Hubbell GAI-TRONICS Clean Phone 295-001F User manual

Pub. 42004-484G
GAI-TRONICS 3030 KUTZTOWN RD. READING, PA 19605 USA
610-777-1374 ◼800-492-1212 ◼Fax: [phone]
VISIT WWW.GAI-TRONICS.COM FOR PRODUCT LITERATURE AND MANUALS
ATTENTION!
Replacing an existing Model 295F or
295W with this telephone (Model 295-
001F or 295-001W) requires removing
the existing 48 V dc power supply and
replacing it with the 5 V dc power
supply included with this telephone
(or other 5 V dc source).
Connecting 48 V dc to this telephone
will cause severe damage.

Pub. 42004-484G
G A I - T R O N I C S ®
A H U B B E L L C O M P A N Y
Clean Phone® Analog Telephones
TA B L E O F CO N T E N T S
GAI-TRONICS 3030 KUTZTOWN RD. READING, PA 19605 USA
610-777-1374 ◼800-492-1212 ◼Fax: [phone]
VISIT WWW.GAI-TRONICS.COM FOR PRODUCT LITERATURE AND MANUALS
Confidentiality Notice.....................................................................................................................1
Product Overview............................................................................................................................1
Features....................................................................................................................................................2
Auto-Dial Buttons...................................................................................................................................2
Flash Button ............................................................................................................................................2
Auto-Answer............................................................................................................................................2
Models......................................................................................................................................................3
TMA (Telephone Management Application)........................................................................................3
Operation.........................................................................................................................................4
Placing an Autodial Call.........................................................................................................................4
Placing a General Telephone Call.........................................................................................................4
Receiving a Call.......................................................................................................................................4
Installation ......................................................................................................................................4
General Information...............................................................................................................................4
Safety Guidelines.....................................................................................................................................5
General Installation Guidelines.............................................................................................................5
Station Placement....................................................................................................................................5
Model 295-001F Clean Phone®Analog Telephone ..............................................................................6
Model 295-001W Clean Phone®Analog Telephone.............................................................................9
External Power......................................................................................................................................10
Configuration................................................................................................................................11
Auto-answer...........................................................................................................................................12
Polarity...................................................................................................................................................12
DTMF Gain Select ................................................................................................................................12
Password Enable/Disable .....................................................................................................................12
Command Select....................................................................................................................................13
Low-Power Mode..................................................................................................................................13
Auxiliary Outputs.................................................................................................................................13
Auxiliary Output Control.....................................................................................................................13
Hardware Settings ................................................................................................................................14

Table of Contents Pub. 42004-484G
GAI-TRONICS 3030 KUTZTOWN RD. READING, PA 19605 USA
610-777-1374 ◼800-492-1212 ◼Fax: [phone]
VISIT WWW.GAI-TRONICS.COM FOR PRODUCT LITERATURE AND MANUALS
Programming ................................................................................................................................14
Password Disabled Programming.......................................................................................................14
Standard Mode Programming.............................................................................................................15
Local Access Programming................................................................................................................15
Remote Access Programming.............................................................................................................15
Programming Sequences......................................................................................................................16
Dialing Methods..................................................................................................................................16
Password Protection............................................................................................................................18
Auto-Answer Alert Feature.................................................................................................................19
Off-Hook Ringing...............................................................................................................................19
Disconnect Options.............................................................................................................................20
Output One Extended Control Operation............................................................................................20
Output Four Control Setup..................................................................................................................21
Early Microphone Option ...................................................................................................................21
SMART Mode Programming ..............................................................................................................22
Maintenance..................................................................................................................................24
General Information.............................................................................................................................24
Service....................................................................................................................................................24
Replacement Parts and Accessories ....................................................................................................24
Specifications ................................................................................................................................25
Electrical................................................................................................................................................25
Mechanical.............................................................................................................................................25
Chemical Resistance .............................................................................................................................25
Model 295-001F Clean Phone®Analog Telephone ............................................................................26
Model 295-001W Clean Phone®Analog Telephone...........................................................................26
Approvals.......................................................................................................................................26

Pub. 42004-484G
Clean Phone®Analog Telephones
GAI-TRONICS 3030 KUTZTOWN RD. READING, PA 19605 USA
610-777-1374  800-492-1212  Fax: [phone]
VISIT WWW.GAI-TRONICS.COM FOR PRODUCT LITERATURE AND MANUALS
Confidentiality Notice
This manual is provided solely as an installation, operation, and maintenance guide and contains sensitive
business and technical information that is confidential and proprietary to GAI-Tronics. GAI-Tronics
retains all intellectual property and other rights in or to the information contained herein, and such
information may only be used in connection with the operation of your GAI-Tronics product or system.
This manual may not be disclosed in any form, in whole or in part, directly or indirectly, to any third
party.
Product Overview
The GAI-Tronics Model 295-001F Clean Phone® flush-mount and Model 295-001W Clean Phone® wall-
mount analog telephones are designed for the exacting requirements of sterile environments. They are
constructed of stainless steel and have a completely smooth polyester front panel that will not trap
particulate matter. Calls are made by pressing one of the two auto-dial buttons or by using the fully
functional keypad. The oversized, clearly labeled buttons allow easy operation with gloved hands.
Figure 1. Model 295-001F
Figure 2. Model 295-001W

Pub. 42004-484G
Clean Phone®Analog Telephones Page 2 of 26
P:\Standard IOMs - Current Release\42004 Instr. Manuals\42004-484G.docx
04/19
Features
Clean Phone®analog telephones offer the following features:
•two auto-dial push buttons
•flash push button to access features of the telephone system
•on/off push button with keypad for standard telephone operation
•completely smooth front panel with chemical resistant overlay
•auto-answer capability
•oversized buttons for easy use with gloved hands
•two programmable auxiliary outputs for peripheral control
•standard or SMART (Self-Monitoring and Reporting Telephone) operation
•UL/CSA 60950 compliant
•FCC Part 68 Certified
Auto-Dial Buttons
The Model 295-001xSeries Clean Phone®analog telephones feature two auto-dial buttons to store
frequently dialed telephone numbers. It is important to program the Auto-dial Time Delay option if using
the auto-dial feature. This sets the amount of time lapse between the auto-dial button press and the actual
dialing operation. The 10-second default delay may be too long when the feature is used for emergency
communication (see the Auto-Dialing section).
Flash Button
A Flash button is provided to enable the flash features of a PBX in the telephone system. This button is
labeled FLASH/AUTO-DIAL 3.
Auto-Answer
The Model 295-001xSeries Clean Phone®analog telephones also offer programmable
activation/deactivation of the auto-answer feature. This feature allows the telephone to go off-hook
automatically to answer the call when active. All Clean Phone®analog telephones are factory
programmed for auto-answer.
A light under the ON portion of the ON/OFF button is illuminated to indicate the telephone is off-hook.
The telephone will not go off hook until someone presses the ON portion of the button when the auto-
answer feature is not active.

Pub. 42004-484G
Clean Phone®Analog Telephones Page 3 of 26
P:\Standard IOMs - Current Release\42004 Instr. Manuals\42004-484G.docx
04/19
Models
The following Clean Phone®analog telephones are detailed in this manual:
Table 1. Model Chart
Model
Description
295-001W
Surface-Mount Analog Telephone including a stainless-steel front panel with polyester
overlay, two autodial buttons and a flash button, hookswitch push button (on/off), off-
hook indicator, keypad, and stainless-steel surface-mount enclosure.
295-001F
Flush-Mount Analog Telephone including stainless steel front panel with polyester
overlay; two autodial buttons and a flash button, hookswitch push button (on/off), off-
hook indicator, keypad, and stainless-steel mounting bracket.
TMA (Telephone Management Application)
GAI-Tronics’ TMA software is a maintenance data collection and reporting tool that enables viewing and
reporting the health of the Clean Phone®analog telephones. Clean Phone®analog telephones can
function with or without the TMA software application installed. The decision to use TMA can be made
at any time and is not needed for telephone operation. Installation of TMA is not required until system
monitoring is desired.
When used with TMA, each telephone is typically polled to determine the health of the unit and report the
following:
•stuck push buttons
•microphone failure
•speaker failure
•microprocessor health
•line interrupt (power)
The basic TMA package (Model 12509-042) includes a single line transceiver for polling a single
telephone at a time. Each telephone requires approximately 90 seconds to relay its health status to TMA.
Use multiple transceivers to poll multiple telephones simultaneously in larger systems. The Model
12509-043 TMA Expansion Kit is available and is required for each additional connected telephone line,
with a maximum of eight lines allowed. This allows a maximum of eight telephones to be polled
simultaneously. A dedicated PC is strongly recommended for TMA operation.
A dedicated telephone line per Clean Phone®analog telephone is required when using TMA in its typical
polling operation. Clean Phone®analog telephones can share a telephone line ; however, if two or more
telephones are put into use simultaneously, the line current could drop sufficiently to disconnect the
telephone call. This will depend on the line current, the length of the cable run, and the condition of the
telephone cable. Telephones must be scheduled to call-in instead of being polled by TMA when sharing a
telephone line. A shared telephone line between Clean Phone®analog telephones is not recommended.
Auto-dial maintenance calls should be scheduled in TMA to alert maintenance personnel of any unusual
sensor or fault conditions that exist. Clean Phone®analog telephones can also be programmed to generate
an auto-dial maintenance call when certain sensor events occur. Access to the Clean Phone®analog
telephone’s settings is restricted using a maintenance access PIN that should only be disclosed to trained
maintenance personnel.

Pub. 42004-484G
Clean Phone®Analog Telephones Page 4 of 26
P:\Standard IOMs - Current Release\42004 Instr. Manuals\42004-484G.docx
04/19
Operation
Placing an Autodial Call
To place an autodial call:
1. Press the desired autodial push button to place an immediate call to a preprogrammed number.
The hookswitch indicator lights when the call is connected.
2. Terminate the call by:
•pressing the ON/OFF push button
•hang up of the called number
•exceeding the duration of the call timeout.
Placing a General Telephone Call
To place a general telephone call:
1. Press the ON/OFF push button.
2. Wait for the dial tone.
3. Use the keypad to dial the desired number.
The off-hook indicator lights when the call is connected.
4. Terminate the call by:
•pressing the ON/OFF push button
•hang up of the called number
•exceeding the duration of the call timeout
Receiving a Call
The Clean Phone®analog telephone automatically goes off-hook (auto-answers) when the unit is called.
This is the default operating mode. The Clean Phone®analog telephone can be programmed for manual
answer (see the Off-Hook Ringing section).
Installation
General Information
WARNING
—This product can contain hazardous voltages. Always remove power to this
station and any associated equipment before beginning any installation.
CAUTION
—Do not install this equipment in areas other than those indicated on the approval
standards listing in the Approvals section of this manual. Such installation may
cause a safety hazard and consequent injury or property damage.
Install equipment without modification and according to all applicable local and national electrical codes.
Consult the National Electrical Code (NFPA 70), Canadian Standards Association (CSA 22.1), and local
codes for specific requirements regarding your installation. Class 2 circuit wiring must be performed in
accordance with NEC 725.55.

Pub. 42004-484G
Clean Phone®Analog Telephones Page 5 of 26
P:\Standard IOMs - Current Release\42004 Instr. Manuals\42004-484G.docx
04/19
Safety Guidelines
When installing any GAI-Tronics telephone equipment, please adhere to the following guidelines to
ensure the safety of all personnel:
•Do not install telephone wiring during a lightning storm.
•Electrostatic Discharge (ESD) Protection: The telephone may have an earth ground terminal
provision. If so, ensure that it is connected to ground in accordance with all local safety regulations
and the National Electrical Code (NEC). Grounding must be ensured for safe and stable
communications. Do not use long and coiled ground wires. Trim ground wires to the required
length. Use a star configuration whenever possible. Please note; proper grounding does not eliminate
the need for lightning protection for the telephone or the telephone system.
•Install a UL Listed lightning arrestor on any telephone installed where the telephone or telephone
cable is at risk of being exposed to lightning strikes. The lightning arrestor must be installed as close
to the telephone as possible to maximize the protection. It must not be installed within the enclosure
supplied with the phone.
•Do not install telephone jacks in wet locations unless the jack is specifically designed for wet
locations.
•Do not touch uninsulated telephone wires or terminals unless the telephone line has been
disconnected at the network interface.
General Installation Guidelines
The preferred system configuration is a dedicated telephone line per Clean Phone®analog telephone.
This is required when using TMA in its typical polling operation.
NOTE:Never install a Clean Phone®analog telephone on the same telephone line as any other non-
Clean Phone®analog telephone.
Telephones must be scheduled to call-in instead of being polled by TMA if sharing a telephone line while
using TMA.
Station Placement
Volume settings and station placement must be taken into consideration to prevent feedback problems in
the system. Unpleasant feedback problems can be reduced by:
•pointing the telephone away from other telephones located nearby
•reducing volume levels
Avoid feedback problems by installing each Clean Phone®analog telephone in a separate room and wall.

Pub. 42004-484G
Clean Phone® Analog Telephones Page 6 of 26
P:\Standard IOMs - Current Release\42004 Instr. Manuals\42004-484G.docx
04/19
Model 295-001F Clean Phone®Analog Telephone
The mounting and wiring instructions for the Model 295-001F Clean Phone® analog telephone are as
follows:
1. Remove the front panel from the back bracket.
2. Use the cut-out dimensions as a guide to mark the wall and make the required cuts (See Figure 5).
3. Place the modular RJ11 jack provided in the lower right corner of
the back bracket.
4. Place the bushing around the field telephone line and the power
cable line approximately 6–8 inches from the end of the cable.
Snap the bushing closed and insert it into the double D hole in the
bottom of the back box (see Figure 3 and Figure 6).
5. Place the back bracket in the wall and mark the mounting hole
locations (see Figure 6).
6. Drill holes in the lower right and upper left corners and secure the
bracket with screws.
7. Drill the remaining holes and secure the bracket with the remaining screws.
8. Connect the field telephone line to the RJ11 module.
9. Connect the telephone line from the PCBA into the modular jack.
10. Plug the power supply connector into P18 on the push-button switch PCBA (see Figure 4).
11. Perform the initial programming of the telephone (see the Configuration section).
12. Take the front panel of the Clean Phone® analog telephone and align it with the four slots in the back
bracket.
13. Press the panel in firmly and then push downward to seat the panel in the slots.
NOTE: The Model 295-001F is designed for general wipe down cleaning and to prevent collection
(internally and externally) of particulate matter. Additional protection against moisture can be
attained by sealing between the outer edge of the telephone panel and the mounting surface with
silicone or RTV. Any sealing substance used must be verified to be compatible with cleaning
solutions used.
Figure 3. Bushing

Pub. 42004-484G
Clean Phone® Analog Telephones Page 7 of 26
P:\Standard IOMs - Current Release\42004 Instr. Manuals\42004-484G.docx
04/19
Figure 4. Inside Front Panel