask them to
switch to Facsimile mode).
•After transmission, the machine
will return to standby mode.

Transmission Features
52
4
Manual Dial
The external telephone or optional Handset is required.
Pick up the handset of the external
telephone and dial. When the line is
connected and you hear a high-
pitched tone, press the {Start}key to
send your fax message. If, on the oth-
er hand, you hear a voice at the other
end, continue your conversation as
you would normally over the tele-
phone.
Limitation
❒Manual Dial does not work with
ISDN lines.
❒This feature is not available for the
optional Extra G3 Interface Unit.
❒The result of the transmission with
manual dial is not mentioned in
the Transmission Result Report
(Immediate Transmission).
❒When the Economy Transmission
mode has just been changed to
night, there is no sounds for a peri-
od of 4 seconds (Max) when you
pick up the handset. You can oper-
ate the machine after hearing a
tone.
APlace your original and select any
scan settings you require.
Reference
⇒Chapter 2, "Setting Originals"
in the Basic Features manual
⇒Chapter 2, "Scan Settings" in
the Basic Features manual
BPick up the external telephone.
You will hear a tone.
CDial.
The machine immediately dials the
destination.
If you make a mistake, replace the
external telephone and try again
from step B.
DWhen the line is connected and
you hear a high-pitched tone,
press the {
{{
{Start}
}}
}key to send your
fax message.
Note
❒If you hear a voice, notify the
destination that you want to
send a fax message (ask them to
switch to Facsimile mode).
EReplace the handset of the exter-
nal telephone.
After transmission, the machine
will return to standby mode.

Changing the Line Type
53
4
Changing the Line Type
The optional ISDN Unit or Extra G3 Interface Unit is required.
When the optional ISDN Unit and Ex-
tra G3 Interface Unit are installed,
you can connect to up to a maximum
of 3 lines.
Limitation
❒When sending a fax, you can select
the line type if dialing with the
number keys or Chain Dial.
❒Up to 2 Extra G3 Interface Units
can be installed on this machine.
However, if the machine installs a
ISDN Unit, only one Extra G3 In-
terface Unit is able to install.
Note
❒When you install the optional
ISDN Unit or Extra G3 Interface
Unit, you can specify the line type
home position from "Gen. Set-
tings/Adjust". By default, the ma-
chine is set to "G3 Auto". ⇒P.120
“General Setting/Adjustment”
❖
❖❖
❖G3
G3 is selected after power up or
when the machine is reset. If you
install Extra G3 Interface Unit, you
can select "G3-1", "G3-2" or "G3-3"
depending on the number of the
installed unit.
❖
❖❖
❖G4
ISDN line is selected.
Limitation
❒If you select G4 mode, JBIG
compression is not available.
❖
❖❖
❖Which line is used for G3 transmis-
sions?
ISDN lines can be used for G3 com-
munication as well as G4 commu-
nications. If the machine
connected with an ISDN and ana-
log (PSTN) line, each line can be
available by selecting "G3 Auto".
Select "I-G3" when you use the
ISDN line for a G3 transmission.
Note
❒If you wish to use an analog
(PSTN) line for G3 transmis-
sion, contact your service repre-
sentative.
❒When you use G3 with ISDN,
you can set the sub-address.

Transmission Features
54
4
APress [Select Line].
BSelect the line you want to use.
When an optional ISDN Unit is In-
stalled.
When an optional ISDN Unit and
optional Extra G3 Unit are in-
stalled.
When an optional Extra G3 Unit is
installed.
When two optional Extra G3 Units
are installed.
CPress [Exit].
The initial display is shown.
❖
❖❖
❖Auto Identification
This feature is used when G4 is
selected. The machine first tries
a G4 communication and if it
cannot connect because the re-
ceiver is not a G4 terminal, it au-
tomatically switches to G3 and
redials.
Note
❒If the G3 line at the destina-
tion is connected to the ISDN
via a TA (Terminal Adapter)
or a PABX, since the called
number is on ISDN, it is re-
garded as G4 and the Auto
Identification feature may
not automatically switch this
machine to G3.

Sub Transmission Mode
55
4
Sub Transmission Mode
Book Fax
Use to send book originals from the
Exposure glass. Pages are scanned in
the order shown below.
Limitation
❒Depending on the paper sizes
available on the destination ma-
chine, the message may be reduced
when printed at the other end.
Note
❒You can have bound originals
scanned in left page first or right
page first. By default, the machine
scans in the left page first, but you
can change this setting with the
User Parameters. ⇒P.136 “Chang-
ing the User Parameters”(Switch06,
Bit6)
APlace your original on the Expo-
sure glass and select any scan set-
tings you require.
BPress [Sub TX Mode].
The Sub Transmission Mode menu
is shown.
CSelect [Book Fax].
DSelect the size of the original.
Note
❒To cancel this mode, press [Can-
cel]. The Sub Transmission
Mode menu is shown on the
display.
❒If you choose A3, the original
will be sent using Image Rota-
tion Transmission.
ESelect [From first Page]or [From sec-
ond Page].
THYS980E
Exposure glass

Transmission Features
56
4
Note
❒Select "From first Page" to send
a book original from the first
page.
❒Select "From second Page" if
you want to send a cover letter
as the first page.
FPress [OK].
The [Book Fax]key is highlighted,
and the selected file name is shown
above.
GPress [OK].
HDial and press the {
{{
{Start}
}}
}key.
2-Sided Transmission
(Double-Sided Transmission)
Use this feature to send 2-sided origi-
nals, the Document Feeder (ADF) is
required.
Limitation
❒The front and back of the scanned
original will be printed in order on
separate sheets at the other end.
The orientation of alternate sheets
may be reversed at the other end. If
you want to print the original with
the same orientation at the other
end, specify the "Original Position"
and "Page Opening Orientation".
❒This feature is only available with
Memory Transmission.
❒This feature is only available using
the Document Feeder (ADF).
Note
❒You can confirm whether both
sides were properly scanned in
with the Stamp feature. ⇒P.65
“Stamp”
APlace your original in the Docu-
ment Feeder (ADF) and select any
scan settings you require.
BPress [Sub TX Mode].
The Sub Transmission Mode menu
is shown.
CSelect [2 Sided Original].
DSpecify original position.
Note
❒Make sure that the specified
“Original Position”matches the
orientation of originals loaded
in the Document Feeder (ADF).
ESpecify page opening orientation
from [Top to Top]or [Top to Bottom].

Sub Transmission Mode
57
4
FSpecify the transmission mode
from [2 Sided from 1st Page]or [1 Sid-
ed for 1st Page].
The initial display is shown.
GPress [OK].
The [2 Sided Original]key is high-
lighted, and "Original position"
and "Page Opening Orientation"
are shown above.
HDial and press the {
{{
{Start}
}}
}key.
Standard Message Stamp
Use this feature to stamp a standard
message at the top of the first original
sent.
There are four types of standard mes-
sages: "Confidential", "Urgent",
"Please phone" and "Copy to corres.
section"
You can also program other messages.
Note
❒While this feature is in use, the sec-
ond and third lines of the "Label
Insertion" are not printed.
❒
When there is an image around the
area where the standard message is
to be stamped, that image is deleted.
❒To program a standard message,
use the "Program/Change/Delete
Standard Message" function. ⇒
P.111 “Programing Standard Mes-
sages”, P.112 “Deleting Standard
Messages”
APlace your originals and select
any scan settings you require.
BPress [Sub TX Mode].
The Sub Transmission Mode menu
is shown.
CSelect [Std. Message].
DSelect the standard message to be
stamped.
Note
❒Programed standard messages
are shown in the keys. If there
are none programed, the mes-
sage "pNot Programed" is
shown.
❒The machine cannot stamp mul-
tiple standard messages.

Transmission Features
58
4
EPress [OK].
The "Std Message" is highlighted,
and the selected standard message
is shown above.
FPress [OK].
GDial and press the {
{{
{Start}
}}
}key.
Sending an Auto Document
If you often have to send a particular
page to people (for example a map, a
standard attachment or a set of in-
structions), store that page in the
memory as an Auto Document. This
saves rescanning the document every
time you want to send it.
You can fax an Auto Document by it-
self, or attach it to a normal fax mes-
sage.
Preparation
You need to program an Auto Doc-
ument. ⇒P.113 “Storing an Auto
Document”
Important
❒Whenever you store or change an
Auto Document, we recommend
that you print the Auto Document
list for reference. ⇒P.119 “Reports/
Lists”
Limitation
❒You can attach one Auto Docu-
ment to each transmission.
Note
❒You can store up to 6 Auto Docu-
ments (up to 18 with optional Ex-
pansion Memory installed).⇒
P.113 “Storing an Auto Document”
❒Originals with Auto Documents
are sent by Memory Transmission.
❒When sending an Auto Document
with another original, the Auto
Document is sent first.
❒Storing Auto Documents reduces
the amount of free memory slight-
ly. Unless you delete the docu-
ment, free memory will not return
to 100%.
❒You can print an Auto Document
or a summary of Auto Documents
currently stored in memory. ⇒
P.119 “Reports/Lists”
APlace your original and select any
scan settings you require.
When you fax an Auto Document
by itself, go to step B.
BPress [Sub TX Mode].
The Sub Transmission Mode menu
appears.
CSelect [Auto Document].

Sub Transmission Mode
59
4
DSelect Auto Document file.
When you fax an Auto Document
by itself, press [TX Stored File(AD)
Only].
Note
❒Programed Auto Documents
are shown in the keys. If there
are none programed, the mes-
sage "pNot Programed" is
shown.
❒If a desired file is not shown,
press [U
UU
UPrev.]or [T
TT
TNext].
❒If you make a mistake, press
[Cancel]and try again.
❒To cancel the Auto Document,
press [Cancel]and the display
will return to step C.
EPress [OK].
The "Auto Document" is highlight-
ed, and the selected file name is
shown above.
FPress [OK].
GDial and press the {
{{
{Start}
}}
}key.
Sending a Stored File
Use this feature to send documents
that are stored in the Document Serv-
er. You can specify and send multiple
documents, and also send them with
scanned originals all at once.
You can also print the stored originals
with [Print File].
Preparation
Store the documents to be sent in
advance. ⇒P.97 “Using the Docu-
ment Server”
Limitation
❒Only the documents that are
stored using the fax feature can be
sent or printed by pressing the
{Facsimile}key. Documents stored
using the copy feature or printer
feature can be printed by pressing
the {Document Server}key. ⇒"Doc-
ument Server" in the Copy Refer-
ence manual
Sending Stored Documents
The machine sends documents that
are stored in the document server.
The documents stored in the docu-
ment server can be sent again and
again until they are deleted. Once
sent, the documents are stored into
the document server. Therefore, you
can send them in just one operation
without having to set your originals
again.
Limitation
❒Only the documents that are
stored using the fax feature can be
sent. Documents that are stored
using the printer feature or scan-
ner feature cannot be sent.

Transmission Features
60
4
❒You cannot use the following
transmission methods.
•Free Polling transmission
•ID Polling transmission
•Personal ID Polling transmis-
sion
•Immediate transmission
•Batch transmission
•On-hook Dial
•Manual Dial
Note
❒You can specify a maximum of 30
documents at one time.
❒The machine can send a total of 400
pages in one operation. With the
optional Expansion Memory, it can
send a maximum of 1000 pages.
❒The specified documents are sent
with the scan settings of when they
were stored.
❒The stored documents are given
"File Names", such as "FAX001"
and "FAX002", automatically.
However, you can change the file
names. ⇒P.100 “File Manage”
❒You can attach "User Names" to
the stored documents. ⇒P.100
“File Manage”
APress [Sub TX Mode].
The Sub TX Mode menu is shown.
BSelect [Select Stored File].
CSelect the documents to be sent.
Note
❒When multiple documents are
selected, they are sent in the or-
der of selection.
❒Press the [TX Order]key to ar-
range the order of the docu-
ments to be sent.
❒Press the [File Name]key to place
the documents in alphabetical
order.
❒Press the [User Name]key to
place the documents in order by
the programed user name.
❒Press the [Date]key to place the
documents in order by the pro-
gramed date.
Specifying Documents from the
"File List"
APress [U
UU
UPrev.]or [T
TT
TNext]to dis-
play the documents to be sent.
BSelect the file name.