Grundig Digta7 User manual

Grundig Business Systems GmbH
Weiherstraße 10
D-95448 Bayreuth
Germany
[email protected]
www.grundig-gbs.com
>> Quick Reference Guide

Grundig Business Systems GmbH
Weiherstraße 10
D-95448 Bayreuth
Germany
[email protected]
www.grundig-gbs.com
DE HINWEISE
Die ausführliche Anleitung zu Ihrem Digta 7 finden Sie auf der mitge-
lieferten DVD im Verzeichnis „Docu“.
In der Hilfefunktion des Digta (untere seitliche Funktionstaste) finden
Sie eine kurze Erklärung der zur Verfügung stehenden Funktionen.
EN INFORMATION
You will find the comprehensive manual for your Digta 7 in the
“Docu” directory on the included DVD.
In the help function (lower lateral function button) you will find a short
description of the enabled functions.
FR REMARQUE
Vous trouverez la notice d‘utilisation détaillée de votre appareil
Digta 7 dans le dossiers « Docu » du DVD fourni.
Vous trouverez une brève explication concernant les fonctions dispo-
nibles dans la fonction d‘aide de l‘appareil Digta (touche fonctionnelle
latérale inférieure).
NL OPMERKING
De handleiding voor uw Digta 7 vindt u op de meegeleverde DVD in
de map „Docu“.
Via de hulpfunctie van de Digta (onderste functietoets aan zijkant)
krijgt u een korte beschrijving van de beschikbare functies.
ES NOTA
Las instrucciones del Digta 7 se hallan en el directorio „Docu“ del
DVD que viene incluido.
En la función de ayuda de Digta (tecla de función inferior lateral)
encontrará un explicación breve de las funciones disponibles.
IT INDICAZIONE
Le Istruzioni relative al Digta 7 sono riportate nel DVD in dotazione,
nella directory „Docu“.
Nella funzione di aiuto del Digta (tasto funzione inferiore laterale) c‘è
una breve spiegazione sulle funzioni disponibili.
DA BEMÆRK
Vejledningen til din Digta 7 findes på den medleverede dvd i biblio-
teket „Docu“.
Under hjælpefunktionen på Digta (nederste funktionstast på siden)
findes en kort forklaring med henblik på de funktioner, som står til
rådighed.
NO MERKNAD
Veiledningen til din Digta 7 finnner du på medlevert DVD i mappen
„Docu“.
I hjelpefunksjonen til Digta (nedre funksjonstast på siden) finner du
en kort erklæring av funksjonene som er tilgjengelige.
SV ANVISNING
Bruksanvisningen till Digta 7 finns i katalogen ”Docu” på medföljan-
de DVD.
För en kort förklaring av de tillgängliga funktionerna, använd Digtas
hjälpfunktion (tryck på funktionsknappen längst ner på ena sidan).

Fig. 1: Fig. 3:
Fig. 2:
16
20 19
18
24
25
Variante 1
REC g
FFWD h
STOP e
START f
REW i
Variante 2
27
26
Fig 4:
6
8
7
15 2
3
4
14
11 10 9
13
5
1
12
FFWD h
REC g
STOP e
PLAY f
REW i
32
41
3329 30 3128
40
34
35
36
37
39
38
22
17
23
21

16
EN
Comment Controls/Keys and Connections
No Description Meaning
1 Recording LED Multicolored LED lights up during recording,
blinks regularly during recording pause
red = overwrite/append•
orange = insert•
green = play-back in USB-audio mode•
yellow = USB-connection/data transmission•
2 Thumb button Variant I: Recording/stop of dictation
Variant II: Fast forward
Only for devices with speech recognition*:•
Keep pressing: Activates speech recognition for
input of numbers and letters
Disengage the button: Deselection of speech
recognition
3 Slide switch Switch-setting functions are configurable by
means of the adjustment screw and in the
menu (see Fig. 3)
4 Display buttons Labeling in the display
5 Up-Down-buttons Navigation
6 On/Off button Digta On- and Off switching
7 Battery case For rechargeable 962- or AAA-batteries
8 Unlocking button Unlocking button for the battery compartment
9 Menu button Digta menu access
10 OK button Key button
No Description Meaning
11 New button Create a new dictation
12 Left-right-buttons Navigation
13 Display Operational status indicator and indicator of
the adjustable menu functions (for details see
Fig. 4)
14 lower function button Press button briefly: Help for the current On-/•
Off-setting of functions
Long pressing: Keylock On/Off switch•
15 upper function button Press button briefly: Display illumination On-/•
Off
Long pressing: EOL* (if EOL is activated)•
16 Memory card* Memory medium for recorded dictations
17 Card slot For memory card
18 Microphone hole Internal microphone
19 Microphone socket Connection for external extra microphone
20 Earphone jack Connection for earphone or headphone
21 Contact strip Docking station connection
22 USB-connection Interface for PC and Grundig power supply
23 Battery case Battery case with rechargeable
batteries*
24 Thumb button Function depends on the variant

17
EN
Comment Controls/Keys and Connections
No Description Meaning
25 Adjustment screw Variant setting for slide switch and thumb grasp
button
26 Slide switch Slide switch function depends on the variant
27 Touch Pin Tangible slide switch setting
28 Clock Time in hours and minutes
29 Bluetooth* Bluetooth is active
30 Voice Activation Speech activation On/Off
31 Remaining memo-
ry time
Display of free memory space in minutes and
seconds
32 Card indicator Memory card is inserted in the device, the data
is saved on the external memory card.
33 Battery/rechargeable
battery*
Charge level of battery; blinks when the batte-
ries are low
34 Status bar Device settings (see No 28-33)
35 Advanced status bar Folder name•
File format/recording quality of the next•
recording
Encryption•
Charge level in %•
No Description Meaning
36 Slide switch functions Switch-setting functions are configurable by
means of the adjustment screw and in the
menu
gRecording ll Record pause
iRewind End rewinding
hFast forward End forwarding
e Stop / fPlay-back
End of play-back
37 Display button
labeling
Function of display buttons in the current opera-
tional status mode
38 Dictation time After dictation selection: length of dictation•
During recording and play-back: dictation time•
at the current recording-/play-back position
39 Progress bar Shows the current dictation position and marks
Insert Overwrite
Info* Index
40 Dictation field Dictation data (dictation name, position number,
dictation ID/bar code)
41 Dictation information Marks further information of each dictation:
Deadline, priority, postponed, encryption, dic-
tation lock
This product or function is not included in the delivery and available*
as an accessory.

18
EN
Introduction
Introduction
This operating manual contains important instructions for safe and
efficient handling of the Grundig Business Systems Digta 7 (her-
einafter referred to as “device”). This operating manual is a part of the
device and must be kept accessible in the immediate vicinity of the
device for persons working on and with the device. Carefully read and
make sure you understand this operating manual and all product safety
labels prior to starting any work with the device. The basic prerequisite
for safe work is compliance with all specified safety and handling
instructions. In addition, all local accident prevention guidelines and
general safety regulations effective at the implementation site of the
device apply. Illustrations in this operating manual are provided for basic
understanding and can vary from the actual model of the device. No
claims can be derived from the illustrations in this operating manual.
Disclaimer
All information and instructions in this operating manual have been pro-
vided under due consideration of applicable guidelines and regulations,
the current and known state of the art, as well as our many years of in-
house experience. The manufacturer assumes no liability for damages
due to:
Failure to comply with the instructions in this operating manual•
Improper use / misuse•
Willful operation by non-authorized persons•
Unauthorized conversions or non-approved technical modifications•
Use of non-approved spare parts•
The originator is solely liable to the full extent for damages caused by
such conduct. The agreed upon obligations in the delivery contract, the
general terms and conditions, the manufacturer’s delivery conditions,
and the statutory regulations valid at the time the contract was conclu-
ded, apply.
Copyright
This operating manual is protected by copyright. No part of this operating
manual may be reproduced in any form or incorporated into any infor-
mation retrieval system without written permission Grundig Business
Systems GmbH (“the manufacturer”). Delivery of the operating manu-
al to third parties, duplication in any form – including excerpts – as well
as exploitation and/or communication of the content, are not permitted
without a written declaration of release from manufacturer. Actions to the
contrary make damage compensations mandatory. We reserve the right
to enforce additional claims.
The manufacturer
© Grundig Business Systems GmbH
Weiherstraße 10
D – 95448 Bayreuth
holds the copyright.

19
Introduction
EN
Explanation of signalwords and symbols in this
Operating Instruction
Important notes for your safety are highlighted. Please pay par-
ticular attention to these notes in order to avoid accidences and
damages to the device:
Warnings
Warnings are indicated by symbols. In addition they are introdu-
ced with signal words that express the scope of the hazard.
All instructions must strictly complied with!•
When working always act cautiously to prevent accidents,•
personal injury, or property damage!
Indicates a hazardous situation which, if not avoided, will
result in death or serious injury.
Indicates a hazardous situation which, if not avoided, could
result in death or serious injury.
Used with the safety alert symbol indicates a hazardous situ-
ation which, if not avoided, could result in minor or moderate
injury.
Used to address practices not related to personal injury. It
indicates specific actions which prevent from damage to the
device and from loss of dictations.
DANGER
WARNING
CAUTION
NOTICE
Indicates useful tips and recommendations as
well as information for efficient and trouble-free
operation.

20
Introduction
EN
Please read the entire operating instruction before usage. Grun-
dig Business Systems cannot accept any liability for damag-
es resulting from non-observance of the operating instruction.
Please keep the user manual for future references.
For safety reasons, follow all safety precautions to ensure a safe
handling with the device!
Open the inner leaflet at the beginning of this operating manual
to view the dictating machine and its control elements.
Scope of supply
Dictation machine Digta 7• DVD with PC-software and•
documentation
USB-cable• Pouch•
Accessories and functions which are not available for all product
or equipment lines are marked in this manual with a star “*”.
myGBS registration
Please register your Digta 7 on http://mygbs.grundig-gbs.com .
The browser AddIn of myGBS automatically identifies a connect-
ed Digta 7 and the serial number is read out. With a Digta 7 Pre-
mium and Digta 7 Premium BT machine you can activate speech
recognition to enter numbers and characters.
Make use of myGBS to administer your dictation technology and
learn more about the benefits like warranty extension, firmware-
updates etc..
Accessories
Damages
Damage to the device may occur due to unreleased accesso-
ries.
For the latest accessories like Digta Card, Digta Station 447,
rechargeable battery pack 962, power supply, foot control, plug-
on microphone and earphone, please visit the Grundig Website
on the internet at www.grundig-gbs.com.
The performance characteristics described by Grundig Business
Systems are only valid when using original accessories released
by Grundig Business Systems. Grundig Business Systems can-
not accept liability for lacks caused through the utilization of
accessories which are not Grundig Business Systems genuine
accessories. This also applies to accessories which are neither
released nor recommended by Grundig Business Systems.
NOTICE

21
Safety information
EN
Safety information
Purpose of use
Please use your Digta only for such purposes as described in this
Quick Reference Guide or in the comprehensive manual. You will
find this manual in the “Docu” directory on the included DVD.
The device may only be used for its intended purpose. Any other
kind of utilization is forbidden.
Keep the dictation machine and the accessories out of the•
reach of children.
Protect the dictation machine from spray water or rain.•
Do not place the dictation machine directly next to a heater or•
place it away from direct heat or bright sunlight.
Do not modify the device.•
Special hazards
Electrical Voltage
Danger of life due to electric shock!
The power supply* operates with 230 V alternating current.
Improper utilization may result in injury due to electric shock.
Follow all safety precautions as follows to avoid accidences:
Never touch the connector plug of the power supply with•
wet hands.
Do not insert metal objects or like into the power supply.•
Never open the power supply or modify the plug or cable.•
Do not use the power supply if the housing or connec-•
tion cable is damaged or the power supply does not func-
tion properly.
Always unplug the power cable from the wall jack by•
pulling the connector plug but never use the power cable
for plugging off because the cable could tear apart.
Do not bend, clamp or drive over the power cable, and•
keep it away from heat.
DANGER

22
Safety information
EN
Data indicated on the tool identification plate must match•
the technical data of the mains supply otherwise this may
destroy your device.
If the power supply is dropped, have it checked by an aut-•
horized dealer to ensure that it functions correctly and
safely.
Disregarding these precautions means risking a fatal electric
shock.
Danger of fire, explosion and overheating!
Use the power supply only with the line voltage specified•
on the rating label.
Use the power supply only with its original connection•
cable or adapter (European, UK and USA version). Never
use other connection cables or adapters with different
plugs.
Do not place heavy objects on the power supply or connec-•
tion cable, and do not cover the power supply.
Use the power supply only in a dry indoor environment.•
Protect the power supply from moisture in the form of
water and high humidity.
Do not bend the connection cable of the power supply.•
Do not operate or store the power supply near heaters or•
direct sunlight. Ensure adequate ventilation. The permitted
temperature range is:
-4°F (-20°C) to 158°F (70°C) for storage
5°F (-15 °C) to 95°F (35°C) for operation
Grundig Business Systems power supplies are only to be•
used with Grundig Business Systems office equipment.
Pull the power supply out of the socket to separate the•
device from the power grid.
Unplug the power supply before cleaning it.•
Disregarding these precautions means risking fire, explosion or
overheating.
WARNING

23
Safety information
EN
Rechargeable batteries
Danger of explosion and burns!
The device operates with batteries and rechargeable batte-
ries*. Follow all safety precautions as follows to avoid acci-
dences:
Do not throw batteries or rechargeable batteries into fire.•
Do not try to short-circuit the electric contacts, this may
lead to explosion.
Batteries or rechargeable batteries should not be kept•
unpacked in a bag and should not be opened or modified.
Caution - there is the risk of burns through leakage.
Rechargeable batteries should only be charged in the dicta-•
tion machine. The attempt to charge a rechargeable battery
beyond its electrical capacity may lead to explosion.
Disregarding these precautions means risking explosions and
burns.
Traffic
Danger of accidents!
Do not use the device while operating vehicles (such as•
cars, bicycles, motorcycles, ATVs, etc.).
Disregarding these precautions can lead to traffic accidents.
Particular groups of persons
Risk of injury!
Do not leave the device unattended and use it with extreme•
caution if children or persons who cannot assess the dan-
ger are nearby.
Keep the device away from persons (including children)•
who are unable to use it safely due to their physical, senso-
ry or mental limitations, lack of experience or lack of know-
ledge.
WARNING WARNING
CAUTION

24
Safety information
EN
Disregarding these precautions means risking injury.
Obstacle
Stumbling hazard!
Ensure that the power supply is always in a safe positi-•
on and that neither the power supply nor any cables con-
nected to the device or to the docking station* constitute
obstacles.
Disregarding these precautions may lead to a stumbling hazard.
Electronic components
Risk of damage and void warranty!
Protect the device from moisture (such as rain or water•
spray).
Do not place the device near a heater nor in direct sunlight.•
The permitted temperature range is:
-4°F (-20°C) to 158°F (70°C) for storage
5°F (-15 °C) to 95°F (35°C) for operation
Do not open the device under any circumstances.•
Do not modify the device.•
Disregarding these instructions can cause the device to be
damaged and the warranty to become void.
CAUTION
NOTICE

25
Safety information
EN
Signal interference!
Do not make recordings near mobile telephones. In case of•
interferences (such as hissing), increase the distance.
Disregarding these instruction lead to disruption of the recording
by interferences.
Cleaning
Risk of damage!
Unplug the power supply before cleaning it.•
Clean the device only on the outside with a dry, soft cloth.•
Do not use any chemical cleaning agents such as alcohol,
thinner, gasoline or the like.
Disregarding these instructions can cause the device to be
damaged.
Disposal
Electronic waste is not allowed to be disposed of with the dome-
stic waste. Electronic waste has to be returned to collecting
points at public recycling authorities set up for this purpose.
Consumers are obliged by law to return batteries or rechargea-
ble batteries at the end of their service lives to the public colle-
cting points at public waste disposal authorities or point of sale
set up for this purpose.
Defects
Risk of injury due to a defect device!
Do not try to repair a defect device. The device may only be
repaired by a specialised dealer.
A list of the specialised dealers is available on our website:
www.grundig-gbs.com
NOTICE
NOTICE WARNING

26
Initial setup
EN
Initial setup
Charging of rechargeable batteries
Danger of explosion and burns!
Rechargeable batteries should only be charged in the dicta-•
tion machine or Digta Station 447 Plus*.
Do not use damaged batteries.•
Switch your Digta off.x
Plug the power supply* plug to the wall outlet.x
Connect the other end of the mains supply cable - the USBx
plug - with the “USB-connection” of your dictation machine.
Shortly aftterwards, the animated load indicator » «
appears on the display. The current loading level is shown in
percentage.
The rechargeable battery is fully charged after approx.
4 hours. In the display appears » «.
Disconnect the power supply* from the socket and the USBx
plug from the “USB-connection” of your device.
Switching off/on
Switching on
Press the “xMENU” button until the initial display view appears
on the display.
After a few seconds, the Digta changes to the main screen
and is ready for operation.
Switching off
Press the “xMENU” button until the device switches off.
Keylock
The key lock helps to avoid that the active recording or play-
back process can be switched off by mistake.
Please press the lower function button until a locking symbolx
and “Device locked” are indicated on the display.
Except when recording and playing back, you can switch off the
device normally even when the buttons are locked.
When your Digta is switched off, the button lock feature prevents
the device from being switched on inadvertently, e.g. in your
WARNING

27
Initial setup
EN
briefcase. When the device is switched on, the message “Device
locked” is displayed. You can remove this lock by pressing the
lower function button until the main screen is fully visible. The
buttons are now unlocked. If you do not deactivate this function,
the device switches off automatically.

28
Operating
EN
Operating
Slide switch operation variants
There are two different variants how to use the Digta slide switch
(see also Fig. 3). The personally selected variant can be set by
means of the supplied slider key and device settings.
(I) Variant Iwith the
record button
(II) Variant II with the
upper lock position of
the recording function
In the operation instruction, the different variants for slide switch
operations are highlighted by means of the numbering. Please
follow only those steps which are marked for the variant you
have selected.
Internal/external memory
Dictations are stored on the internal memory of the Digta as long
as no external, removable memory card (Digta Card*) is inserted.
As soon as a Digta Card is inserted, all dictations will be stored
on this memory card. Copying between the internal memory and
the external memory card is impossible.
The icon “memory card active” pops up on the display.
Help function
The Digta offers a help function. Brief help texts shall support
you by using your dictation machine correctly. Additional infor-
mation is put at disposal when special operating situations occur,
for example, during the recording of dictations or in the menu.
Please press briefly the lower function button until the briefx
help texts are displayed.
Press the lower function button again orxthe “OK” button in
order to close the help texts.
You will be resetted to the initial situation/screen.
Display “Memory card active”

29
Operating
EN
Profiles
The Easy Mode and the Menu Mode are available in form of
predefined default profiles. However, the system administrator
can change these profiles by means of the configuration soft-
ware and transfered them to the device.
Easy Mode
All functions needed for dictating, play-back, deleting or inserting
of dictations are available in the Easy Mode.
The display is organized more clearly in the Easy Mode. The risk
that operating errors are made is diminished because only the
most important functions can be activated.
In the menu of Easy mode, you can view important information
about your Digta under “Device info”, e.g. serial number, versi-
on of the device software (firmware) or the current status of the
memory capacity. To allow you to use the majority of the settings
in the menu, switch to Menu mode under “Profiles”.
Change of profile
Press “xMENU”.
Use the up/down buttons to navigate to the “xProfile” menu
item and confirm by pressing “OK”.
A list of possible profiles appears on the display.
Select the required profile by using the up-down buttons andx
confirm it by pressing the “OK” button.
Recording of new dictation
Move the slide switch to the position “xe”.
Press the “xNEW” button.
The dictation machine switches over to the recording pause
“ll”, the LED-indicator blinks red.
Move the slide switch to the position “xg”. Dictate your new
text.
The recording indicator blinks red. The progress bar incre-
ases as well as the dictation length.
To interrupt the recording please movex
(I) the slide switch to the position “ll”.
Default settings of profiles

30
Operating
EN
The dictation machine switches over to the recording pause
“ll”, the LED-indicator blinks red.
(II) move the slide switch to the position “e”.
Continue with the recording,xby moving the slide switch to the
position “g”. Continue dictating your text.
Stop the recording byx
(I) pressing the recording button or by moving the slide
switch either to the position “ ” or the “i” posi-
tion.
(II) move the slide switch to the position “e”.
Select and listen to a dictation
Move the slide switch to the positionx“e”.
Press one of the up-down buttons.x
Select the desired dictation by using the up-down navigati-x
on buttons.
Move the slide switch to the positionx“f”, in order to listen to
the dictation.
The progress bar on the display increases. The minutes and
seconds of the current dictation position shown on the dis-
play increase.
Move the slide switch to the positionx“e” in order to interrupt
the play-back process.
Setting the volume
Press the up-down buttons during play-back.x
The volume indicator appears on the display. The play-back
volume can be turned up/down or soundless.
Danger of hearing impairment
Do not hold the dictation machine near your ear during play-
back, particularly when the volume is turned up to a maximum
in order to save you from hearing damages.
Fast forward and rewind
Move the slide switch tox
(I) ”h” (fast forward) or ”i” (rewind).
WARNING

31
Operating
EN
(II) ”i” (rewind) or press the button “Fast Forward”.
The progress bar increases or decreases and the dictation
position changes.
Fast play-back
Move the slide switch to the positionx“e”.
Move the slide switch to the position “xf”, in order to listen to
the dictation.
The progress bar on the display increases. The minutes and
seconds of the current dictation position shown on the dis-
play increase.
Press the button “xSpeed”.
Set the play-back speed as desiredxby means of the up-down
buttons.
Move the slide switch to the positionx“e” in order to interrupt
the play-back process.
Press the “xOK” button, to turn back to the standard play-back
speed.
Insertion of a dictation part
Additional dictation parts can be inserted at any position desired.
Move the slide switch to the positionx“e”.
Select the desired dictation by using the up-down navigati-x
on buttons.
Move the slide switch to the positionx“f”, in order to listen to
the dictation.
Move the slide switch at the respective dictation position tox
the position “e”.
Control if the insertion mode is activated.x
The insertion mode is marked
through a triangle in the progress
bar.
If another recording mode is activated, please press the but-x
ton “RecMode”.
A list of possible recording modes appears on the display.
Insertion mode

32
Operating
EN
Use the up/down buttons to navigate to the “xInsert” recor-
ding mode and confirm by pressing “OK”.
End your selection with the button “xSave”.
Start the recording byx
(I) pressing the recording button and then moving the
slide switch to the position “g”. Dictate the text
which shall be inserted.
(II) move the slide switch to the “g” position. Dictate
the text which you like to insert.
Stop the insertion byx
(I) pressing the recording button or by moving the slide
switch either to the position “h” or the “i” posi-
tion.
(II) move the slide switch to the “e” position.
Overwrite dictation parts
You can overwrite a dictation from any dictation position on.
Move the slide switch to the position “xe”.
Select the desired dictation by using the up-down navigati-x
on buttons.
Move the slide switch to the positionx“f”, in order to listen to
the dictation.
Move the slide switch at the respective dictation position tox
the position “e”.
Control if the overwriting mode is activated.x
The overwriting mode is marked by
means of a line in the progress bar.
If another recording mode is activated, please press the but-x
ton “RecMode”.
A list of possible recording modes appears on the display.
Use the up/down buttons to navigate to the “xOverwrite”
recording mode and confirm by pressing “OK”.
End your selection with the button “xSave”.
Overwriting mode