Kodak Desktop 3 Microfilmer User manual

User’s Guide
A-61036
Part No. 4C2063
Desktop 3 Microfilmer

Safety Information for the Kodak Desktop 3 Microfilmer
IMPORTANT:Equipment shall be installed by qualified
personnel.
WARNING: Dangerous voltage. Disconnect the main
power before installation.
CAUTION: Moving parts, avoid contact
ATTENTION: Eviter le contact, pieces en mouvement
VORSICHT: Bewegliche teile, berüehrung vermeiden
CAUTION: Hot surface, avoid contact
ATTENTION: Eviter le contact, pieces brulantes
VORSICHT: Heisse oberfläeche, berüehrung vermeiden
CAUTION: Risk of explosion if battery is replaced by an
incorrect type.
ATTENTION: une explosion peut se produire si la pile est
remplacée par un modèle incorrect.
VORSICHT: Bei Verwendung eines falschen Batterietyps
besteht Explosionsgefahr.

Acoustic Emission
Maschinenläerminformations verordnung – 3, GSGV
Der arbeitsplatzbezogene Emissionswert betraegt <70 dB(A).
[ Machine Noise Information Ordinance – 3, GSGV
– The operator-position noise emission value is <70 dB(A) ].
This equipment was designed for connection to IT Power Systems.
Safety and Regulatory
Information Following is some additional safety and regulatory
information.
Warning: To prevent fire or shock hazard, do not
expose unit to rain or moisture. To prevent
possibility of injury or damage to the unit, do
not operate with any covers or panels
removed.
•Read and Follow Instructions — Read and follow all the
safety and operating instructions before operating the unit.
•Heed Warnings — Heed all warnings on the equipment and
in the operating instructions.
•Power Sources — The unit should be operated only from the
type of power source indicated on the dataplate label. If you
are not sure of the type of power supply that will be used,
consult a dealer or local power company.
•Power Cord Damage — Avoid damage to the power cord. If
damage should occur, replace it with the specific cord for this
unit.
•Power Cord Protection — Power supply cords should be
routed so they are not likely to be walked on or pinched by
items placed upon or against them; pay particular attention to
cords at plugs, convenience receptacles, and the point where
they leave the units.
NOTE: The power cord must have appropriate Safety Agency
approval for the country where the unit is installed.
•Grounding — The unit is equipped with a 3-wire grounding-
type plug, a plug having a third (grounding) pin. The 3-wire
grounding-type plug will fit into a grounding-type power outlet.
This is a safety feature. If you are unable to insert the plug into
the outlet, contact an electrician to replace the obsolete outlet.
Do not defeat the safety purpose of the grounding-type plug.

Regulatory Information The Kodak Imagelink Desktop 3 Microfilmer (including the
Image Mark and Endorser accessories) has been tested
and complies with the following standard.
Product Safety
•CSA NRTL/C marked and certified by Canadian Standards
Association to CSA 22.2 No. 950 and UL 1950.
•TUV GS marked and licensed to EN 60950 by Techniscer
Uberwachungs - Verein Rheinland of North America, Inc.
•The standards and specifications are in accordance with the
73/23 EEC directive and amendments.
Electromagnetic Compatibility (EMC)
•The equipment has been found to comply with the EN
55014/1987 and EN 50082-1/1992 standards for Information
Technology Equipment.
•The standards and specifications are in accordance with the
89/336 EEC directive and amendments.

A-61036 July 2000 1
Introduction
The Kodak Desktop 3 Microfilmer is intended for medium-to low-volume
operations that require rapid, high-reduction microfilming. Documents up
to 9.00 inches (22.9 cm) wide and 11.7 inches (29.7 cm) long can be
microfilmed, with images captured on 16 mm film at a 40:1 reduction
ratio.
Thick-base (5 mil) film cassettes accept 100 ft. (30.5 m) lengths of
microfilm. Thin-base (2.5 mil) film cassettes accept 215 ft. (65.5 m)
lengths. A choice of duplex or duo modes provide flexibility in
microfilming.
Documents to be microfilmed are placed in the automatic feeder in the
front of the unit, photographed as they pass between two clear document
guides, and exit into an adjustable receiving area at the upper front of the
microfilmer.
No special skills or knowledge are required to operate the Desktop 3
Microfilmer.

2A-61036 July 2000
1Overview
Product description You should become acquainted with the Kodak Desktop 3 Microfilmer
before operating it. Important parts of the microfilmer are identified in
Figure 1.
Control Panel
Cabinet
Cover
Film Cassette
Compartment
Gap
Release
Document
Feeder
Latch
Power
Switch
Document
Exit Guides
and Stop
Feeder
A
djustment
Knob
Receiving Area
Figure 1 Kodak Desktop 3 Microfilmer
Cabinet Cover: Opens for access to the interior of the microfilmer.
Control Panel: Location of displays and external switches (except
power).
Latch: Rotates to release the film cassette.
Film Cassette Compartment: Holds the film cassette.
Gap Release: Allows thick documents, such as envelopes, check
carriers, or folded papers, to be microfilmed.
Document Feeder: Automatically feeds documents into the microfilmer.
Feeder Adjustment Knob: Adjusts the feed rollers to accept one
document at a time.
Power Switch: Turns the microfilmer on and off.
Document Exit Guides and Stop: Documents are guided and stopped
as they exit into the receiving area. The guides and stop adjust for
different document sizes.
Receiving Area: Collects and stacks documents as they are ejected
from the microfilmer.

A-61036 July 2000 3
The control panel contains the following displays and switches, plus the
Desktop Image Marker switches (See Optional Accessories later in this
section).
Document
Counter
Out of Film
Indicator
Reset 2
Slow Film
A
dvance
Fast Film
A
dvance
Image Marker Switches
(optional)
Reset 1
Lamp
Failure
Feeder
A
djust
Indicators
Endorser
On/Off
Filming
On/Off
123
Film
Odometer
Figure 2 Control Panel
Reset 1: Press this button to reset the Document Counter to zero.
Reset 2: Press this button to reset the Film Odometer to zero.
Lamp Failure: Illuminates when a lamp needs to be replaced.
Feeder Adjust Indicators: Lamp Failure and Out of Film indicators flash
along with an audible beep when the feeder requires adjustment.
Film Odometer: An eight-digit odometer display is provided to index the
film images. Pressing the button below the display resets it to zero.
The display is also used to measure the leader and trailer when loading
and unloading film. Each unit on the display equals 4.8 inches (12.2 cm)
of film that have been advanced.
Endorser Power Switch (optional accessory): Turns the optional
Endorser on and off. When turned on, the green light above is
illuminated.
Filming Switch: Turns the filming unit on and off. The microfilmer
powers up in filming mode, and a green light indicates that you can begin
microfilming. A blinking yellow light indicates that the film unit has been
turned off. Documents can be counted or endorsed without exposing film
when the filming switch is turned off.

4A-61036 July 2000
Document Counter: An eight-digit counter that shows how many
documents have been processed by the microfilmer. Pressing the button
below the display resets the counter to zero. It is possible to count
documents without microfilming them (See Filming Switch on the
previous page).
Out of Film Indicator: Illuminates when the film supply is almost empty.
Slow Film Advance: Advances film at approximately 7 inches (17.8 cm)
per second when this switch is pressed. Film is automatically advanced
1.5 to 2.0 inches (3.8 cm to 5.1 cm) when the microfilmer is turned on or
when a different film cassette is installed.
Fast Film Advance Switch: Advances film approximately 48 inches
(121.9 cm) when pressed. Used when the operator loads and unloads
film.
Image Marker Switches: By pressing one of these optional switches,
you can determine the size of the image mark placed adjacent to each
film image. III = large; II - medium; I= small; 0 = none.
Alarm and interlocks Built-in alarms and interlocks provide safe and reliable operation and
contribute to high-quality microfilm images.
• An alarm sounds and a light is illuminated when the filming switch is on
and the film supply is low or empty.
• A blinking light above the filming switch indicates that filming is shut off.
• An alarm sounds, a light is illuminated, and the microfilmer transport
shuts off automatically if either of the exposure lamps fail.
• The microfilmer transport shuts off automatically if a document
becomes lodged in the document conveyor system.
• The microfilmer will not operate when the cabinet cover is open.
• Operator-replaceable fuses, mounted in the rear of the microfilmer,
shut off the microfilmer in the event of an electrical overload.
• An alarm sounds and the top two lights on the control panel flash if the
document spacing becomes too close, and the feeder needs
adjustment.

A-61036 July 2000 5
Optional accessories Kodak Desktop III Endorser
The Desktop Endorser automatically endorses checks and other
documents after they are microfilmed but before they are discharged into
the receiving area. Features include:
• Disposable ink supply rollers available in red, purple, green or black
• Date changing with a single knob
• Imprint location control
• Selectable endorsing of checks or long documents
• Custom imprint dies
Kodak Desktop Image Marker
The Image Marker exposes rectangular exposure marks along the edge
of the microfilm, making rapid document retrieval possible. Three
different image mark sizes, or no mark at all, can be selected by pressing
the appropriate switch on the microfilmer control panel or by using an
optional Footswitch. Automatic decrementing of the image mark can be
deactivated with an internal switch if desired.
Kodak Microimage Footswitch
Image mark levels can be changed conveniently with the optional
Microimage Footswitch when selected documents need varying image
mark sizes.
Kodak Reliant Cassette 100
Kodak Reliant Cassette 215
Convenient, drop-in film cassettes permit you to change quickly from one
microfilming task to another. A choice of cassettes is available to
accommodate 100-foot (30.5 m) lengths of film or 215-foot (65.5 m)
lengths of film.

6A-61036 July 2000
2 Document/Film Overview
Film requirements The Kodak Desktop 3 Microfilmer uses single, 16 mm rolls of Kodak
Microfilm or equivalent. Recommended films include:
•Kodak Imagelink HQ Microfilm 1461
•Kodak Imagelink HQ Microfilm 3461
NOTE: When using Kodak Imagelink FS Microfilm, an exposure
adjustment and a filter addition must be made. For more
information, contact your Equipment Service Representative for
Kodak products.
Document requirements Acceptable widths: 2.25 to 9.00 inches (5.7 to 22.9 cm)
Minimum length: 2.5 inches (6.4 cm)
Maximum length: 14 inches (35.6 cm). Longer documents can be
accommodated, but require special handling at the receiving area.
Minimum thickness: onion skin paper (.0015 inches/.0381
mm)Maximum thickness: index card (.015 inches/0.38 mm)

A-61036 July 2000 7
3 Operating Requirements
Physical dimensions The Kodak Desktop 3 Microfilmer has the following physical dimensions:
Height: 13.0 inches (33.0 cm)
Width: 19.0 inches (48.3 cm)
Depth: 23.0 inches (58.4 cm)
Weight: 98.0 pounds (44.5 kg)
Space planning You should allow for additional space in which to operate the microfilmer:
• 17.0 inches (43.2 cm) overhead.
• 9.0 inches (22.9 cm) at the rear for opening the microfilmer cover.
Place the microfilmer on a desk, table, counter top, or stand which is firm,
level, and strong enough to support the microfilmer's weight.
NOTE: Heat ventilation grills and the bottom of the microfilmer must not
be covered or blocked in any way that could restrict air flow.
CAUTIONS:
Lightning — For added equipment protection during a lightning storm, or
any time when the equipment will be left unattended and unused for long
periods of time, unplug the unit from the power outlets. Unplugging the
equipment will protect the equipment from damage caused by lightning or
power surges.
Overloading — Do not overload power outlets and extension cords. This
increases the risk of fire or electric shock.
Object or Liquid Entry — Never push objects into the equipment
openings. They could touch dangerous voltage points or short-out parts
and result in a fire or electric shock. Never spill liquid of any kind on the
equipment.
Damage Requiring Services — Unplug the unit from the wall outlet and
refer all servicing to qualified service personnel under the following
conditions:
•When the power supply cord or plug is damaged.
•If liquid has been spilled or if objects have fallen in the equipment.
•If the equipment has been exposed to rain or water.
•If a unit does not operate normally according to the operating
instructions. Adjust only those controls that are documented in the
operating instructions.
•If a unit has been dropped or the housing has been damaged.
•When the system exhibits a distinct change in performance.
Replacement Parts — When replacement parts are required, be sure
the service technician has used replacement parts specified by the
manufacturer, or parts which have the same characteristics as the
original parts. Unauthorized substitutions may result in fire, electric shock,
or other hazards.

8A-61036 July 2000
Safety Check — Upon completion of any service or repairs to the unit,
ask the service technician to perform safety checks to determine that the
unit is in proper operating condition.
Moving the Microfilmer Do not attempt to move the microfilm by
grasping anything inside the cover to use as leverage. Damage to the
microfilmer, or lost images, could occur.
Power requirements The Kodak Desktop 3 Microfilmer can operate on the following power
supplies:
• 100 volts ac, 50 Hz or 60 Hz, 3.5 amps
• 120 volts ac, 50 Hz or 60 Hz, 3.0 amps
• 220 volts ac, 50 Hz or 60 Hz, 1.5 amps
• 240 volts ac, 50 Hz or 60 Hz, 1.5 amps
• 230 volts ac, 50 Hz or 60 Hz, 1.5 amps
A standard three-prong, grounded power outlet is required for operation
within the United States and Canada.
CAUTION: The Desktop 3 Microfilmer is set at the factory for 120
volts ac operation in the United States and Canada. If
you require a different power configuration, contact your
Equipment Services Representative for Kodak products.
Electrical current requirements can vary from country to
country, depending upon operating voltage.
Environmental requirements The Kodak Desktop 3 Microfilmer can be operated in a typical office
environment that is maintained at 59°-86°F (15°-30°C). The acceptable
relative humidity range is 15-76 percent. Total heat dissipation is
approximately 1024 BTUs per hour (300 watts/hour).

A-61036 July 2000 9
4 Operating the Microfilmer
If the cover has been raised or power has been unavailable for
15 minutes or longer and the room temperature has fallen below 70°F
(21°C), the microfilmer should be powered up for 10 minutes before
microfilming is begun.
Standard operation The Desktop 3 Microfilmer is capable of either duplex or duo
microfilming. In the duplex mode, the front and back of each document
are microfilmed simultaneously and imaged side-by-side across the film
width. Information about duo microfilming is available in Appendix A.
Duplex Duo
Figure 3 Duplex and Duo Microfilming Orientation

10 A-61036 July 2000
Loading film You should become acquainted with the cassette before loading film the
first time. It can be inserted into the microfilmer only one way.
Supply
Alarm
Arm
Supply
Spindle
Figure 4 Microfilm Cassette
IMPORTANT:
•Whenever possible, film should be loaded in subdued lighting. This
greatly reduces the likelihood of fogging the film.
•Any time the microfilm is not in use or the cover is opened, with the
film cassette installed, the film compartment latch must be unlocked
(by rotating the latch downward) to prevent room light or bright
ambient light from exposing (fogging) the film.
To load a new roll of film:
1. Select the desired film and appropriate cassette. Thick-base (5 mil)
film is inserted into a Kodak Reliant Cassette 100; thin-base (2.5 mil)
film is inserted into a Kodak Reliant Cassette 215.
2. Place the cassette on a flat surface, latch side up. Press down on the
cover latch and turn it counterclockwise. Remove the cassette cover.
If the cassette contains an empty supply spool, rotate the supply alarm
arm away from the spool and remove the spool. Keep the spool handy
for reuse.
3. Pull off the sealer strip from the film box, and open it by pushing up the
lid at the corner recesses with your thumbs. To protect the film from
exposure to light, hold the roll in a horizontal position and do not allow
it to unwind except as required for loading.
4. Remove the roll of film but do not discard the box. It may be needed to
package the film before processing and/or for storing the film after
processing.
NOTE: Do not let the film unwind when you perform the following
steps. Peel the paper band off the outer surface of the film.
Keep pressure on the film with your finger.
5. Move the supply alarm arm away from the center spindle.

A-61036 July 2000 11
6. Hold the roll with its No. 2 side up and place it on the supply spindle so
that the No. 2 on the spool is aligned with the No. 2 on the spindle.
Rotate the spool so that the spindle hole and post holes line up with
the supply spindle and its flange posts in the cassette. Seat the spool
to the bottom of the spindle.
Film Drive
Roller Film Guide
Rollers
Film Guide
Rollers
Take-up
Spindle
Figure 5 Loading Microfilm into the Cassette
7. Slowly release the supply alarm arm so that the roller rests against
the film.
8. Pull out approximately 18 inches (46 cm) of film. Follow the path
indicated by the loading arrows in the cassette and thread the film
around the film guide rollers, the film drive roller, and the take-up
guide roller.
9. Fold one-half inch (1.3 cm) of film back on itself. Hold the take-up
spool with its No. 1 side up, and locate the slot in the spool's core
which is indicated by the arrow on the flange. Then, insert the
folded-over end of the film into the slot. Keep pressure on the film
with your fingers. Rotate the spool clockwise to bind the film around
the core.
10. Keeping the No. 1 side up, place the spool on the take-up spindle so
that the No. 1 is aligned with the No. 1 on the spindle. The off-center
spindle posts will engage the off-center holes in the spool core.

12 A-61036 July 2000
11. Seat the spool on the spindle. Be sure the film can move freely and
is not twisted. When properly loaded, it will look like Figure 6.
Figure 6 Properly Loaded Microfilm Cassette
12. Place the cover on the cassette. To secure the cover, press down
on the latch and turn it clockwise.
13. Use one of the finger slots on the take-up wheel of the cassette to
turn the take-up wheel approximately one and one-half turns or until
you feel a light resistance. While doing so, make sure the film supply
indicator moves back and forth. If the indicator does not move, open
the cassette and repeat steps 5-11 above.
14. Rotate the film compartment latch downward until it locks.
NOTE: The cassette inserts into the microfilmer only one way.
Position the cassette so that the label faces up and would
be readable if you were to stand to the right of the cassette.
15. Slide the cassette into the microfilmer and rotate the film
compartment latch upward until it locks.
16. Press the odometer reset button to reset the odometer indexer to
000; then, turn on the microfilmer.
17. Press the fast film advance switch. This automatically advances the
film approximately 48 inches (121.9 cm).
NOTE: Do not feed documents when the fast film advance is
cycling.
18. After pressing the switch, the odometer should read 010. Reset the
display to 000 and begin to microfilm (See Microfilming Documents
later in this section).

A-61036 July 2000 13
Unloading full rolls When a roll of film is almost at its end, an alarm will sound and the
supply indicator will be at or near the clear circle on the cassette label.
IMPORTANT: Unload film in an area with subdued lighting.
To unload the film and prepare it for processing:
1. Remove any documents from the feeder. Wait until all documents
have been discharged into the receiving area.
2. Press and hold the fast film advance switch until the film supply
indicator no longer moves. This advances all film to the take-up spool.
The last few feet of film will protect the exposed images from room
light when film is removed from the cassette.
3. Rotate the film compartment latch downward until it locks. Pull out the
cassette, and lay it on a flat surface with the cover latch up.
4. Press down on the cassette cover latch and turn it counterclockwise.
5. Remove the cassette cover.
6. Place your fingers over the flange of the take-up spool so that the film
cannot unwind. Then lift the roll out of the film compartment.
7. Place the roll in the film box and catch the end of the film under the lid
of the box. This prevents the film from unwinding. Tightly close the film
box cover.
Figure 7 Loading a Roll of Microfilm in the Film Box
Make any indexing notations on the box labels. The film is now ready
for processing.
8. Rotate the supply alarm arm away from the empty spool and hold it.
9. Lift out the empty supply spool and release the lever. Since this spool
will be used for take-up for the next roll, keep it handy.

14 A-61036 July 2000
Unloading partial rolls A partial roll can also be removed for processing. It can be cut and
removed, leaving the remaining film in the cassette for additional
microfilming.
Have a pair of scissors and an extra film box handy and proceed as
follows:
CAUTION: Advance film before removing and opening cassette for
cutting the film to avoid fogging images. The following
steps should be performed in subdued lighting.
1. When microfilming is complete, press the fast film advance switch
and wait until the odometer advances 10 units.
This provides a 4-foot protective wrap of film around the images on
the partial roll while it is being unloaded.
2. Turn off the microfilmer.
3. Rotate the film compartment latch downward, until it locks. Remove
the cassette.
4. Place the cassette on a flat surface (latch-side up) and have a film
box ready with the lid open.
5. Press down on the cassette cover latch, turn it counterclockwise,
and remove the cover.
6. Lift the take-up spool off from its spindle. Keep pressure on the film
so that it does not unwind; then, cut the film.
7. Bring the end of the film over the edge of the film box and place the
film into the box. Close the lid tightly, catching the end of the film
under the lid. This will hold the film in place and indicates that
undeveloped film is in the box (See Figure 7).
8. Pull out approximately 18 inches (45.7 cm) of film from the supply
spool and reload the cassette as you would a new roll of film.
9. Place the cover back on the cassette, press down on the latch, and
turn it clockwise until it is secure.
10. Turn the cassette over for access to the take-up wheel.
11. Turn the wheel using one of the finger slots to make sure the film
supply indicator moves back and forth. This indicates that film is
advancing properly. If it does not move, reinsert the film end into the
core slot and bind the film around the core again.
12. Replace the cassette in the compartment. Then rotate the film
cassette latch upward until it locks.
13. Reset the odometer to 000 and turn on the microfilmer.
14. Press the fast film advance switch once.
15. When the film odometer reaches 010 and the film stops moving,
reset the odometer to 000 and start microfilming (See Microfilming
Documents).

A-61036 July 2000 15
Adjusting exposure CAUTION: Any time the microfilmer cover is opened with the film
cassette installed, the film compartment latch must be
unlocked (by rotating the latch downward) to prevent
room light from exposing (fogging) the film.
A rotating thumbwheel control at the inside rear of the microfilmer
calibrates film exposure. A setting of nine provides the highest intensity
exposure; zero, the lowest. The higher the setting, the greater the density
(darkness) of your processed microfilm. Typically, the setting should be 6
or less for microfilming white documents.
If a higher number is required, you should carefully clean the mirrors.
When a setting higher than 6 is required and mirror cleaning does not
help, you should call your equipment service representative. In the
meantime, you may continue to use the microfilmer.
NOTE: Whenever you clean the mirrors, also clean the document
guides. (See the Maintenance section for cleaning instructions).
Exposure Setup
Control
Figure 8 Adjusting the Exposure Setting

16 A-61036 July 2000
Adjusting the feeder Feed rollers may need to be adjusted when there has been a significant
change in document thickness. When adjusted properly, the feeder
allows one document at a time to enter the microfilmer. This controls
document feeding and avoids overlapping or lost images. Various
conditions may require readjustment of the feeder rollers.
These conditions include, but are not limited to, the following:
•significant change in document thickness
•extended use of the microfilmer
•buildup of ink or other materials on the rollers
•wear on the rollers
If such conditions are not corrected, erratic document feeding may occur.
This may result in the intermittent interruption of filming, and document
images may be lost or cut off.
Be sure to adjust the feeder properly. This will help prevent documents
from overlapping and reduce the possibility of transport shutdowns.
The feeder adjustment knob, located under the right side of the feeder,
increases or decreases the space or gap between the feed and
separating rollers. A label identifies this control.
To adjust the feeder:
1. Turn on the microfilmer.
2. Press the filming switch to shut off filming. You should see a yellow
blinking light.
3. Select a piece of paper similar in texture and thickness to the
documents you will be microfilming.
4. Double the sheet over as though it were two documents and lightly
crease it. With the two open ends towards the feed rollers, feed the
test document into the feeder.
Figure 9 Adjusting the Feeder
5. If the document unfolds without damage, the feeder needs no
adjustment. Proceed to step 8.